Regular Meeting of the Edgecombe County Board of Education

E dsec o m bcrC o unfr -"::f Ro o m s

Tarboro, NC 27886

October 10,2016
AGENDA

6:30 P.M. (OPEN SESSION)

(1) Call to Order of Regular Meeting of the Board
(1.1) Pledge of Allegiance
(2) Recognitions
(2.1) Employee of the Month - Ien oe Brerle5,
iz.zl Ncbei Gold Bell Award - fucd, o+ d.- .

(2.3) Rocky Mount Fair Award Winners Sug,rnU-/b, NE/#, .9Nt5

(2.4) MMABookDrive - fuVa-A Mllun-
(2.s)
(

(3) Public Comments

- 0,,^lh\n'741,
*J' ' ' ' Qhis time for public comments has been establishedfor citizens who desire to address the board
., , i_7 , * and who register prior to the start of the meeting. The Board has established a 3-minute time
JtUdOn6pttlt' 6hmitationfor comments to be taleen into considiration by the Board. Feedbackwill not be given
Y\ervlb:tS difphcdl during thi Board Session. If a response is necessary, tie Board will respond within ten roiking
Winet iS.lfu ptOrll? days. Ihankyou. [Edgecombe County Board of Education Policy 2310])

(4) Approval of Agenda

(5) Approval of Open Session Minutes

(6) Items for Information

(6.1) United way Campaign - -l\ik$n$f.-
137 -ddl3
(6.2) Google Docs - Paperless Board Meeting Demonstration - fl(.41-\{
(0.:l Field Trips:
\.\ Extended Dav
.\** SV-rEHS (69?3) - THS, Tarboro, NC; Marching Band; 09123/2016;Departure: 4:00 p.m. -
e LT$ilr1";irll;o*AHolmesHighschool,Edenton,NC;MarchingBand; 10t01t2016; ,. \ooP$,
\ ' . \o'* o
1r,$h
Departure: 8:00 a.m. - Return: I l:00 p.m. nhO0t. , ^,1.
.' ^, $o THS (7119) - West Johnston High School, Benson, NC; Band; 1010l-0212016; Departure: - 4ur{5W
Y-v l0l0ll2016at10:00a.m.-Return:1010212016at72:75a.m. v
"'7
.".,t\\e SWEHS (6975)- White Oak High School, Jacksonville, NC; Marching Band; 10/0812016:
tfttt!;g
'a dJ1' Ntr\'^ . rt Deparhue: 8:00 a.m. - Return: 11;00 p.m.
EECHS (7097)-NC A&T State University, Greensboro, NC; Seniors; 1011012016; Deparlure:
$Y ejrS" 7:oo a.m. -Return: 6:oo p.m.
.,\)v- ' THS (6938) - Hobgood Cotton Festival, Hobgood, NC; Color Guard; 10/1012016; Departure:
^*\il 6:Uua.m.-Ke[rrn: 12:30 p.m.
8:00 a.m. - Return: ll:Jup.m. .r ,r ror o
,

M r{\^6s
- lqw) ."1,,1,#'[:$ffi
Q'1)
};ff,"E[l'o'% Tp,:t;"-*'T;;[il;ffi"""
?i'Sj{; gfi[u.n
ilffl?:ffit:'*nrtheBoard-REVT'ED
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pr,"l 9030 - Facility construction - REVISED \

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Board Agenda October 10,2016
Page2
t
-AmAWl gi.I:}
-Bidding For Construction Work - REVISED
Jt-9130 - Supervision of Construction Contracts - REVISED
(8)A Consent Items (One Motion Approval)
(8.1.A)Field Trips:
Extended Dav
SWEHS (6976) - Clayton High School, Clayton, NC; Band; 1011512016; Departure: 8:00 a.m.
Return: I 1:00 p.m.
-
THS (7124) - Clayton High School,
Clayton, NC; Band; 10115-1612016; Deparfure: 10115/2016 at
10:00 a.m. Return: 10/16/2016 at 12:15 a.m.
-
SWEHS (6977) - Green Central High School, Snow Hill, NC; Band; 10122/2016; Departure:
8:00 a.m. - Return: 1l:00 p.m.

-
THS (7125) Green Central High School, Snow Hill, NC; Band; 10122-23/2016; Departure:
10122/2016 at l0:00 a.m. - Return: 1012312016 at12:15 a.m.
Carver Elementary (7104)-Marbles Kids Museum, Raleigh, NC;2nd Grade; 0212412017;
Departure: 8:15 a.m. - Return: 5:00 p.m.
Carver Elementary (7105) -NC Zoo, Asheboro, NC; 4ft Grade; 0410712017; Departure: 8:15
a.m. - Return: 7:00 p.m.
Carver Elementary (7121) - Museum of Life and Science, Durham, NC; 2nd Grade; 0510512017;
Departure: 8:00 a.m. - Return: 6:00 p.m.
Overnisht:
Coker-Wimberly Elementary (7106) - Don Lee Camp & Retreat Center, Arapahoe, NC; 4e
Grade;04/71-1212017; Departure: 0411112017 at 8:30 a.m. - Return:04/1212017 at 6:00 p.m.
Coker-Wimberly Elementary (7101) - Don Lee Camp & Retreat Center, Arapahoe, NC; 5e
Grade;05/02-0412017; Departure: 05/0212017 at 8:30 a.m. - Return: 05/0412017 at 6:00 p.m.

(8.2.A) Fundraisers:
NEHS Fundraiser with Krispy Kreme to Sell Doughnut Coupons for $8 each on October ll -24,
2016
Coker-Wimberly Elementary School Fundraiser to Host a Fall Festival on October 13,2016
from 5:00 p.m. - 8:00 p.m. and Sell Tickets for $0.25 each to Participate in Games and Activities
THS Marching Band Fundraiser with Florida lndian River Grooves to Sell Fruit on October 13-
22,2016
SWEHS National Honor Society Fundraiser with Krispy Kreme to Sell Donut Certificates for $7
each onOctober 18 - 31, 2016
Stocks Elementary Fundraiser with The Candy Man to Items from $8 - $30 on October 20 -
November 2,2076
MMA tut Program Fundraiser with Square I Visual Arts Company to Sell Arfwork from $6 - $40
on October 26 - November 8,2016
G. W. Carver Elementary School Fundraiser to Host a Mother/Son Dance on October 27,2016
from 5:30 p.m. - 7:00 p.m. and Charge a $10 Admission Fee per Couple; and an Option to
Purchase a Photo for $2 each
THS Marching Band Fundraiser to Sell BBQ Chicken Plates for $7 each on October 29,
November 12 and November 19,2016
THS Marching Band Fundraiser withPizza Inn on November 7,2076 from 5:00 p.m. - 8:00 p.m.
SWEHS Chorus Fundraiser to Sell BBQ Plate Tickets for $8 each on November 11 - 18, 2016
G. W. Carver Elementary School Fundraiser to Host a Daddy/Daughter Dance on November 17,
2016 from 5:30 p.m. - 7:00 p.m. and Charge a $10 Admission Fee per Couple; and an Option to
Pwchase a Photo for $2 each
Coker-Wimberly Elementary School Fundraiser to Sell Tickets for $0.25 each on Jarruary 27 -
February 8,2017 and Host a Sweetheart Ball on February 9,2077 from 6:00 p.m. - 8:00 p.m.
/ Board Agenda October 1012016
Page 3

. " (8)B Items for Action

ApfroVa-t 0f
Appxa-l6a (8.1.B) Approval
tlq'1 of Iglesia Principle dePaz Church Using the Gymnasium at Ta:
-._ J8.1.sl
mo t btwn ELfilr6* Illt||*:"]
r"Tl:'9-01T:^i,j1*uix:)"_':ib":t:,r]lu"E*Iy9:l
November 6,2016, from 4:00 p.m. - 10:00 p.m. - Policy #5030 Community U
-'to,^m Cur,rnct I
of Facilities
(S.2.B) Approval of Heaven Bound Holy Church Using the Auditorium Facility at
tW*A Martin Millennium Academy past 9:00 p.m. on Saturday, April 8, 2017,

tr;.!.y^#y(83B)'#1"',-i;"dC'r.rlUEd3.#H[HE"';lx?
Uhdatr "
W* ,t . (8.4.B) Approval of the Waiver of Policy 34lO 25% Exam Grade Requirement for Matl

\oq- App,ouu,J--
1

'4'i%Wl'fTffi"tr?;f,Y^J,TsIIh
Motion Required: I make a motion undel the North Carblina Open Meetings Law, Sections 143-
318.11 (a) (l),
(a) (3), and (a) (6), to go into Closed Session to consider personnel matters, to
consult with the attorney to preserve attorney-client client privileged information, and to prevent
the disclosure of student records rendered confidential under the Family Educational Rights and
Privacy Act, 20 U.S.C. 12329, and the disclosure of personnel records rendered confidential
under G.S. 115C-319 through 321.

CLOSED SESSION:
(9.1) Personnel Management
(9.1.1) Listed Personnel (Resignations, New Hires, Retirements,
Transfers, Leave Requests, Substitutes, etc.)

(9.2) StudentManagement
(9.2.1) Student Transfers

(9.3) Legal Issues - None

(9.4) Review of Closed Session Minutes

OPEN SESSION:
(10) Approval of Closed Session Items:
(10. 1) Personnel Management
( 10. 1 . 1) Listed Personnel
(10.2) Closed Session Minutes

(11) BoardCorrespondence

(I2) Items Brought by Board Members or Superintendent for Consideration/Discussion

(13) Adjourn