Announcements & Events

Brides Parents________________________________________________________
Grooms Parents______________________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Bridesmaid & Groomsman______________________________________________
Flower Girl/Ring Boy Etc.______________________________________________
Maid of Honor/Best Man_______________________________________________
Bride & Groom_______________________________________________________
1st Dance_____________________________________________________________
2nd Dance_____________________________________________________________
3rd Dance_____________________________________________________________
Blessing___________________________________
1st Toast______________________________________________________________
2nd Toast_____________________________________________________________
3rd Toast_____________________________________________________________
Cake Cutting ____________
Bouquet Toss____________
Garter__________________
Other________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

Bride & Groom Final Check-Off Sheet

Bride/Groom Name:
___________________________________________
Day & Date of Wedding: ___________________________________________
Start Time: _________________
Ceremony Site:_______________ Time:__________ Location:________________
Photographer Name: _____________________
Phone Number: ______________
Videographer Name: _____________________
Phone Number: ______________
Band or DJ Name: _____________________
Phone Number: ______________
Florist/Decorator: _______________________ Phone Number: _______________
_________ Master Guest List w/table assignment
___________ Place Cards (in alphabetical Order)

___________ Disposable Cameras

___________ Picture Frame Place Cards

___________ No Favors

___________ Personalized Matches

___________ Favors___On Tables____B & G Distribute

___________ Guest Book Sign In

___________ Ladies Room Toiletry Basket

___________ Mens Room Toiletry Basket

___________ Cake Top _______ Flower Cake Top

___________ Cake Knife _____ Cake Server

___________ Money Pouch

___________ Champagne Toast Set

___________ Bird Cage _________Mailbox

___________ Bride & Groom Picture (Easel)

___________ Miscellaneous Family Pictures

___________ Bride & Groom sign in Board

___________ Pre Printed Menus for Tables

___________ Arrival Times____________

Special Instructions:__________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
_________________________________

Manager Signature ___________________

Wedding Vendors: Tipping Cheat Sheet

With so many wedding expenses, gratuities can add up. Here are the wedding vendors you need to tip.

When you're already dipping deep into your (or your parents') savings for so many wedding expenses, shelling out gratuities on top of that can be hard to
handle. Remember, you're never obligated to tip anyone.
However you can't ignore the fact that some vendors will expect a gratuity, which forces tipping to be considered on a case-by-case scenario. Some general
rules: Don't tip business owners, only tip their employees (however, you can/should tip an owner when the service exceeds expectations); tip vendors who
offer exceptional service; thank-you notes are always appreciated; and assign the responsibility to a trusted deputy such as a parent, or the best man. For a
breakdown of what's customary for each vendor, read on.

Wedding Planner (non-venue)

If yours did a great job you can always offer a token of your appreciation.
Protocol: Optional
The Standard: Up to $500, or a nice gift
When to Tip: The bride should hand off the envelope at the end of the reception, or, she should send a thank-you note with photos or a check after the
honeymoon.

Wedding Hair Stylist and Makeup Artist

This is one area where a gratuity is definitely expected. Tip between 15 - 20 percent just as you would in a hair salon, and consider giving a little extra if
there's a crisis, like one of your bridesmaids has a meltdown over her updo and it requires a redo at the last minute.
Protocol: Expected
The Standard: 15 - 25 percent, depending upon the quality of service
When to Tip: At the end of your service

Wedding Delivery and Set-up Staff

Slip a few dollars to anyone delivering important items to the site (wedding cake, flowers, or sound system/lighting). And if a lot of gear needs to be brought
in and set up (tents, chairs, or port-a-potties), the workers deserve a tip too.
Protocol: Expected
The Standard: $5 - $10 per delivery/set-up person
When to Tip: Drop off cash envelopes the day before the wedding to the catering manager so the person accepting deliveries can turn the tip.

Wedding Ceremony Officiant

If your officiant is affiliated with a church or synagogue, you're often expected to make a donation to that institution. If you're a member you'll probably want to
give a larger amount than if you're not. However, if you're getting married there and they're charging you to use the space, feel free to give a smaller amount.
If you're using a non-denominational officiant, no tip is required because they will charge you for their time.
Protocol: Expected (depending on officiant)
The Standard: Donate $200-$300+ to the church or synagogue, or, for a nondenominational officiant, an optional tip of $50 - $100
When to Tip: Most ceremony fees are required prior to the wedding. Otherwise, have the best man pass the cash envelope at the rehearsal dinner if the
officiant is in attendance.

Wedding Ceremony Musicians

If you worked with a mini orchestra to come up with the perfect score for your service (and they pulled it off flawlessly), consider showing some monetary
thanks for their talent. However, you probably don't have to tip the solo church organist who was required to play.
Protocol: Optional
The Standard: $$20-$25 per musician
When to Tip: At the end of the ceremony.

Wedding Photographer/Videographer
You're not expected to give your shutterbugs any dough beyond their normal fees. Yet if the wedding photographer or videographer doesn't own the studio,
consider tipping each person (or give a certain amount with a thank-you note to disperse to staff).
Protocol: Unnecessary, unless the photographer is not the studio owner.
The Standard: $50 per vendor
When to Tip: At the end of the reception.

Wedding Reception Executive Staff

This type of staff includes the on-site coordinator, maitre d', and catering manager.
Protocol: Expected
The Standard: 6-8 percent of the food and drink fee for the Maitre d' & catering manager.
When to Tip: Hand the envelopes to the catering manager at the beginning or end of the reception for distribution.

Wedding Reception Attendants

When it comes to bartenders, wait staff/servers, parking, bathroom, and coat-room attendants ask ahead of time how many attendants will be working your
wedding and calculate on a per person basis.
Bridal Attendants: Given directly to the attendant by the bride, $100-$150 if there is a Bridal Attendant keeping up with the bride through the affair.
Protocol: Optional, yet preferred.
The Standard: $25 per bartender or waiter; $1 per guest for coat room, restroom or and parking attendants
When to Tip: Although tips are traditionally passed out at the end of the event, you could alternately distribute them at the beginning of the evening through
your catering manager, to encourage all the workers to give you great service.

Wedding Reception Chefs

These behind-the-scenes heroes of most catered events are found behind the closed doors of the kitchen.
Protocol: Optional, yet encouraged.
The Standard: $1 per guest for the Executive Chef and half of that for the Sous Chef(s)
When to Tip: Hand the envelopes to the catering manager at the beginning or end of the reception for distribution.

Wedding Reception Band or DJ

Whether you hire 12-piece swing band or grooving to a DJ, tipping musicians is completely optional. (Depending on the quality of the job and how willing they
were to follow your ideal playlist!) And don't forget about any sound technicians they bring with them.
Protocol: Optional, yet preferred
The Standard: $30 $40 per musician; $50 per DJ and/or Emcee
When to Tip: At the end of the reception given directly to the vendor.

Wedding Transportation
Plan to tip provided they show up on time and don't get lost!
Protocol: Expected
The Standard: $50 per driver/vehicle used
When to Tip: At the end of the night or after the last ride. If you used a separate company for the guest buses, designate a bus captain to hand the driver a
tip, otherwise, this duty falls to the best man.

Vendor Requirements
All vendors should be fully insured. A copy of each vendors Certificate of
Insurance and Business License must be received no less than 7 days prior to
your event.
All Vendors must load in through the loading dock at the rear of the
building and transported through the kitchen to the proper function room.
Unless agreed upon Catering Hall does not allow vendors to pre-load their
equipment inside the building during any event other than for their own. Our
storage space is limited and the building is generally very busy. We cannot
accommodate items to be stored or pre-loaded inside the building at any time.
Complimentary wireless internet is available for public use at Catering
Hall . The Linksys wireless server is not password protected and is available for
any vendor or guest to use. Ask any manager for help if you are having difficulty
logging into the wireless router.
All vendors should clean up after themselves during and at the end of an
event.
DJs should clean their area prior to their final
load-out. Trash bags can be provided upon request to
any vendor who has a large amount of rubbish.
Florists should clean up after themselves prior
to their departure. Catering Hall is not responsible for lost or
missing florists property i.e.; vases, columns, accent lighting All
items belonging to a florist should be collected directly after the
event or the next morning. Catering Hall may place vases
outside of the building at the loading dock at our discretion.
Photographers / photo booth personnel should
remove any rubbish items at the end of their services.
All vendors should load in and out in a timely manner. In most
circumstances set-up upon arrival or breakdown after the event should not take
longer than forty-five minutes.
Vendors are responsible to bring their own equipment necessary to
perform their contracted services. Tables for equipment, electric cords, sound
gear is not provided by Catering Hall .
Plates, glasses, utensilsshould cleared by each vendor when finished,
not left throughout the facility or at their service area.
Vendors should be dressed properly throughout the affair. At minimum a
business casual dress code (no tee shirts or non-collared shirts, no shorts, no
sneakers, no jeans) is enforced for all vendors who are within any guests view
during the cocktail hour/reception.
While Catering Hall will provide meals to vendors at our clients cost and
direction, these service providers are paid vendorsnot guests. Vendors should
never consider taking a guests role during cocktail hour, reception, Viennese
hour As is with our own staff at Catering Hall , vendors are on site to provide
a service to our clients and their guests.
While soft drinks are always provided, alcohol beverage service to any
vendor is prohibited before during or after any affair.

Catering Hall retains ourselves as the exclusive provider of LED accent lighting on premises. Catering Hall
does not allow DJ services, outside contractors or vendors to supply room accent (up lighting) within the facility. Stage
lighting and dance lights are permissible by outside services; however, they must be kept on the stage area only.