Events Laboratory

Monday 7:00 10:00am

Submitted to:
Mrs. Aireen Clores

Submitted By:
Mariet Marie L. Vilbar

Raffy B. Geromala

Alexander F. Mesina

Sidrick Rodman Caunan

Marjorie Sy

Alyssa D. Mirata

Jessa Mae T. Madera

Arixe Soliva

Melissa Resma

Jessa Tagala
Key Event Info

Title of the Event: Interschool Seminar and Skill Olympics

Brief Description of the Event:

In the world of Hospitality and Tourism, there are a lot of skills needed to be acquired.
That is why, students of Hotel, Restaurant and Tourism Management are ought to know the basic
and advance skills of learning new things to fit into the society and industry they are dealing
with.

We raised this Interschool Olympics Skill Seminar to give more knowledge and wisdom
to our dear students. This is a 2-day event where inspirational and successful people from the
hospitality and tourism industry will be invited as speakers to give advices and strategies on how
to deal with the real world. Day 1 will be pure discussions as well as interaction among students
then day 2 will be the showcasing of talents and skills. Different schools will be invited covered
from Ormoc to Maasin.

Date/Time of Event: April 7 8:00am to 5:00pm

April 8 8:00am to 5:00 pm

Event Location: Convention Center

Contact Person with Email and Phone Number: Mariet Vilbar

Anyet.vilbar@yahoo.com.ph

09362158228

2. Develop Program Goals

The target for this event are the Hospitality and Tourism Students within Baybay City,
Ormoc, Hilongos, Bato and up to Maasin City.

Our goal is to:

* Enhance ones skill

* Inspire and motivate Hospitality and Tourism Students

 * Uplift the students confidence and not degrade their own courses

* Most especially, apply and showcase the students learnings from their respective
schools

3. Communicate with the Performers/ Presenter:

Suggested Speakers for the Event are:

A. Arabella Barz

- Director of Sales at Radisson Blu hotel Cebu

- currently at Radisson Blu Hotel Cebu

- she used to work at BPI (Bank of the Philippine Islands) and at Marriott Hotel Cebu
City

Worked in the Hospitality Industry since 1997. Been part of the pre-opening team of three
different hotels: Hilton Cebu Resort & Spa, Marco Polo Plaza Cebu and Radisson Blu Hotel
Cebu.

According to her, I enjoy working in the Hotel industry because it has high growth potential,
intellectually challenging and enhance my "people skills" acquired through years of competent
experience in different hotels.

B. Jam Melchor

- finished his education in American Hospitality Academy

- is the chef and Managing partner of the Villa Caf
- the Executive Chef of Healthy Eats Manila and Convener of Philippine Culinary
Heritage Movement, talks about Rediscovering Filipino Cuisine, From Local and Global
Perspective.
- one of the most trending speakers in the Philippines

c. Antonio Acedilla
 - owner of the Acedilla Technological Institute

- has always dreamed of having his own school and helping the unfortunate as well

4. Reserve a Location

For the Venue:

Venue: VSU Convention Center

Location: VSU Lower Campus
Rate of Rent: Php 500.00 per hour. (Student discount already)
Inclusions: Sound Systems like microphone and speakers.

Note:

If it is educational aspect like seminar or conference: the said host will bring their
own Projector and Laptops.

If the event will be held at weekdays; the said host will just rent or pay the venue
only but if the event will be held at Saturday nor Sunday the host will have their
double pay to the assign personnel of the venue.

5. Create a Budget

(See other page)

6. Contract Performers

7. Reserve Guest Lodging

For accommodations:
VSU Apartelle

Standard Room (3 single bed) P 1500/Room

Matrimonial Room (Queen Bed) P 1500/Room
Superior Room (King Bed) P 1600/Room

Facilities:
Air- conditioning unit
Hot and cold shower
Colored TV with cable channels
Refrigerator
 Washing facility

OTHER AMMENITIES AND SERVICES

Wi-Fi (Lobby and Terrace) (request the security code in receptionist)

Terrace with a table and chairs.
Laundry (at your own expenses)
Swimming pool at the VSU Beach Garden Resort about 100 meters away. (at your own
expenses)
Parking with 24 hour security
Accept calls only at 7:00 am until 9:00 pm
Open at 5:00 am until 9:00 pm

VSU HOSTEL

Standard:
Twin Bed Php 700.00/night
Triple Bed Php 800.00/night

De Luxe:
Triple Bedded (w/ hot and cold water and ref.) Php 1,800.00
Matrimonial (w/ hot and cold water and ref.) Php 900.00

Superior:
Matrimonial (w/ hot and cold water and ref.) Php 1500.00

Cottage:
Cottage 001 (w/ twin bed) Php 500.00
Cottage 002
(W/ kitchen, ref H&C water, air condition) Php 1500.00

All Rooms are air-condition with cable TV

Check- out time 12:00 noon
8. Request Tech

Sample Permit :

Convention Center
Visayas State University, Lower Campus

Dear Sir/Maam:

We, the SMILE ( Senior MIllenials LEaders Production) Team, would like to hold an
event on April 7-8, 2017 at the Convention Center. As we rent the venue and equipment such as
the sound systems and lights, we may need some assistance or technical support during the event
especially if there will be some issues with the equipment in the place. I heard that you are a
specialist in this field, thus, we hope that you may be able to lend us some assistance in case of
any circumstances within the event.

Thanks in advance for any information you may provide. God bless!

Always thankful,

SMILE ( Senior MIllenial LEaders Production )

9. Design and Create Publicity Materials

The publicity material that will be using in the event are the flyers, tarpaulin and the social media
Specifically Facebook.

Tarpaulin- the price for a 5-4 size tarpaulin at baybay glass is 300 pesos.
The flyers will be provided with the use of the DCHM printer

10. Order/Catering of Food

The needed decorative items will be done through partnership with Dkoretor proprietor
Mr. William A. Cortejos. With this partnership we will make sure to update the Dkoretor for the
specific number of guests. Through the negotiation we were able to get a student price package at
a lower cost for the food and the decoration.

Food
The event menu
Price per head: 200 pesos (for participants)
Includes: rice /soft drink/ 3 main dishes/ 1 side dish/ dessert (for every 2000 heads, 1
slice lechon de leche free)

For the main guest, kita na bahala kay I- negotiate radaw kay lahi ang sa judges diba
pwede ra sad parehas lng kay wala ko nakapangutana about sa budol pero nangutana ko
sa price for the judges niya ingon si sir William nga 200 ra man sad daw ang per head

Snacks: 30 pesos per head will be added which includes 1 soft drink with 1 snack

11. Purchase Decorations

Decoration

Stage decoration:
The price for the stage decoration is 5,000 pesos which includes the lighting, flowers,
balloons and judges table design in partnership with d koretor.

Round tables will be provided to the participant. Each table are given a specific number
and it can accommodate 8 participants. Complete with red linens and flower as a center
piece.

DCHM supplies:

Additional Linens and tables will be borrowed with the aid of the department. A
borrower slip will be provided or give out 3 days before the event and will be returned
after the event with the company of the restoration team.

12. Distribute Publicity Materials

In order for us to get lots of targets, we will be putting up some tarpaulins as an

aid for advertisement. Not only that, we will be personally coming to them and discuss
about the said event. And as soon as the event will be near, an advertisement in radio
stations will be done. This will be done by all members and committee of SMILe
Production.
 13. Create a Schedule of events for the day

Itinerary

Inter School Seminar and Skills Olympic

Date: Saturday April 1, 2017

Place: Visayas State University Convention Center
Organizer: SMILe Production ( Senior Millennial Leaders)

Schedule of Seminar:

Day 1

07:30 - 8:00 Registration

8:00 - 8:30 Opening

Introduction
8:30 9:00 (Eva Torredes)
(Event Manager of SMILE Production)

Part 1
9:00 - 12:00pm (Discussion of speaker1: Arabella Barz)
(Developing and Implementing Strategies to increase Product Awareness and
Hotel Sales)
12:00pm LUNCH
Part 2

12:30- 4:30 Skill Olympics

5:00pm Dismissal

Day 2

8:00 9:00 Mr. Anotonio Acedilla (3rd Speaker)

- Talks about his life experiences before he reached success-

9:00 11:00 Chef Jam Melchor

(Seminar about Food Styling and Safety)

11:00 12:00 Follow up Questions

12:00 LUNCH

1:00 4:00 CLOSING

14. Email Security

15. Complete a Program

 Budget Planning

Facilities Rental
Php. 6,000.00

Food
Show-day Php. 200 x 160 Participants P32,000
Php. 200 x 40 Organizers 8,000
Guest Speakers 3,000
43,000.00

Lodging
Apartelle Php. 1,200 x 3 (Guest) P 3,600
3,600.00

Publicity
Logo Design P 500
Street Poster Print 700
Flyer Distribution 300
1,500.00

Speaker Fees/ Honorariums

3 Speakers P 15,000.oo each
45,000.00

Tech Support
2,000.00

Security
500.00

Travel & Accommodation

Air Travel Domestic P 20,000
Ground Transport Hire Cars 4,500
24,500.00

Miscellaneous
Stationery 5,000
 Admin Staff Expenses 500
Sales & Marketing Expenses(Travel) 1,500
Photos 1,000
Others 1,000
9,000.00

*TOTAL
Php. 135,100.00

Registration Fees
160 Participants P 320 each
51,200.00
 Interschool seminar and skills competition Evaluation sheet

Please take a few moments to complete this evaluation form. Your feedback is very
important to continual program improvements.

Your Name (optional) : _

Budget and actual expenses

Part One. Provide your reactions to the seminar by clicking on the radio button that matches
your assessment. The rating scale is:

1 = poor 2 = fair 3 = good 4 = very good 5 = excellent

1 2 3 4 5
1. What is your overall rating of
this seminar?
2. What is your rating of the
following aspects of the
seminar?
a. event organizers
management of the event
b. event presentation style
c. Usefulness of publicity/print
materials
d. Quality of the audio sound
e. contentandqualityofthe
seminar
f. Extent the seminar met your
expectations

Part Two. Please describe your opinions about the seminar's strengths and weaknesses.

3. What do you think were the weaknesses of this seminar and skills Olympic?

4. What do you think were the strengths of this seminar?

5. How would you suggest this seminar be improved?

6. Any additional comments or suggestions?