Professional Documents
Culture Documents
Solutions 12e FINAL
Solutions 12e FINAL
Solutions 12e FINAL
Auditing Cases
SOLUTIONS MANUAL 12e
Table of Contents
Introductory Case
5
Case 1 14
Case 2 22
Case 3 33
Case 4 44
Case 5 58
Case 6 74
Case 7 82
Case 8 92
Case 9 101
Case 10 110
Case 11 116
Case 12 125
Case 13 136
1
A NOTE ON ETHICS, FRAUD, AND SOX QUESTIONS
The Lakeside Company: Auditing Cases, 12th edition, has been updated
in light of the accounting scandals of the early 2000s, the passage of the
Sarbanes-Oxley Act of 2002, and the renewed interest in ethics within
the accounting and auditing profession.
Ethics questions are now specifically identified with an ethics logo. The
ethics questions are often open ended, and this solutions manual does
not try to give exact answers to these questions. Rather, we intend to
give some ideas for classroom discussion, and to help with student
research on these questions.
2
A NOTE ON RESEARCH ASSIGNMENTS
- To provide a means for improving the writing skills of students. From all
reports, accounting majors too often leave college lacking in the basic
ability to compose and construct sentences and paragraphs. Accounting
and auditing (especially as one moves up in an organization) obviously
require skills other than the purely quantitative. Memos, reports,
footnotes, audit and accounting guides, etc., all require accountants and
auditors to be effective communicators of the written word. Indeed, the
instructor may want to team up with a member of the school's English or
communications department to enhance the effectiveness of these
assignments. The auditing instructor can then evaluate the technical and
research portions of the assignment, while the English instructor would
make suggestions as to grammar, syntax, construction of sentences and
paragraphs, logic of the thought process, etc. As a preliminary step, the
instructor may want to assign articles such as "Word Crunching: A Primer
for Accountants" from the March 1990 issue of the Journal of
Accountancy.
3
decision.
4
INTRODUCTORY CASE
(1)
The staff auditor performs many of the detailed audit procedures, such as
preparing and controlling accounts receivable confirmations. In general the work
of the staff auditor is controlled by the audit program and supervised by the
senior auditor.
The senior auditor coordinates the audit at the client's location and performs
many of the more difficult audit procedures, such as analytical review
procedures. Usually the detailed work performed by the audit senior is more
sophisticated and requires the experience gained by someone holding that rank.
The audit senior is supervised by the manager.
The manager and the partner have supervisory roles. Managers and partners
often have more than one audit team under supervision at any given time.
The partner is the person who has responsibility for determining whether the
firms signature can be attached to audit report.
(2)
(3)
An accounting firm is a business like any other, and its management must
recognize that a marketing strategy is probably necessary to generate a
continual flow of sufficient operating revenues. However, in the accounting
profession, disagreement exists as to the extent that such marketing should take.
In the past, overt marketing was not permitted since it was considered to be
unprofessional. This position was supported based on the reasoning that a firm
5
should be selected based solely on the quality of its service. No reliable system
existed, though, for conveying such information to potential clients. Hence, firms
with many clients tended to remain large, while smaller firms often found growth
to be nearly impossible. In the free market system espoused by the United
States, restrictions on such practices as advertising and solicitation were
inevitably overturned. Over the past three decades, attitudes toward marketing
have changed dramatically as competition has become much more intense.
Advertisements by CPA firms in newspapers and magazines are now common.
Newsletters such as that distributed by Abernethy and Chapman are also
frequently used to increase a firm's name recognition in the business community.
(4)
- The larger firm may be interested in moving into this geographical region,
and buying the local firm will provide an instant base on which to build a
practice in the area.
- The larger firm may already have an office in this location and feels that
combining the practices will reduce expenses.
Abernethy and Chapman might have several reasons for viewing an acquisition
in a favorable light:
6
- Frequently, the purchase price will be a considerable amount of money
because of the goodwill inherent in an established accounting firm. The
offer to sell may be especially tempting if the partners are nearing
retirement age and the future of the firm appears uncertain.
- The smaller firm may have trouble dealing with increased competition from
bigger firms. Often clients may decide that a change to a nationally known
CPA firm should be made to add extra stature to the audit report. If a local
organization has only a few large clients, it cannot economically afford to
lose a significant amount of revenue in this way. A merger may help the
firm to keep its clients.
- The regional firm may also desire the additional backup services offered by
large organizations. National CPA firms usually have experts in many
industries as well as in specific audit areas who are available for
consultation. In a smaller firm, this degree of assistance is not always
available when a difficult accounting or auditing problem is encountered.
Many mergers have occurred in the auditing profession during recent years.
Critics assert that this trend has reduced competition and will inevitably lead to a
decrease in audit quality. Proponents counter by stating that mergers lead to
more efficient operations and, thus, improve audit quality. Obviously, mergers
will create a drastic change in the profession as more of the smaller firms
disappear. Audit work in this country may possibly become concentrated within
the largest CPA firms. Whether this result is good for the auditing profession may
be merely a question of perspective. To the smaller firms struggling to survive
and grow, the mergers are usually considered a threat as the bigger firms
become more competitive. To the larger firms, the chance for continued growth
and more efficient operations is always an important objective.
See the Sarbanes-Oxley section below for a follow-up question related to the
impact of SOX on the auditing profession.
(5)
Moving staff from one area of a CPA firm to another can cause the perception of
an independence problem. For example, the appearance of independence may
be in question if a member of the consulting staff helps to install a new
accounting system for a client and then she moves to the audit staff to audit this
same client.
7
the impact of SOX, in particular the list of proscribed activities for registered CPA
firms.
(1)
The question requires students to address all the elements of a quality control
system, as included in Statement on Quality Control Standards No. 2. In some
cases, students should recognize the need for additional information.
Overview: I was employed by the firm of Abernethy and Chapman to review the
quality control standards within the firm. The following represents my evaluation of
these standards according to the six elements required by the AICPA.
Evaluation:
Standard Existing Recommendations Additional
Procedures Information
Needed
Leadership The case does The firm should have What specific
responsibilities not explicitly policies in place that policies does the
address this establish the tone at firm have to
standard. the top for quality demonstrate
However, the firm within the firm. leadership
has some items responsibilities for
in place, such as quality within the
a partner firm?
dedicated to
monitoring the
system.
Relevant Firm requires its The AICPA's Code of The case does
ethical employees to Professional not mention
requirements sever all Conduct does not spouses or
financial ties to require all dependents of
audit clients. employees to sever the employees.
ties with all audit Spouses and
clients. For dependents must
example, staff also be
auditors not working independent, as
on a particular defined by
8
engagement need Section 100--
not sever ties. In this Rule 101 of the
case, the firm Code. In this
exceeds the case, the firm
minimum level of should
conduct for strengthen its
independence. requirements.
The case does not How does the
address other ethical firm meet other
requirements. ethical
requirements?
Acceptance This case does It is important to
and not address this have many controls
continuation of control standard. when considering a
clients It does note that potential client, so
the firm is that the potential
attempting to risks of legal
gain more clients exposure are not too
through an great. (Note: This
extensive topic is addressed in
marketing Case 2.)
program.
9
40 hours of that a minimum
continuing number of continuing
education per professional
year; however, education hours be
the case does in accounting- and
not address the auditing-related
issue of the type courses.
of education
(e.g., accounting
and auditing
versus other
courses).
The firm The case does
promotion not address the
procedures issue of
consider assessment of
seniority and technical
technical competence.
competence, Many firms
which seems to require a written
be an adequate assessment of
control. performance
after each
engagement.
Engagement The firm requires The firm should have It is not clear from
performance that a consulting a mechanism for the case how the
partner be consultation with team documents
assigned to each authoritative the work
audit literature and other performed on an
engagement. sources, including audit
The consulting outside experts, if its engagement. An
partner assures professional staff evaluation of
that the work lacks expertise in a audit
performed by the particular area. documentation is
engagement necessary for
team meets complete
applicable evaluation of the
professional quality controls.
standards and
regulatory
requirements.
This helps to
ensure
objectivity, as the
consulting
10
auditor is not a
direct part of the
engagement.
The firm seems
to have a clear
chain of
command and
adequate
supervision on
the audit. The
staff auditors
report to the
senior auditor,
who in turn
reports to the
manager. The
partner-in-
charge has an
overall
supervisory
position.
Conclusion: The firm has many policies related to quality control standards.
However, the firm has room for improvement in many of the areas, particularly in
the acceptance and continuation of clients.
11
SUGGESTED ANSWERS TO SARBANES-OXLEY QUESTIONS
(1)
12
proscribed activities:
It shall be "unlawful" for a registered public accounting firm to provide any non-
audit service to an issuer contemporaneously with the audit, including: (1)
bookkeeping or other services related to the accounting records or financial
statements of the audit client; (2) financial information systems design and
implementation; (3) appraisal or valuation services, fairness opinions, or
contribution-in-kind reports; (4) actuarial services; (5) internal audit outsourcing
services; (6) management functions or human resources; (7) broker or dealer,
investment adviser, or investment banking services; (8) legal services and expert
services unrelated to the audit; (9) any other service that the Board determines,
by regulation, is impermissible. The Board may, on a case-by-case basis, exempt
from these prohibitions any person, issuer, public accounting firm, or transaction,
subject to review by the Commission.
It will not be unlawful to provide other non-audit services if they are pre-approved
by the audit committee in the following manner. The bill allows an accounting firm
to "engage in any non-audit service, including tax services," that is not listed
above, only if the activity is pre-approved by the audit committee of the issuer.
The audit committee will disclose to investors in periodic reports its decision to
pre-approve non-audit services. Statutory insurance company regulatory audits
are treated as an audit service, and thus do not require pre-approval.
- Partner rotation - The rotation of the lead partner and the reviewing partners
are required by the SOX Act.
13
- AICPA Quality Control Standards for public company audits are summarized
at: http://cpcaf.aicpa.org/Resources/
14
CASE 1
(1)
Outside parties are aware that the financial information produced by a company
and its management may not always be reliable. Hence, to add credibility to this
reporting process, independent experts are retained to audit the financial
statements and test the underlying accounting records. These auditors then
issue an opinion for the benefit of outside parties as to the fair presentation of the
financial statements in conformity with generally accepted accounting principles.
This added degree of assuredness allows decision-makers to rely on reported
financial information.
(2)
A CPA firm could not be expected to maintain expertise in every potential industry
that it might audit. In reviewing a potential client, the firm should evaluate its
ability to gain the necessary industry expertise prior to the actual audit, but no
requirement exists that this knowledge must be possessed prior to accepting the
engagement.
Each industry may have its own specific accounting practices. In addition,
certain industries frequently offer unique auditing problems. Thus, without a
thorough investigation, the auditor cannot ascertain the knowledge that will be
needed in examining a potential client. In the consumer electronics business, for
example, the methods of distribution as well as credit policies would be
significantly different from those found in a car dealership. Damaged or obsolete
inventory are other problems that might be more important in this specific
industry. Hence, a knowledge of one type of operation does not necessarily
mean that the auditor has the expertise needed to examine a client operating in a
15
different industry.
Auditing standards require that auditor to have the expertise by the completion of
the audit, but this expertise need not be in place at the beginning. It would be
unethical to misrepresent a firms experience, but it need not be volunteered.
(3)
(4)
Critics of the auditing profession have argued vehemently for a number of years
that advisory services such as those discussed in this question taint the
appearance (and possibly the reality) of independence. These services may
appear, to the public, to give the audit firm a financial interest in the success of
the company. This argument holds that the firm will now want the client to
succeed as proof of the quality of the advice that was given. In addition, the
audit team may be less judicious in investigating these systems since they are
aware that members of their own firm designed and installed them.
Audit firms counter by stating that adequate safeguards have been put into place
to ensure continued independence. For example, advisory services are
frequently rendered by a separate division of the firm so that no proximity exists
between this function and the audit staff. In addition, firms are not allowed to
give many types of advice that might jeopardize their independence. Finally,
audit firms must make certain that their services are limited to making
recommendations, and are not for carrying out management decisions. The firm
cannot make decisions for the client.
16
Sarbanes-Oxley specifically proscribes various activities that have traditionally
been part of the CPAs repertoire. Design of accounting systems is prohibited,
although helping a client with selection and implementation of off-the-shelf
packages would be acceptable. So, in this case, it depends on what the client
means by developing. In the event that Lakeside goes forward with its public
offering Abernathy and Chapman will need to decide whether to remain
independent so they can continue as Lakesides auditor, or sacrifice
independence to do systems consulting. Sarbanes-Oxley prevents trying to do
both.
(5)
* Discuss with client the policy for valuing inventory and identifying obsolete
inventory items.
* Discuss with client the procedures for obtaining a proper year-end cutoff.
17
* Review depreciation schedules, and recalculate a sample of the
depreciation expense figures.
(6) A company may not want its CPAs to audit a client's records because the
auditors gain a substantial amount of competitive information during an
audit. However, CPAs are bound by confidentiality under the AICPA's
Code of Professional Conduct. Also, a CPA's knowledge of the industry
gained from having several clients in the same industry provides him or
her with insights he/she may not have otherwise had.
(1)
(a) and (b) The independent auditor must be able to review massive quantities of
information and identify the fraud risk factors that may affect the amount of
evidence to be gathered or the opinion to be rendered. This question calls upon
the judgment abilities of the students. The format used by students for this
memo is not important as long as it is clear and understandable. SAS 99 requires
use of a brainstorming session in the planning stage to be sure that everyone
associated with the audit understands the nature of the business and the
potential risk of fraud. These sessions can also occur during the audit if
additional evidence presents itself. Potential problems that students would be
expected to identify are as follows. Additional fraud risk factors may also be
identified by the students.
18
Fraud Risk Factors Auditor Follow Up
states. may require the extensive gathering of
evidence, or even preclude an opinion.
Uncertainty Involved with the Sixth Abernethy and Chapman must face the
Store - A qualified opinion was issued question as to whether this issue can
by the predecessor auditor in be resolved during 2009.
connection with this store.
Inventory - The mere size of the The auditor will face the problem of
inventory of a business like Lakeside verifying the existence, cost, value,
would make this account a critical audit presentation, and ownership of the
area. electronic equipment.
Distributorship Sales - The case Any sudden change or fluctuation in an
indicates that these sales have risen account balance will always warrant the
dramatically during the past two years. auditor's attention. In this instance, the
auditor will be especially interested in
verifying the validity of these sales
figures.
Bonus System - This system has been This factor alone can cause difficulty in
recently installed by Lakeside, so very the auditor's examination. In addition,
little is known about its effects upon the any bonus system will provide an
financial results of the company. incentive for the employees to falsify
the company's financial records. The
auditor must be aware that employees
can benefit from producing falsely
inflated income figures.
Related Party Transactions - The case Obviously, nothing is wrong with this
indicates that Lakeside has begun to arrangement, but such related party
have financial dealings with the transactions are often difficult for the
president of the company. auditor to verify. In addition, they
require clear disclosure.
Rental Agreements - Five of the stores Abernethy and Chapman will have to
have been leased and, apparently, read the various agreements to see if
Store Seven will be rented from any of them qualify as a capital lease
Rogers. Rental agreements pose the under the criteria established by the
question as to the need for capitalizing Financial Accounting Standards Board.
the lease.
Accounts Receivable - All The size of the receivable account and
distributorship sales are made on the problem of determining collectibility
credit. will be a critical audit area for the
auditor.
Loan Agreements - Lakeside has a The auditor will need to study each
number of loans outstanding. loan agreement to ascertain that the
company is not violating any of the loan
covenants.
Inventory Returns - For distributorship Not only is the potential size of this
sales, up to 20% of the inventory items liability a problem, but the auditor's
19
Fraud Risk Factors Auditor Follow Up
can be returned within four months. As ability to estimate the amount must be
of the end of the year, Lakeside will a concern.
have a large contingent liability
associated with the inventory items
sold during the last four months.
Possible public offering of stock A public offering raises risk for
manipulation of the financial statements
in order to attract capital. In addition,
the number of potential readers of
financial statements has changed
dramatically, making the risk
associated with this audit much higher.
20
(2)
In our opinion, except for the effects of not recording or disclosing the
impairment of value of the asset, as discussed in the preceding paragraph, the
aforementioned financial statements present fairly, in all material respects, the
financial position of the Lakeside Company at December 31, 2011, and the
results of its operations and its cash flows for the year then ended in conformity
with accounting principles generally accepted in the United States of America.
21
SUGGESTED ANSWERS TO SARBANES-OXLEY QUESTIONS
(1)
Issuance of stocks are regulated primarily under the SEC acts of 1933 and 1934.
Registration with the SEC is required, which includes financial reporting. The
laws are summarized at: http://www.sec.gov/about/laws.shtml.
The financial reporting and auditing for public companies has been regulated by
the PCAOB since 2002. The PCAOB registers, inspects and disciplines the
auditors of public companies. Its effect on the public companies is indirect,
through the regulation of the auditors.
Encourage students to visit the SEC EDGAR site to understand the nature of
electronic, public financial information.
(2)
22
CASE 2
(1)
The question of materiality is certainly one of the most complex issues in all of
auditing. No clear-cut guidelines have ever been established to aid the auditor in
deciding whether a specific balance or transaction is "material." This lack of an
official standard provides the auditor with the freedom to base all final decisions
on professional judgment. Unfortunately, without a formal rule, the auditor has
little guidance in applying judgment to a particular situation.
Materiality has traditionally been held to be any factor that would influence the
decisions of those parties relying on the financial statements. Identifying a
proper basis of comparison is an important aspect in determining whether an
uncertainty is material. Net income is the most obvious standard of comparison,
although another consideration is which of the statements is affected (e.g.,
Balance Sheet, Income Statement, or both?). The situation questioned by King
and Company involves an investment in fixed assets. Comparing the potential
loss to total assets, investment in stores, and owners' equity would seem a
reasonable basis for judging materiality. Another possible basis is the effect of
the asset write-off on net income.
In the view of the authors, this potential loss (of at least $100,000) for a company
with a net worth of only $1,000,000 would certainly appear to be material. Other
comparisons based on total assets or income would give similar results. (The
issue of materiality is considered in more depth in exercise 3 below).
(2)
The CPA firm must talk with the predecessor auditor before accepting the
engagement. The new auditors can learn about the integrity of the potential
client's management as well as about any accounting or auditing problems that
23
might be encountered. If Rogers prohibits this meeting, Abernethy should
carefully explain the necessity of the procedure. The client may not be fully
aware of audit practices and fail to understand that such discussions are a
normal part of investigating new clients. Should the client still insist that no
communication be made with the previous auditor, Abernethy would normally
have to reject the new engagement unless very unusual circumstances
surrounded the client's request.
(3)
The information given by the predecessor auditor as to the integrity of the client's
management must weigh heavily in the decision to seek a new client. Because
of the potential legal liability faced by independent auditors, the decision to
accept a client has become quite important. No auditor wants to perform an
engagement for a company with a management that cannot be trusted.
However, in evaluating the assertions of King and Company, Abernethy must
realize that this firm has just been fired from the Lakeside audit. Some potential
bitterness toward the client is certainly possible. Thus, auditors usually seek
references from other than just the predecessor auditor before deciding whether
to actively pursue a new audit client.
(4)
In a peer review, a team of outside auditors is hired by a CPA firm to review its
system of quality controls, the policies and procedures utilized by that
organization to ensure that its members are following all professional standards
audit, accounting and review, ethics, etc. This review helps to ensure that the
firm is fulfilling its professional responsibilities. If the peer review team discovers
practices that are unprofessional or inadequate, the firm can make immediate
corrections to rectify the problems.
Peer reviews originated in the 1970s when litigation of CPA firms became
rampant, and congressional investigations of the profession indicated that drastic
improvements were needed. The peer review process was instigated to provide
firms with a means of getting outside consultation about their professional
practices. Rather than discovering problems only after losing a lawsuit, the firms
were periodically reviewed by these outside teams to catch problems before they
grew to be too large.
A peer review team looks at the means by which the public accountant ensures
quality control within its practice. For example, the acceptance of new clients
should be properly monitored by the firm. Adequate consultation needs to be
made available to all staff members so that audit problems can be properly
resolved. Hiring and promotion practices should be established and in place to
provide sufficient staffing for all engagements. The peer review team looks at all
areas of quality control to ascertain that problems do not exist that could lead to
24
substandard work. In addition, the team reviews the audit documents for a
selected number of engagements to see if sufficient, competent evidence is
being gathered and properly documented.
(5)
Audit documents (or working papers) are intended to provide a record of the
auditor's examination and the evidence accumulated. Thus, all testing done in
each audit area should be documented and included within the working paper
file. In addition, the audit documents must verify that the examination was
planned and the auditing staff was properly supervised. Any auditing or
accounting problems encountered during the engagement have to be spelled out
in the audit documents along with an explanation of the resolution of each issue.
The permanent file will hold all data about the client that is not anticipated to
change dramatically from year to year. It can be reviewed by the auditor prior to
beginning the engagement to gain insight into the organization of the company.
A permanent file will normally include items such as the articles of incorporation,
organization chart, chart of accounts, contracts, other long-term legal
agreements, and a written description of the company as well as its organization
and history.
The annual working paper ("current") file contains documentation of the evidence
gathered during a specific audit. Thus, the results of confirmations, inquiry,
observations, inspection, calculations, and all other testing are placed within
these audit documents. The contents of this file must substantiate the audit
opinion and also that the auditor followed generally accepted auditing standards
on this particular engagement.
(6)
(7)
The providing of adequate service to a client would always require that the CPA
25
firm suggest a review rather than an audit whenever it might meet the company's
intended objectives. The client must understand, though, that a review is
substantially less than an audit. Procedures are limited primarily to inquiries of
the client's management along with analytical procedures applied to the financial
statements. The report then states that the firm was not aware of any material
modifications to the financial statements that require adjustment to be in
conformity with generally accepted accounting principles (a limited or "negative"
assurance).
In a review, control risk is not assessed, tests of controls are not made, and
adequate substantive testing procedures are not performed on which to base an
opinion as to the fair presentation of the financial statements. Because these
procedures are omitted, a review is less expensive than an audit. However, the
banks and stockholders must be willing to accept the lesser degree of assurance
being provided by the independent auditor. The client should be made aware of
this option but also the potential problems of not having a complete examination.
Of course, if Lakeside pursues the public offering, a review will not be adequate.
(8)
Many students may want to reject this engagement based on the internal control
problems, the impairment of value issue, and Rogers' arguments with the
predecessor auditors, but such situations are not uncommon occurrences in
auditing. Public accounting is not a risk-free profession; no perfect audit client
ever exists. Thus, a firm must be able to assess the problems involved and
weigh them against potential rewards. Abernethy and Chapman has an
opportunity here to pick up a new client in a new industry. In addition, Lakeside
has demonstrated the possibility of significant growth in the future. However, the
auditing firm needs to seek some resolution for the uncertainty before becoming
involved. Since that problem is already obvious, an understanding should be
reached with Lakeside prior to beginning the engagement. If this issue can be
successfully resolved, the auditor should seek this new client.
26
SUGGESTED ANSWERS TO EXERCISES
Case 2 - Exercise 1
Date:
Privately held
(2) Evaluate the possible liability to the client that Abernethy and Chapman
might incur, if the engagement is accepted.
The basic liability to the client is for losses occurring as a result of any firm
negligence. If Abernethy and Chapman performs the engagement as an
average, prudent auditor would, no problem exists. If not, the client may
sue for return of its audit fee as well as any other resulting losses. A
special problem area exists in the Lakeside case: the client's weak
internal control. Such weaknesses increase the likelihood of fraud or
embezzlement. The control problems also make discovery of such
defalcations more difficult. In addition, proving that the firm is innocent of
negligence is often difficult to do if the client loses money through
defalcations not discovered by the auditor.
(3) List the third parties that presently have a financial association with the
potential client and could be expected to see the financial statements. These
parties are also called primary and foreseen beneficiaries.
27
(4) Discuss the possibility that other third parties will be brought into a position
where they would be expected to see the financial statements of the
potential client. These parties are also called foreseeable beneficiaries.
(5) Evaluate the possible legal liability to third parties, both present and
potential, that Abernethy and Chapman might incur if the engagement is
accepted.
As a privately held business, this audit does not fall under federal security
laws. Thus, the auditor is bound by common law and is judged under such
precedents as the Ultramares case, the CIT Financial Corp. case, and the
Rusch Factors case. In the Lakeside audit, the CPA firm should have no
liability to third parties unless the audit is performed in a grossly negligent
manner or the firm is negligently responsible for careless financial
misrepresentations. In a few jurisdictions, they may be held liable to
foreseen or foreseeable beneficiaries for ordinary negligence.
Date of Interview:
(2) Did the predecessor auditor reveal any disagreements with management as
to accounting principles, auditing procedures, or other similarly significant
matters? If so, fully describe these disagreements.
28
A major problem existed between Lakeside and the predecessor auditor
involving an explanatory paragraph included in the 2008 report. This
uncertainty issue revolved around the potential loss foreseen in the
possible closing of one of Lakeside's stores.
(3) What was the predecessor auditor's understanding as to the reasons for the
change in auditors?
Predecessor auditor stated that the firm was discharged over the wording
of the previous audit opinion.
(4) Did the predecessor auditor give any indication of other significant audit
problems associated with the potential client?
(5) Did the predecessor auditor indicate any problem in allowing Abernethy and
Chapman to review prior years' audit documentation for the potential client?
If "yes," explain.
29
Case 2 - Exercise 2
[Note: The auditor will perform a number of steps in reviewing the audit
documents of the predecessor auditor. The major objective is to examine the
types of information that would be available to an auditor in an ongoing
engagement. Through this review, the auditor can gain satisfaction as to the
validity of beginning account balances as well as accounting principles applied in
the previous audits. By relying on the work of the predecessor auditor, the
extensive review necessary in an initial audit can be held to a minimum].
30
(3)
Note: Student answers will vary greatly due to the nature of the assignment.
Consider asking several students for their materiality level to see the range of
answers. This should lead to a good discussion about auditor judgment.
Determine the preliminary judgment about materiality for the client as a whole.
Express your answer as a dollar amount. Determine the appropriate level of
materiality based on all analyses completed for the client thus far. Fully support
and discuss the materiality level that you determine.
31
Discussion: Discuss how you arrived at this dollar amount for the preliminary
judgment about materiality. That is, how did you combine the qualitative and
quantitative considerations to arrive at this dollar amount?
The preliminary judgment about materiality is set at $50,000. Since there are
three qualitative considerations that reduce the level, we chose the lower of the
ranges of the quantitative considerations. The average of the lower ranges is
$52,020 [($12,240 + $36,280 + $107,540) / 3 = $52,020]. We rounded to a
conservative $50,000 for ease of application.
The bases were chosen based on the nature of the clients business. Typical
users of the financial statements of a company in consumer electronics industry
will likely focus on profits, net sales and total assets. The percentage ranges are
typical for the bases. Assets and net sales are typically the largest bases and
thus have smaller percentage ranges than does net income before taxes. (Some
students may have chosen total liabilities or total stockholders equity since
banks are a major user of the financial statements).
(4)
This answer assumes that King and Company, the predecessor auditor, has no
reason to believe that their previous report is not still appropriate. Furthermore,
that firm has reviewed the current financial statements and obtained a
representation letter from Abernethy and Chapman, the successor auditor,
stating that the current year's audit has not revealed anything that would have a
material effect on the prior year's audit.
32
INDEPENDENT AUDITOR'S REPORT
To the Stockholders:
33
CASE 3
(1)
The engagement letter is required. Responsibilities of the CPA firm found in the
engagement letter:
(2)
34
should consider each of the following in arriving at an anticipated total:
- Past figures. If cost of goods sold has always been a certain percentage
of Lakeside's sales, that same relationship would be expected to continue
unless other factors have changed. Had Lakeside, for example, switched
from cheaper products to more expensive ones, the relationship between
cost of goods sold and sales would possibly be affected. Or, if Lakeside
has dropped the Cypress line in order to sell the products of some other
manufacturer, a similar change might have been anticipated. However,
without an adjustment of this type, cost of goods sold as a percentage of
sales would be expected to remain stable.
(3)
- Lakeside has a large amount of debt. The auditor has to ensure that all
35
debt is being properly reported and disclosed. The interest expense
associated with these liabilities must also be correctly calculated and
recognized. In addition, the auditors need to verify that all loan covenants
are being met.
(4)
The auditor must be satisfied that sufficient, competent evidence has been
obtained to substantiate an opinion concerning the fair presentation of the client's
financial statements. The decision as to the sufficiency of this evidence is left
solely to the judgment of the auditor. Only through years of experience can the
auditor develop the ability to make this determination. Although specific
guidelines for this decision are not available, all significant problems must be
resolved and all suspicious occurrences should be investigated. Evidence needs
to be accumulated for each significant area of the financial statements to
substantiate the assertions made by the client about its reported balances.
Where inherent risk and control risk are judged to be high, the auditor must take
steps to reduce detection risk to an acceptable level. In such cases, several
steps are possible: performing additional substantive testing, using more
experienced staff personnel, performing testing procedures closer to the balance
sheet date, or relying on more effective testing procedures.
Another factor that influences the auditor's decision is the quality of evidence
being accumulated. Some information may come directly to the auditors from
outside parties, data that is usually considered to be of a higher quality than
evidence prepared by the client company. Less evidence is required if it is
judged by the auditor to be of a high quality.
Although each of these factors is considered, the ultimate decision still must rest
with the auditor's judgment. This individual is taking responsibility for the audit
opinion as well as accepting the risks involved in circulating this report. Thus, the
auditor must be satisfied that, based upon the wisdom gained through years of
audit experience, sufficient evidence has been obtained.
(5)
36
require additional substantive testing. In that respect, analytical procedures
serve a vital audit purpose. Students should always be reminded, though, that
this testing is only one component of the overall substantive testing being
performed by the independent auditor. Furthermore, analytical procedures
provide circumstantial evidence which, taken alone, is not a high quality type of
evidence.
substantive procedures - analytical procedures and tests of detail
(6)
Since the students may not be familiar with the AICPA Industry Audit Guides, the
instructor may want to bring an example or two to class for this discussion.
Examples of the industries covered by these audit guides include:
- Airlines
- Finance Companies
- Investment Companies
- Providers of Health Care Services
(7)
A number of the current concerns faced by auditing firms as well as the auditing
profession as a whole relate either directly or indirectly to increased price
competition. Through class discussion of this particular question, students should
be able to ascertain at least three of these problems:
37
* Price competition forces narrow time constraints on the work of the
independent auditor. In order to finish an audit engagement in a short
enough time so that a reasonable profit can be made, a danger exists that
the auditor will (1) accept less than sufficient evidence, (2) fail to recognize
critical audit areas, or (3) not be able to acquire the depth of knowledge
necessary for essential audit judgments. Thus, the argument is frequently
raised that price competition leads to a decrease in overall audit quality.
* Because the initial year of an audit will often require significantly more time
than examinations of subsequent years, price competition can lead a firm
to actually lose money in the first year of an engagement. Therefore, the
CPA firm must work to keep a client for several years to offset this initial
loss and produce a reasonable profit. The necessity of retaining an
engagement for a number of years may force the firm to be subservient to
management's demands to avoid being fired. This argument has lost much
of its impact over the last few years as client companies have established
audit committees comprised of outside members of the board of directors
to ensure the independence of the auditing firm.
* Many auditors also feel that price competition is generally detrimental to the
public accounting profession. The main thrust of this argument is that price
competition encourages companies to select their independent auditors
based primarily on cost rather than on the quality of audit work. This type
of selection process would favor firms offering cheap rates over auditing
firms offering quality services.
After the students have been allowed to discuss the problems associated with
price competition, the instructor may want to ask whether these problems
outweigh the advantages of having the auditing profession participate in the free
market system. Since most business students in the United States appear to
advocate free markets within the country, some interesting discussion can be
stimulated as to whether the auditing profession should be exempt from price
competition.
(8)
According to the audit risk model, planned detection risk (PDR) equals
acceptable audit risk (AAR) divided by the product of inherent risk (IR) and
control risk (CR). Holding inherent risk and acceptable audit risk constant, there
is an inverse relationship between control risk and planned detection risk. Thus,
an increase (decrease) in control risk leads to a decrease (increase) in planned
detection risk. Also, as planned detection risk decreases (increases), the amount
of substantive tests and other audit procedures increases (decreases). That is, if
the auditor determines the level of detection risk to be low, he or she wants the
chance of not detecting an error too small. In order to have a small chance of not
38
detecting an error, the auditor must do more testing. For example, given
AAR=10% and IR=80%, and assuming an 80% CR (high), then using the audit
risk model, planned detection risk is a relatively low 15.6% [.10/(.80x.80)], but
assuming a 20% CR (low), then planned detection risk is a relatively high 62.5%
[.10/(.80x.20)].
(9)
According to SAS 99, the assessment of the risk of fraud begins with a meeting
of the entire team for such purpose. This brainstorming session needs to
encourage the involvement of all team members and cannot be just a staff
training session. The objective is to solicit the ideas from all team members and
to sensitize the entire team to the particular problem areas that this client
presents. The process begins with such a session, but does not end there.
During the audit the entire team needs to consider how the information being
developed relates to the areas already identified, noting new areas that need
attention, or adjusting expectations on the areas already identified. The areas
identified by fraud risk are primarily in the areas of inherent risk and control risk .
Increased fraud risk represents an increase in inherent risk (the risk that errors
exist) or will also increase the control risk (the risk that the clients internal control
system will not detect the error or irregularity).
(10)
The registration process is not difficult. Maintaining the status of a registered CPA
firm is more difficult and requires that the firm be willing to adjust its operations
including independence and staffing quality control standards to meet the higher
expectations of the PCAOB. They may also be required to change the nature of
their practice, at least as far as publicly traded clients because of the list of
proscribed activities. Abernathy and Chapman have sufficient time to become
registered and therefore need only be concerned about accepting Lakeside as a
client if there is some obstacle to their registration. If Lakeside asks if they are
currently registered, then the answer has to be, no, but we are pursing
registration.
(1)
39
process that must be flexible enough to adapt to a specific set of circumstances.
It should be noted to students that, in practice, several years (rather than two)
would be analyzed for trends.
40
Ratio Industry Avg. Lakeside 2011 Significance
Profit Margin 4.2% 2.27% Lakeside is only slightly below the
industry average.
Return on Assets 8.1% 6.73% Lakeside is only slightly below the
industry average.
Return on Equity 19.3% 26.4% Lakeside is above the industry
average. Its large amount of debt is
leveraging up the return on equity.
Conclusion: Lakeside is well below the liquidity level of the industry, and the
company is in a significantly worse solvency level than the industry. Auditors
should be aware of methods to enhance the liquidity and solvency levels, such
as unrecorded liabilities. Lakeside profitability is about the same as the industry
average, except for return on equity, in which it is well above the industry
(primarily due to the high level of leverage).
41
Procedure Results Significance
equipment has decreased in indicate that the company has
2012. acquired new property.
Scan the trial balance The Repairs and Maintenance This significant increment may
account has increased by over indicate a posting error that will
150% since 2011. require correction. Conversely,
actual repairs may have been
made by Lakeside. In that
situation, the auditor needs to
verify that all capitalized costs
have been segregated and
properly accounted for within the
company records.
Scan the trial balance The "Gain on Disposition of Fixed Often a company will fail to
Asset" balance of $14,000 remove the appropriate cost and
warrants investigation. related accumulated depreciation
when a plant asset is sold. The
auditor should also ascertain that
the current year depreciation
expense has been properly
recognized. Finally, the sale of
an asset can lead to the
acquisition of a new asset as a
replacement. The independent
auditor should follow up on this
possibility to assure that any
replacement is appropriately
capitalized.
Scan the trial balance The Allowance for Doubtful The auditor should determine if
Accounts balance shows a debit the client has written off an
balance on September 30, 2012, especially large group of
compared to a credit balance one accounts. Perhaps bad debt
year earlier. experience is changing and a
larger allowance is required.
Scan the trial balance The company's two bank credit The auditor should verify that no
lines now have a total balance loan covenants have been
that exceeds the $750,000 broken. In addition, because of
maximum that was indicated in disclosure requirements as well
an earlier case. as the effects on the interest
expense account, the auditors
will need to review any new
borrowing agreement.
Scan the trial balance The long-term notes payable The auditor should determine the
have increased by $50,000. The application of those funds as well
auditor would certainly be as the loan agreement signed by
interested in the application of the company.
those funds as well as the loan
agreement signed by the
company.
Scan the trial balance Sales returns have increased The auditors need to ascertain
significantly for both the company the reasons for such an increase.
stores and the distributorship. Any change in the trend for sales
returns would lead the auditors to
reevaluate year-end accruals.
Scan the trial balance The equipment account shows If the company has acquired
42
Procedure Results Significance
an increase from the previous additional equipment during the
year. year, the auditor needs to verify
that capitalization and
depreciation were given proper
treatment.
Scan the trial balance The estimated bonus expense That increase is probably due to
has increased. the profit-sharing plan having
been in effect for all nine months
of 2012, but the increase should
be investigated.
Exercise 3-2
Note: Refer the students to Case 1 and Case 2. Student answers will vary greatly
due to the nature of the assignment. Consider asking several students for their
inherent risk level to see the range of answers. This should lead to a good
discussion about auditor judgment.
Exercise 3-2
Overall Inherent Risk Level
43
Factor Discussion Low Moderate High
Potential for fraudulent Many risk factors for X
financial reporting fraudulent financial reporting
(fraud risk factors) were identified in case 1.
Potential for As noted in Case 1, X
misappropriation of accounting systems are
assets (fraud risk outdated, resulting in high
factors) potential for misappropriation
Other factors (list)
Other factors (list)
Conclusion: Overall Discussion for overall level is X
inherent risk level below.
Discussion: Discuss how you arrived at this overall level of inherent risk.
As noted in the table above, the client has many factors that lead to a high
evaluation of inherent risk, including the nature of the industry, the results from
previous audits, and others.
44
CASE 4
(1)
45
the actual priority placed on internal control by the company. Documentation
of this should also be available for inspection. Rogers seems to understand
that better systems are needed but he has invested neither the time nor the
money to develop such policies and procedures. This lack of support may
indicate that the management is not serious about establishing adequate
control within the company. Because of the company's growth, improvements
in the future may be forthcoming, but at the present time the management
appears (from what has been said) to have let the company outgrow its
control policies and procedures.
Organizational structure. If Lakeside has a chart presenting the various
officials and their jobs, the auditors can assess whether control policies would
be easy to circumvent. Although Exhibit 3-2 shows the company divided into
clearly distinct areas, the Assistant to the President does seem to be in a
position to operate without proper control supervision. In addition, the
President seems to hold a significant amount of power in this company, with
very little control having been established.
Assignment of authority and responsibility. This factor includes how authority
and responsibility for operating activities are assigned and how reporting
relationships and authorization hierarchies are established. Since Lakeside is
not a huge organization, Rogers tends to intervene in many of the operating
activities. However, as Lakeside continues to grow, this may become a major
concern to the auditors.
Human resource policies and practices. These policies and practices relate
to hiring, orientation, training, evaluating, counseling, promoting,
compensating, and remedial actions. The auditors should inquire and
observe Lakeside's policies, including any standards for hiring the most
qualified individuals, training, and performance appraisals.
Risk assessment is the second component of internal control. The auditors will determine
and evaluate how Lakeside identifies, analyzes, and manages risks relevant to the
preparation of the financial statements. The auditors will want to pay particular attention
to several changes occurring at Lakeside and how the management deals with these
changes. These changes include the expansion of the company's stores, the concentration
on the Cypress product line, and the relatively new bonus system.
Next, the auditors will look at the actual control activities in place to see that
specific control objectives are being met. Within this testing, the auditors should
look at the following as goals of the company's internal control:
46
documentation produced for a variety of transactions to ensure that each was
authorized by the appropriate individual within the company. Further, the
auditors will verify that Lakeside properly designs and uses adequate
documents. By walking through the various systems, the auditors can
determine if adequate documentation is required at each point and if those
documents are preprinted and prenumbered to ensure that the proper
information is gathered and retained.
Physical controls. By physical observation of the warehouse, the stores, and
other assets, the auditor can determine if Lakeside has adequate safeguards
over its assets.
Segregation of duties. By looking at the organization of a company, the
auditors can determine if the necessary separation of responsibilities is in
place to facilitate adequate control. For example, since Lakeside has a chart
showing the various officials and their jobs, the auditors can assess whether a
true system of checks and balances has been established. Although Exhibit
4-1 shows the company divided into clearly distinct areas, information in
Exhibits 4-3 and 4-4 indicates, for example, that the Assistant to the President
has a great many responsibilities, some of which raise the possibility of
control problems.
Next, the auditors will have to examine any information that helps to
ascertain the efficiency of the company's information and communication system.
In the case presented, little data is provided to evaluate the information system
except that Rogers feels the systems are outdated for a company of this size.
Therefore, the auditors should assess the design of the system and the people
who operate the accounting system. For example, the auditors might want to
select a number of transactions and trace them from the point of origination
through the accounting system to see that the recording process is performed
properly. This testing is designed to determine if the system is capable of
performing the following tasks in an effective manner:
47
(2)
An evaluation of the overall control environment is not possible from Exhibits 4-3
and 4-4. However, the auditors can see that responsibilities have been
developed and divided within the company. Each individual or department
seems to have a well-defined job within the two systems. Thus, some evidence
exists to indicate that management is aware of the importance of internal control.
Such systems simply cannot be created without adequate support by the
company's management.
In terms of risk assessment, Lakeside does not appear (from Cases 2 through 4)
to have a formal method of systematically assessing risks (Weakness). The
auditors should recommend a system of identifying risks, their significance, their
likelihood of occurrence, and how they might be managed. This is especially true
with Lakeside's growth of stores, concentration of suppliers (Cypress only), and
installation of a bonus system.
In addressing control activities, the auditors can see, as indicated in the answer
to Exercise (2), that the company seems to use adequate documents and
authorization procedures (Strength). In addition, although the Assistant to the
President has many different duties (Weakness), the company seems to have
made an attempt to segregate responsibilities in an appropriate manner.
Both of the information systems that are presented also seem well designed,
especially for a small but growing company. However, the company still uses
some manual systems that can be slow and offer the opportunity for many
human mistakes to be made (Weakness). The answer to Exercise (2) goes into
more detail concerning control strengths and weaknesses in this area.
The monitoring activities seem to be somewhat lax. However, with Lakeside still
being relatively small, Rogers' oversight somewhat compensates for the lack of
monitoring. With the growth of Lakeside, this is becoming less true.
(3)
After a preliminary assessment of control risk, the auditors have three possible
actions:
48
b) Because of weaknesses found within internal control, the control risk
may have to be assessed at the maximum level. This evaluation will
probably force the auditor to reduce detection risk by such means as
performing additional substantive testing, using more experienced staff
personnel, carrying out procedures closer to the balance sheet data,
and/or relying on more effective testing procedures.
c) Although potential strengths may be identified within internal control,
the auditors may still opt to assess control risk at the maximum level.
This decision would be made if additional substantive tests appear to
be easier and cheaper to make than performing the necessary tests of
specific control policies and procedures.
(4)
The auditor will normally begin verifying control policies and procedures by
making inquiries of the employees as to the performance of their duties. The
answers provided indicate to the auditor whether each individual understands the
duties that have been assigned as well as their purpose. A proper knowledge of
a job usually means that employees are more likely to comply with the system
and fulfill their responsibilities. In addition, the auditor is often able to observe
the work of these individuals during the audit fieldwork. From these
observations, an evaluation can also be made as to the quality of the work being
performed.
(5)
49
This new information provides an increased risk on the motivation/incentive for
fraud to occur, and an increase in opportunity through collusion affecting
segregation of duties, in terms of the fraud triangle. It does not mean that fraud
has occurred, and does not have the rationalization necessary for fraud to occur .
The auditor faced with this information should document the discussion, and
make sure the audit team is aware of the conversation. It is not the job of the
staff auditor to initiate an investigation at this early point in the audit.
(1)
a)
The following page presents a flowchart for the revenue recognition system.
Numerous acceptable variations of this flowchart may be created. This problem
is not intended to suggest a rigid format for the flowchart but rather to give the
student experience in constructing and reading one. When evaluating a
student's work, several questions should be asked:
One technique that might be used with this assignment is to divide the class into
teams of three or four students each. Then select a flowchart at random from
each team and ask the team members to critique it. This process, which can be
done inside or outside of class, will compel the students to view the flowchart as
an instrument intended to communicate the design of a system.
50
51
(1)
b)
Treasurers Office:
Checks arrive from customers along with a copy of the invoice slip. The checks
are received by the Treasurer's Office where each check is immediately stamped
"For Deposit Only." The checks are listed on a bank deposit slip and on a four-
part cash remittance list. This listing includes the customer, the amount paid,
and the invoice number.
The checks and the bank deposit slips are taken by the Treasurer's Office to the
bank. The second copy of the bank deposit slip is validated and returned to the
Treasurer's Office where it is placed in a permanent file by date along with the
fourth copy of the cash remittance list. The bank returns the first copy of the
validated bank deposit slip directly to the Assistant to the President where it is
placed in a temporary file by date.
The sales division sends the first copy of the cash remittance list to the Assistant
to the President. He compares the bank deposit slip that he has received from
the bank against the total of the cash remittance list for that same date with a
spot check of individual items. The list of collections is then used to update the
Accounts Receivable Subsidiary Ledger before being placed in a temporary file
by date. Upon receipt of the monthly bank statement, the cash remittance lists
and the validated bank deposits are removed and used to prepare the monthly
bank reconciliation. The reconciliation, the bank statement, the validated deposit
slips, and the cash remittance lists are then placed in a permanent file by date.
Sales Division:
The invoice slips and the first three copies of the cash remittance list are sent by
the Treasurer's Office to the Sales Division. The second copy of the sales
invoice and the fourth copy of the bill of lading had originally been filed by that
department when the goods were shipped. Each invoice slip is matched with the
corresponding sales invoice and bill of lading. The appropriate discount is
calculated and recorded on each copy of the cash remittance list. Each invoice
slip is then attached to the appropriate sales invoice and bill of lading and placed
in a permanent file by invoice number. The third copy of the cash remittance list
is placed in a permanent file by date.
52
Controllers Office:
The second copy of the cash remittance list is sent to the Controller's Office
where the cash receipts and the sales discounts are refooted. From this
information, a daily journal entry is made in the cash receipts journal.
Subsequently, the second copy of the cash remittance list is filed permanently by
date.
Case 4 - Exercise 2a
List each document found in this system, the number of copies, and
whether it is prepared internally or externally.
*0 Invoice Slips (one copy per payment) - prepared internally but returned
directly by outside party. It is the bottom portion of the number 4 copy
of the sales invoice.
*1 Validated Bank Deposit Slips (two copies per day) - prepared internally
but validated by outside bank and mailed directly to the Assistant to the
President.
53
QUESTION YES NO COMMENT
(1) Is each X Exhibits 4-3 and 4-4 indicate that the sales
document within invoices (including the sales invoice slip)
this system pre- and the bills of lading are prenumbered.
numbered? None of the other documents shown in
this system would normally be pre-
numbered.
(2) Is the X Exhibit 4-4 indicates that all documents
authority for within this system are clearly assigned to
completing each a specific department.
document clearly
delineated?
(3) Are all X A number of the documents are reviewed
documents prior to the beginning of this system such
subsequently as the sales invoice and the bill of lading.
reviewed by an The validated bank deposit slips are
independent reviewed by the Assistant to the President
party within the while the cash remittance list is reviewed
company? by the Controller's Office. The bank
statement is reviewed by the Assistant to
the President. Finally, the bank
reconciliation is prepared by the Assistant
to the President but does not appear to be
reviewed. The failure to review this
document would constitute an internal
control weakness.
(4) Are X All instructions on the flowchart appear to
appropriate be reasonably complete, although any set
procedures clearly of written instructions could be put into
spelled out for more detail. One problem does exist:
completing and None of the instructions give guidance
reviewing each when discrepancies are found. For
document? example, according to the flowchart, a
major problem exists in the sales division
at point B. According to the explanation,
no instructions exist when the collection is
less than the amount of the invoice.
Rather than rebilling the additional
amount, the invoice information is placed
in a permanent file. Although this rebilling
process may be handled through the
Assistant to the President or some other
party, this procedure is not indicated by
the flowchart.
54
QUESTION YES NO COMMENT
keeping function custodial function for the cash funds, also
independent of records the initial receipt of cash. That
the custody type of organization is typical of small
function at all companies but does offer the opportunity
points throughout for theft or cash manipulation. In addition,
the system? the Assistant to the President maintains
the Accounts Receivable Subsidiary
Ledger and reconciles the bank
statements. Although not specifically a
control weakness because this individual
does not have access to the cash
account, these combined responsibilities
do offer the opportunity for successful
theft through collusion.
(9) Indicate any other specific internal control features that have been
built into this system.
55
the sales division rather than by customer name without any apparent
cross-referencing. In case of a later dispute, locating the invoice might
be difficult.
Completeness:
Occurrence:
Accuracy:
Summarization:
Classification:
Timing:
Posting and
Internal Control
Sales orders recorded on C C
Controls
prenumbered forms
Credit is approved by Rogers C
56
No review by independent D D D
parties
Case 4 - Exercise 3
Improvements that could be made in the revenue recognition system for the
distributorship sales division are listed below.
*9 Use a sales order form that is different from the sales invoice. The two
documents serve different purposes and are most useful if designed to
meet those specific needs.
*10 Have a separate shipping department to provide control over the inventory
being removed from the company.
*12 Establish a separate billing department to prepare the sales invoices and
ensure their accuracy.
*13 When goods are shipped, a signed receipt should be received as proof of
57
the transfer.
(1)
The board of directors needs to be organized so that it can fulfill its purpose. The
primary improvement is to increase its independence and operation. The
President of the Corporation should be the Chairman of the Board of Directors,
and there should be sufficient independent board members to manage and
create a truly independent audit committee. Under Sarbanes-Oxley the audit
committee is the primary interface with the registered CPA firm.
Other structural changes may involve management and their duties. Unlike the
previous non-public audits, violations of segregation of duties, or lack of audit trail
might trigger a significant deficiency or material weakness notification.
Therefore, while in the past, expanded substantive testing was possible in the
event of internal control deficiencies, SAS 112 requires the communication of all
such problems in the context of the audit or the management report on the
internal control system.
(2)
The audit or internal control is still relevant in the determination of the audit risk
model and the determination of detection risk relative to the audit of the financial
statements; however, Sarbanes-Oxley requires that public company
management report separately on the internal control system over which they are
responsible. Further, the registered CPA firm must audit that management report.
The result is that Abernathy and Chapman must evaluate the effectiveness, and
test the effectiveness of the internal control system regardless of its impact on
the financial statement audit. In most cases this would involve increased auditing
and therefore higher fees.
58
CASE 5
(1)
SAS 31, "Evidential Matter," states that: "The measure of the validity of
[evidential matter] for audit purposes lies in the judgment of the auditor...."
(para. .02) Thus, the quality of oral evidence is an evaluation made by the
auditor that would be influenced by a number of factors: the perception of
management's integrity, the rank of the individual providing the information, the
ability to corroborate the evidence by other sources, and the purpose for which
evidence is being gathered. However, in all cases, statements made by the
employees of a client are only circumstantial evidence. In a comparison with
other forms of evidence (such as observing physical existence and receiving
confirmations directly from third parties), it provides less assurance.
(2)
*15 Lapping can occur. One or more accounts receivable are collected by the
company but the money is stolen by an employee. However, since the
59
collection is not recorded, another invoice will eventually be sent to these
customers who would then alert the company to the earlier payment. To
prevent the processing of this second bill, subsequent cash collections from
other customers are applied to the balances of the original customers. This
series of events can be repeated indefinitely. Money is stolen on a daily or
weekly basis to cover each previous theft.
*16 A customer can pay the total amount of an invoice. An employee removes
cash equal to the 2% discount that is allowed when payment is made within
ten days. If the company does not have a specific policy for rebilling a
customer for incorrect discounts, the difference may simply be recorded as
a discount that has been taken.
(3)
A company's net income can always be inflated by creating fictitious credit sales.
For example, an invoice is prepared for a fake customer with the amount being
recorded as an increase in both accounts receivable and sales. In the Lakeside
audit, the client company wants to grow. Bank loans or new equity investments
may be needed for this purpose. Increased income would make this type of
financing easier (and, perhaps, cheaper) to negotiate. False sales might also be
created for a different reason: The regional sales representatives are paid a
commission based on sales. Thus, to inflate their own income, they might
attempt to falsify sales records.
Students may also suggest that fictitious sales will inflate the profits of the
individual stores and, thus, increase the bonuses paid to the manager and
assistant manager. However, this case indicates (as does the balance sheet in
Case 3) that all credit sales are made by the distributorship side of the business.
The stores do not sell on credit so that fictitious sales cannot be created through
the recording of extra accounts receivable.
(4)
In talking with client personnel, an auditor must be constantly alert for any
indication of potential problems. "Red flags" are often encountered in these
discussions that need to be investigated to ensure that material misstatements
do not exist. During Mitchell's conversation with Miller, a number of comments
are made that should concern the auditors:
60
claims that he can monitor the age of individual accounts, the company
needs to be aware of changes that occur over time. For example, the
increase in the age of the receivables during the current period seems to
have gone unnoticed. Consequently, the company's assets are tied up for a
longer period of time and the chance of accounts becoming uncollectible
increases. The company needs to be in a position to take corrective action
as soon as this type of problem begins to occur.
*19 Miller controls the accounts receivable subsidiary ledger with virtually no
company oversight or control. For example, no reconciliation with the
general ledger is made except for the auditor's testing once a year. Errors
and evidence of irregularities could exist and not be discovered for months.
*20 Complaints about billings are handled by Miller rather than by someone
independent of the system. The handling of complaints is an important
method of control, especially in an accounts receivable system, since
regular interaction with outside customers occurs. This control mechanism
is neutralized, however, if Miller is assigned to look into and resolve the
problems.
*21 No formal system exists for setting credit limits and granting credit. Rogers
appears to handle this aspect of the company based almost on intuition.
Thus, potentially excellent customers may have their credit limited while
risky customers are given excessive credit. A formalized system needs to
be developed with some oversight included.
*22 Credit is based solely on reports that are filed by the sales representatives.
These individuals have a direct interest in getting additional sales since
they are paid on commission. Thus, they have reason to want each report
to sound as if the customer is worthy of credit. Additional independent
information should be accumulated to help the company decide on the
granting of credit.
*23 The credit files are never updated. Therefore, the company learns that a
customer is no longer a good credit risk only by incurring a loss, the writing
off of a balance as a bad debt. Therefore, customers in financial difficulties
can run up large debts that will never be paid. The company needs to
establish a periodic review of credit information to ensure that each
customer is still worthy of credit. The age of the accounts receivable is up
significantly from the previous year without any good explanation. Miller
blames the change on Christmas, but the effects of that holiday would have
also been encountered in the preceding year. The possibility exists that bad
accounts or false accounts are now included within the receivable balance.
*24 Miller indicates that the company might have previously been holding
accounts rather than writing them off as bad on a timely basis. The auditor
must be concerned that this practice is still being followed. Companies will
often attempt to manipulate net income by varying the point at which
accounts are determined to be bad.
*25 No justification seems to exist for using 0.7% of net sales as the estimation
of bad accounts. The auditor cannot corroborate a number that appears to
have been selected at random. A new attempt must be made to derive an
61
estimation that is a reasonable representation of the company's
uncollectible accounts.
*26 The company waits until an account is 15 days old before a second invoice
is mailed. This delay is, perhaps, one of the reasons that the age of the
accounts has increased. Many customers may be waiting for the pressure
of the second bill before making payment.
*27 Miller writes off accounts as uncollectible with no apparent company
control. Since bad accounts may indicate errors or irregularities, they
should always be reviewed and approved by some independent party
within the organization.
*28 Miller produces and mails the final invoice for overdue accounts. Since
Miller has a great many responsibilities in this system, this last billing
should be made by some other individual. Therefore, if the account has
been paid (and stolen or incorrectly recorded), the information comes back
to this independent person.
*29 Prices and extensions of invoices are sometimes checked after the invoice
has been mailed to the customers. This system is obviously inefficient.
Payments may be made incorrectly, and customers can become
aggravated by later adjustments being made.
(5)
(6)
62
particular industry, the need for making estimations, the results of analytical
procedures, and the possibility of obsolescence. For example, in the Lakeside
audit, inventory would be an account that would probably have a high inherent
risk. The company has numerous transactions in both buying and selling
inventory. Computations of discounts and freight charges could be difficult, as
would be the application of a cost flow assumption. The possibility of theft,
breakage, returns, and obsolescence of inventory would all be high and require
periodic estimations.
The auditor's assessments of both inherent risk and control risk have a significant
impact on detection risk and, therefore, substantive testing procedures. If the
inherent risk and control risk are both determined to be low, detection risk need
not be kept low. Thus, less substantive testing (both in quantity and quality) is
needed. Conversely, if the inherent risk and the control risk are judged to be
high, the auditor must reduce detection risk. As discussed above, this risk can
be brought down to an acceptable level by such means as performing additional
substantive testing, using more experienced staff personnel, carrying out
procedures closer to the balance sheet date, or relying on more effective testing
procedures.
(7)
(8)
63
c) The account is far overdue, indicating a possible bad debt to be written
off or that payment has not been properly recorded;
d) The activity within the account has been unusual. For example, later
invoices were paid while earlier charges were ignored.
(9)
*30 Sales Journal - indicates the original journal entry recorded for each sales
transaction. An auditor matches the debits in the general ledger account to
these journal entries to ascertain that no posting errors have been made.
*31 Sales Invoice - serves within the Lakeside system as both an invoice
indicating the amount billed to the customer and a sales order. The auditor
can use the various copies of the sales invoice to verify that:
*32 Bill of Lading - records the quantity and description of the items being
shipped. The auditor compares it with the sales invoice to make certain that
the items ordered and billed are in agreement with the items that were
shipped.
*34 Inventory Price List - used to price sales invoices. An auditor can use this
listing to verify correct pricing of the sales invoices.
*35 Inventory Sales Journal - records inventory sales as a basis for perpetual
inventory. An auditor verifies that the items recorded as being sold agree
with the sales invoice. Although this verification relates to the inventory
system rather than to receivables, the journal is mentioned in Exhibit 3-4
and does indicate an appropriate interface between the two systems.
Although the following documents are not part of the audit trail leading to the
64
recording of the Accounts Receivable debits, they are certainly relevant to any
testing made in connection with the fair presentation of those debits:
Invoice Slips, Cash Remittance Lists, Validated Bank Deposit Slips - some
or all of these documents can be used by the auditor to verify the actual
amount of cash received. The question of collectibility is best answered by
actual collection of the receivable. Thus, the auditor will compare the debit
entries in the receivable account to the subsequent cash collections.
This question also asks about the reliability of the evidence gathered from this
audit trail. Lakeside's audit trail is composed entirely of internally generated
documents. For example, even the original customer order is taken by telephone
and recorded by Lakeside employees. Thus, the reliability of the documents that
comprise this trail, such as bills of lading or sales invoices, would be closely tied
to the auditor's evaluation of internal control. If controls are perceived as strong,
the reliability of these documents is much higher than if controls are weak.
Because the audit trail is composed solely of Lakeside documents, the student
should be aware that testing this trail provides the auditor with only a portion of
the necessary evidence. Collection of the accounts receivable, for example, and
auditor confirmations would also provide evidence as to the fair presentation of
the accounts receivable.
(10)
Miller is uncertain how the 0.7% figure was determined. He says that the
previous auditors determined this figure several years ago, and that the company
has always used this figure. Obviously, this is not a reasonable method for
estimating bad debts. The figure should be evaluated by Lakeside's management
at least annually for its reasonableness. This evaluation should include a review
of the history of uncollectible accounts, the current credit policy, and the current
aging of accounts receivable.
(11)
(12)
Consistent with our answer in #11 above, Miller has not designed an effective
system. It is not unusual for a company to grow, and what worked before can no
65
longer be relied on to handle the increased volume. Miller seems to exhibit a lax
attitude in several of his answers and therefore, since he is responsible for the
system, we must conclude that he has not made good decisions.
Note: Although no specific question relates to the following matter, students may
detect that a contradiction exists between a statement made by Miller in Case 5
and the system memorandum presented in Exhibit 4-3. Miller indicates that he
verifies the prices and extensions reported on sales invoices. Exhibit 4-3 states
that this control procedure is performed by the Controller's Office. Although this
discrepancy could mean that Miller's assertion is incorrect, it probably signifies
that the system has been altered subsequent to the development of the
memorandum. Discussion of this contradiction is a good lesson in the
importance of constantly updating the firm's knowledge of the client's systems
and internal control.
Case 5 - Exercise 1
Abernethy and Chapman
Internal Control Questionnaire - Accounts Receivable
2 Are appropriate, The criteria for For the auditor, a Establish a formal
established criteria in writing off accounts problem exists as to system for writing off
66
Questions Comments on Significance Suggestions
Current System
place for writing off are nebulous and the consistency of bad accounts. This
doubtful accounts? seemingly based removing bad debts system need be no
solely on the from one year to the more than a list of
judgment of Miller. next. Once again, steps to be taken
no control appears prior to the decision
to exist over Miller's to remove an
judgment. account. Company
needs to ensure a
review of these
accounts.
3 Are accounts to be No independent The removal of bad Once a system has
written off properly party authorizes the accounts can be been established for
reviewed and write-off of bad used to cover cash the write-off
authorized by an accounts. thefts. Also, write- procedure (see
independent party? offs may be Question 2), an
approved without independent
sufficient attempts employee should be
being made at required to review
collecting the every account prior
receivables. to removal to make
certain that all proper
steps have been
followed.
67
Questions Comments on Significance Suggestions
Current System
bad accounts? made by the client doubtful accounts is the bad debt
company. fairly presented. percentage.
6 Are customers billed The first three By having Miller Control can be
regularly by a party invoices are mailed send the last established by
separate from the by the sales division; invoices, the allowing Miller to
subsidiary ledger? any further billing is opportunity for continue the billing,
made by Miller, who manipulation is but with the addition
is in charge of the increased. In a of the control
subsidiary ledger. small company such procedures
as Lakeside, this suggested in several
situation is not of the other
unusual, but it questions.
should be accom-
panied by additional
control and
reconciliation
features.
8 Was the companys According to the Any shift in credit Lakeside should
policy of granting client, no formal policy requires adopt a policy to
credit changed over change in the policy auditor attention as guide Rogers in his
the past year? of granting credit has to the effect on the credit decisions. In
been made. allowance account addition, outside
However, the and bad debt verification of credit
increases in the size expense. Abernethy ratings on a periodic
of the receivables, and Chapman may basis would help
the increase in the want to review the reduce the risk of
average age of the new customer high bad debt losses.
balances, and the accounts opened
apparent write-off of during the current
additional year for any
uncollectible indication of a
accounts indicate change in credit
the possibility that policy. This issue
some, perhaps may be especially
informal, significant in the
68
Questions Comments on Significance Suggestions
Current System
modification has Lakeside audit since
occurred. Because credit reports are
the credit policy has filed by the sales
never been formally representatives who
established, the are paid on
auditor may have commission, thus
trouble benefiting from an
distinguishing an increase in sales.
actual change.
9 Can a credit sale No indication is To the auditor, the At the point in the
possibly be made given in the case as possibility of a sale accounting system at
without prior credit to whether sales being made without which the extensions
approval? invoices are verified credit approval casts and prices are
after the shipment to further doubts on the verified, the
ascertain reliability of the presence of credit
appropriate credit system of controls. approval should also
approval. The As a part of the tests be checked.
system is designed of controls, the
so that credit auditor will want to
approval is review a sample of
necessary before the sales invoices for
sale is made, but no proper credit
control mechanism approval.
is identified to
assure that the
system is working
properly.
10 Are credit files Credit files contain As indicated above, As a part of the
complete and only the sales the credit granting design of a
periodically representative's policy is informal and comprehensive
reviewed? credit reports and do based almost solely credit system,
not appear to be on Rogers' Lakeside should
reviewed judgment. Thus, the determine the
periodically. efficiency of the desired contents of a
system is unknown, credit file including
and review of the items such as
system by the outside credit
auditor is quite reports, financial
difficult. statements,
correspondence, etc.
Periodically, these
files need to be
reviewed by an
independent
Lakeside employee
to verify that all
information is
complete and up-to-
date. Each
customer's file is
also reevaluated at
regular time intervals
to judge whether
69
Questions Comments on Significance Suggestions
Current System
credit should
continue to be
offered.
14 Can a sale possibly Using prenumbered If the possibility Since the documents
be made and goods sales invoices and exists that the are already
shipped without an bills of lading along company can make prenumbered, the
invoice being with the periodic sales without auditor needs to
recorded or mailed? verification of all recording them, the make certain that
numbers is essential auditor's ability to Lakeside has a
in assuring that all gain assurance as to policy for periodically
sales are recorded. completeness verifying the
In an earlier case, assertion may be presence of all
the use of severely hampered. forms.
prenumbered forms
is mentioned. Miller
suggests that the
presence of all forms
is tested periodically,
but the auditor
should specifically
ask about that
procedure.
70
(2)
Case 5 - Exercise 2
Exhibit 5-2 is a portion of the audit program that Mitchell designed to test the
operating efficiency of controls in the revenue and cash receipts cycle. For each
individual test, indicate the anticipated results if the control procedure is working
properly. Also, if the control is not functioning properly, list the potential problems
that exist. Use the following format for your response:
71
Step Anticipated Results Potential Problem(s)
discount, the auditor may want to
perform this step in connection
with the discount computation in
Step 1-D.
72
Step Anticipated Results Potential Problem(s)
being deposited. In addition, the the possibility of lapping.
date of deposit should be the
same as the date on which the
payment is received.
73
Step Anticipated Results Potential Problem(s)
to a specific account should lapping or attempts by
agree with the listing of individual employees to cover cash
items on the bank deposit slips. shortages may be uncovered
through this test.
(1)
This question is similar to the SOX question in Case 4. The emphasis is on the
difference between public and privately held companies. The difference involves
the testing of the controls. In the public company setting, controls are always
tested because of the separate disclosure by management of their evaluation
and testing of their system. In both public and privately held companies the
evaluation and possible testing of internal controls by the independent auditors is
related to the financial statement audit. The amount of substantive testing and
the determination of the detection risk is related to the internal control risk.
74
CASE 6
(1)
*37 The case implies that the company uses preprinted forms so that adequate
information is captured whenever a document is prepared;
*38 All purchase requisitions are reviewed and authorized before merchandise
is ordered;
*40 All invoices are matched with the appropriate purchase requisition and
receiving report before payment is approved;
(2)
Canceled checks are the last document in this system, while receiving reports
are one of the first. Whenever auditors select a final document such as a
canceled check and search for its documentation, they are seeking to
substantiate the validity of the balance being reported. All forms and documents
must be present to prove that the amount and the company's reporting were both
correct. Such testing also seeks to discover whether false transactions have
been entered into the system. For example, if a canceled check is found without
a corresponding receiving report or purchase requisition, the possibility exists
that money has been stolen from the company; a payment was made for
merchandise that was not ordered nor received.
Taking a beginning document such as a receiving report and tracing the impact of
the transaction through an entire system is intended to provide evidence of
completeness and that the system and its controls are working as designed.
Obviously, such testing will also provide evidence as to the validity of the account
balance, but this particular procedure is more often associated with the
75
completeness assertion and internal control evaluation.
(3)
How might Lakeside pay for goods that were received? The company could, as
an example, receive an invoice and not properly match it with the corresponding
receiving report. The receiving report might state that 10 items were actually
acquired while the invoice was for 20 or 100. The individual doing the review
may not notice the discrepancy and erroneously approve the invoice. As another
possibility, this individual might authorize an incorrect invoice in order to receive a
kickback from the vendor.
How might Lakeside fail to pay for goods that were not received? If either the
receiving report or the invoice is lost, the documents will not match and payment
cannot be made. Thus, the company may wait indefinitely for the other (lost)
form before approving the cash disbursement.
(4)
(5)
A CPA firm must establish policies and procedures for the supervision of work at
all organizational levels to provide reasonable assurance that the examination
conforms to generally accepted auditing standards. Procedures for supervision
are necessary to ensure that appropriate judgments and conclusions have been
drawn from the work performed. Not every member of an audit team will have
the expertise necessary to evaluate the handling of each accounting and auditing
problem that arises. Furthermore, some of the audit staff may lack an in-depth
knowledge of the client or the client's industry, thus increasing the possibility of
incorrect judgments. Supervision by auditors having the necessary experience
and expertise provides reasonable assurance that sufficient evidence and proper
conclusions were obtained.
76
policies and anticipates that practices will be used by a firm in each audit
engagement to verify proper supervision. One such procedure is to have staff
members leave their initials to indicate the completion of a test or later review.
Thus, the working paper shown in Exhibit 6-1 was originally produced by Art
Heyman (AH) and subsequently reviewed by Carole Mitchell (CM), and Wallace
Andrews (WA). From the location of the initials, this auditing firm must require
acknowledgment at every point of audit judgment to indicate that the supervisors
concur with the actions taken. This policy enables the firm to monitor the degree
of supervision in each area of the audit as well as to ensure that no critical
problem will escape the attention of supervising auditors.
(6)
(7)
(8)
Audit procedures are the steps that are required to test a particular control,
transaction, or account. Some firms write procedures specifically designed for a
particular audit client. Also, some firms have standardized audit procedures for
use on all audits. For quality control standards, standardized procedures are
preferable to ensure that all audits are performed in a like fashion. However,
these standardized procedures should be supplemented with procedures
77
designed to meet the particular circumstances of each client.
(1)
Exhibit 6-1 may well be a student's first view of audit documentation. Therefore,
discussion of its clarity and completeness should force the student into a close
examination of the structure and function of the document. Students should be
encouraged to discuss the strengths of this particular working paper as well as its
weaknesses.
Case 6 - Exercise 1
Prepared by:
Date:
78
Item on Working Paper Problem
for the discrepancy. The auditor
provides no information that any further
testing has been carried out to verify
these amounts. The assumption has
apparently been made through the
comment "Pass Further Work" that the
differences are immaterial and, thus, do
not require additional testing. Since all
of the supervisors have added their
initials, concurrence appears to exist
with this evaluation. Students may want
to discuss whether these two
discrepancies warrant further
examination and, if so, what testing
could be performed.
Note: On the whole, other than comments A and B, this working paper appears to
be clear and comprehensive. By reviewing the steps of the audit program listed
in this case, students can see that Heyman has performed the audit procedures
designed by Mitchell.
(2)
79
In reviewing this audit document with students, the instructor should be aware
that this question was developed with several educational objectives in mind:
*44 To assist students in developing the ability to discover and evaluate control
problems. In this case, a number of problems exist; some are
meaningless, while some are quite significant. If this question is
approached, at least partially, as a discussion question, student ideas as to
the meaning and importance of each problem can be quite interesting.
(3)
80
Case 6 - Exercise 2
Lakeside Company
Inventory Purchases and Cash Disbursements Transactions
December 31, 2012
Purchase Receiving
Requisition Report Number Invoice Check Check Audit
Date Vendor Number Number Number Amount Procedures
8/20/09 Cypress 6702 3918 711 3091 $2,413.95 1, 2, 3, 4, 5, 6
8/21/09 Cypress 6703 3919 802 3121 $523.80 1, 2, 3, 4, 5, 6, G
8/24/09 Cypress 6705 3920 991 3164 $1,810.28 1, 2, 3, 4, 5, 6, C
8/27/09 Cypress 6704 3921 1261 3203 $2,860.03 1, 2, 3, 4, 5, 6, E, F
8/28/09 Cypress 6706 3922 1313 3251 $6,030.04 1, 2, 3, 4, 5, 6, G, D
9/2/09 Cypress 6707 3923 1406 3310 $2,577.10 1, 2, 3, 4, 5, 6, B, G
9/3/09 Cypress 6708 3924 1510 3345 $3,745.60 1, 2, 3, 4, 5, 6, E
9/7/09 Cypress 6710 3925 1616 3397 $354.05 1, 2, 3, 4, 5, 6, A, G
9/7/09 Cypress 6709 3926 1691 3425 $1,507.77 1, 2, 3, 4, 5, 6, G, B
9/14/09 Cypress 6711 3927 1812 3451 $11,698.88 1, 2, 3, 4, 5, 6, G, C
9/16/09 Cypress 6712 3928 2072 3471 $2,941.36 1, 2, 3, 4, 5, 6, G, E
9/21/09 Cypress 6713 3929 2149 3510 $14,867.97 1, 2, 3, 4, 5, 6, G, C
Audit Objective: To verify that items received were properly ordered, received, and paid.
Scope:
Population: All receiving reports prepared during the period under audit.
Sample: Judgmentally selected 12 receiving reports from inventory department file. Pulled reports sequentially, randomly starting with #3918.
Audit Procedures:
1. Review receiving reports. All complete and signed by inspectors, except A.
2. Compared receiving report with purchase invoice for quantity and description. All agreed except B.
81
3. Compared receiving report to purchase requisition for quantity and description. All agreed except B and C. All requisitions approved by
Rogers or Miller.
4. Invoices reviewed for compliance to see if they were checked, extended, and footed by Lakeside employees. All were except D.
5. Compared invoice prices with Cypress master price list. All agreed except E.
6. Inspected canceled checks and compared them to invoice amounts, recomputing 3% discount. All agreed except E.
Comments:
A Receiving report not in file. Client should be asked to find it or provide a reason for its absence.
Unless it is accounted for, the scope of testing may need to be expanded. AH
B On two invoices Cypress billed Lakeside for items different from those received. In both cases the bill
was for the items ordered, not those received. R.R. #3923 shows an item that is more expensive
than the one billed, while R.R. #3927 has an item that is less expensive than the one billed. The
purchase requisition for R.R. #3923 indicates Lakeside's acceptance of a replacement but no
indication in connection with R.R. #3927. Lakeside has paid for goods ordered, not goods received.
This reflects a serious problem with both the Lakeside and Cypress systems. AH
C Some receiving reports indicate receiving a different amount of goods than ordered. Requisitions indicate that goods have been backordered in both cases.
Lakeside, however, paid only for goods received. System is functioning properly. AH
D No indication on this invoice that pricing, footing, or extensions were verified. Other invoices show
initials and tick marks. Failure to comply with the system in this one case. AH
E In a number of cases, invoice prices were less than the master price list. There seems to be a
discount on special items, but more evidence is needed. AH
F One invoice was reduced by a 4% discount, instead of 3%. Further inquiry required to determine
reason. AH
G In virtually all cases, checks were issued 2 or 3 days after the 20-day deadline for taking discounts, but
Lakeside took the discount in every case. Further inquiry is required to determine if Lakeside still
has a liability for these amounts. AH
82
Audit Conclusion: Further testing necessary because of exceptions noted.
83
CASE 7
(1)
(2)
This case describes the payroll system used by the Lakeside Company. Tests of
controls are designed by the auditor to verify that specific control features
identified as possible strengths are operating effectively. A sample of such tests
would include the following:
84
i. Verify that each payroll record has been properly authorized by Mark
Hayes;
j. Compare the payroll transfer made from the general fund each period
to the total payment computed on the payroll record;
(3)
Rights and Obligations - For payroll expense, the auditor would want to ascertain
that work did occur during the period for which the company does have a legal
obligation to pay. The auditor would review the time tickets to make sure that
they seem proper and then recompute the amounts to be paid based on the
hours worked. These calculations provide evidence that the payments were,
indeed, the actual obligations of the client company.
85
made that the proper expense is being allocated to the current year. Hence, the
auditor should recompute the cutoff made of the payroll calculation at both the
beginning and ending of the fiscal year. Determination needs to be made that
the figure being reported is for 2009 only.
Presentation and Disclosure - The auditor wants to make certain that the
financial statements fairly present the payroll expense figure. As shown in
Exhibit 3-1, a balance for "Salaries, Commissions, Bonuses" is reported for both
the stores and the distributorship. The auditor needs to determine that the
separation into these two classifications is properly performed. In addition, the
specific accounts included within this single category should be consistent from
year to year so that comparability is enhanced. Since the company does not
manufacture its inventory, no portion of the payroll expense should be assigned
to Cost of Goods Sold.
(4)
86
h) Inquiry (including discussion, questioning, etc.) - helps auditors to learn
design of accounting systems and internal control and to evaluate efficiency
of operations.
This question also asks about the competence (significance and reliability) of these
procedures. Each test is potentially quite important and produces reliable evidence,
but only if used in the appropriate circumstances. For example, confirmation is one of
the most important steps in auditing cash bank balances but is rarely used in
connection with an account such as land. Physical examination is essential in
auditing marketable securities where ownership and value can often be ascertained
visually. This same procedure is much less of a factor in examining equipment. An
audit procedure must match an account and the type of evidence needed.
(5)
Allows for easier application of control procedures, such as limit tests, item
counts, and validity checks;
Allows for additional control over unclaimed checks, uncashed checks, etc.;
87
Facilitates the audit function in that the payroll balances are easier to verify;
(6)
88
Mathematically verify payroll deductions (foot and cross-foot) and
compare payroll balance to canceled payroll checks.
Review payroll tax forms for agreement with computed balances and
with payroll register.
Review last payroll for the year to verify that recording was made in
proper period.
Recalculate accrual and verify against the first payroll of the subsequent
period.
(1)
The working paper is not properly dated so that a reviewing auditor cannot
be certain that this testing applies to 2012.
The columns are not labeled. No method exists for identifying the
information that has been gathered.
In the first three columns, abbreviations such as "SM," "M-2," and "Salar."
are used without explanation, which makes possible the erroneous usage of
the information.
In the column that starts with $388, the seventh item and two items in the
next column do not have tickmarks, which may indicate that they have not
been tested. No indication is given as to the significance of these three
omissions.
According to the working paper, none of the items in the column that begins
with $39 has undergone any testing. That possibility seems unlikely, since
89
an exception has been found at point A.
Comment A is vague and does not indicate any reason for the exception nor
does it discuss the significance of the problem. In addition, the note makes
no mention of potential testing that may be required because of the
exception.
Two canceled checks could not be found at point B, but no reason is given
nor is any suggestion included for further testing.
One tickmark (a caret) was used for two different tests. The reviewer has
no method of distinguishing the actual procedure performed.
Several of the auditing procedures listed at the bottom (on the left) use
vague terms such as "company records," "government records," and
"calculations" without any specific identification. Thus, determining the
procedures actually performed and the specific documents analyzed would
be virtually impossible.
The working paper does not contain objectives, scope, or conclusion (see
Exhibit 6-1). Therefore, it does not clearly spell out what was done or what
was found. No indication is presented as to the method of selecting the
employee names that have been used.
(2)
90
Exhibit 7
Lakeside Company
Doc. No.
Prepared by
Reviewed by
Audit Procedures:
91
Agreed all sales, cost of sales, and salary expense amounts to the
September 30, 2011 and 2012 trial balances.
Agreed all sales returns and rent amounts to client documentation (cannot
be performed by the students).
Agreed bonus percentages to bonus agreement approved by the board of
directors.
Footed and cross-footed each row and column.
Recomputed bonus amount.
Comments: Client makes an "imputed rent" charge to Store No. 6 for the purpose
of determining this bonus. Sales (A/C 500); Sales Returns (Prepared by Client);
Cost of Sales (A/C 550); Direct Salary Expense (A/C 580); Rent (Prepared by
Client).
Audit Conclusion:
During the audit of the internal control system (Sect 404), the CPAs can conclude
that the management report on their evaluation and audit of the system is fairly
stated and that the system works as it was designed and the design is effective.
That is the best case situation. Problems create other reporting options based
on whether the management report identifies the problem, or the CPAs have
found a problem that is unreported by the management. It is possible to
conclude that the management report is fair and the system is ineffective and the
significant deficiencies have been identified both in the management report and
the CPA internal control audit.
92
the rules, management cannot state that internal control over financial reporting
is effective if even one material weakness exists at year-end.
Auditors report. The independent auditor will evaluate and report on the
fairness of managements assessment. The auditor also will perform an
independent audit of internal control over financial reporting and will issue an
opinion on whether internal control is operating effectively as of the assessment
date (i.e., the companys fiscal year-end). If one or more material weaknesses
exist at the companys fiscal year-end, the auditor cannot conclude that internal
control over financial reporting is effective.
93
CASE 8
(1)
The cost flow assumption (FIFO, in this case) may have been improperly
applied in the perpetual records.
Goods in transit could have been incorrectly handled in either the perpetual
records or the physical inventory.
The specific cost assigned to each inventory item might have been incorrect
in certain cases.
The final inventory listing (Exhibit 8-4) may have been extended or footed
erroneously.
94
errors contained in the counted figure. If Mitchell has appropriately observed the
taking of the physical count, the possibility of errors in the quantity of inventory
should be at a minimum. Additional testing, such as verifying the costing, the
extensions, and the footings will further reduce the risk of a material error in the
figure to be reported.
(2)
(3)
95
may be encountered but are less compelling than the motive to overcount. One
possible incentive is to push earnings from a very high performance year into the
next to smooth out a growth curve and avoid having to achieve that record again
in the following year. In a different vein, if the company must undergo union
contract negotiations in the near future, reporting less net income might prove to
be advantageous. However, little evidence exists in this case to indicate that
Lakeside's management would be tempted to reduce reported earnings except
possibly for the accompanying reduction in current taxes.
(4)
In the engagement letter prepared by Abernethy and Chapman (see Exhibit 3-1),
the firm stated that it expected "to obtain reasonable but not absolute assurance
that major misstatements do not exist." When a material misstatement goes
undetected and is reported in the client's financial statements, the question to be
raised concerns the difference between reasonable and absolute assurance. In
assessing responsibility in such cases, the public accounting firm is judged
against the work of the average prudent auditor. The firm must provide proof that
the examination was performed at least as well as would have been done by the
average prudent auditor. If a misstatement is missed that would have been
detected by the average prudent auditor, the firm is normally considered to be
guilty of negligence in the performance of the audit examination. In that case,
any losses incurred by the client company resulting from this mistake can be
recaptured from the firm. However, because Lakeside is privately owned, the
CPA firm will probably be liable to third parties for losses only if gross negligence
can be proven. Unfortunately, the distinction between negligence and gross
negligence is not clearly delineated by the courts.
(5)
A decision to observe less than 100% of the ending inventory always exposes
the auditor to some degree of risk. This risk is based on the possibility that a
material misstatement exists in the inventory not being observed. Three factors
would reduce that risk level in the audit of the Lakeside Company. First,
according to the September 30, 2012, trial balance, the inventory at the
warehouse makes up nearly 80% of the total inventory owned by Lakeside.
Thus, the possibility of a material problem in the inventory held at the stores is
limited. Second, the perpetual records enable the auditors to isolate variances at
all stores which can then be subjected to recounts or further testing if necessary.
Third, Lakeside appears to have an efficient system of taking the physical
inventory. Unless Mitchell and her staff spot weaknesses in the actual
procedures in use, the efficiency of this system offers assurance that the count in
each store has been accurate.
96
(6)
One method of manipulating net income is to record sales in one year with
recognition of any subsequent returns being delayed until the following period.
Normally, this problem is overcome by a year-end adjustment to establish an
estimation of all subsequent returns. As evidence of the validity of this
estimation, the auditor will review any sales returns received at the beginning of
the new year. The auditor should be aware that companies can alter reported
earnings significantly by shipping out large quantities of inventory at the end of a
year knowing that most of the items will be returned. If the shipments are
recorded immediately as sales, while the returns are estimated based on
historical data, the company can overstate current income.
(7)
(8)
This question can generate debate among students who often expect the
auditors to perform extensive auditing procedures in regard to damaged and
obsolete merchandise. In reality, Mitchell's role is that of an observer; damaged
or obsolete inventory is the client's responsibility. The Lakeside memorandum
clearly indicates that company employees should separate these items prior to
the inventory count.
Mitchell will want to verify that all damaged or obsolete inventory items have
been segregated and correctly valued. If she is convinced that such inventory
has been isolated, she needs only to ascertain that the value has been
appropriately established by the company. If Mitchell is not satisfied by the
method used to value these items, especially if the total is material, she has the
option of calling upon an independent appraiser to assist her in substantiating the
valuation process.
97
(9)
Lakeside's procedures for taking its physical inventory seem well designed
especially since perpetual records are available for comparison purposes. By
following the process outlined in Exhibit 8-1, the company should be able to
arrive at an accurate ending inventory figure.
(1)
An audit program designed to verify the inventory listing and the reconciling items
would include steps such as the following:
a. Trace the tags recorded by the auditor (Exhibit 8-3) to the physical inventory
listing (Exhibit 8-4), noting agreement as to description and quantity.
b. Verify that no tags were added to the inventory listing beyond the last tag
recorded by the auditor.
c. For each of the inventory items recorded by the auditor, compare the unit
cost indicated on the inventory listing with the cost per the master price list
(Exhibit 6-6). Note agreement as to description as well as unit cost. (Note:
Students may choose to select a new sample for this and the remaining
tests. The advantages to using the same sample throughout are that
recording on the working paper may be simplified and efficiency gained.)
f. Using the master price list, compute a cost for the January 1-2, 2013,
receiving reports. Compare this total to the inventory listing for agreement.
g. Using the master price list, compute a cost for the January 1-2, 2013, bills
of lading. Compare this total to the inventory listing for agreement.
h. Review the inventory listing to ascertain that all tag numbers are included
with no duplications.
98
case, this step will not be possible for the students to perform.)
k Agree the "total adjusted cost of inventory - 12/31/09" to the general ledger
at December 31, 2012.
(2)
One technique for approaching this case is to assign Question (1) for one class
period, with the working paper to be prepared only after review of the students'
audit programs. This procedure helps to stress the connection between preparing
an audit program, evidence gathering, and developing a working paper. It
demonstrates a continuum from:
In reviewing the audit documents prepared by the students, the instructor should
insist that each specific audit procedure be spelled out along with the results of
that testing. As always, the working paper should be clear and complete, but it
must also indicate the fulfillment of each audit program step.
The attached working paper has been created as an example. It was produced
to correspond with the audit procedures outlined in Exercise (1). In completing
this assignment, procedure (i) has not been performed because the information
was not made available in the case. In addition, the working paper has been
prepared under the assumption that all goods are sold FOB. shipping point and
all purchases are acquired f.o.b. destination. These assumptions have been
made to simplify the audit testing, but the students may want to discuss the
additional procedures that would be required if other f.o.b. points had been
appropriate.
99
Lakeside Company WP # F-3 p. 1
Tests of Inventory ListingWarehouse Prepared by: PR 1/12/13
12/31/12 Reviewed by:
Audit Objectives:
To verify that the physical count she observed agrees with the inventory
listing.
To verify that the inventory listing provides a fairly presented inventory cost
balance.
Scope: Items that were selected during the inventory observation. See WP F-1 and F-2.
Audit Procedures:
Traced items to inventory listing noting agreement as to description and quantity.
No exceptions noted.
Traced items from inventory listing to master price list noting agreement as to
description and unit cost. No exceptions noted.
Recomputed extensions on inventory listing. No exceptions noted.
Other Procedures:
Agreed last tag (#152) on inventory listing to WP F-1.
Footed inventory listing. No exceptions noted.
Accounted for sequence of tag numbers on inventory listing. No exceptions or
duplicates noted.
100
Lakeside Company WP # F-3 p. 2
Tests of Inventory Counts--Warehouse Prepared by: PR 1/12/13
12/31/12 Reviewed by:
Scope:
All reconciling items to the inventory listing.
Audit Procedures:
Agreed quantity and description to WP F-1. No exceptions noted.
Agreed to master price list noting agreement as to description and unit cost. No exceptions
noted.
@ Agreed to inventory reconciliation
Other Procedures:
Recomputed discounts on inventory reconciliation without exception.
Footed inventory reconciliation without exception.
Inventory adjustment of $6,156.78 is immaterial. Pass further work.
101
WP # F-1, p. 3
Prepared by: PR 1/12/13
Reviewed by:
Lakeside Company
RECONCILIATION OF PHYSICAL INVENTORY - WAREHOUSE
December 31, 2012
Audit Objective:
To verify that the inventory balance is valid and reasonable.
Scope:
The listing to the inventory balance reconciliation.
Procedures:
@ Agreed to Inventory Listing
F Footed
R Recalculated
A Agrees to T/B
* ImmaterialPass further testing. (Note: students may agree to adjust this amount).
Audit Conclusion: The inventory balance is fairly stated as of December 31, 2012.
102
CASE 9
(1)
Any company which does not maintain an extensive accounting staff will often
rely on the independent auditors for information concerning the application of
authoritative pronouncements. Most CPA firms assume some responsibility for
keeping client companies aware of important accounting standards and the
potential effects on financial reporting. Thus, Rogers' lack of knowledge about
Statement 34 is not unusual; a bigger surprise might be that the company's
auditors had not previously discussed the requirement with this client.
(2)
Where possible, expense accounting follows the matching principle which states
that expenses should be recognized in the period in which they assist in
generating revenues. An asset produces no revenues prior to being placed into
service. Therefore, any expense recognition (such as depreciation or interest)
would be inappropriate during construction. Only after the asset is in use
generating revenues should any related expense be recorded.
(3)
(4)
103
students in analyzing this case. Paragraph 29 of this pronouncement states:
After reading FASB Statement 13, students may argue that the lease is actually
for a number of years (probably the life of the building) and that the proposed
series of one-year contracts is only a sham to create the appearance of an
operating lease. In reality, the lease (or so this argument would go) is for over
75% of the economic life of the property. However, if new lease payments are to
be negotiated each period (or if Lakeside intends to stay for only a short time in
that location), a legitimate economic reason may exist for this arrangement.
Unless Lakeside can show such a rationale for the one-year leases, the auditor
will probably use the "actual" life of the lease as justification for requiring
capitalization.
The auditors also need to verify that the $21,000 payment for the building has not
been "significantly affected" by the relationship between Lakeside and Rogers.
Abernethy and Chapman will want to learn how this figure was determined and,
perhaps, seek information about rental rates for similar property in the vicinity of
that store. Rogers states that "the price is quite reasonable for that store at that
location," but his opinion does not provide the auditors with much assurance.
104
(5)
(6)
The potential impairment of value of Store Six has been an underlying problem
throughout the Lakeside audit. In discussing this issue, students frequently
concentrate on the wrong issues: client retention versus safety from litigation.
Audit opinions, however, should be based on the actual evidence accumulated
and the related reporting employed by the client, not on the avoidance of
problems. Such a limited approach fails to recognize the auditor's function: to
gather corroborative evidence on which to base an opinion as to the fair
presentation of the financial statements. Virtually no corroborative evidence is
presented in these cases in connection with Store Six and its potential
impairment of value; therefore, students have no basis for any specific course of
action. In practice, auditors first gather as much evidence as possible and only
then do they make a final determination when faced with this type problem.
Students can be asked to list the kinds of evidence Abernethy and Chapman
might seek in evaluating the possibility of a material impairment of value in
connection with Store Six. This exercise is a good technique for demonstrating
the necessity of creativity in the auditor's work. The auditor needs to consider all
possible ways to gain assurance about the future of this store. A few of the
evidence-gathering procedures that might be carried out would include:
Discussion with the owners and managers of the shopping center as to their
strategies for renting more space and improving customer traffic.
Talk to owners and managers of the stores located in the shopping center to
see whether their projections are similar to those of Rogers.
Search for any studies that have been prepared on the consumer
105
electronics business which might (a) project a break-even point for a store
or (b) assess the risks involved in the failure of a single outlet.
Hire a real estate appraiser to estimate the sales value of the building if it
should have to be sold. This valuation will enable the auditor to anticipate
the potential loss being faced by Lakeside.
One final point should be made in connection with this potential impairment of
value. The implication is made throughout these cases that the primary
responsibility for resolving this issue lies with the auditors. That is not correct.
The financial statements are representations of the management of the client
company. As such, management is responsible for justifying the financial
reporting. Unless Rogers makes a significant attempt to prove his present
position in this controversy, the auditors will have trouble rendering an unqualified
opinion.
(7)
Little doubt exists that Rogers has issued a subtle threat to the new audit firm.
One of the primary reasons for investigating the integrity of management prior to
accepting an engagement is to avoid the possibility of this type of blackmail. This
warning was issued in such a way by Rogers that Abernethy and Chapman will
probably not need to consider the possibility of resigning but, if a similar threat is
ever made in an overt manner, immediate resignation by the CPA firm should be
considered.
(1)
106
LAKESIDE COMPANY Doc. No. I-3
Building-Warehouse/Office A/C 111-1
12/31/12 Prepared by:
AH
Date: 1/14/13
Audit Procedures:
Traced to 12/31/11 audited balance per predecessor auditor's audit documents noting agreement.
(Note: Although necessary, this procedure cannot be performed with the information given in this
text.)
2. Traced to general ledger noting agreement. Also, traced to purchase invoice noting agreement as
to amount, and approval.
Proposed Adjustments:
B Invoice #3316 for December work by Heilman Construction received after year-end.
AJE 2
111-1 Building-Warehouse/Office 17100-
107
210-2 Accounts Payable 17100-
C Invoice #3408 for work done 12/28/09-1/8/10 by Gaines Electrical Company received after year-
end. Accrue four days (4/12 x $4,800= $1,600).
AJE 3
111-1 Building-Warehouse/Office 1600-
210-2 Accounts Payable 1600-
D Capitalize interest on building loans. This figure is roughly estimated based on the expenditures
on construction (from "subtotal" on previous page) of $93,800, the interest rate charged on the direct loan,
10%, and the time of construction during 2012 (3 months from October to December, per the invoices in
Exhibit 9-6). Thus, $93,800 x 0.10 x 3/12 = $2,345.
AJE 4
111-1 Building-Warehouse/Office 2345-
220-1 Accrued Interest Payable 2345-
AJE 5
New Construction in Progress-Warehouse 96145-
acct.
111-1 Building-Warehouse/Office 96145-
Audit Conclusion: Account is fairly stated, after adjustments, in accordance with GAAP.
108
(2)
Lakeside Company
Impairment Test Store 6
December 31, 2012
Prepared by: AH
Date: 1/13/13
Instructions: Using the two-step approach, perform an impairment test given the
information available.
Difference $(26,000)
Scope: An estimate of future cash flows derived from Store 6 and the market
value of Store 6.
1. Future cash flows were computed from the bonus calculation for Store 6
(see Case 7) as follows. Note the store rent expense is not a cash outflow,
and is excluded from the calculation.
109
Sales $242,400
-Sales Returns $22,400
-Cost of Sales $147,600
-Dir. Sal. Exp. $64,400
Net cash flows per year $8,000
x Estimated life 20 years
Total net cash flows for store 6 $160,000
Recommended Adjustment:
Audit Conclusion: After the recommend adjustment, the carrying value of Store 6
is fairly stated.
Note for discussion: The students may decide that the amount is immaterial. Is
$36,000 material given that total assets are $3,638,000 (1%) in 2011, or total
income was $244,000 (15%)? The amount of recommended impairment depends
on the answers to that question. Students answers will likely vary greatly on this
exercise.
110
SUGGESTED ANSWERS TO SARBANES-OXLEY QUESTIONS
(1)
The SEC may make exemptions for certain individuals on a case-by-case basis.
The audit committee of an issuer shall be directly responsible for the
appointment, compensation, and oversight of the work of any registered public
accounting firm employed by that issuer. The audit committee shall establish
procedures for the "receipt, retention, and treatment of complaints" received by
the issuer regarding accounting, internal controls, and auditing. Each audit
committee shall have the authority to engage independent counsel or other
advisors, as it determines necessary to carry out its duties.
(2)
The CEO and CFO of each issuer shall prepare a statement to accompany the
audit report to certify the "appropriateness of the financial statements and
disclosures contained in the periodic report, and that those financial statements
and disclosures fairly present, in all material respects, the operations and
financial condition of the issuer." A violation of this section must be knowing and
intentional to give rise to liability.
111
CASE 10
(1)
Thus, some amount of risk is tolerated in the testing procedures being applied.
Statistical sampling allows certain aspects of that risk to be measured
mathematically. Auditors use statistics to determine the number of items that
should be examined to reduce sampling risk to a level that is considered justified.
(2)
Statistical sampling does not create additional work; rather, it guides the auditor
in performing the proper amount of work. In addition, although statistical
sampling may initially appear to be complex, the various procedures become
significantly easier with practice.
(3)
(4)
Mitchell is seeking to verify that a proper cutoff has been performed by the client
in recording its year-end accounts payable and accrued expenses. In this
process, a number of invoices are to be reviewed to ensure that Luck has
appropriately determined the amount owed by Lakeside on December 31, 2009.
At the same time, the auditor can also ascertain that a purchase requisition has
been prepared for each of these invoices. Mitchell may also elect to examine the
invoices to determine if physical evidence exists to indicate that each document
has been mathematically proven and properly authorized by company personnel.
Thus, several testing procedures can be carried out simultaneously by the audit
team.
(5)
Once again, as in Question (1), the auditor is seeking only reasonable, not
absolute, assurance about the fair presentation of the client's financial
statements. Thus, the presence of some errors, especially if they are not
material, does not necessarily nullify the value of the information. In addition, the
auditor rarely relies exclusively on the work of one particular individual in making
an assessment. Luck's analysis will provide evidence about this expense
accrual, but other testing should be carried out before the audit team is satisfied
that the account balances are fairly presented.
Luck might commit mistakes for a number of reasons, most of which involve
human errors caused by carelessness, fatigue, misunderstanding, etc. She may,
for example, misread an invoice or miscalculate the amounts involved. She
113
could also omit an invoice entirely or include one a second time by accident. The
possibility also exists that Luck might have purposely misrepresented the year-
end accrual as a way of manipulating the income figures to be reported by the
company.
(6)
In most examinations, previous experience with the client and its personnel will
assist the auditor in arriving at an estimation of an actual exception rate.
However, the firm of Abernethy and Chapman has not audited Lakeside in the
past; thus, Mitchell must rely more heavily on other techniques. To begin, she
should ascertain the difficulty of the task being performed. She will also have
had the opportunity to observe Luck's work throughout the engagement and
should hold some opinion as to the reliability of this employee. She may do a
pilot test, choosing a relatively small random sample to see what the sample
exception rate is. Finally, from experience with other clients, the auditor can
usually anticipate an exception rate for a particular task.
(7)
(8)
According to Exhibit 10-2, a sample size of 40 (left column) with 2 errors (top
row) indicates a maximum error rate of 12.8% with a 10% ARACR. Since
Mitchell has specified a tolerable exception rate of only 6%, she cannot accept
the client's work as a fair representation of the amount of the year-end accrual.
The client's total accrual figure may, indeed, still be accurate, but the sample
indicates the possibility of too many errors for the accrual to be judged as
reliable. The error rate indicates that the risk level is too high for auditor
acceptance without additional testing.
114
(9)
In most cases, the auditor would now seek to apply other procedures to verify the
reported balance. The client might, for example, be requested to reconstruct the
accrual with the newly derived balance then being tested, again using sampling
for attributes. However, because of the small population size in this case,
Mitchell may simply resort to reviewing all 283 invoices to achieve adequate
assurance about the accrual. After analyzing the entire population, the auditor
can either accept the client's accrual or propose an adjustment.
(1-a)
115
Each individual invoice and the accrual established for it as of
December 31, 2012.
(5) Specify the acceptable risk of assessing control risk too low and discuss
any factors affecting this decision:
10%
(No information is presented in this case to indicate how this risk level
was derived. This is typically either 5% or 10%).
(6) Estimate the exception rate of the population, and discuss any factors
affecting this estimation:
3%
(Discussion Question 6 above examines the factors that should have
influenced this estimation.)
(7) Specify the tolerable exception rate and discuss any factors affecting this
decision:
6%
(Discussion Question 7 above examines the factors that should have
influenced this parameter.)
(8) Indicate the sample size and show the use of the finite correction factor if
applicable:
90
Exhibit 10-1 is appropriate for a 10% ARACR. The expected
population deviation rate of 3% is found in the left column with the
tolerable deviation rate of 6% found across the top. These two figures
intersect at a sample size of 132.
(10) Indicate the number of deviations discovered, the rate of deviations in the
sample, and the upper deviation rate in the population:
116
Two errors were discovered;
the sample exception rate is 2.2% rounded (2/90); and
from Exhibit 10-2, two deviations found in a sample of 90 items indicates
a maximum rate of 5.8% (CUER) with a 10% ARACR.
With a 10% ARACR, the sample indicates that Luck's accrual of year-end
expenses has a CUER of 5.8%.
The two errors are of relatively small amounts and appear to be caused
by mathematical mistakes.
(13) Recommendations:
(1-b)
If three errors were found, then the results for questions (10) through (13) of
Exhibit 10-3 would be different. With three errors, the sample exception is 3.3%
rounded (3/90); and from Exhibit 10-2, three deviations found in a sample of 90
items indicates a CUER of 7.3% with a 10% ARACR. Since the tolerable rate was
6%, her work should not be considered reliable based on the number of errors it
contains.
117
CASE 11
(1)
Statistical sampling requires the auditor to establish risk parameters prior to the
start of a testing procedure. Thus, a desired level of assurance (and, conversely,
an acceptable level of risk) is always defined whenever statistical concepts and
mathematical formulas are to be utilized. The auditor is aware in advance of the
possibility of a mistaken conclusion. Such information is especially important if
the audit firm ever has to justify its examination and the opinion rendered.
However, application of statistical sampling does demand a specialized degree of
knowledge. The auditor must have an adequate understanding of statistical
methodology. In addition, developing a statistical sampling plan may require a
significant amount of audit time.
Judgmental sampling is many times easier and quicker to apply and is, thus,
especially appealing in audit areas where exact precision is not required. For the
auditor with sufficient experience, this type of sampling can frequently provide
satisfactory conclusions about much of the client's data. Unfortunately, since no
guidelines exist for key decisions such as acceptable risk levels, required sample
size, or the evaluation of final results, the auditor has no way of measuring the
potential for an incorrect assessment. In any test, not enough items may have
been examined to support a conclusion, or too much testing could occur creating
an inefficient audit. Furthermore, if the auditor must ever demonstrate in a peer
review or court case the basis for a particular decision, objective evidence to
substantiate the judgment is usually not available.
(2)
118
in charge of this audit, and he should never accept a client figure until personally
satisfied of its fair presentation.
(3)
The auditors had to decide whether to test the 283 invoices by sampling or
by examining the entire population.
The auditors had to choose between applying sampling for attributes to
evaluate the client's expense accrual or some type of sampling for variables
plan.
The auditors had to establish an acceptable risk of incorrect acceptance.
The auditors had to establish an acceptable risk of incorrect rejection.
The auditors had to set a tolerable misstatement, the amount of error the
firm was willing to accept in the reported balance.
The auditors had to decide which type of sampling for variables plan would
be used; both mean-per-unit and difference estimation were discussed in
this case. Monetary unit sampling and stratified mean-per-unit sampling
are just two of the other techniques used by auditors.
The auditors had to select a point estimation of the population error.
The auditors had to choose a method for randomly selecting the items to be
sampled.
(4)
In the competitive times that now preside over the public accounting profession,
the auditor cannot afford to rely on unnecessarily slow and time-consuming
techniques. More importantly, though, the auditor can never afford to do an
examination in less than a quality manner. Using judgmental sampling simply
because it may be faster is a shortsighted approach. Each audit must be
performed appropriately regardless of the amount of time involved.
Because of the time pressures present in modern auditing, each auditor needs to
possess a ready knowledge of statistical sampling techniques so that the
efficiency of their use can be increased substantially. Certainly, any procedure is
119
time-consuming if the auditor's understanding is limited. Through education and
the utilization of devices such as preprinted forms and computers, statistical
sampling plans can be carried out in a minimum of time. However, the auditor
should continue to be alert to situations where judgmental sampling can be
applied. Not every test warrants the use of statistical sampling, and the auditor
needs to be capable of drawing this distinction.
(5)
As is shown by Cases 10 and 11, the distinction between sampling for attributes
and sampling for variables is not always as clear-cut as the previous paragraph
implies. In Case 10, sampling for attributes was used to verify Luck's expense
accrual, whereas sampling for variables was utilized in Case 11 for this same
purpose. The auditor must always determine the objective of a specific test and
evaluate which type of testing will achieve that goal in the most efficient manner.
(6)
Given the risk parameters that have been established by the auditor, the actual
total of the differences in the client's population is estimated to lie between an
understatement of $8,960 ($3,760 + $5,200) and an overstatement of $1,440
($3,760 -$5,200). Since the auditor wants assurance that the client figure is
within $8,000 of the real total, the firm cannot accept the $46,311 as fairly
presented. The $8,960 estimation derived from the sample lies outside of the
acceptable boundary. The client total may still be appropriate, but this sample
indicates that too much risk exists to accept the balance without further testing.
120
SUGGESTED ANSWERS TO EXERCISES
(1)-(A)
(1) - Estimate the standard deviation of the population. Show the formula being
used and identify each element within this formula.
e n e
2 2
e (e)2
205 42,025
49 2,401
(110) 12,100
156 24,336
300 80,862 = 300/30 or 10
121
80,862 3010
2
(2) - Specify the acceptable level of risk for incorrect acceptance. Identify the
confidence coefficient (Z value) for this percentage. Include any
considerations that were used in arriving at this parameter:
(3) - Specify the acceptable level of risk for incorrect rejection. Identify the
confidence coefficient (Z value) for this percentage. Include any
considerations that were used in arriving at this parameter:
The risk of incorrect rejection was set at 30%, but no information was
provided in this case giving the rationale for this decision. The Z value
for a 30% risk of incorrect rejection is 1.04 according to Exhibit 11-1.
(4) - Specify a tolerable error for this population. Include any considerations that
were used in arriving at this parameter:
(5) - Specify a point estimate of the population error. Describe the method by
which this determination was made:
(6) - Calculate the appropriate sample size. Show the formula being used and
identify each element within this formula:
SD Z a Z r N
2
Sample size =
TM E
Where:
N is the population size
Za is the confidence coefficient for the acceptable risk of incorrect
122
acceptance
Zr is the confidence coefficient for the acceptable risk incorrect rejection
SD is the estimate of the standard deviation of the difference
TM is the tolerable misstatement of the population
E is the point estimate of the population misstatement
(1)-(B)
(4) - Specify the acceptable level of risk for incorrect acceptance and identify the
confidence coefficient (Z value) for this percentage:
123
(5) - Specify the acceptable level of risk for incorrect rejection and identify the
confidence coefficient (Z value) for this percentage:
$8,000
$2,830
(10) - Recompute the standard deviation using the entire sample selected:
e n e
2 2
Where:
e is the value of each unit sampled
is the average of each unit sampled
n is the number of units sampled
All 50 items sampled in Exhibit 11-2 and 11-3 show 43 differences with
a zero balance and seven with either positive or negative balances.
e (e)2
205 42,025
49 2,401
(110) 12,100
156 24,336
(97) 9,409
(150) 22,500
47 2,209
100 114,980 = 100/50 or 2
124
114,980 2 50
2
(11) - Calculate the average difference within the sample and extend this figure to
the entire population:
(12) - Determine the precision interval. Show the formula being used and identify
each element within this formula (all computations should be attached):
SD N n
Precision Interval = N Za
n N
48 283 50
Precision Interval = 283 1.28 $2,238
50 283
(13) - Identify the upper and lower confidence limits of the population based on
the precision interval and the average difference of the sample:
125
(14) - Conclusions/Recommendations:
No portion of the computed range of total errors falls outside of the $8,000
tolerable error limit. The client's accrual should be accepted as a fair
representation of the year-end liability.
126
CASE 12
(1)
* Review of the checks clearing the bank during the first few days of the new
year. Clearance of these checks serves as evidence of the validity of the
"outstanding checks" total included in the client's year-end bank
reconciliation. Any check which is not returned by this time may have been
falsified to cover a cash shortage.
* Review of the specific date on which each returned check cleared the bank.
This procedure serves as a means of ascertaining the appropriateness of
the year-end cutoff made of cash disbursements.
* Identification of all inter-bank transfers made near the end of the year so
that they can be scheduled in assessing the possibility of check kiting.
* Review of all deposits clearing the bank during this cutoff period as proof of
the "deposits-in-transit" figure on the year-end reconciliation.
127
* Verification of the bank balance included in the year-end cash
reconciliation.
(2)
Many thefts and other illegal acts are perpetrated through the use of bank
accounts that supposedly have been closed. For example, a dishonest
employee can utilize such an account to cash checks made out in the name of
the company. The check is first deposited in this account followed by a
subsequent withdrawal by the employee. In a different vein, the company itself
could use a "closed" account to hide illegal payments or other transactions from
the auditors. To gain evidence of the possibility of such actions, a confirmation
should be used to obtain final information about any bank account that has been
closed by the client during the current year.
(3)
b. Fire Damage - Although the fire occurred subsequent to the fiscal year,
Statement on Auditing Standards 1 specifies that some events happening
after the end of the period "may be of such a nature that disclosure of them
is required to keep the financial statements from being misleading." SAS 1
goes on to list a number of examples, including inventory destroyed by fire.
Thus, Lakeside's 2010 fire loss will probably require disclosure in the 2009
financial statements.
128
2012.
(4)
For many companies, a number of transactions occur within two or three days of
the end of the fiscal year. In seeking evidence of the fair presentation of the
financial information, the auditor needs to ensure that the impact of these
transactions is recorded in the proper time period. Cutoff testing is designed to
accomplish this goal. Reporting problems are especially likely if the client's
accounting system is not able to adequately classify the sheer volume of
transactions that can occur at year's end. In addition, the auditor must be aware
that company management can manipulate reported net income by having the
cutoff made either a few days before or a few days after the end of the period.
(5)
129
(6)
Contingent losses such as those arising from law suits or the possible closing of
a store are frequently quite material in size. Thus, the auditor is usually faced
with a potential outcome that can have an enormous impact on reported financial
figures. Furthermore, the ability of the auditor (or anyone else) to foresee the
future resolution of such contingencies is largely speculation. In the audit of
Lakeside, for example, the loss from Store Six may never occur or it may amount
to as much as $186,000. The auditor is being forced to evaluate the reporting of
possible future outcomes, data that is not easily subjected to attestation. Finally,
contingent losses are not always easy to uncover. Unasserted claims, for
example, may generate little or no documentation by the client until a formal
claim is made. Therefore, the auditor must perform a thorough investigation in
hopes of revealing any contingencies that might otherwise go unreported. In
seeking evidence of these losses, the auditor will talk with the client
management, read the minutes of stockholders' meetings as well as the
meetings of the board of directors, check contracts and disputed transactions,
read correspondence with lawyers, and review all bank confirmations.
(7)
As with any confirmation, the letter of inquiry to the legal counsel must be
prepared and signed by the client but mailed by the audit firm. The confirmation
should direct the recipient to send all responses to the auditor who is attempting
to gain assurance about the existence, evaluation, and reporting of both asserted
and unasserted claims against the client company. The inquiry letter lists all
pending or threatened litigation identified by the client along with management's
evaluation of the current status of these actions. The list should be limited to
claims for which the law firm has devoted substantial attention so that a proper
evaluation can be made. The counsel is requested to furnish information as to
the nature of each matter, progress to date, likelihood of an unfavorable
outcome, and the range of potential losses. The legal firm is also asked to
identify any other asserted claims against the client that are known to exist.
Finally, the letter requests the law firm to identify the nature and reason for any
limitations in the response to these inquiries.
130
(8)
The discovery and assessment of pending and threatened litigation has long
been an area of contention between the auditing and legal professions.
Traditionally, the independent auditor has looked to the client's attorney for
information to help evaluate these contingent losses. The legal profession has
often protested such inquiries for a number of reasons. One objection is that any
communication between the attorney and the auditor may be construed as a
breach of the confidentiality that exists between the attorney and the client.
Having broken the confidential nature of the relationship, attorneys risk not being
able to avail themselves of this privilege in the future. In addition, the question
has been raised as to whether the attorney could incur any liability if the
assessments provided to the auditor proved to be incorrect. Finally, attorneys
are cognizant of the effect upon client retention if they should reveal information
to the auditor which the client did not want disclosed.
Auditors search for all possible contingent losses which would then be evaluated
by the client. The client would describe these contingencies in a letter to the
company's legal counsel. The losses would be split between "pending or
threatened litigation" and "unasserted claims and assessments." In response to
the first category, the attorney was to inform the auditor of any omissions or any
disagreements with the client's evaluations. For unasserted claims and
assessments, the attorney was asked to inform the auditor only of disagreements
with the evaluations. If unasserted claims were omitted, the attorney would
advise the client of the necessity of making appropriate disclosure. If the client
then refused to report this information, the attorney was instructed to consider
withdrawal by resignation.
(9)
131
(10) and (11)
In order to arrive at an estimation of the product warranty expense for 2009, the
auditors must certainly look at the past history of the company as mentioned in
this case. A schedule can be determined from the information given of the
expense incurred during the previous months. However, the auditors cannot be
satisfied with that evidence alone. Abernethy and Chapman should look for
factors that would cause the future repairs of the company to differ from the past.
For example, in scheduling the past repairs, the auditors need to watch for any
trends that are evident. Repair costs (such as labor or parts) might have begun
to climb recently or the incidence of product failure could be falling. Such trends
affect the calculation of the client's present liability.
The auditors should also look for other changes that are occurring that might
have an impact on this estimation. Some products, as an example, might be
more likely to break. If so, the auditors should determine if sales of those items
were growing or decreasing. A call to Cypress Products could provide valuable
data as to the repair rate for various items. This company, most likely, will
monitor closely the need for repairs. In addition, publications such as Consumer
Reports often provide statistics on the likelihood that products will fail. For
example, radios may break more often than stereo systems and, thus, require a
different percentage for estimation purposes.
Changes at Cypress Products can also impact the product warranty. If Cypress
has recently begun to stress quality in its production, repairs may be reduced;
whereas, if quality control is not emphasized, Lakeside's repairs can potentially
skyrocket. Abernethy and Chapman may want to talk with the management of the
local shops that do Lakeside's repairs to see if they have noted changes in the
quality of the items produced by Cypress. These individuals can also provide the
auditors with information on any changes in repair costs that have occurred
recently.
Finally, the auditors will want to review the repair costs incurred during the
approximately seven weeks following the end of the fiscal year. If repair costs
jump during the subsequent period, Abernethy and Chapman may need to raise
their estimation. However, if costs are being held at a minimum, the accrual
should be decreased.
132
SUGGESTED ANSWERS TO EXERCISES
(1)
An additional factor in this case concerns the structuring of the data. Quite often,
the client will have accumulated information in a manner that is not relevant to
the needs of the auditor. Lakeside has classified its repair expense by the month
in which the item is returned while the auditors want to match the expense with
the month in which the item is sold. Therefore, a necessary step in establishing
the appropriate accrual is the restructuring of the data as is demonstrated in the
attached working paper. This worksheet presents one method of computing the
estimated repair accrual as of the end of 2012. The computation indicates that
Lakeside's accrued expenses are actually $24,675 too high; the adjustment will,
therefore, increase the company's net income by this amount.
A final point which may deserve some class discussion is the necessity of
verifying the client's data. To avoid making the case overly complex, the client's
figures have been used for this estimation without any testing. By now, the
students should realize that such immediate acceptance is inappropriate. The
auditor will have to ascertain the validity of this information before relying on it for
this computation.
133
LAKESIDE COMPANY W.P. No. M-4
Estimated Accrued Product Warranty Expense 2
12/31/12 Accountant: AH
Date: 2/2/13
A: Sales not under warranty
Historical Data 1/11 2/11 3/11 4/11 5/11 6/11 7/11 8/11 9/11 10/11 11/11 12/11
Sales for month 1064000 632000 718000 958000 972000 828000 742000 920000 884000 1066000 1172000 1600000
Repairs:
Month of Sales 386 274 354 444 294 122 512 568 420 584 938 1,010
1 month after 1,066 776 658 738 1,028 552 626 994 1,118 1,166 1,126 1,896
2 months after 1,674 638 962 960 1,250 858 1,138 924 1,258 1,332 1,314 1,770
3 months after 1,750 1,324 1,316 1,182 882 1,594 1,082 1,278 1,328 1,834 1,690 2,148
4 months after 686 640 912 1,404 2,058 1,470 1,024 1,208 1,188 1,250 1,596 2,402
5 months after 1,142 410 456 1,624 1,396 980 912 1,350 1,398 1,000 1,314 2,020
6 months after 914 502 404 1,034 440 544 398 782 280 1,166 1,408 1,390
Total repair expense 7,618 4,564 5,062 7,386 7,348 6,120 5,692 7,104 6,990 8,332 9,386 12,636
Repair expense as a
percentage of sales 0.72% 0.72% 0.71% 0.77% 0.76% 0.74% 0.77% 0.77% 0.79% 0.78% 0.80% 0.79%
134
Audit Objectives:
To estimate the accrued product warranty expense as of Dec. 31, 2012.
Scope:
All sales and returns for warranty claims for 2011 and 2012.
Audit Procedures:
Agreed Sales per Month to the general ledger. No exceptions noted.
Agreed Repairs per Month to the general ledger. No exceptions noted.
Comments:
A Historical data for the months from January 2011 to June 2012 (18 months) are being
used to develop an estimate of monthly repairs expense. This estimate will be applied to
the last six months sales of 2012 to determine the year-end accrual.
During the 18-month test period, repair expenses showed a gradual increase from 0.72%
to 0.90% of sales. Because of this upward trend, it is recommended that Lakeside use
0.95% of sales for estimating repair expenses for the last six months of 2012.
B Sales during the last six months of 2012 are still under warranty. These sales total
$7,203,000 for an estimated repair expense of $68,428 based on 0.95% (see A above).
During the last six months of 2012, $26,848 in repairs were made in connection with these
sales. As of December 31, 2012, an estimated liability of $41,580 (= $68,428 - $26,848)
remains.
Lakeside's accrual of $90,930 should be adjusted ($90,930 recorded balance - 41,580
desired balance = $49,350 overstatement).
Proposed
Adjustment
220-1 Accrued Expenses Payable 49,350
680- Other Misc. Expenses 49,350
Conclusion
Accrued product warranty expense is fairly stated, after adjustment, in accordance with GAAP.
(2)
This question has been included to emphasize the audit report as the end
product of the auditor's work. As this text has been an exploration of the attest
function rather than a full-scale audit, determination of an appropriate opinion for
2012 is not feasible. Presented below are two possible conclusions for this case.
The first is based on an unqualified opinion on the 2012 statements because
Abernethy and Chapman either believes the potential impairment of value on
Store 6 is not material, or that its likelihood is only remote. The second possible
conclusion is that disclosure is needed in connection with the problems
encountered with Store Six, and that Rogers is unwilling to make this disclosure.
In both cases, the assumption is made that King and Company, the predecessor
auditor, continues to believe that a qualified opinion is still appropriate for the
2011 statements. Since comparative statements are being published, Abernethy
and Chapman also have to provide information about this previous opinion.
135
UNQUALIFIED OPINION
136
QUALIFIED OPINION
In our opinion, except for the effects of not recording or disclosing the
impairment of value of the asset, as discussed in the preceding paragraph, the
aforementioned financial statements present fairly, in all material respects, the
financial position of the Lakeside Company at December 31, 2012, and the
results of its operations and its cash flows for the year then ended in conformity
with accounting principles generally accepted in the United States of America.
137
CASE 13
(1)
(2)
Management prefers to understand how the information is accumulated,
manipulated and reported. The old manual/paper systems provided an easy to
understand process. The computer takes the same information but does not let
the manager see the data manipulation. From the fraud perspective, the
computer makes it harder to alter records for most managers who do not have
the computer ability to do it within the system. On the other hand, a manager
who does have computer skills can conceivably alter the data from within.
(3)
138
knowledgeable about computers and computer applications. In the past, they
may have focused their attention on a particular function and limited their thinking
to the methods that have historically proven successful. Any time that a new
approach is put forth, especially one with the complexity of modern technology,
human nature seems to resist the change. Rogers has built a large company
without a large computer component; he may be skeptical about making
significant alterations in a successful operation, especially changes that he
admittedly cannot visualize or fully comprehend.
Abernethy and Chapman has employed an appropriate system for educating the
client. Klontz is developing and will present a series of potential, clearly-defined,
functions that could be computerized. Thus, Rogers will be able to analyze the
possibilities that are offered by an automated system and judge for himself as to
which are worth the costs that are involved.
(4)
Public accounting firms come into contact with numerous business organizations,
their operations, and their accounting systems. Since the client's systems and
controls must be understood as a part of the attest function, the auditor has
always been in a position to note and propose improvements. Hence, the
opportunity and the expertise are both naturally in place to provide advisory work.
In recent years, such advice has become more formalized as firms have begun
to offer a wide range of services to clients as well as to other organizations.
During the last two decades, CPAs have come to recognize such work as a
lucrative offshoot of the public accounting profession.
(5)
A fully computerized accounting system has two major impacts on the work of the
independent auditor. First, the traditional audit trail is changed significantly. The
series of paper documents that could be followed from the inception of a
transaction to its final recording is often unnecessary in an automated system.
The information is entered into the computer so that no tangible record of
changes and events necessarily exists.
Second, computer processing does not utilize the same control procedures
commonly found in a manual system. For example, in manual systems, one
individual is frequently assigned to review and authorize the work of another
employee, a verification task not necessarily required by a computer.
Consequently, when an automated system is in use, the internal control must
take on new, sometimes creative, forms.
Because of the lack of an audit trail and the presence of different control
139
procedures, the audit firm must adapt its examination to new circumstances.
Increased emphasis is placed on developing tests of the computer controls to
ensure that all of the data being processed is reliable. The auditor would expect
the computer installation, for example, to have restricted access to limit the
possibility of unauthorized changes. Where direct input into the computer is
allowed, pass codes should be used for this same purpose. A control group also
needs to be created to monitor all computer processing and its output. In
addition, the client should require the use of control totals (batch totals, item
counts, or hash totals) to provide evidence of the accuracy of information
produced by the computer system. Periodically, the programs in use should be
rechecked for unauthorized alterations.
Public accounting firms have long held that a distinction is maintained between
consulting and audit services, a separation that protects them from any possibility
of a conflict of interest. In many organizations, the two services are offered
through relatively autonomous divisions. Furthermore, the client is free to
discuss possible improvements with any other business enterprise providing
these services. Many large companies, for example, use one firm for auditing
and a different organization for advisory services to avoid becoming too
dependent on any one group.
Although public accounting firms continue to assert that no problems are created
by their movement into consulting, many observers have expressed concern. In
the May 18, 1987, issue of Forbes magazine, this controversy was analyzed in
an article entitled "Blood on the Ledger." The following two quotations help to
explain the possible crisis that is created when CPA firms become involved in
consulting work:
140
"Happily, accounting remains for now at least one of the nation's most
admired professions, as shown by a recent Louis Harris poll of
shareholders and business leaders who believed accounting to have the
highest moral practices of any major profession - better than college
professors, lawyers, congressmen, journalists. Yet if something
happens to that credibility, there is more at risk than simply the fortunes
of the men and women in the green eyeshades. In theory, it is fine if
accounting firms want to pursue opportunities in related business fields
like strategic or financial consulting. There's even a strong contingent of
thought that such endeavors will help the firms better understand their
clients - and as a result do better audits for them. But the stakes
involved are huge. In the practical work of the marketplace, certified
public accountants are the only guarantors of financial integrity the
capitalist system has. The further the industry strays from its roots, the
bigger the chance of doing damage to its credibility with the public, and
that is something from which ultimately no one can profit." (p. 206)
The Enron Bankruptcy will have ramifications on auditor independence issues for
many years to come. For example, the Government Accounting Office (GAO)
issued new independence rules dealing with non-audit services performed by the
auditor in governmental audits. Also, the Sarbannes-Oxley Act required that
many of the consulting activities be eliminated for a firm's publicly-traded audit
clients.
(1)
The cases in this book have described several of the accounting systems in use
by the Lakeside Company. Because of the lack of complete computerization,
these various functions are mechanical in design, relying on the skills of the
company's employees. Therefore, Abernethy and Chapman can recommend to
Rogers a number of specific functions to be modernized through the installation
of a new accounting information system. Listed below are a few examples of the
types of suggestions that students may provide:
- Payroll
The names and pay rates for all employees are programmed into the
computer. At the end of each pay period, the number of hours worked by
every hourly employee is also entered along with sales figures for individuals
being paid on commission. The computer automatically calculates the gross
pay for each employee. The amount to be paid to salaried workers is based
on individual contract rates while the salary for each hourly and commission
141
worker is determined from the information entered for the period. Federal
and state income tax withholding figures are also computed as well as Social
Security payments and any other payroll deductions. A net wage for each
individual is then derived with the computer printing out the actual
paychecks.
- Credit File
- Perpetual Inventory
(2)
142
In studying and evaluating the controls surrounding computerized systems, the
independent auditor anticipates finding certain procedures in use. Computer
controls are divided into "general" and "applications" controls.
- Testing of all programs should be performed before the client relies on them.
For a time, as an example, the company may want to run parallel processing
where all functions are carried out both manually as well as through the new
143
information system to ensure that the output is accurate. In addition,
Lakeside should process test (or erroneous) data using the various computer
systems to further verify the reliability of the output.
- Where possible, validity checks could be installed within the various systems
so that data must be verified independently before being processed. A
customer name, as an example, has to be on an approved customer list
before a sale is authorized and merchandise shipped. Likewise, an
individual's identification number must be listed on a master employee file, or
a paycheck will not be produced.
144
subsequently be used by the company to check the data entered into the
computer.
145