Volunteer Center of

Story County Awards

Ceremony
Event Concept
Community
Sustainability
Volunteerism
Center Grove Orchard - Cambridge, Iowa
Wayfinding Map
Event Programming
Uniqueness Registration
Focus on sustainability Encourage guests to
Outside event RSVP online
Tree planting Want guests to bring a
Kid friendly event canned food item as
Coloring tablecloth their ticket into the
Prizes (Adventureland event
tickets, movie passes, gift
cards)
Hayrides
Photobooth
 Event Programming
Food and Beverage
Catering: West Ames
Hy-Vee
Hors d'oeuvres
Caramel apple bar
 Event Programming
Marketing
Target market: Award
recipients, VCSC members
and families of Story
County
Promotion: Flyers, social
media, local public
relations and invitations
Sponsorship
Fundraising
Auction of tree saplings Complimentary plaque for
Money goes to person to have sapling in
organization honor of another

Starting bids ranging from Event to plant sapling

$30-50 after the auction, at Ada
Hayden Heritage Park
 Fundraising

Autumn Blaze Maple Shade Shumard Oak Shade Flowering Crabapple

Starting Price: $50 Starting Price:$40 Starting Price: $30
 Sponsorship: Donations:
Event Budget
ISU Forestry
Club Trees $100
Expenses:

Rentals Decorations
$1,400 Hy-Vee and $500
and gift
Starbucks $100
cards
Food and Beverage $665
Perfect Games Gift cards $100

Event Technology $360 Toppings for

BWW, $250
Carmel
Pancheros, and $100
Miscellaneous Apple Bar,
$365 Fareway $250
Expenses gift cards

Total $1,400
Total $2,790
*These are estimated numbers
Schedule of Event
Day-of Event
4:00 PM - Guests arrive, attractions and food opens
6:00 PM - Awards Ceremony begins
6:15 PM - Award recipients honored
7:00 PM - Ceremony ends, attractions and food remain open
8:30 PM - Attendees departs, attractions and food close
What Makes Our Event Great!
Focus on sustainability
We wanted to incorporate the environment as well as show how to be a
sustainable community
Inspire kids and families to take care of their community
Canned good for entry to give back to community
Tree planting to give back
A way for attendees to feel involved
Outside event in a beautiful location
Kid friendly
Lots of outdoor activities
Fun prizes for families to use
Movie theater passes, Adventureland tickets, family photography session
with professional
Photobooth
Interactive tablecloths
Awards ceremony presentation
Thanks from Group 2!
Any questions?