Department of Public Works and Highways

Unified Project Management Office

Bridges Management Cluster (UPMO BMC)

PROCESS ON MONITORING AND

REPORTING

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1.0 Purpose

To ensure timely determination of project accomplishments and eliminate

constraints contributing to non-completion of bridges within prescribed
budget and time.
To ensure that the project implementation is in compliance with the
approved plans and specifications and with other DPWH existing policies.

2.0 Definition of Terms

Negative Slippage refers to the degree of failure to meet a standard or
deadline.
Project and Contract Management Application (PCMA) refers to
application adopted to effectively manage and monitor all infrastructure (civil
works) projects inclusive of contracts and projects by administration,
regardless of fund source.
Project Engineers (PE) refers to engineer who is primary responsible of
producing the infrastructure in compliance with all the governing references
of the department in the management of quality, cost and schedule.
3.0 Procedure
Process Flow

Responsible

Details

START
Receiving of Project
Status Reports

Administrative
Staff

The
Administrative
Staff
receives the Project Status
Reports with the attached
routing slip of all on-going
projects from its respective
Project Engineers / Regional
Offices / District Offices,
record the documents in the
logbook and forward it to the
Engineer-in-charge
for
Monitoring, copy furnished
to
Project
Manager

Engineer II /
Engineer III

The Engineer II / Engineer III

collects the Project Status
Reports of all PEs for all ongoing implementation of the
Bridges and further identifies
the PEs who did not comply
with the submission.

Collection of Project Status Report

A
Department of Public Works and Highways
Unified Project Management Office
Bridges Management Cluster (UPMO BMC)

PROCESS ON MONITORING AND

REPORTING
Process Flow

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Details

A
Engineer II /
Engineer III /
Project Manager /
Project Director

Has the PE failed to submit

their
reports
on
the
prescribed deadline, they
shall be coordinated by
the Engineer II/Engineer III
to remind them of the
consequences
of
their
non-submission of Project
Status Reports as per DO
134, Series 2004.

Engineer
II /
Engineer III

The
information,
i.e.
Percentage
of
Accomplishments,
Ongoing
Activities,
Time
Variation Requests among
others, stipulated in each
Project Status Reports are
reviewed by the Engineer
II/ Engineer III.

Engineer II /
Engineer III /
Project
Manager/
Project Director

Has the Engineer II /

Engineer
III
identifies
issues or concerns in the
implementation
of
the
projects,
they
shall
coordinate with the PEs to
remind
the
governing
guidelines
of
the
Department, i.e. DO 102
Series 1988 for negative
slippages, a probable site
visit to validate unrealistic
progress
reports,
or
recommendation of actions
to be taken on issues or
concern.

Identify Non-Submission of Project Status Reports

Evaluate the Information from Project Status Repor

Identify Issues and Concern

Department of Public Works and Highways

Unified Project Management Office
Bridges Management Cluster (UPMO BMC)

PROCESS ON MONITORING AND

REPORTING

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B
Process Flow

Responsible

Details

Engineer II /
Engineer III /
Project Manager /
Project Director

The
Engineer
II
/
Engineer III prepares the
Monthly Progress Report
as the summary of the
status of all on-going
bridges including the ongoing activities, issues
and concerns of each
projects
and
project
accomplishments.
The
Monthly Status Report is
then
reviewed
and
initialed by the Project
Manager assigned to the
Project and is further
approved by the Project
Director.

Administrative
Staff

The Administrative Staff

forwards the Monthly
Progress Report to the
Bureau of ConstructionProject
Monitoring
Division and to the
Undersecretary
for
UPMO Operations.

Prepare Monthly Progress Report

Release Monthly Progress Report
END

Department of Public Works and Highways

Unified Project Management Office
Bridges Management Cluster (UPMO BMC)

PROCESS ON MONITORING AND

REPORTING

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Date:
Doc. Code:
Revision
No.:
Page No.:

00
4 of 4

4.0 References
DPWH Quality Manual
DO 134, Series 2004
Report
DO 183, Series 1996
DO 102, Series 1988
DO 142, Series 1989
DO 202, Series 1993
Contract

Revised Submission Deadlines of Project Monitoring Status

Submission Deadline of Project Monitoring Status Report
Calibrated Actions on Contracts with Negative Slippages
Contracts with Negative Slippages of 15% or More
Right of Contractor to be Heard Before Rescission of His

5.0 Records
Monthly Progress Report
Electronic Files/Copies of Individual Project Status Report

Prepared by:

Reviewed by:

JONAS CHRISTIAN R. QUERO

Engineer II

KRISTOFFER T. CRUZ
Engineer III

Approved by:

GIL R. VILLANUEVA, CESO III

Project Director