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Oracle Applications - Oracle Project Billing Training Manual
Oracle Applications - Oracle Project Billing Training Manual
OracleApplications:OracleProjectBillingTrainingManual
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OracleProjectBillingTrainingManual
INTRODUCTION
ModuleOverview
OracleProjectCostingandBillingprovidesanintegratedcostmanagementsolutionforallprojectsandactivitieswithinanenterprise.WithProjectCostingyoucan
managecostsacrosscurrencyandorganizationalboundariesWhereasusingOracleProjectBillingprovidesyouwiththeabilitytosimplifyyourclientinvoicing,
improveyourcashflow,andmeasuretheperformanceandprofitabilityofyourcontractprojects.
OracleProjectBilling,togetherwithOracleProjectCosting,providesacomplete,integratedprojectbillingsolution.
Overview
CreateContractProjecttype,projecttemplate
CreateAgreementagainstthecustomer
DefineBillrateschedule
Entertimeandexpensesagainsttheproject
GenerateRevenueandInvoices
TransfertoReceivables.
IntegrationofOracleProjectswithotherOracleModules:
ProjectsModuleisintegratedwithotherOracleModuleslikeOracleSales,Inventory,Payables,AssetsandGeneralLedger.OracleProjectssuiteworkstogether
withothermodulestoprovideacompleteenterpriseprojectmanagementsolution.
BasicConcepts
Project
Aunitofworkthatrequiresresourcestoproducemeasurableresults.Aprojectcanbebrokendownintooneormoretasks.
Project/Taskorganization
TheOrganizationthatownstheprojectortask.Thiscanbeanyorganizationinthelistofvaluesfortheprojectsetup.TheProject/TaskOrganizationLOVcontains
organizationsoftheProject/TaskOrganizationTypeintheOrganizationHierarchyandVersionbelowtheStartOrganization.YouspecifyyourStartOrganization
andVersionintheImplementationOptionswindow.
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Task
Asubdivisionofprojectwork.Eachprojectcanhaveasetoftoptasksandahierarchyofsubtasksbeloweachtoptask.
Agreement
Acontractwithacustomerthatservesasthebasisforworkauthorization.Anagreementmayrepresentalegallybindingcontract,suchasapurchaseorder,ora
verbalauthorization.Anagreementsetsthetermsofpaymentforinvoicesgeneratedagainsttheagreement,andaffectswhethertherearelimitstotheamountof
revenueyoucanaccrueorbillagainsttheagreement.Anagreementcanfundtheworkofoneormoreprojects.
ProjectTemplate
Astandardtemplateyoucreateforuseincreatingotherprojects.Yousetupprojecttemplatesthathavefeaturescommonintheprojectsyouwanttocreate.
Invoiceformat
Thecolumns,text,andlayoutofinvoicelinesonaninvoice.
Expendituretype
Animplementationdefinedclassificationofcostthatyouassigntoeachexpenditureitem.Expendituretypesaregroupedintocostgroups(expenditurecategories)
andrevenuegroups(revenuecategories).
Expenditurecategory
Animplementationdefinedgroupingofexpendituretypesbytypeofcost.Forexample,anexpenditurecategorywithanamesuchasLaborreferstothecostof
labor.
AutoAccounting
InOracleProjects,afeaturethatautomaticallydeterminestheaccountcodingforanaccountingtransactionbasedontheproject,task,employee,andexpenditure
information.
AutoAccountingLookupSet
AnimplementationdefinedlistofintermediatevaluesandcorrespondingAccountingFlexfieldsegmentvalues.AutoAccountinglookupsetsareusedtotranslate
intermediatevaluessuchasorganizationnamesintoaccountcodes.
AutoAccountingparameter
AvariablethatispassedintoAutoAccounting.AutoAccountingparametersareusedbyAutoAccountingtodetermineaccountcodings.ExampleAutoAccounting
parametersavailable
foranexpenditureitemaretheexpendituretypeandprojectorganization.AutoAccountingparametersarepredefinedbyOracleProjects.
AutoAccountingRule
AnimplementationdefinedformulaforderivingAccountingFlexfieldsegmentvalues.AutoAccountingrulesmayuseacombinationofAutoAccounting
parameters,AutoAccountinglookupsets,SQLstatements,andconstantstodeterminesegmentvalues.
Billrateschedule
Asetofstandardbillratesthatmaintainstheratesandpercentagemarkupsovercostthatyouchargeclientsforyourlaborandnonlaborexpenditures.
Revenuecategory
Arevenuecategorydescribesasourceofyourorganization'srevenue.Forexample,arevenuecategorywithanamesuchasLaborreferstolaborrevenue.
Firstbilloffsetdays
Thenumberofdaysthatelapsebetweenaprojectstartdateandthedatethattheprojectsfirstinvoiceisissued.
SETUPSOVERVIEW
SettingupistheprocesswheretheOracleApplicationsModuleswillbeconfiguredtomeettherequirementsofanorganizationbasedontheirrequirements.
FollowingarethestepsinvolvedinthesettingupOracleProjectsBillingModule.HoweverbeforeconfiguringtheProjectBillingensurewhetherthefollowing
Prerequisitesarecompliedwith:
GeneralPrerequisites:
Ensurethatrequiredorganizationsaresetup
CreateanProjectSuperUserresponsibilityfortheOperatingUnit(OU)
AttachrelevantProfileoptions(e.g.SetofBooks)totheresponsibility
Performthesetupsinthesameorderassuggestedbelow
ProjectBillingSetups:
StepNo.
1
2
3
4
5
6
7
8
9
10
Required/
Optional
Required
Required
Required
Required
Required
Required
Required
Required
Required
Required
Particulars
SettheprofileoptionPA:LicensedtoUseProjectBillingtoYes
DefineReceivablesSystemOptions
Defineandassignoutputtaxcodes
DefinePaymentterms
DefineRateschedules
DefineInvoiceformats
DefineEventtypes
DefineAgreementtypes
DefineCustomers
SetuptoAutoAccounting
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11
12
12
13
14
15
16
Required/
Optional
Required
Required
Required
Optional
Optional
Optional
Optional
17
Optional
StepNo.
Particulars
DefineProjectTypeswithprojectclassContract
DefineProjectTemplate
EnableBillingImplementationOptions
DefineInvoiceprintmethod
DefineCredittypes
Defineandassignbillingassignments
Definepercentcompleterevenueaccrualandinvoicingoptions
SettheprofileoptionPA:MaintainUnbilledReceivablesandUnearned
RevenueBalances
SETUPS
Billing Implementation Options
NavigatetotheImplementationOptionsScreen.
NAVIGATION:PROJECTS>SetupSystemImplementationOptions
1. OperatingUnit:ItsanewfeatureinR12.YoucandefineyourImplementationoptionsbasedonyourOperatingUnits.Itmeansthatfromasingle
responsibilityyoucanDefine/QueryMultipleOperatingUnitbasedImplementationOptionsSetUps.Thesamefeaturewasnotavailableinprevious
releases.
2.Ledger:InR10.5.10thesameinformationwasdefinedunderSetofBooksTab.InR12thenamehasbeenchangedtoLedger.Ifyouareimplementing
OracleProjectsforasingleorganization,thenyoumustspecifyasetofbookstotellOracleProjectswhichsetofgeneralledgerbookstouse.Ifyour
implementationofOracleProjectsisformultipleorganizations,SetofBooksisadisplayonlyfield.ItsvaluedefaultsfromtheLegalEntityforthe
operatingunit.
3.SummarizationPeriodType:summarizationperiodtypeisusedwhenupdatingprojectsummaryamounts.
4.CalendarName:WhenyouimplementOracleProjects,youcanselectthecalendarusedtomaintainPAperiods.
5.PAPeriodType:SpecifyaPeriodType,whichisusedtocopyProjectAccountingPeriodsfromthecalendarassociatedwiththeGLSetofBooks.
6.MaintainCommonPAandGLPeriods:Whenthisoptionisenabled,thesystemautomaticallymaintainsPAperiodstatusesasyoumaintaintheGL
periodstatuses.
7.DefaultAssetBook:Optionally,selectadefaultassetbookfromthelistofvalues.Thevaluethatyouselectforthisfieldwillbethedefaultvaluefor
allprojectassetsthatyoucreate.Youcanoverridethedefaultvalueattheassetlevel.
8. DefaultReportingOrganizationHierarchy:Youspecifyanorganizationhierarchyandversiontoindicatewhichorganizationhierarchyyouwant
OracleProjectstouseasthedefaultreportingorganizationhierarchy.
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1.FunctionalCurrency:Thisdisplayonlyfieldshowsthefunctionalcurrencyofyourcompanyssetofbooks.
2.ExchangeRateDateType:Specifyadefaultexchangeratedatetypeforconvertingforeigncurrencytransactionsfromthetransactioncurrencyto
thefunctionalandprojectcurrencies.
3.ExchangeRateType:SelecttheGLRateTypetodeterminetherate.Thesystemdefinedratetypes,suchasCorporate,User,orSpot,aredefined
inOracleGeneralLedger.
1. ProjectNumbering: Specify whether you want Oracle Projects to number projects automatically, or whether you plan to enter project numbers
manually.
2. Project/Task Owning Organization Hierarchy: You assign a project/task owning organization hierarchy to the operating unit to control which
organizationscanownprojectsandtasks.
3.Version:Entertheversionnumber.
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1. InterfaceRevenuetoGL:IfyouwanttointerfacerevenuewithOracleGeneralLedger,youneedtoenablethesystemoptionforrevenue
interface.
2. InvoiceNumberingMethod:YouspecifywhetheryouwantOracleProjectstonumberinvoicesautomatically,orwhetheryouplantoenter
invoicenumbersmanually.
3.NextNumber:IfyouwantOracleProjectstoautomaticallynumbereachinvoice,youspecifyastartinginvoicenumber.
4.CentralizedInvoiceProcessing:IfyouwantalloftheprojectinvoicesfortheoperatingunittobeprocessedusingtheOracleProjectsseeded
transactiontypes,leavethecheckboxenabled.Withdecentralizedinvoicing,youalloworganizationstoprocesstheirowninvoicecollections.
5.InvoiceBatchSource:OracleProjectsprovidesapredefinedbatchsourcenamePROJECTSINVOICES.Youmustselectthisbatch.
6.EnableMultiCurrencyBilling:Checkthisboxifyouwanttoentertransactionsinmultiplecurrencies.
7. RequireRateandDiscountReason:OracleProjectsallowsyoutoenterareasonfortherateordiscountoverridetothestandardbillrate
schedules.Checkthisboxifyouwanttorequireuserstoentertherateanddiscountoverridereason.
8.AllowBillRateOverride:Checkthisboxifyouwanttobeabletooverridebillratesforalltheprojectsintheoperatingunit.
9.AllowBillRateDiscountOverride:Checkthisboxifyouwanttobeabletooverridethebillratediscountforalltheprojectsintheoperating
unit.
10. Share Bill Rate Schedules Across Operating Units: Check this box if you want to fund projects across operating units. If you enable this
functionality,thelistofvaluesforprojectnumberincludesactiveprojectsthatareassociatedwiththeagreementofthecustomer.
11. RequireCreditMemoReason:Enablethisoptionifyourequireausertoselectacreditmemoreasonwhenreleasingcanceledinvoices,write
offs,andcreditmemos.
12.Saveyourwork
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1.EnterWorkTypenameintheNamefield.
2.EnabletheBillableCheckBoxifyouwanttheworktypetobebillable
3.EnterDescriptionifrequired
4.EntertheEffectivestartandenddatesfortheworktype.
5.ClickonUtilizationTabandselecttheutilizationcategoryfromlistofvalues
6.EntertheWeightingPercentageas100.
7.SelecttheutilizationcategoryfromlistofvaluesundertheOrganizationRegion.
8.EntertheWeightingPercentageas100
Define Expenditure Types
AnexpendituretypeisaclassificationofcostthatyouassigntoeachexpenditureitemyouenterinOracleProjects.
NAVIGATION:PROJECTS>SetupExpendituresExpenditureTypes
1.Name:Enterauniquenamefortheexpendituretype.
2. ExpenditureCategoryandRevenueCategory:Entertheexpenditurecategoryandrevenuecategoryyouwanttoassociatewiththisexpenditure
type.
3.UnitofMeasure:EntertheunitofMeasureyouwantOracleProjectstousewhencalculatingthecostforthisexpendituretype.YoumustenterHours
forlaborexpendituretypes.
4.TaxClassificationCode:ThisisanewfeatureinR12.YouneedtoclickTaxClassificationCodeandselectthetaxclassificationcodeforcustomer
invoicelinesforthisexpendituretypeandoperatingunit.OracleProjectsusesthiscodeasthedefaulttaxclassificationcodebasedontheApplication
TaxOptionshierarchythatyoudefineinOracleEBusinessTaxforOracleProjectsandthespecifiedoperatingunit.
5.RateRequired:Ifthisexpendituretyperequiresacostrate,checktheRaterequiredcheckbox,thenchooseCostRatetonavigatetotheExpenditure
CostRateswindowandenteracostrateanditseffectivedate(s).
6.DescriptionandDates:IntheDescription,Datesregion,enteradescriptionfortheexpendituretype.Youcanoptionallyentereffectivedatesforthe
expendituretype.
7.ExpenditureTypeClasses:IntheExpenditureTypeClassesregion,enterthe
ExpenditureTypeClassorclassesyouwantOracleProjectstoassociatewith
Thisexpendituretype,todeterminehowtoprocesstheexpenditureitem.
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FirstDefineEmployeeBillRateSchedule
Todefinearateschedule:
1.SpecifytheOperatingUnit.ThisisanewfeatureinRelease12.Specifytheoperatingunittowhichyourorganizationandrateschedulebelong.Whenyouhave
accesstoonlyoneoperatingunit,thatoperatingunitappearsasadefaultvalueinthisfield.
2.Specifytheorganizationthatmaintainstheschedule.
Theorganizationyouentercanbeanyorganizationfromyourorganizationhierarchy,regardlessofwhethertheorganizationhastheExpenditureOrganization
classification,andregardlessofthestartandenddatesfortheorganization.
3.Enteraschedulenameandadescriptionoftheschedule.
4.Specifyacurrencyfortheschedule.
Note:YoucanspecifyadifferentcurrencyforyourBillRateScheduleiftheEnableMultiCurrencyBillingoptionisenabledfortheoperatingunit.See:Enable
MultiCurrencyBilling,BillingImplementationOptions,andOracleProjectsImplementationGuide.
4.ChecktheShareacrossOperatingUnitscheckboxtoallowotheroperatingunitstousethisschedule.
Note:Tosharebillrateschedules,youmustalsoenabletheShareBillRateSchedulesacrossOperatingUnitsoptionsintheBillingtaboftheImplementation
Optionswindow.See:ShareBillRateScheduleAcrossOperatingUnits,BillingImplementationOptions,andOracleProjectsImplementationGuide.
5.Selectascheduletype.
6.RatescanbedefinedemployeewiseorJobwise.IncaseofjobwiserateClickontheJobTabandSelectJobgroup.
7.SelectEmployeenameagainstwhomtherateneedtobedefined.
8.EmployeeNumberandUOMdefaults.
9.EntertheRateorMarkuppercent.
10.Entertheeffectivestartandenddatefortherate.
Now,defineJobBillRateSchedule
JustupdatetheOrganization,ScheduleNameandCurrencyandsaveyourwork.
Now,defineNonLaborBillRateSchedule
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JustupdatetheOrganization,ScheduleNameandCurrencyandsaveyourwork.
1.Name:Enteraunique,descriptivenameforthisinvoiceformat.
2.FormatType.Selectaformattype.Theformattypecontrolstheinvoiceformatsyouseeforlabor,nonlabor,retention,andretentionbilling
whenyouenterinvoiceformatsusingtheProjectswindow.
3.StartandEnd.Specifieswhereyouwantthisfieldtoappearontheinvoiceline.Enternumbersbetween1and240.
4.Grouping:Enteragroupingoptionforthisinvoiceformat.Youcanchooseanygroupingoptionavailableforthistypeofinvoice.A
groupingoptionspecifieswhatfieldsaretheprimarygroupingsofitemsintoinvoicelines,andisbasedonthefundingleveloftheproject.A
projectbudgetedatthetoptaskwillhaveatoptaskgroupingrule.
5.UseFor:Selectanoptiontoindicateifyouwanttousethisinvoiceformatforcustomerinvoices,intercompanyinvoices,orboth.
6.FieldName:Enterthenameofthefieldthatyouwanttoappearontheinvoiceline.Youcanchooseanyinvoicelinefieldavailablefor
groupingoptionortheinvoiceformat.
7.RightJustifySelectifyouwantthisfieldvaluetoappearrightjustifiedbetweenthespecifiedstartandendpositions.
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1.EnterthenameofthebillingcycleintheNamefield.
2.Selectthetypefromlistofvaluesbasedontherequirementandenterdaysinthecycledaysvaluefield.
3.Entertheeffectivestartandenddates
1.Enteraunique,descriptivenameforthiseventtype.
2.RevenueCategory:Entertherevenuecategorythatyouwanttoassociatewiththiseventtype.
3.Class:Enteraclassificationforthiseventtype
Automatic.AnAutomaticclassificationgeneratesanautomaticeventforrevenueorinvoiceamountsthatmaybepositiveornegative,
dependingonyourimplementationofbillingextensions.
Manual.AManualclassificationallowsyoutoenterbotharevenueamountandabillamount.Thesetwoamountscanbedifferent.Classify
aneventtypeasmanualwhenyouneedtoindicatedifferentrevenueandbillamounts.
4.Entertheeffectivestartandenddates.
5.TaxClassificationCode.ThisisanewfeatureinR12.OptionallyclickTaxClassificationCodetoselectthetaxclassificationcodefor
customerinvoicelinescreatedforthiseventtypeandoperatingunit.OracleProjectsusesthisasthedefaulttaxclassificationcodebasedonthe
ApplicationTaxOptionshierarchythatyoudefineinOracleEBusinessTaxfortheOracleProjectsapplicationandtheproject'soperatingunit.
Formoreinformationonsettinguptaxclassificationcodesandthehierarchyofapplicationtaxoptions,seetheOracleEBusinessTaxUser
Guide.
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1.EntertheResourceListnameandDescription.
2.GroupResourcesBy:Choosehowyouwanttogrouptheresourcelist.Ifyouchoosetogrouptheresourcelist,andthenyouenterresourcegroups.Selectthe
resourcegroup,andoverridethealiasandorderifnecessary.
3.Iftheresourcelistisjobbased,thenyoumustenterajobgrouptobeusedforsummarization.TheResourcesregionthendisplaysjobsthatbelongtothejob
groupyouentered.
4.IntheResourcesregion,entertheresourcesforeachresourcegroup.Ifyoudonotusegroupingfortheresourcelist,thenusetheResourcesregiontoenter
resourcesfortheresourcelist.
5.Selecttheresourcetypeandresource.ResourcetypecouldbeExpendituretype,Eventetc
6.AliasandtheOrdernumberdefaultsautomatically.Overridethevaluesifrequired.
1.Enteraunique,nameanddescriptionforthisAgreementtype.
2.Ifyouwantpaymenttermstodefaultwhenyouenteranagreementwiththisagreementtype,entertheDefaultTerms.
3. EnabletheDefaultRevenue/InvoiceLimitoptionifyouwanttheHardLimitoptionoftheAgreementswidowtobeenabledbydefaultwhen
youenteranagreementwiththisagreementtype.
4.EnterEffectiveStartandEndDates.
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1.OperatingUnit:ThisisanewFeatureR12.YoucannowdefineyourProjectTypesonanOperatingUnitbasis.
2.Enteraname&DescriptionfortheProjecttype.
3.Class:SelectContracttocreateacontractprojecttype
4.Entereffectivestartdateoftheprojecttype
5.ServiceType:Selecttherequiredservicetypefromthelistofvalues.
6.WorkType:Selecttheworktypecreatedaboveinthesetup.
ClickontheBillingInformationTab(TabgetsenablesonlywhentheclassisContract)
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1.OperatingUnit:ItsanewfeatureinR12.YoucandefineyourProjectTypesbasedonOperatingUnits.Itmeansthatfromasingle
responsibilityyoucanDefine/QueryMultipleOperatingUnitbasedImplementationOptionsSetUps.Thesamefeaturewasnotavailablein
previousreleases.
2.FundingLevel:Thelevelatwhichyouallowfundingforcontractprojectsofthisprojecttype.YoucanchoosefromthevaluesofProject,
TopTask,orBoth.
3.BillingJobGroup:Enteradefaultjobgroupforbillingpurposes.ThejobgroupyouenterservesasthedefaultBillingJobGroupwhenyou
defineacontractprojectwiththisprojectType.
4.Labor:SelectBillRateScheduleorBurdenScheduleforlaborbilling.
5.NonLabor:SelectBillRateScheduleorBurdenSchedulefornonlaborbilling.
Organization:Selectthedefaultorganizationthatownsthelaborandnonlaborbillrateschedules.
Schedule:Thedefaultburdenschedulefornonlaborrevenueandinvoicing.
6.InvoiceFormats:SelectthedefaultlaborandNonlaborinvoiceformatcreatedabove
7.Selectthedefaultbillingcycleforprojectsofthistype.
8.BaselineFundingwithoutBudget:Checkthisboxifyouwanttoautomaticallycreatearevenuebudgetwhenyoubaselineyourfunding.
9.RevaluateFunding:Checkthisboxifyouwanttorevaluatefundingfortheprojecttype.ThisoptioncannotbeuncheckediftheRevaluate
FundingoptionisenabledattheProjectlevel.
10.FundingRevaluationincludesGainsandLosses:ThisoptioncanbeenabledonlyiftheFundingRevaluationincludesGainsandLosses
optionisenabledintheImplementationOptionswindowandRevaluateFundingisenabledfortheprojecttype.Checkthisboxifyouwant
fundingrevaluationtoincludegainsandlosses.Ifyouenablethisfunctionalityyoushoulddefinetheprojectrevenuerealizedgainsand
losseseventtypesforaccountreclassifications.Ifthisfunctionalityisnotenabled,therevaluationprocessonlyconsidersthefundingbacklog
amount.
11. RealizedGainsandLossesEventTypes:IftheFundingRevaluationIncludesGainsandLossesfunctionalityisenabledattheProject
Typeslevel,definenewgainsandlosseseventtypes.Theseeventtypesrecordtherealizedgainsandlosseseventswhileprocessingfunding
revaluation.
ClickontheDistributionRulesTab
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Name:Youselectthedistributionrulesthatcanbeallowedforanyprojectofthisprojecttype.Youcanchooseanypredefineddistributionrule:
Cost/Cost:Accruerevenueandbillusingtheratioofactualcosttobudgetedcost(percentspent)
Cost/Event:Accruerevenueusingtheratioofactualcosttobudgetedcost(percentspent),billbasedonevents
Cost/Work:Accruerevenueusingtheratioofactualcosttobudgetedcost(percentspent),billasworkoccurs.
Event/Event:Accruerevenueandbillbasedonevents.
Event/Work:Accruerevenuebasedonevents,billasworkoccurs.
Work/Event:Accruerevenueasworkoccurs,billbasedonevents.
Work/Work:Accruerevenueandbillasworkoccurs.
ClickontheProjectStatus,WorkflowTab
Startingstatusfornewprojectsandworkflowstobeusedforstatuschanges
Define Project Template
NAVIGATION:PROJECTS>SetupProjectsProjectTemplates
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1.OperatingUnit:ItsanewfeatureinR12.YoucandefineyourProjectTypesbasedonOperatingUnits.Itmeansthatfromasingleresponsibilityyou
canDefine/QueryMultipleOperatingUnitbasedProjectTemplateSetUps.Thesamefeaturewasnotavailableinpreviousreleases.
2.EnteranameandnumberforProjectTemplate.
3.Type:Selecttheprojecttypetobeusedwiththistemplate.
4. Organization: Select the organization, to which the template belongs .This organization defaults when a project is created, can be overridden as per
requirement.
5.LongNamecanbesameasyourTemplateName.
6.OptionallyentertheTransdurationstartandenddates.
7.DescriptioncanbesameasyourLongName.
8.ShowCheckbox:YoucancheckthecheckboxifyouwishtheOptionstogetcopiedovertotheprojectsthatyoucreateusingthesameTemplate.
9.Oraclebydefaultsenablesstandardprojectoptions.Youcanupdateaprojecttemplateatanytime.Allchangestoaprojecttemplateaffectprojectsthat
arecreatedfromthetemplateafterthechangesaremade.
10.ClickontheSetupQuickEntry:QuickEntryfieldswhichspecifyfieldstoenterforthenewprojectwhencreatingitfromatemplate.
11. Saveyourwork.
Auto Accounting
OracleProjectscreatesmanydifferentaccountingtransactionsthroughoutitsbusinesscycle(whenpostinglaborcostdebitsandlaborrevenuecredits,forexample).
YoucanuseAutoAccountingtospecifyhowtodeterminethecorrectgeneralledgeraccountforeachtransaction.
WhenyouimplementAutoAccounting,youdefinetherulesandcircumstancesthatdeterminewhichgeneralledgeraccountsOracleProjectsuses.OracleProjects
thenusestheruleswhenperformingaccountingtransactions.
DefineAutoAccountingrulestogenerateaccountcombinations,andthenassignasetofrulestoeachAutoAccountingtransactionyouwanttouseforyour
company.
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PROFILEOPTIONS
Profile
Value
GLSetofBooksName
VisionOperations(USA)
MO:OperatingUnit
VisionOperations
RouserType
HRUser
PA:LicensedtouseProjectBilling
Yes
PA:LicensedtouseProjectCollaboration
PA:LicensedtouseProjectCosting
Yes
PA:LicensedtouseProjectManagement
Yes
PA:LicensedtouseProjectResourceManagement
PATime:AllowEntryofNegativeHours
Yes
PATime:EnableBusinessMessage
Yes
PA:AllowProjectTimeandExpenseEntry
Yes
PA:AutoApproveTimesheets
No
PA:DebugLogDirectory
/usr/tmp
PA:DebugMode
Yes
PA:DefaultBurdenScheduleType
Firm
PA:DefaultCalendar
VisionOperations
PA:DefaultPublicSector
No
PA:DisplayFindTasksWindow
PA:EnableBudgetIntegrationandBudgetaryControl
Feature
Yes
PA:EnableEnhancedPeriodProcessing
Yes
PA:ExpenditureItemsPerSet
100
PA:GlobalWeekStartDay
Monday
PA:HighlightStartingTasks:NumberofDays
PA:RequireWorkTypeEntryforExpenditures
Yes
PA:StartingAssignmentStatus
PA:TaskstoDisplayforExpenditureEntry
Chargeabletasks
PA:TransactionBillabilityderivedfromWorkType
No
Yes
PROJECTINITIATION
Project Creation
NAVIGATION:PROJECTS>PROJECTS>DoubleclickontheprojectsmenuintheNavigator
1.The Projects screen will be displayed.
2.Select the project template using which you need to create project and click on find button
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ApprovetheProject
Projectneedtobeapprovedbeforeanytransactionsareraisedagainstit.ClickontheChangeStatusbuttonandselectthestatusapprove.
Project Options
YouspecifyprojectandtaskoptionstocontrolhowOracleProjectsprocessesyourprojects.ProjectandTaskoptionsareavailableatvariouslevelsofyourfinancial
and/orworkplanstructure.UsetheProjectsandTaskswindowstospecifyprojectandtaskoptions.
CustomersandContacts:Enterthecustomerandcontactinformationoftheproject.Youcandefinemultiplecustomersforoneproject.
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1.Name/Number:Chooseaprojectcustomer.YoucanchooseanyactivecustomerintheOracleReceivablescustomerdatabase.
2.Relationship:Therelationshipbetweenthiscustomerandyourproject,suchasPrimary,orNonPaying.
3.Contribution:Thepercentageofthisprojectsrevenueandbillingyouexpectthiscustomertocontribute.Ifyouentermorethanonecustomerforthis
project,thetotalcustomercontributionstowardsrevenueandbillingmustsumto100%beforeyoucanaccruerevenueorbillinvoicesagainstthisproject.
4.BilltoName:Enterthenameofthecustomerwhowillreceivetheprojectinvoices.DependingontheCustomerRelationshipssettingintheImplementation
Optionswindow,youcanchoosetheprojectcustomer,arelatedcustomer,oranycustomerdefinedinOracleReceivables
5.BillingAddress:Theaddresswhereyouwanttosendthiscustomersinvoices.YoucanchooseanyactivebillingaddressdefinedfortheBillTocustomerin
OracleReceivables.
6.ShippingAddress:Theaddresswhereworkwillbeperformedforthisproject.YoucanchooseanyactiveShiptoaddressdefinedfortheShipTocustomerin
theOracleReceivablesdatabase.
7.BillanotherProject:Selectifyouwanttoidentifyaprojectasaproviderprojectforpurposesofinterprojectbilling.
8.ReceiverProject/ReceiverTask:Enterthenumbersoftheprojectsandtasksthatwillreceivetheworkperformedonthisproject.Validreceiverprojects
andtasksbelongtoreceiveroperatingunitsthathaveidentifiedthecurrentoperatingunitasaprovider
9.InvoiceCurrency:Ifyouwanttoinvoicetheprojectcustomerinacurrencydifferentfromtheprojectcurrency.
10.AllowRateType"User":Enablethisoptionifyouwanttoallowtheratetype"User"forinvoicingthisprojectcustomer.
11.Code:Thedefaultinvoicecurrencycodeforthecustomer.
12.RateDate:Thedefaultexchangeratedate.Ifthisfieldisleftblank,thesystemwillusetheBillThroughdatefortheexchangeratedate.
13.RateType:Thedefaultratetype.
14.ContactsType:Acontacttype,suchasBillingorShipping,toidentifyacontact.ThebillingcontactsarelimitedtothecontactsdefinedfortheBillTo
customerandbillingaddress.TheshippingcontactsarelimitedtothecontactsdefinedfortheShipTocustomerandshippingaddress.
15.Name:ChooseanyactivecontactnamedefinedfortheBillTocustomer
BillingInformation:
BillingSetup
1.RevenueAccrualMethodandInvoiceMethod:Theprojecttypedetermineswhichdistributionruleappearsasthedefaultvalueforthesefields.The
revenueaccrualmethodandinvoicemethodyouenterdetermineshowrevenueiscalculatedandhowinvoicesaregeneratedforthisproject.
Work/Work:RevenueandtheBillorInvoicingisbasedonastheworkoccurs.
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Work/Event:Accruerevenueasworkoccurs,andBillbasedonevents.
Event/Event:AccruerevenueandBillbasedonevents.
2.ByDefaultDistributionRulesetfortheProjectTypegetsdefaultedontotheproject.TheOtherattributeswhichgetdefaultedinthebillingsectionfromthe
ProjectTypeareBillingCycle,NextBillingDate.InvoiceFormats
3.InvoiceMethodatTopTask:Checkthisboxifyouwanttheabilitytooverridetheprojectlevelinvoicemethodatthetoptask.Ifyouenablethisoptionyou
canusemultipleinvoicemethodsforaproject.
4.BaselineFundingwithoutBudget:Checkthisboxifyouwanttoautomaticallycreateanapprovedrevenuebudgetandbaselineyourefundingforthis
project.
BillRatesandDiscountOverrides:SelectandexpandBillRatesandDiscountOverridesOptionsinProjectWindow
StandardBillingSchedules
1.EnteraLabororNonLaborbillingschedule(seetherateschedulesetupTopic),youmustchoosewhethertouseaBillRateScheduleoraBurdenSchedule
2.EnteraNonLaborBillRateScheduleentertheOrganization,ScheduleName,FixedDate,Discount%,andDiscountReason.
3.RatecanbedefinedEmployeewise,Jobwise,Nonlaborwise.Thisratecanbeoverriddenforeachoftheselevels.
4.EmployeeBillRatesandDiscountOverrides:Youcanoverrideanemployeesstandardbillratebyrateordiscountwhenthereisanoverridethenewbillrate
ordiscountrateoftheemployeetakesprecedenceoverthejobbillrateanddiscountoverrideyoudefineattheprojectlevelandtasklevel.
5.JobBillRateandDiscountOverrides:Youcanoverrideajobsstandardbillrateforaprojectorlowesttaskbyrateordiscount.Whenyouoverrideajobs
standardbillratebyrateoverride,thenewjobbillratebecomesthejobsbillrateforthisprojectorlowesttask.
6.NonLaborBillRateandDiscountOverridesYoucanoverrideanonlaborstandardbillratefornonlaborexpendituretypesandnonlaborresources.When
youoverrideausageexpendituretype,theoverrideappliestoallnonlaborresourceswithinthatusageexpendituretype.
Agreement Creation
Anagreementprovidesthefundingforprojectsandtasks.OracleProjectsallowsyoutodefineagreements,projects,andtaskstoorganizeyourprojectwork.
NAVIGATION:PROJECTS>PROJECTS>BillingAgreement
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ProjectFunding
Youmustfundaprojectbeforetheprojectcanaccruerevenueandbebilled.Fundingisthestepthatallocatesanamountassociatedwithacustomeragreementtoa
specificproject.Thetotalamountofallocatedprojectfundingmustequalthecurrentapprovedprojectrevenuebudgetamountinordertosuccessfullybaselinethe
project.
1.ProjectNumber:Enterthenumberoftheprojectyouwanttofundwiththisagreement.
2.TaskNumber:Enterthenumberofthetopleveltaskyouwanttofundwiththisagreement.Ifyoudonotwanttorestrictfundingforaparticular
task,leavethisfieldblank.
3.DateAllocated:EnteraDatetorecordwhenyouallocatedagreementfundstothisprojectortask.TheDateAllocatedisusedastheratedateto
determinetheexchangeratewhentheRateDateTypefortheproject'sfundingcurrencyattributeisPA/InvoiceDate.
4.Amount:EntertheAmountyouwanttoallocatetothisprojectortask.
FundingClassification:EntertheFundingClassificationtoindicatethenatureoftheallocations.Fundinglinescanbeaggregatedbyfundingclassificationand
reportedaccordinglyusingProjectIntelligence
PROJECTBUDGETS
Abudgetistheestimatedcostorrevenueforaprojectortask.Youtrackprojectstatusandperformancebycomparingbudgetedamountstoactualsusingreportsand
ProjectStatusInquiry.
BudgetcanbetrackedatvariouslevelslikeTopTaskorLowestTasklevel,Projectlevel.Eachbudgetcanhavedetailedorsummaryinformationinthefollowing
areas,asappropriateforeachproject.
Wecanenterabudgetforthedurationoftheprojectortasks(alsoknownasbudgetatcompletion),oryoucanentertimephasedbudgetswhichcontainbudget
amountsbytimeperiod.Wecanentertimephasedbudgetsattheproject,toptask,orlowesttasklevelsbyorganizationandthenbyexpenditurecategorywithin
thatorganization.TheBudgetEntryMethodselectedforeachbudgetdeterminesthedurationofthebudget.
WecanhavemultipleBudgetversionscreatedforaproject.Eachbudgethasadraft,whichisaworkingareaforaninprocessbudget.Thedraftwillnotappearin
anyprojectstatustrackinginquiriesorreports.(Notethatdraftisnotabudgettype,sinceanytypeofbudgetcanhaveadraft.)Foreachbudget,youcancreateand
savemanybudgetversions.Eachtimeyoubaselineadraft,youcreateanewversion.Tohelpidentifybudgetversions,youcangiveeachversionauniquenameand
specifyachangereason.Youcanviewsummaryanddetailinformationforallbudgetversions.
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Eachbudgetversionhasoneofthefollowingclassifications:
OriginalBudget:Thefirsttimeyoubaselineadraft,theversionismarkedastheOriginalBudget.
RevisedOriginalBudget:YoumayneedtoreviseyourOriginalBudgetduetobudgetentryerrorsorchangesintheprojectscope.Whenyoubaselineadraft,you
canidentifythenewbaselinedversionasaRevisedOriginal.IncalculationsanddisplaysthatusetheOriginalBudget,themostrecentRevisedOriginalisused(or
theOriginalBudget,ifthereisnoRevisedOriginal).
CurrentBudget:ThemostrecentbaselinedversionofthebudgetistheCurrentBudget.YoucanhaveonlyoneCurrentBudgetforeachbudgettype.Current
BudgetamountsareshownintheProjectStatusInquirywindow.
HistoricalBaselinedVersions:AnybaselinedbudgetthatisnottheCurrentBudgetisconsideredanhistoricalversionofthe
budget.
Budgettypesidentifythedifferentkindsofbudgetsthatyouenterforyourprojects.Forcostbudgettypes,youcanenterquantities,rawcost,andburdenedcosts.
Forbudgetusingrevenuebudgettypes,youcanenterquantitiesandrevenueamounts.
OracleProjectspredefinesfourbudgettypes:
ApprovedCostBudget
ApprovedRevenueBudget
ForecastCostBudget
ForecastRevenueBudget
Budget CreationCost Budget
Navigate:Budgets
1.Choosetheprojectforwhichyouwanttoenterorrevisebudgetamounts.
2.Choosethebudgettype.Thebudgettypefieldenablesyoutohavemorethanoneseriesofbudgetsforaproject.Thebudgettypedetermineswhether
thebudgetisarevenuebudgetorcostbudget.
3.VersionName:Entertheversionname.
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4.BudgetStatus:Thebudgetstatuswillbedisplayed,indicatingwherethebudgetis
intheworking/submission/baseliningprocess.
5.ChangeReason:Enterachangereason.Thechangereasonidentifiesthereasonforchangingabudgetversionfromapreviousversion.
6.BudgetEntryMethodYoucanacceptoroverridethedefaultbudgetentrymethod(BEM),whichdeterminesthelevelofdetailforthebudget.Ifyou
areenteringthefirstdraftforthebudgettype,thedefaultBEMisdeterminedbytheprojecttypeoftheproject.Ifapriorversionofthebudgettype
exists,thedefaultBEMisthebudgetentrymethodoftheprojectscurrentbudgetforthebudgettype.
7.ResourceList:Theresourcelististhesetofresourcesthatcanbeusedasbudgetcategoriesforacategorized(detail)budget.Theseresourceswillbe
displayedonthelistofvaluesforresourcewhenyouareenteringbudgetlines.
8.ChoosetheDetailsbuttontoopentheBudgetLineswindow.
1.SelecttheResourceagainstwhichyouwanttobudget
2.SelecttheAmountType,amounttypesaredependantupontheResourceselection.
Ifyouareenteringaprojectlevelbudget,theBudgetLineswindowwillopen.Ifyouareenteringatasklevelbudget,theTaskBudgetswindowwillopen.Selecta
task,andthenchooseBudgetLinestoopentheBudgetLineswindow.
Ifyouareenteringabudgetthatisperiodphased(timephasedbyPAperiodorGLperiod),thematrixentryBudgetLineswindowwillbedisplayedforbudget
linesentry.ThematrixentrywindowopensautomaticallywhenyounavigatetotheBudgetLineswindowforaperiodphasedbudget.Thetypeoftimephasingof
thebudgetisdeterminedbytheBudget
EntryMethodselectedforthebudget.
Whenyoucompletebudgetentry,youneedtosubmityourdraftbudgettoindicatethatitisreadyforreviewandbaselining.
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Baseliningistheprocessofapprovingabudgetforuseinreportingandaccounting.Whenthebaseliningfunctioniscalled,thesystemcopiesthedraftamountsinto
anewbaselinedbudget
Version.ThemostrecentbaselinedversionisnamedtheCurrentBudget,whichisusedforreporting.Allpreviouslybaselinedbudgetsarehistoricalbaselined
versions.TheCurrentBudget,andallotherbaselinedbudgetversions,hasastatusofBaselined.
Budget Creation Revenue Budget
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ForcontractprojectsinOracleProjectBilling,thebaselinefunctionverifiesthatthebudgetamountsforthebudgettypeApprovedRevenueBudgetequalsthetotal
fundingfortheprojectwithintheproject.Ifthischeckissuccessful,anewbudgetversioniscreated.Iftheamountsarenotequal,OracleProjectsdisplaysanerror
anddoesnotcreateanewbudgetversion.
Youmustenterandsubmitanapprovedrevenuebudgetandallocatefundstotheprojectortaskbeforeyoucanbaselineitorautomaticallycreateabaselinebudget
whenyoubaselinefunding
EXPENDITUREENTRY
Youchargeexpenditurestoaprojecttorecordactualworkperformedorcostincurred.Actualexpenditurecouldbetimecards,expensereports,usagelogs,and
supplierinvoices.
Expenditureontheprojectcanbethroughvariousmethods
1.PreapprovedBatches
PreapprovedBatchescanbeenteredfor
Timecards
Expensereports
Usagelogs
Miscellaneoustransactions
Burdentransactions
Inventorytransactions
Workinprocesstransactions
2.Events
3.Importfromothermodules:
PurchasingandPayables:OracleProjectsfullyintegrateswithOraclePurchasingandOraclePayablesandallowsyoutoenterprojectrelatedRequisitions,
purchaseorders,andsupplierinvoicesusingthoseProducts
Receivables:OracleProjectsgeneratesdraftinvoicesandusesOracleReceivablesfeaturestocreateinvoicesandinterfacetheAccountingtransactionstoOracle
GeneralLedger.
Assets:OracleProjectsintegrateswithOracleAssets,allowingyoutoManagecapitalprojectsinOracleProjectsandupdateyourfixedassetsrecordswhen
assetsarereadytobeplacedinservice
ProjectManufacturing:OracleProjectManufacturingisasolutionforcompaniesthatmanufactureproductsusingprojectsorcontracts.Whenusedasapartofthe
ProjectManufacturingfunctionality,OracleProjectsactsasacostrepositoryformanufacturingrelatedactivities
PROJECTEXPENDITUREPREAPPROVEDBATCHTIMECARDS
NAVIGATION:PROJECTS>ExpendituresPreApprovedBatchesEnter
1.OperatingUnit:ThisisanewfeatureinR12.ItgetsdefaultedfromProfileOptions.
ItsanewfeatureinR12.YoucandefineyourImplementationoptionsbasedonyourOperatingUnits.Itmeansthatfromasingleresponsibilityyoucan
Define/QueryMultipleOperatingUnitbasedImplementationOptionsSetUps.Thesamefeaturewasnotavailableinpreviousreleases.
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2.Batch.EnterauniqueBatchnametoidentifythissetofexpenditures.
3.EndingDate.EntertheexpenditureEndingDateforthebatch.Ifyouenteradatethatisnotthelastdayofanexpenditureweek,thesystemautomatically
updatesthedatetothenextvalidweekendingdate.
4.Description.OptionallyenteraDescriptionofthebatch,orleavethefieldblanktousethenameoftheexpendituretypeclass.
5.Class.Choosetheexpendituretypeclassforthisbatch.
6.Amounts.OptionallyenterControlTotalsandControlCountintheAmountsregion.UsetheRunningTotalsandCountsandtheDifferencecolumnto
verifyactualversusenteredtotals.
7.EmployeeandOrganization.IntheExpenditureswindow,entertheemployeeororganizationthatincurredthecost.
Foreachexpenditureitem,enterthefollowinginformation:
1.ExpenditureItemDate.Thedateoftheexpenditureitem.
2.ProjectNumber.TheProjectNumbertochargeforthisexpenditureitem.
3.TaskNumber.ThelowestlevelTaskNumbertochargeforthisexpenditureitem.
4.AssignmentName.WhenOracleProjectResourceManagementisinstalled,youcanassociatelaborandexpensereportexpenditurestoscheduledwork
assignments.
5.WorkType.Youcanchooseanyactiveworktype.
6.ExpenditureType.Youcanchooseanyexpendituretypewithinthecurrentexpendituretypeclass.
7.NonLaborResourceandNonLaborOrganization.IftheexpendituretypeclassforthebatchisUsages,enterthenonlaborresourceanditsowning
organization.Thisenablesyoutotrackusageofcompanyownedassets.
8.CurrencyFields.Youcanoptionallydisplayandenterthecurrencyfields.
9.Quantity.Thequantityofunits(theunitofmeasureisdeterminedbytheexpendituretype).Forexample,onatimecard,youenterthequantityfor
professionallaborinhours.Youcanenteramixtureofunits,suchascurrencyandmiles,foranexpensereport.
PROJECTEXPENDITUREPREAPPROVEDBATCHMISCELLANEOUSTRANSACTIONS
MiscellaneousTransactionsaresimilartoajournalentryintheGL.Theyareusedtomakeentriesthatmayormaynothaveanemployeeornonlaborresource
attachedtothem.
MiscellaneousTransactionsareusedtotrackmiscellaneousprojectcosts.Thisexpendituretypeclassissimilartousages.Thedifferenceisthat,formiscellaneous
transactionsexpenditureitems,youarenotrequiredtospecifyanonlaborresourceoranonlaborresourceorganization,asyou
areforusageexpenditureitems.Miscellaneoustransactionsmaybeusedforthefollowingcosts:
Fixedassetsdepreciation
Allocations
Interestcharges
NavigatetoExpenditurePreapprovedBatchesEnter
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1.Batch:EnterauniqueBatchnametoidentifythissetofexpenditures.
2.EndingDate:EntertheexpenditureEndingDateforthebatch.Ifyouenteradatethatisnotthelastdayofanexpenditureweek,thesystem
automaticallyupdatesthedatetothenextvalidweekendingdate.
3.Class:ChoosetheMiscellaneoustypeclass
4.InExpenditureentryscreenwindow,entertheemployeeororganizationthatincurredthecost.
5.Organization:Itistheorganizationthatisorderingorhasorderedthegoodsorservices,whichmaybedifferentfromtheprojectowning
organization.
EntertheProject,Task,ExpenditureandquantityInformation
SubmitandReleasetheBatch.
GENERATECOST
InordertocomputevariousexpendituresthatarebookedforaprojectOracleProjectsusesDistributionProcesses.
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DistributeLaborCosts:TheprocesscomputesthelaborcostsfortimecardhoursanddeterminestheGLaccounttowhichtopostthecost.
DistributeUsageandMiscellaneousCosts:TheprocesscomputesthecostsanddeterminestheGLaccounttowhichtopostthecostforexpenditureitemswiththe
followingexpendituretypeclasses:
Usages,MiscellaneousTransactions,InventoryandWIPtransactionsnotalreadycostedoraccounted
DistributeExpenseReportCosts:Theprocesscomputesthecostsofexpensereportexpenditureitems,includingadjustments,anddeterminestheaccountto
whichtopostthecost.
PROJECTEXPENDITURESUPPLIERINVOICES
Wecanrecordprojectinformationonsupplierinvoicesforthepurchasesmadeforaspecificproject
Foreachtransaction,Payablesrecordstheprojectname,task,andexpenditureinformation.TheAccountGeneratorcreatesachargeaccountforeachinvoice
distributionthathasprojectinformation.ProjectrelatedtransactionsareinterfacedbacktoProjectswherethetransactionsarerecordedandassociatedwith
particularprojects.
Projectinformationcanalsobecapturedatthepurchasedorderlevel.WhenyoumatchaninvoicetoapurchaseorderinOraclePayables,theprojectinformation
fromthepurchaseorderiscopiedtotheinvoice.WhenyouenternewprojectrelatedinvoicesinOraclePayables,youonlyneedtoenterprojectinformationonthe
sourcei.e.theinvoice.Ifyouusedistributionsetswithprojectinformation,OraclePayablesautomaticallysuppliesprojectinformationforyoursupplierinvoice
distributionlines.
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WhenwespecifyprojectrelatedinformationintheProjectfieldsregionoftheInvoicedistributionlines.Theaccountinformationwillautomaticallybecreatedby
theAccountGenerator,basedontheprojectrelatedinformationyouenter.MakesuretheAccountGeneratorisenabled.
EnterProject,TaskandExpenditureTypeinformation.
ExpenditureTypeisanexpendituretypeclassifiedwithanexpendituretypeclassofSupplierInvoices.
ExpenditureOrganizationistheorganizationthatisorderingorhasorderedthegoodsorservices,whichmaybedifferentfromtheprojectowningorganization.
TheExpenditureItemDateisthedatethatyouexpecttoincurtheexpenseforthegoodsorservicesthatyouarerequestingforarequisitionorpurchaseorder,orthe
datethatyouincurthechargeforaninvoice.Thisdateisusedduringonlinevalidationagainstprojecttransactioncontrols,andbecomestheexpenditureitemdate
ontheexpenditureiteminOracleProjects.ThisdatedefaultstothecurrentdateeachtimeyoucreateanewAccountingFlexfieldcombination.
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ValidateandAccounttheInvoice
Interface Costs
ToloadinvoicesandreceiptaccrualsfromOraclePayablestoOracleProjects,usethe
PRC:InterfaceSupplierCostsprocessinOracleProjects.
Theprocessselectstransactionsbasedontheparametervaluesentered.Itfirstretrievesalleligibleaccounted,projectrelatedreceiptaccrualinformation,supplier
invoicedistributions(includingnonrecoverabletaxlines)andallpaymentdiscountsthataredistributedtoprojectrelateddistributions.Theprocesstheninterfaces
theamounts
ToOracleProjects.
Note:Allinvoicedistributions,excludingnonrecoverabletaxlines,areincludedinonebatch.
Nonrecoverabletaxlinesaregroupedintoasecondbatch,
Paymentdiscountsareincludedinathirdbatch,
ReceiptaccrualsforprojectrelateditemswithadestinationtypeofExpensesaregrouped
Inthefourth.
Withineachbatch,expenditureiscreatedforeachinvoiceandanexpenditureitemiscreatedforeachinvoiceordiscountdistribution.
EXPENDITUREINQUIRY
UsetheExpenditureItemswindowtoreviewaproject'sexpenditureitems.UsetheFindExpenditureItemswindowtoentersearchcriteriaforexpendituresand
expenditureitems.YoucansearchexpendituresbasedonVariousAttributeslikeProject,ExpenditureType,Task,Employee,Billabilityetc.
NavigatetotheFindProjectExpenditureItemsorFindExpenditureItemswindowandenterprojectnumber
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ClickontheItemDetailstoselectawindowforreviewingthedetailsofthisexpenditureitem.TheInquiryOptionswindowwillbedisplayed,fromwhichyoucan
chooseoneofthefollowingoptions:
ChooseCostDistributionLinestoviewindividualtransactionsandthedebitandcreditGLaccountschargedforrawandburdenedcostsforeach
expenditureitem.Youcanalsoviewotherinformationaboutthecostlines,suchasPAandGLperiodandinterfacestatusandtherejectionreasonif
transactionscouldnotbeinterfaced.
ChooseRevenueDistributionLinestoviewtherevenuetransactionsgeneratedforaspecificexpenditureitem.TheGLaccountcreditedforthe
revenueisdisplayed.YoucanalsoseetheGLandPApostingperiodfortherevenueandtheinterfacestatus.Therejectionreasonwillbedisplayedforany
transactionsthatarerejectedduringtheinterfacetoGL.
ChooseAPInvoicetodrilldowntotheInvoiceOverviewforminOraclePayables.(Thisoptionisonlyenabledforexpenditureitemswhose
expendituretypeclassiseitherSupplierInvoicesorExpenseReports.)
PROJECTSTATUSINQUIRY
OracleProjectsprovidesadefaultconfigurationforthedisplayedcolumnsinProjectStatusInquiry(alsoknownasPSI).WithProjectStatusInquiry(PSI),youcan
reviewthecurrentstatusofyourprojectsandthendrilldowntocommitments,actuals,andeventsdetailfortasksandresourcesformoredetailedreviewofa
projectanditstasks.
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RuntheUpdateProjectSummaryAmountsprocessforyourprojects.TheProjectStatuswindowusesthedatathatissummarizedbythisprocess.
ProjectandTaskPSIColumns
ColumnPrompt
ColumnDescription
ProjectorTask
ProjectNumberorTaskNumber
OverBgt
OverBudget:Displaysanasterisk(*)iftheITDactualburdenedcostisgreaterthan110%
oftheITDburdenedcostbudgetamountifnotoverbudget,columnisblank.
ITDRevBgt
ITD(Inceptiontodate)revenuebudgetamount
ITDActRev
ITDactualrevenue
ITDCostBgt
ITDcurrentburdenedcostbudgetamount
ITDActCost
ITDactualburdenedcost
PTDCostBgt
PTDcurrentburdenedcostbudgetamount
PTDActCost
PTDactualburdenedcost
ITDBgtHrs
ITDcurrentlaborhoursbudgetamount
ITDActHrs
ITDactuallaborhours
PTDBgtHrs
PTDcurrentlaborhoursbudgetamount
Fin%Complete
Financialpercentagecomplete:ITDactualburdenedcost/totalcurrent
burdenedcostbudgetamount*100
Hrs%Complete
Hourspercentagecomplete:ITDactuallaborhours/(Totalcurrentbudget
laborhours*100)
Est.toComplete
EstimatetoComplete:Totalcurrentburdenedcostbudgetamount(ITDactualburdened
cost+PTDcommitmentburdenedcost)
1.NavigatetotheProjectStatuswindow.
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2.Enterthesearchcriteriatofindtheproject(s)youwanttoreview.
3.ChoosetheFindbutton.
4.Toviewtotalsfortheprojectrowsreturnedbasedonyoursearchcriteria,ChooseTotals.
OracleProjectsdisplaysonlytheprojectswithacurrentbudgetthatissummarizedorwithsummarizedactualsandcommitments.ThiswindowdisplaystheCurrent
PeriodasthecurrentreportingperiodbywhichOracleProjectscalculatesthevaluesforprojects.Amountsforallsummarizationbrackets(periodtodate,prior
period,yeartodate,andinceptiontodate)arecalculatedasofthecurrentreportingperiod.
Toreviewactualsdetailsforataskorresource:
1.NavigatetotheProjectStatuswindow.
2.Findtheproject(s)youwantintheFindProjectStatuswindow.
3.ChoosetheActualsbuttonfromeithertheTaskStatusorResourceStatuswindow.
Bydefault,ProjectStatusInquirydisplaysexpenditureitemsincurredinthelastperiodthatwassummarizedfortheproject.Toviewexpenditureitemsfromprior
periodsintheExpenditureItemswindow,changethedefaultdaterangeusingtheFindExpenditureItemswindow.Youcansetthestartdatetotheearliestpossible
datebychoosingtheClearbutton.
TodrilldowntotheOraclePayablesInvoiceOverviewwindow:
1.NavigatetotheProjectStatuswindow.
2.Findtheproject(s)youwantintheFindProjectStatuswindow.
3.ChoosetheActualsbuttonfromtheTaskStatuswindow.UsetheFindExpenditureItemswindowtoreducethenumberofexpenditureitemsthatappear
intheExpenditureItemDetailswindow.
4.ChoosetheAPInvoicebuttontoviewtherelatedinvoiceintheOraclePayablesInvoiceOverviewform.
TheAPInvoicebuttonisonlyenabled(1)forexpenditureitemswhoseexpendituretypeclassiseitherSupplierInvoicesor
ExpenseReportsand(2iffunctionsecurityisimplementedinsuchawaythattheuserisabletoseethebutton.
ADJUSTINGEXPENDITURES
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OracleProjectsprovidespowerfulfeaturesthatallowyouto:
adjustexpenditureitemsonyourprojects
interfacetheadjustmentstootherOracleapplications
reporttheaudittrailoftheadjustments
Wecanmakeadjustmentstoexpenditureitemsaftertheitemshavebeencosted,revenuedistributed,andinvoiced.OracleProjectsautomaticallyprocessesthe
adjusteditemsandinterfacestheadjustingaccountingtransactionstootherOracleApplications.
YoucancorrectthefollowingattributesofanapprovedexpenditureitemusingthePreApprovedExpenditureEntrywindows:
Date
Expendituretype
Project
Task
Amount
Otherattributeswhichcanbeadjusted
BillableStatus
RecalculateRawCost
RecalculateCostandRevenue
ChangeWorkType
SplitItem
TransferItem
Youmakethecorrectionsbyreversingtheoriginalitemandthencreatinganewitemusingthecorrectinformation.Youcannotcorrecttheseitemsusingthe
ExpenditureItemswindow.
Youcannotcorrecttheamount,date,expendituretype,orsupplierofsupplierinvoiceitemsinOracleProjects.Youmustcorrecttheseattributesofsupplierinvoice
iteminOraclePayables.
Preapproved Batch Adjustment
Afteryousubmitabatch,youcanadd,delete,andreviseexpendituresandexpenditureitems.Youalsomustcorrectabatchifyoursupervisorrejectsandreturnsa
submittedbatchtoyou.IfthebatchhasastatusofSubmitted,locatethebatch,returnitsstatustoWorking,andchangetheexpenditureorexpenditureitembefore
resubmittingthebatch.
IfthebatchhasastatusofReleased,correcttheindividualexpenditureitemsbyreversingthefullamountoftheoriginalitemandthenenteringthecorrect
information.Forexample,ifyouenteredsixhoursonatimecardexpenditureitemwhenthecorrectnumberofhoursisfour,createareversingitemequaltoa
negativesixhours,thenaddanewexpenditureitemoffourhours.Toenterthecorrecteditems,createanewbatchandthenfollowthenormalstepsforsubmitting
andreleasingexpenditures.
PreapprovedBatchAdjustmentcanbedoneattwolevels:
BatchLevel
LineLevel
ToreversetheentirebatchclickontheReverseButtonoftheActualBatch.ThisreversestheEntirebatch
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Thiscreatesanewbatchreversingalltheexpenditurelines
SubmitandReleasetheReversedBatch.
Adjusting at Batch Line Level
ToreversespecificlinesintheBatch.
CreateanewbatchandClickonExpendituresButton
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ClickontheReverseOriginalButtontosearchfortheexpenditurebatchlinesrelatingtothatresource
SelecttherequiredlinestobereversedandClickonReverseButton.
SubmitandReleasetheExpenditureBatch
UsetheadjustmentactionsBillabletoNonBillableandNonBillabletoBillabletochangethebillablestatusofanexpenditureitem.
Abillableitemaccruesworkbasedrevenueandcanbeinvoiced.
Anonbillableitemdoesnotaccrueworkbasedrevenueandisnotinvoiced.Youmaywanttocheckthesetupofthebillablestatusofyourprojectto
reducethenumberofitemsyouneedtoadjustforbillableclassification.
NavigatetotheExpenditureInquiryScreen.
Queryfortheprojectonwhichtheexpenditureadjustmentneedtobemade
SelecttheexpenditurelineandnavigatetoTools>NonBillable
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BillingHold
Youcanplaceanexpenditureitemonbillinghold.Anitemonbillingholdisnotincludedonaninvoiceuntilyoureleasethebillingholdontheitem.
OneTimeHold
Youcanplaceanexpenditureitemononetimebillinghold.Anitemononetimebillingholdisnotbilledonthecurrentinvoicebutiseligibleforbillingonthe
nextinvoice.Theonetimebillingholdisreleasedwhenyoureleasethecurrentinvoice.
Split
Youcansplitanitemintotwoitemssothatyoucanprocessthetworesultingsplititemsdifferently.
Forexample,youmayhaveanitemfor10hours,ofwhichyouwant6hourstobebillableand4hourstobenonbillable.Youwouldsplittheitemof10hoursinto
twoitemsof6hoursand4hours,markingthe6hoursasbillableand4hoursasnonbillable.Theresultingsplititemsarechargedtothesameprojectandtaskas
the
Originalitem.
NAVIGATION:PROJECTS>ExpendituresExpendituresInquiryEnterProjectnumber
Transfer
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Youcantransferanitemfromoneprojectandtasktoanotherprojectandtask.OracleProjectsprovidessecurityastowhichemployeescantransferitemsbetween
projects.
Expenditureistransferredtonewproject
AdjustingtheSupplierInvoices
Invoicebeforeadjustment
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MakinganadjustmentontheprojectbyTransferringtheCostfromoneprojecttoother
ProcesstheadjustmentbyrunningthePRC:DistributeSupplierInvoiceAdjustmentCostsprocessCostistransferredtonewproject
PleaseNote:TheAdjustedEntrieswillonlybevisibleinExpenditureInquiryScreeninProjects.However,inPayablesintheInvoiceBatchesitwillstillshowthe
originalEntrybeingchargedtoOriginalProjectOnly.
IfthereisanyadjustmentsthatneedstobedonetothePayablesInvoiceinPayables,thenanewlineitemwillneedtobecreatedwiththenegativeamountwhichis
beingchargedtotheoriginalProjectandanewLineItemwillneedtobecreatedwiththePositiveAmountwhichisbeingchargedtotheNewProjectinPayables.
Then,theadjustedLineitemsneedtobeinterfacedtoProjectsinorderforthesametoreflectinProjects.
REVENUEANDINVOICEGENERATION
OracleProjectsgeneratesrevenuebasedonthetransactionsthatyouchargetoyourprojects.Whenyougeneraterevenue,OracleProjectscalculatesrevenueand
expenditureitemrevenue,determinesGLaccountcodings,andmaintainsfundingbalances.Youcangeneraterevenueforarangeofprojectsorforasingleproject.
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DistributionRulesdefinedontheprojectdeterminehowandwhenyoucangeneraterevenue
Forprojectsthatuseasworkoccursrevenueaccrual,thetotalpotentialrevenueissimplythesumoftherevenueofallexpenditureitemsplusevents.ForMilestone
basedprojectswheretherevenueneedstobeaccruedonafixeddatethepotentialrevenuewouldbetheamountraisedusingaProjectEvent.
Project Events
EventinProjectsareasummaryleveltransactionassignedtoaprojectortoptaskthatrecordsworkcompletedandgeneratesrevenueand/orbillingactivity,butis
notdirectlyrelatedtoanyexpenditureitems.Forexample,unlikelaborcostsorotherbillableexpenses,abonusyourbusinessreceivesforcompletingaproject
aheadofscheduleisnotattributabletoanyexpenditureitem,andwouldbeenteredasanevent.WeUsetheEventDetailswindowtoenterandrevieweventsfora
projectortoptask.Examplesofeventsincludeaninvoicereduction,aperformancebonus,revenuewriteoff,oradjustingrevenue.
NAVIGATION:PROJECTS>BillingEventsProjects
UsingEventDetailswindowwecanenter,orreviewalloftheinformationforasingleeventononescreen.
1.Enterthedetailsoftheproject,task,andevent.
2.Enternumberoftheevent.
3.Selecttheeventtype.
4.Entertheorganizationoftheevent.DefaultvaluewouldProjectOrganization.
5.Enteradescriptionfortheevent.Inthecurrencyfield.ClickontheCurrencybutton
Torevieworoverridethecurrencyconversionattributesdefinedfortheproject
6.Revenueamountinprojectfunctionalcurrencyortheprojectcurrencythatiscalculatedduringtherevenuegenerationprocess
7.Billamountinprojectfunctionalcurrencyandtheprojectcurrencythatiscalculatedduringtheinvoicegenerationprocess
GenerateRevenue
TogeneraterevenueforasingleprojectSubmitthePRC:GenerateDraftRevenueforaSingleProjectprocessfromtheSubmitRequestwindow
Navigate to Submit Request window.
NAVIGATION:PROJECTS>PROJECTS>OthersRequestsRun
AParameterswindowautomaticallyappearsifyouselectarequestthatrequiresparametervalues.
Selecttheprojectnumberforwhichtherevenueneedtobegenerated
AccrueThroughDate:Entertheperiodforwhichyouneedtherevenuetobeaccrued.
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SelecttheSubmitbutton
UsingtheRevenueReviewwindowtoreviewdetailedinformationaboutprojectrevenue.
NAVIGATION:PROJECTS>PROJECTS>BillingRevenueReview
Entertheprojectnameortheprojectnumberandclickonfind
ClickontheLinestoviewtheexpenditureitemwiserevenuelines.
TheRevenueLineswindowdisplaysthetask,revenuesource,revenuecategory,andamountfortherevenuelinesthatcompriseadraftrevenueitem.
SelectReleaseButton.
Submit PRC: OneStep Interface Streamline Processes to GL to transfer the Revenue lines to General Ledger module.
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TheRevenueStatuswillchangetoAccepted.
Generate Invoice
Whenyougenerateinvoices,OracleProjectscalculatesbillamounts,createsformattedinvoicesforprintingandposting,andmaintainsfundingbalances.
SubmitPRC:GenerateDraftInvoiceprocesstogenerateprojectInvoice.Whenyougeneratean
Invoice,OracleProjectsfirstselectsprojects,tasks,andtheirassociatedeventsand
Expenditureitemsthoseareeligibleforbilling.YouneedtospecifyanInvoiceDateaswellasaBillthroughDateasprocessparameters.TheBillthroughDateis
thedatethroughwhichyouwantsystemtoprocessalleligibleexpenditureitemsandevents.
TheInvoiceDateparameterisusedastheARInvoiceDateforalltheinvoicesgenerated.YoucanoverridetheARInvoiceDatewhenyoumanuallyreleasean
invoice.
Afteryoureviewinvoicesandmakeanynecessaryadjustments,youneedtoapprovethembeforeyoucanreleasethemforinterfacingtoOracleReceivables.
NAVIGATION:PROJECTS>PROJECTS>BillingInvoiceReview
Enter the project number or project name
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Select the Release Button .Optionally you can change the Invoice Date in the release invoice window.
Submit PRC: Interface Invoices to Receivables to transfer the invoice lines to receivables module.
WhenyouinterfaceinvoicestoOracleReceivables,systemcollectsalleligiblereleaseddraftinvoicesinOracleProjectsandinterfacesthemtoOracleReceivables
interfacetables.Thisprocessalsomaintainsprojectbalancesofunbilledreceivablesandunearnedrevenueandcreatesaccountingtransactionsfortheseamounts.
AfteryouruntheAutoInvoiceprogramtocreateinvoicesinOracleReceivables,youtiebacksuccessfullyinterfacedinvoicesaswellasrejectedinvoicesusing
PRC:TiebackInvoicesfromReceivables.
ReviewtheInvoiceintheReceivablesModule.
SourceoftheseinvoiceswouldbePROJECTSINVOICES
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ACCOUNTINGENTRIES
OracleProjectsrunsAutoAccountingtodeterminetheappropriategeneralledgeraccounts.AutoAccountingselectsalloftheAutoAccountingparametersforeach
itemorevent,determinestheaccountcoding,validatestheaccountcodingagainstthegeneralledger,andupdateseachrevenueandinvoicedistributionlinewith
Theappropriateaccount.
Accruepriortobilling
Revenuetransactionentrypriortobilling:UnbilledReceivablesToRevenue
Invoicetransactionentrypriortobilling:ReceivablesToUnbilledReceivables
Invoicepriortoaccrual
Invoicetransactionentrypriortoaccrual:ReceivablesToUnearnedRevenue
Revenuetransactionentrypriortoaccrual:UnearnedRevenueToRevenue
ExpenditureEntryLaborCostTransactionLaborExpenseToPayrollClearing
SupplierExpenseTransactionExpenseToPayablesLiability
REPORTS
OracleProjectsgivesvariousstandardreportstoprovideadetailedviewofthecost,revenue,andinvoiceactivitiesofyourprojects.Usethemtoreviewyourproject
expenditures,revenues,invoices,andexpenditureitemadjustments.
MGT:Revenue,Cost,BudgetsbyResources(ProjectLevel):reporttoreviewprojectrevenueandcostsbrokendownbyresourcesforaparticularPAPeriodand
fortheprojecttodate.Thisreportalsodisplaysbudgetedrevenueandcostamountsbrokendownintothesameresources,butonlyundertheprojecttodatecolumn
sincebudgetsareindependentofPAPeriods.
MGT:TransferActivityreporttoreviewtheexpenditureitemtransfersintoandoutofaparticularproject.Youcanusethisreportasanaudittooltocontrolproject
costsbyidentifyingincorrectorunauthorizedtransfersforaproject.Youcanalsousethisreporttoverifyanyexpenditureitemtransfersthatyouperform.
AUD:CostAuditReporttoreviewlaborandusagecostdistributionlinesinterfacedfromOracleProjectstoOracleGeneralLedger.Thisreportdisplaysitemsby
theexpenseaccountnumber.Informationabouttheitemandtheliabilityaccountarealsodisplayed.
AUD:RevenueAuditReporttoreviewalistingoftherevenuedistributionlinesinterfacedfromOracleProjectstoOracleGeneralLedger.
PRC:DistributeLaborCostsTheprocesscomputesthelaborcostsfortimecardhoursanddeterminesthedefaultGLaccounttowhichtopostthecost.The
processalsoidentifiesifatransactioniscrosschargedanddeterminestheprocessingitmayneed.Thisprocessisarequiredprerequisiteforthegenerationof
revenueandinvoicesfortimecarditems.
PRC:DistributeExpenseReportThisprocesscomputestheburdencostsassociatedwithexpensereportexpenditureitemsanddeterminestheaccounttowhichto
posttherawcosts.Theprocessalsoidentifiesifatransactioniscrosschargedanddeterminestheprocessingitneeds.Thisprocessisaprerequisiteforthe
generationofrevenueandinvoicesforexpensereportexpenditureitems
PRC:DistributeUsageandMiscellaneousCoststheprocesscomputesthecostsanddeterminesthedefaultGLaccounttowhichtopostthecostforexpenditure
itemswiththefollowingexpendituretypeclasses:Usages,BurdenTransactions,MiscellaneousTransactions&InventoryandWIPtransactionsnotalreadycosted
oraccounted
Theprocessalsoidentifiesifatransactioniscrosschargedanddeterminestheprocessingitmayneed.TheDistributeUsageandMiscellaneousCostsprocessisa
prerequisiteforthegenerationofrevenueandinvoicesforassetsusageexpenditureitemsandmiscellaneoustransactions.
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PostedbyRajuChinthapatlaat12:22:00AM
Labels:PA
1comment:
SatyaKotipatrunisaid...
HelloRaju.
Wowwowgreatjob.WhataExplanation,reallyimpressed.
IamnewtoOraclePAandthisblogveryhelpfulfrome.Explainedindetailwithscreenshotsandproperdefinition.
Keepitup...!!
Thanks
K.Satyanarayana
December6,2016at6:55PM
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