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CookBook CollectiveBill PDF
CookBook CollectiveBill PDF
Collective Bill
Inhalt
1. General ......................................................................................................................... 4
1.1. What is a Collective Bill? .......................................................................................... 4
1.2. Concept of the Collective Bill in IS-U/CCS................................................................ 4
1.2.1. Master Data ........................................................................................................ 4
1.2.2. Documents.......................................................................................................... 6
1.2.2.1. Posting Documents........................................................................................ 6
1.2.2.1.1. Posting Documents in Invoicing................................................................ 6
1.2.2.2. Print Documents ............................................................................................ 8
1.2.3. Changes to Master Data ..................................................................................... 8
2. Customizing .................................................................................................................. 9
2.1. Master Data ............................................................................................................. 9
2.2. Document Type........................................................................................................ 9
2.2.1. Posting Document of a Collective Bill.................................................................. 9
2.2.2. Other Posting Documents for Creation of Collective Bill...................................... 9
2.2.3. Print Document of a Collective Bill .................................................................... 10
2.3. Transactions .......................................................................................................... 10
2.4. Clearing Control ..................................................................................................... 12
2.5. Bill Printout............................................................................................................. 12
3. Invoicing ...................................................................................................................... 13
3.1. Invoicing the Individual Accounts ........................................................................... 13
3.2. Creation of a Collective Bill .................................................................................... 15
3.2.1. Creation of the Invoicing Unit and Due Date Determination .............................. 15
3.2.2. Additional Functions.......................................................................................... 16
3.2.3. Posting Documents........................................................................................... 17
3.2.4. Restrictions....................................................................................................... 18
3.3. Reversal of a Collective Bill .................................................................................... 18
3.3.1. Reversal of a CB Print Document Versus Reversal of an Individual Bill ............ 18
3.4. Collective Bill and Budget Billings .......................................................................... 19
3.4.1. Master Data ...................................................................................................... 19
3.4.2. Budget Billing Plan............................................................................................ 19
3.4.3. Budget Billing Request...................................................................................... 19
3.4.4. Partial Bills ........................................................................................................ 21
3.5. Printing a Collective Bill.......................................................................................... 21
3.6 Graphic Display of a Collective Bill .......................................................................... 23
4. Business Transactions in Contract Accounts Receivable and Payable........................ 25
4.1. Process Collective Bill ............................................................................................ 25
4.2 Payment Run .......................................................................................................... 25
4.3. Automatic Clearing / Account Maintenance ............................................................ 26
4.4. Payment Lot / Cash Payment................................................................................. 26
4.4.1. Allocation at Level of the CB Posting Document Number.................................. 26
4.4.1.1. Full Clearing ................................................................................................ 26
4.4.1.2. Partial Clearing ............................................................................................ 26
4.4.2. Allocation at Level of the Individual Document ................................................. 27
4.5. Writing Off .............................................................................................................. 28
4.6. (Partially) Reset Clearing ....................................................................................... 28
4.7. Dunning Notices..................................................................................................... 28
4.8. Account Balance for the Collective Bill Contract Account ....................................... 29
4.9. Security Deposits / Down Payment Requests ........................................................ 29
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Collective Bill
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SAP for Utilities
1. General
1.1. What is a Collective Bill?
A collective bill groups together individual documents in one collective bill posting document
(CB posting document) for the purpose of joint processing. For example, for the creation of
bills or for payments.
The concept of the collective bill can be used in different areas including the following:
Example
One utility company supplies the tenants of a housing company. The housing company
takes on the payment transactions (payments, reminders, returns, and correspondence)
with the utility company for all its tenants and then bills them directly. The housing
company is responsible for paying the bills.
There is a collective bill contract account (CB contract account), to which individual contract
accounts are allocated. The CB contract account is classified by a special contract account
category. The individual contract accounts (individual accounts) are allocated to the CB
contract account. To perform this allocation, choose the following in the menu: Utilities
Industry Business Master Data Contract Account Create or Change. Enter the CB
contract account in the Coll.bill.acct field in the Bill creation group frame. The individual
accounts are allocated to individual contract partners.
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Collective Bill
By means of this allocation all payment and possible correspondence transactions are
processed by the CB contract account (see figure Payment Data).
Payment Data
Business transactions (such as payments, dunning creation and so on) from contract
accounts payable and receivable, and invoicing take the master data of the CB contract
account into account.
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SAP for Utilities
1.2.2. Documents
1.2.2.1. Posting Documents
A statistical CB posting document is automatically generated for the CB contract account
when posting documents are created for individual accounts. The amount of the CB
statistical posting document is the total of the amounts of the individual documents.
General ledger-relevant posting (if required) always takes places at individual account
level.
- The posting item of the CB posting document has statistics key S (collective bill
item).
- As of release 4.63:
Note
A collective bill posting document is automatically created for such items when
invoicing the collective bill contract account.
With regard to the time when the collective bill is created, the posting items of a budget billing
plan are an exception for the statistical budget billing procedure. They are first of all posted
without reference to a collective bill. The collective bill is created in a separate process to the
budget billing request.
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Collective Bill
Document Level
Individual documents 471200 and 471300 were posted to the contract accounts of
contract account holders Anne Richards and John Smith respectively. These documents
can be generated by invoicing, a budget billing request or a partial bill, for example. Since
joint CB contract account 8711 is entered in both contract accounts, both individual
documents are consolidated in one joint CB posting document. This means that they are
both allocated to CB posting document 871100. This CB posting document refers to the
business partner Collector Corp. and collective bill contract account 8711. The amount of
the CB posting document is the total of the amounts of the individual documents.
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SAP for Utilities
The items from due date adjustment are an exception. These items are indicated with
clearing restriction 8 during posting. No CB posting document is created for them during
posting. They are first requested during the next invoicing run. In exactly the same way
the CB posting document is structured during the invoicing.
The collective bill is not supported for the following transactions. Likewise the
transactions cannot be executed in case of a collective bill:
- Transfer post items (FP40)
- Deregulation scenarios
If you want to change the allocation to a CB contract account for documents that have
already been posted, proceed as follows:
1. Reverse documents
2. Change master data
3. Re-post documents
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Collective Bill
2. Customizing
You must establish the following settings in Customizing for processing collective bills.
2. Store this document type as a default setting for the creation of CB posting
documents. To do this, choose the following in Customizing: Financial Accounting
Basic Functions Postings and Documents Document Maintain Document
Assignments Document Types Maintain Default Document Types for
Collective Bill (IS-U).
1. Create a document type for this posting document and allocate a number range to
it. To do this, choose the following in Customizing: Financial Accounting Contract
Accounts Receivable and Payable Basic Functions Postings and Documents
Document Maintain Document Assignments Document Types Maintain
Document Types and Assign Number Ranges.
2. Store these document types as default settings for the creation of posting
documents for the collective bill creation process. To do this, choose the following in
Customizing: Financial Accounting Contract Accounts Receivable and Payable
Basic Functions Postings and Documents Document Maintain Document
Assignments Document Types Maintain Default Document Types for
Collective Bill (IS-U).
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SAP for Utilities
2. Allocate a number range to this document type. To do this, choose the following in
Customizing: SAP Utilities Invoicing Invoice Processing Allocate Document
Types to Print Documents.
2.3. Transactions
Statistical external main transaction Collective Bill (0075) is delivered by SAP for collective
bill postings. The following subtransactions are available for this main transaction:
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Collective Bill
3. Maintain the transactions for the collective bill in the transactions for IS-U. In this
activity, allocate internal transactions to external transactions. To do this, choose
the following: Financial Accounting Contract Accounts Receivable and Payable
Basic Functions Postings and Documents Document Maintain Document
Assignments Maintain Transactions for IS-U Maintain Transactions for
Collective Bill.
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SAP for Utilities
2. Distribution of the clearing amount determined in the first step for a statistical item,
to the associated individual documents. Automatic distribution takes place
independently of the basic clearing process in principle by means of the clearing
control rules stored for clearing type 20S (Distribute payment to collective bill). This
clearing type is delivered by SAP.
The clearing variant stored for clearing type 20S must be able to completely
distribute the clearing amount to the items of the individual documents belonging to
the collective bill. The clearing variant may not use rules for the automatic write off
of tolerance deviations.
If the amount cannot be distributed to the individual documents, an error message is
issued in the clearing process. In this case, check the Customizing settings for the
corresponding clearing variant.
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Collective Bill
3. Invoicing
The individual bills are grouped to one collective bill in invoicing. The collective bill also
serves as the bill correspondence with the collective bill contract partner. The bill recipient
that is maintained in the CB contract account also receives a collective bill for the
individual bills.
Example
The tenants of a housing company are billed and invoiced by a utility company over the
course of a month. However, the housing company receives a collective bill each month
that includes the grouped individual bills of its tenants.
You can select these contract accounts in the executed transactions according to the
allocated CB contract account.
When invoicing these individual accounts, the procedure for creating the CB posting
document (as described above) is followed. In parallel to the creation of individual
documents, a statistical CB posting document is gradually generated, to ensure further
joint processing of the bill in Contract Accounts Receivable and Payable. The individual
posting items are grouped according to the following criteria in one joint collective bill:
- Origin
- Posting date
- Due date
- Cash discount deadline
- Cash discount percentage rate
- Currency
- Plus/minus sign for amount (credit/receivable)
A statistical collective bill item is only used to include individual documents if the item:
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SAP for Utilities
- Has not yet been processed by the Create Collective Bill (EA10_COLL) transaction
In the event Collective Bill: Summarization Criteria (2225), you can also determine
additional criteria, such as billing transaction and portion, for the structure of a
collective bill. This function is available as of Release 4.61. For further information, see
note 542233.
A collective bill can group a maximum of 500 individual documents. If this number is
exceeded, the system automatically creates a new collective bill. Note that this restriction
only applies to the posting documents. The size of the individual documents (number of
posting items for an individual document) is irrelevant. No statement can be derived as to
the maximum recommended size of the collective bill master data construction (number of
individual accounts for a collective bill account).
The statistical CB posting items created during invoicing of individual accounts, have
clearing restriction Collective bill: Only payable after invoicing the collector (7). The CB
posting items and associated individual documents are thus blocked against payments
and clearings. As a result, you avoid clearing or partially clearing the items before the CB
print document is created. The block is released by the Create Collective Bill
(EA10_COLL) transaction.
To be able to create a collective bill print document (CB print document), an invoicing
order (EITR with document line type Z) is generated for each statistical collective bill item
for the Create Collective Bill (EA10_COLL) transaction. The individual bills cannot be
printed yet.
Only once the Create Collective Bill (EA10_COLL) transaction has been executed you can
print individual bills and regulate their posting items.
When you create the individual bill, integrated account maintenance is possible for the
individual account that is to be invoiced. The same configuration options apply as those
for invoicing contract accounts without reference to a collective bill.
Note
- The additional Dunn function in invoicing is not supported at individual account
level.
- A combined budget billing and bill due date is not possible for individual bills.
- No payment method is determined for the individual bills.
- No payment form is created.
Caution
Since interest calculation is supported in invoicing at both individual account level and at
collective bill level, you must suitably configure the system to exclude items from being
charged interest more than once. You have the following options for this:
- Store the interest key either just in the individual account or just in the CB contract
account.
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Collective Bill
- Use the Central control of additional invoicing functions (TE502) to activate the
interest calculation just for clearing types of individual invoicing, or use the clearing
type of the collective bill (R4Z).
- Use event Interest: Item Check (Standard) 2010.
The EITR indexes (document type Z = collective bill) for the CB posting documents that
were generated when invoicing the individual accounts are used to select the individual
documents.
The collective bill contract partner, the CB contract account and the net due date are the
most important selection criteria in the EITR indexes. The net due date is interpreted as
the to-date; as a result, all unprocessed, open CB posting documents with the same or
earlier due date are selected and processed.
A CB print document is created for the jointly processed CB posting documents with
creation reason Print Collective Bill (05). An EITERDK print index for the selection is
correspondingly created for the print program. Clearing restriction 7 that was set in the
posting items when invoicing the individual accounts is reset. In doing so, these posting
items are released for further processing in contract accounts receivable and payable.
You use the Invoicing Grouping (R403) event to group together or separate CB posting
documents according to your own criteria. You can, for example, create a collective bill for
budget billing requests separately from a collective bill for consumption billings, or you can
group together CB posting documents with different due dates in one CB print document.
No new due dates are determined when creating the collective bill. All the statistical CB
items that are processed in the CB print document obtain the original due date that was
determined when invoicing the individual accounts. This due date is then passed onto the
CB print document at individual document level.
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SAP for Utilities
Caution
Therefore at the start of the Create Collective Bill (EA10_COLL) transaction, enter the
date in the Due date for net payment field in the General selections group frame. The date
must be far enough ahead in the future so that the payment deadline is adhered to.
Note
Since the CB posting documents with the same due date are grouped into one CB print
document, you can minimize the volume of correspondence for each CB contract account,
by using a payment condition in the CB contract account. This payment condition
determines a fixed day within each month as the payment date. For example, payment is
due on the 15th of the following month, rather than due in 14 days. By doing so, you can
ensure that the collective bill recipient only receives a CB bill once a month.
With this function, CB posting documents that are posted between two CB
creations in contract accounts receivable and payable can be billed to the
customer in his/her next collective bill and can be paid.
The due date of these CB posting documents is synchronized with the due date of
the collective bill. The due date of the associated original items is also adjusted.
During creation of the collective bill, those CB items are selected as standard whose
original documents do not have clearing restriction 8. The original documents were
normally processed in single invoicing.
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Collective Bill
You can use event IS-U Invoicing: Selection of Items with Cl.Rle 8 (R411) to
individually select documents with clearing restriction 8 for creation of the collective
bill. Items that have not been taken into account are made available again for the
next time a collective bill is created.
The information for the selected CB items is added to the print document as print
document lines with document line type SYCNDD. The amounts of these items are
included in the final bill amount and the clearing restrictions are removed from the
items. Their due date is adjusted.
When the CB print document is reversed, only the statistical collective bill item has
clearing restriction 8.
A collective bill document is also generated for the individual account items without
reference document number (and without clearing restriction).
During collective bill creation, clearing type Create collective bill (R4Z) is used as
standard. Provided that the additional functions are to be integrated into the Create
Collective Bill (EA10_COLL) transaction, you must establish the correct settings in
Customizing for this clearing type.
Caution
Since interest calculation is supported in invoicing at both individual account level and at
collective bill level, you must suitably configure the system to exclude items from being
charged interest more than once. You have the following options for this:
- Store the interest key either just in the individual account or just in the CB contract
account.
- Use the Central control of additional invoicing functions (TE502) to activate the
interest calculation just for clearing types of individual invoicing, or use the clearing
type of the collective bill (R4Z).
- Use event Interest: Items (Standard) 2010.
3.2.4. Restrictions
The following functions are not possible:
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SAP for Utilities
- Entry of an alternative application form for the creation of a collective bill from
budget billing requests. The CB form from the CB contract account is always used
(table TE633 is not used for the Create Collective Bill (EA10_COLL) transaction).
- Outsorting of collective bills
When reversing a CB print document, the statistical CB posting items that were created
when invoicing the individual accounts, are once again given a clearing restriction and as
a result are blocked for payment. After the reversal, you can create a new CB print
document for the CB contract account concerned that includes the single CB invoicings
that were contained in the original CB print document.
You must note, however, that this reversal document is not taken into account during
printing. To display the reversal of the individual bill on the print document, you
must reverse the collective bill.
Individual bills that were already reversed before they were entered in a collective bill, are
not included in a collective bill. The reversal bills of these individual bills are not entered in
a collective bill.
The reversal information of the individual bill is processed after the collective bill has been
invoiced, and the process for creating a collective bill has been restarted for the same due
date. It is processed according to the following rules:
If all individual bills of the CB posting document are reversed (meaning that the
whole CB posting document is reversed), this CB posting document and the
associated individual bills are not taken into account for creation of the collective bill.
If an invoicing unit only contains such CB posting documents, it is not invoiced.
If only some of the individual bills of the CB posting document are reversed, both
the reversed individual bill and the reversal document are printed.
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Collective Bill
You can select the budget billing amounts to be processed using the CB contract account.
You select the CB contract account number and selection date as selection parameters.
The system uses the selection date to compare the debit entry date of the budget billing
items, and to ascertain which of them are relevant.
When you create the budget billing request, a CB posting document is either generated or
gradually enhanced, to guarantee joint processing of the budget billing items in contract
accounts receivable and payable. This CB posting document, which represents the
budget billing requests, is also described as a budget billing collective bill.
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SAP for Utilities
Stat. key: S
Requestto
Request to01/02/99
01/02/99
Collective bill
4711 A budget billing request for M M/DD/YYYY
generates the statistical collective bill request
in the collective bill account!
The budget billing due date is the most important criterion for grouping budget billing
amounts to one CB posting document. Only budget billing requests with the same due
date are bundled to one budget billing collective bill. The CB posting document number is
entered in the budget billing item as the alternative document number, with alternative
document type S (collective bill). Clearing restriction 6 is deleted. As a result, the budget
billing item itself is blocked against further changes to the document and the due date,
and can only be regulated by the budget billing collective bill.
If you processed the gradually created budget billing collective bill using transaction
Create Collective Bill (EA10_COLL) you cannot include further budget billing requests in
this budget billing collective bill.
If you want to undo the allocation of a budget billing request to a budget billing collective
bill, you must reverse the budget billing request at individual account level. To do this you
call up transaction EA15 (for all other print documents too). The alternative document
number of the collective bill is deleted from the budget billing item and the amount of the
CB posting document is adjusted.
Until now it was possible to remove the CB number from the budget billing item directly in
the budget billing plan. This procedure for reversing a collective bill at budget billing plan
level is no longer supported.
Note
In the table System Parameters for BB (TE633) the payment method is not determined for
transaction Request budget billing amount. It is handled the same way as in the direct
debit procedure.
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Collective Bill
You can select the partial bills using the CB contract account. You enter the CB contract
account number and selection date as selection parameters. The system uses the
selection date to compare the debit entry date of the budget billing items, and to ascertain
which of them are relevant.
When you create the partial bills, a statistical CB posting document is either generated or
gradually enhanced, to guarantee joint processing of the debit entries in contract accounts
receivable and payable. The partial bills are bundled according to their due date (usually
their budget billing due date) to one CB posting document. The partial bill document
number is stored in the budget billing plan items. The CB posting document number is
entered in the partial bills as the alternative document number with alternative document
category S. With partial bill creation, the budget billing items are blocked against further
changes to the amount and the due date. The partial bills can only be regulated by the
collective bill.
If you processed the gradually created budget billing collective bill using transaction
Create Collective Bill (EA10_COLL), you cannot include further partial bills in this budget
billing collective bill.
To print a collective bill successfully you must first execute transaction Create Collective
Bill (EA10_COLL). This transaction makes the necessary print index EITERDK available
and creates the CB print document.
Print orders for individual bills or individual budget billing requests are not created in doing
so.
You can use the CB contract account and CB print document number to select the
collective bills to be printed.
You can also control whether collective bills with different due dates are printed and sent
at the same time or separately. To do this, use the Until due date for next payment field in
the Selection parameters group frame for the print report.
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SAP for Utilities
Normally a cover sheet (a bill grouping together the individual bills) is created for the
collective bill recipient.
The printed collective bill is created in the same way as an individual bill. Although the
amounts of the CB posting document are listed here instead of the information about the
individual contract billings with quantities and price specifications. You can print information
about clearings by integrated account maintenance and subitems of the CB contract
account.
A collective bill can be reprinted. To do this, enter the first print date in the Reprinting group
frame.
You can use transaction Display Print Document (EA40) to simulate printing a collective bill.
You must bear certain special features for simulation in mind, including the following;
no alternative bill recipient is determined, dispatch control is not possible, and the print date
is not set. You can also use transaction Display Print Document (EA40) to simulate the
individual bill.
The data from the collective bill print document and possible data from the individual bills
are available in the collective bill form that is stored in the CB contract account. You
correspondingly maintain one of the application forms you used from form class
IS_U_BI_COLLECTIVE_BILL_NEW using the Maintain Application Form (EFRM)
transaction.
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Collective Bill
Billing document
Bill Individual print document
ERCH ERDK
Billing Invoicing index Clearing type R41, R42, R43
Reason for creation 01 - repres. doc. ABWBL = 8711
EITR
No print index EITERDK
Partial bill
SR Invoicing order EITR
Clearing type R5
Clearing for creation 03 - Doc. number BELNR = 8711
- Document type BEL_ART = Z
Individual
Reversing the collective bill, does not automatically account level
reverse the individual bills
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SAP for Utilities
The following graphic represents how the CB print document technically accesses
data in the individual print documents, for example, how it is used in the print
report.
INVOPBEL 1 ABWBL 1
.. .
...
. ..
ERDK
OPBEL
.. .
ABWBL 1
.. .
ERDB ERDK
OPBEL OPBEL
.. . .. .
INVOPBEL N ABWBL N
.. . .. .
...
ERDK
OPBEL
.. .
ABWBL N
.. .
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Collective Bill
Example
If you enter a CB contract account in the contract account master data, you can
include the open items of this contract account in a collective bill. Make sure that
you always create a new collective bill for these items.
Example 2
If you delete a CB contract account in the contract account master data, you can
remove the open items from the collective bill. These items are then only allocated
to the individual contract account.
Example 3
If you only want to block certain items in a collective bill, you can place these items
in a new, separate collective bill and block them.
Caution
The following activities are not supported when a collective bill is changed:
Changing master data such as the CB contract account
Inheriting blocks during the removal or inclusion of open items
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SAP for Utilities
A payment block or deferral is only taken into account if it concerns the CB posting
document. A payment block or deferral of an individual document within a collective bill is
not taken into account.
In exceptional cases, clearing is also possible at individual account level for manual
Account maintenance (FP06). Manual account maintenance is also possible at CB
contract account level.
The CB posting document item is split up with partial clearing. The corresponding lines of
the CB posting document and the relevant individual documents are cleared. A part of the
CB posting document and a part of the individual bill document remain open.
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Collective Bill
Example
See figure Document level.
A payment of 150 UNI is made towards CB posting document 8711. Clearing
can take place as follows, for example:
Document 4712 is fully cleared, 4713 is partially cleared. The data in the
documents is now as follows:
Document 8711:
Item 1, Subitem 0: Still open 198
Item 1, Subitem 1: Cleared with payment document 9999
Document 4712:
Item 1, Subitem 0: Fully cleared with payment document 9999
Document 4713:
Item 1, Subitem 0: Still open 198
Item 1, Subitem 1: Cleared with payment document 9999
Caution
A maximum of 999 subitems can be mapped.
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SAP for Utilities
For manual write-offs (Write off items (FP04)), you can select the CB posting documents
as well as the individual documents. But the CB documents will only be displayed for
informative reasons, they cannot be handled/written off. For the write-off process of the
CB documents, use the corresponding individual accounts as selection criteria.
- Release 4.62 and 4.63: The payment on account is always posted to the CB
contract account.
- As of release 4.64: If you select the field Retain distribution to accounts, you can
choose whether the payment on account is posted to either the individual
account or the CB account.
Note
The partial clearing reset is recommended in the following case:
After the collective bill has been paid, it appears that one individual bill is incorrect. You do
not have to reverse the total payment and reallocate it; rather you can run a partial reset
for this individual account. As of release 4.64, if you select Retain distribution to accounts,
a payment on account is created for this individual account. This can then be taken into
account when you re-invoice the individual account.
A possible dunning charge is posted to the CB contract account and not to the individual
account. The dunning history is likewise updated for the CB contract account.
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Collective Bill
The CB posting document is not broken down into individual documents for dunning
printout. If required, you must provide this information yourself for the dunning form.
- Only information from the CB contract account is used in the dunning notice.
- The contracts, installations and connection objects are not listed in the form.
- A payment block or deferral is only taken into account if it concerns the statistical
CB posting document. A payment block or deferral of an individual item within a
collective bill is not taken into account.
- Dunning does not take place when invoicing at individual account level. The CB
contract account is dunned during invoicing (transaction Create Collective Bill), if the
Invoicing dunn. field is selected for the Create collective bill (R4Z) clearing type. For
more information see Customizing: SAP Utilities Invoicing Invoice Processing
Define Control for Additional Invoicing Functions.
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SAP for Utilities
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Collective Bill
5. Migration
How you proceed further depends on the respective budget billing procedure:
1. Statistical procedure
Before you can migrate the budget billing payments, you must generate all due date
requests in the IS-U System that have already been requested or paid in the legacy
system. To do this, use transaction Mass Process.: Request BB Amounts (EA28) or
Request Budget Billings (EA12).
You can no longer use transaction Create Collective Bill to change the collective
bills generated in this way once they have been processed.
Afterwards you can use migration object PAYMENT to migrate the budget billing
payments.
2. Partial bill procedure
Once you have migrated the budget billing plan, you must first migrate the partial
bills. You use object DOCUMENT (legacy system subject to partial bill procedure) or
BBP_DOC (legacy system subject to statistical procedure) to do this. In doing so,
the partial bills are automatically allocated to a collective bill. Therefore you can then
finally migrate the payments directly.
In both cases the reference to an existing CB posting document number in the legacy
system is lost.
Caution
If you have informed the customer of the old CB posting document number, problems can
occur when allocating payments.
Solution:
Migration object BBP_CB_TAB allows you to migrate the old document numbers. It is
written in table Allocation of Budget Billing Due Date to Coll. Doc. Number (TEM_BBP_CB)
and is then available for further processing. When invoicing requests budget billing due
dates, the system checks whether a document number exists in the legacy system. If this is
not the case, the old document number is entered in the CB posting document as a
reference document number.
To improve the performance for future invoicing runs, you can define in table Processing
Control of Table TEM_BBP_CB (TEM_BBP_CB_CNTRL), whether this check should be
activated.
In this way you can allocate a payment using the reference document number.
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SAP for Utilities
Note
In the statistical procedure you must first migrate migration object BBP_CB_TAB
after you have migrated the budget billing plan and before the due dates are
requested.
In the partial bill procedure, migration object BBP_CB_TAB can be migrated after
the partial bills have been paid, since the reference document number was already
migrated with the partial bills.
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