Queensland Health Implementation of Continuity (QHIC) Project

Implementing the new payroll and rostering systems (SAP HR and Workbrain) to support
Queensland Health business.

Factsheet Payslip
March 2010 - Issue 12

Your New Look Payslip

You will receive your first pay from the new payroll and rostering systems on 24 March 2010. While your new payslip
will look different, there are no changes to when you receive your pay or how you will receive your payslip.

What will remain the same?

• There is no change to the pay day and pay fortnights.

• Payslip distribution points stay the same and your payslip will be sent to you in exactly the same way it is now.

• Any concerns regarding the pay amounts displayed on your payslip, please direct your question to your local
Payroll and Establishment QHSSP contact, as you do now.

What has changed?

This section details the menu fields, layout and terminology that will be on your new payslip. Number references are
provided as a guide to the sample payslip attached to this update.

Length of Payslips
Payslips will generally be one page long, however if you have retrospective adjustments, these will appear on a
second page. Concurrent employees will receive a separate payslip for each different engagement they hold.

(1) A message box in the top right hand corner of your new payslip will display any adjustments that have been made
to your pay along with a brief explanation of the reason for the adjustment. General messages will also appear here.

(2) Person ID Number

Your payslip will contain your Person ID Number on the right hand side under Private and Confidential, and is the
same number as your current Employee ID. Your Person ID Number differentiates you as an individual.

(3) Personnel Assignment Number

An eight digit Personnel Assignment Number (PAN) will appear as “Assignment No” on the left hand side under the
Employer Name, and distinguishes your individual engagements within Queensland Health.

Employees who have a single position (engagement), including those employees with aggregated employment
arrangements, will have one PAN, and this will be the same as your Person ID Number, with zeros added to the front
of the number to expand it to eight digits. Employees who have a concurrent employment arrangement will have a
separate PAN for each engagement, allowing them to distinguish between the different engagements they hold.

Note: The PAN is required on all leave forms and when reporting roster changes, claiming short term leave or claiming
allowances via the Attendance Variation and Allowance Claim form (AVAC) to Payroll and Establishment Services,
QHSSP. Therefore, you must ensure the correct Personnel Assignment Number is used for the relevant engagement.

Queensland Health Enterprise Solutions Transition (QHEST)

Queensland Health Implementation of Continuity (QHIC) Project
Implementing the new payroll and rostering systems (SAP HR and Workbrain) to support
Queensland Health business.

Details of Your Position

There are changes to the way your position classification and classification level will appear on your payslip. Your
current payslip shows your pay Classification (e.g. Nurse-RN, then level within that Classification NRG5(07)).

(4) On the new payslip, your classficiation will be shown as your Sub Position (ie. Substantive Position) Nurse-RN
NRG5(07).

(5) If you are being paid higher duties, an additional HD Position (ie. Higher Duties) will be shown below your your
Sub Position.

A substantive position is the position(s) against which an employee has been appointed (other than for relief or
higher duties purposes) regardless of the status of the employee, eg. Permanent Full time, Permanent Part time,
Temporary Full time, Temporary Part time or Casual. Higher Duties refers to the temporary appointment of an existing
employee to perform the duties of another position to which a higher rate of remuneration applies.

(6) Earnings Window

This area provides a breakdown of hours worked and associated allowances paid over the two-week pay period.
Each day in the current pay cycle has its own box with the days hours detailed below. The units, rate of pay received
and the amount details of each line of the earnings are displayed.

Retrospective Adjustments
The new payroll and rostering systems are date driven, allowing for retrospective date adjustments to be made. A
retrospective adjustment refers to any adjustment made after the event has occurred and the pay period it was in
has been completed. Where you have a retrospective adjustment, details of the adjustment will appear on a second
page of your payslip.

In the front message box, a description of the retrospective adjustment will be displayed, as well as the date that the
adjustment occurred.

(7) The total adjustment figure will be displayed, and will also appear as “brought forward” on the first page of the
payslip above the total gross figure.

(8) Leave Balances (Hrs)

Up to 6 leave type balances will be displayed in the middle column at the bottom of your payslip. Leave types will
include Professional Development Leave (PDL) and Long Service Leave balances (LSL) (where entitled).

Please visit the QHEST website (http://qheps.health.qld.gov.au/qhest/qhicproject/home.htm). The website

contains all past Line Manager Updates and Factsheets.
If you have any questions please send an email to: QHEST_info@health.qld.gov.au.

Queensland Health Enterprise Solutions Transition (QHEST) 2

Queensland Health Implementation of Continuity (QHIC) Project

Sample Payslip
This payslip is a guide only. You will receive an official copy of the payslip in the first pay period after go-live.

Messages

Distribution Point: REEU

Citizen Sara
XYZ Health Unit
C/- Caboolture Hospital 1
“McKean Street, Caboolture” 4510

Pay Advice Private and Confidential

Pay Date 24.03.2010 Employee Name Sara Citizen
Employer ABN 66329169412 2 Person ID 111111
Employer Name QUEENSLAND HEALTH 4 Sub Position Nurse-RN NRG5(07)
3 Assignment No 00111111
5

6 Type Week 1 Week 2 Hrs/ Rate Amount

Units
Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun
08/03 09/03 10/03 11/03 12/03 13/03 14/03 15/03 16/03 17/03 18/03 19/03 20/03 21/03
Fortnightly
Salary 7.60 7.60 7.60 7.60 7.60 7.60 7.60 7.60 7.60 7.60 76.00 32.5276 2,472.10
APNurseOffCont
Edu Credent 80.39
Shift - Afternoon
Penalty 12.5% 8.00 8.00 8.00 8.00 8.00 40.00 4.1982 167.95
Shift - Night
Penalty 20% 8.00 8.00 1.00 17.00 114.20
Shift - Sat
Loading 50% 7.00 7.00 117.55
RDO - Accrual
0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 4.00

Total Gross 2,952.19

7
Deductions Bank Disbursements
Full Income Tax 476.00 014-010 999999999 610.00
MBF 112.12
638-012 999999999 1,056.64
RemServPreTax 646.38
ESAC Sal Sacrifice Cont. 51.05

Deductions 1,285.55
Net Income 1,666.64

Employer Super Contribution 8 Leave Balances (Hrs) Year to Date

ESAC Employer Cont 265.70 PDL - Nursing 48.00 PDE Accrual LTD Balance 459.92

Banked RDO 148.79 Full Taxable Gross 27,057.12

22.92% Leave Loading 79.66 Full Income Tax 5,712.00

Recreation Leave 79.66

Sick Leave 193.22

LSL Balance 360.58

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Queensland Health Enterprise Solutions Transition (QHEST) 3