DELIVERABLES

1 Programme

a. Programme of Activities

b. Emcee
c. PA System Check
d. Agenda of the meeting
e. Secretariat/minute taker
f. Registration
2 Speakers/Guests/GOH

a. Letter Invitation/Programme
b. Follow up/Confirmation
c. Table markers
d. Siting arrangement for VIPs
e. PowerPoint presentations

3 Participants

Participants

a. List of Target Participants

b. Memo/Letter Invitation/Programme
c. Follow up/Confirmation
d. Table markers
e. Floor plan/sitting arrangement
Committee Members
a. Ushers/Usherettes
b. Kit production
c. IT
f. Minute taker
g. Snacks/meal preparation
4 Admin Requirements

a. Attendance Sheet
b. Request for snacks/meals
c. Snacks/meals
d. PA System
e. Projector
f. Projection Screen
g. Kit for CG/VIP
h. Laptop

i. Pointer
j. Monoblock/chairs

PRE-EVENT
1. Approval of programme of actvities
2. Production and reproduction (Advance copies and onsite copies)
1. Identification of Emcee
1. Site visit and technical equipment check
1. Identification of agenda of the meeting
1. Invitation/Memo
1. Printing of attendance sheet

1.
1.
1.
1.
1.

Draft/Final invitation
Follow up to confirm
Borrow place cards from CDDS
Develop floor plan
Collect all PPT presentations

1.
1.
1.
1.
1.

Final list of participants

Sending of memos/letter invitation with programme
Follow up/Confirmation
Printing of table markers
Seek approval of floor plan

D-DAY
1. Distributions to attendees

POST-EVENT
1. Inclusion with AAR

1. Actual presence
1. Final check of mics and audio for AVPs
1. Actual presence
1. Registration of participants

1. Borrow place cards from CDDS

1. Implement floor plan
1. Prepare all presentations in a Laptop

1. Inclusion with AAR

1. Inclusion with AAR

1. Final confirmations (call/text)

1. Placement of table markers
1. Implementation of floor plan