Citizen's Charter: Central Office

Central Office
Citizens Charter
Revised 2013
Commission on Higher Education

Higher Education Development Center Building, C.P Garcia Ave., UP Campus, Diliman, Quezon City
Web site: www.ched.gov.ph Tel. Nos.441-1177, 441-1169, 441-1149, 441-1170
Citizens Charter
Preface
The Commission on Higher Education Central Office, in compliance with
Republic Act No. 9485, otherwise known as the Anti Red-Tape Act of 2007, has created
the CHED Citizens Charter.
This Charter intends to make public CHEDs standards on service delivery. As

such, it aims to streamline the Commissions operations, improve the delivery of
services, and empower the stakeholders by giving them full access to information on the
services the agency provides to its clientele.
The CHED Citizens Charter is an open public document which mirrors the
services extended by the Commission in a compiled written form. This includes clear
descriptions of the various processes and procedures being implemented by the
Commission as well as the fees and charges applied by the agency to its stakeholders. It
explains the step-by-step procedures on availing CHEDs frontline services with a
guaranteed performance which level the public may expect. The Charter essentially
provides an avenue for active client involvement in public service delivery through this
redress mechanism which encourages them to make suggestions and recommendations
which will help the Commission improve its current services and eventually achieve an
increased public satisfaction, response and feedback.
Further, the Charter contains brief information about the agency, its mission and
vision, and Service Pledge the entire agency is committed to. The directory of officials
and the different offices in the Commission, as well as the functions of each office
complete the information ensemble of the Charter. With this Charter fully established
and made available to the public, the Commission hopes to uphold the agencys thrust of
providing the highest standard of service committed to the transacting public.
The Commission maintains and encourages constant consultations with its

clients and seeks their feedbacks to evaluate, improve and widen the range of services
provided by the agency, thus, the public may give their comments and suggestions on
this Charter.
1
Citizens Charter
Foreword
The Philippine government and our society have been actively advocating
participative governance which is one of the key factors in honing good citizens. As a
Preamble of our Constitution states that we shall establish a Government that shall
embody our ideals and aspirations, promote the common good, conserve and develop
our patrimony, and secure to ourselves and posterity the blessings of independence and
democracy under the rule of law and a regime of truth, justice, freedom, love, equality
and peace President Arroyo promulgated Proclamation No. 828 Declaring a Decade
(2005-2015) of good governance and Good Citizenship to Fight Corruption and to
Eradicate Poverty.
Thus, the Commission on Higher Education (CHED) has created this Citizens
Charter in a fashion that will be appreciated and easily accessed by our clientele and
general public. It is a comprehensive compilation of the CHED standards of public
service delivery, guiding the transacting public on how we opt to deliver our services. It
is our vision to fulfill the dream of our public of a transparent and efficient service office.
In this light, we believe that CHED takes part in building the dreams of every Filipino of
having a good education and building a stable career and a better future.
We must realize that building a nation does not only take good leaders who will
govern our people. Whether we are Christian, Muslim, rich or poor, your or old, we must
know by heart that building a nation takes good citizens who are willing to change their
ways and values and make concrete actions in order to build a stronger nation. This
Citizen Charter, albeit a small step than the rest, can do milestones in transforming our
citizenry and making public service more transparent, tailored fit to serve a diverse
Filipino society.
We encourage similar government agencies and higher education institutions to

become fortresses of transparency and public service this way we send the signal that
each and every one is part and parcel of our countrys growth and development. We
should let them know that we are here because of them, and because of this, we
encourage our society to participate in reforming our society for the better.
The Commission on Higher Education recognizes the hard work, determination

and dedication of the various CHED offices in coming up with the CHED Citizens
Charter. It is our hope that CHED will continue to serve the public for years and raise
our service to world-class standards with quality and excellence, relevance and
responsiveness, access and equity and efficiency and effectiveness as our guiding posts.
2
Citizens Charter
Short Background
The Commission on Higher Education (CHED) was created on May 18, 1994
through Republic Act No. 7722, or the Higher Education Act of 1994. The CHED is
attached to the Office of the President for administrative purposes and is headed by a
chairman and four commissioners, each having a term of office for four years. The
Commission en banc acts as a collegial body in formulating plans, policies and strategies
relating to higher education and the operation of CHED.
The creation of CHED was a part of a broad agenda for reforms in the countrys
education system, outlined by the Congressional Commission on Education (EDCOM) in
1992. Part of the reforms is the trifocalization of the education sector into three
governing bodies: the Commission on Higher Education (CHED) for tertiary and
graduate education, the Department of Education (DepEd) for basic education and the
Technical Education and Skills Development Authority (TESDA) for technical-vocational
and middle-level education.
3
Citizens Charter
Vision
The Commission on Higher Education (CHED) is the key
leader of the Philippine Higher Education System effectively working in
partnership with other major higher education stakeholders in building the countrys
human capital and innovation capacity towards the development of a Filipino Nation as
a responsible member of the international community.
Mandates
Given the national governments commitment to transformational leadership
that puts education as the central strategy for investing in the Filipino people,
reducing poverty, and building national competitiveness
and pursuant to Republic Act 7722, CHED shall:
a. Promote relevant and quality higher education

(i.e. higher education institutions and programs
are at par with international standards and
graduates and professionals are highly
competent and recognized in the
international arena);
b. ensure that quality higher education is accessible

to all who seek it particularly those who may
not be able to afford it;
c. guarantee and protect academic freedom for continuing

intellectual growth, advancement of learning and
research, development of responsible and
effective leadership, education of high
level professionals, and enrichment
of historical and cultural
heritages; and
d. commit to moral ascendancy that eradicates

corrupt practices, institutionalizes
transparency and accountability
and encourages participatory
governance in the
Commission and
the sub-sector.
4
Citizens Charter
Service Pledge
We, the Officials and staff of the Commission on Higher Education, commit to:
Ensure timely response to communications, queries and requests and serve the public
courteously and with utmost respect from Monday to Friday, 8:00 A.M - 5:00
P.M.;
Develop mechanisms to continually innovate and enhance our operations, systems and
procedures, and enrich workforce/personnel to ensure quality service to the
satisfaction of our clientele;
Uphold the dignity of the Commission by crossing the road of excellence and employee
empowerment in developing sound careers in public service through continuing
programs towards personnel growth and development;
Continue to sustain and strengthen the quality service we provide to our public and
establish a highly educated, credible, capable and eligible human resource to
comply with the mandates of the Commission;
Adhere to the agencys core values of fairness, integrity, teamwork, innovativeness,

commitment and competence;
Take appropriate measures to ensure that education shall be accessible to all especially
the under privileged and deserving students by providing financial assistance
through various scholarship programs and educational loans;
Empower higher education institutions in the implementation of their mandates to

produce an educationally qualified workforce and professional organizations to
assist in the growth and development of its members and share with the public
necessary information through our website (www.ched.gov.ph), and welcome
comments and suggestions.
All these we pledge because we are committed to serve and give you the
best.
5
Citizens Charter
Contents
Commission on Higher Educations Citizens Charter
1 Preface
2 Foreword
3 Short Background
4 Vision and Mandates
5 Service Pledge
6 Contents
8 List of Frontline Services
10 Overseas Filipino Workers One Stop Processing Center for

the Issuance of Certification, Authentication and
Verification (C.A.V)
13 Issuance of the Overseas Traineeship Certificate (OTC) for

Student Internship Abroad Program (SIAP)
15 Issuance of Certificate of Eligibility for Admission to

Dentistry/Medical (CED/CEM) Course
17 Issuance of Certificate of Accreditation for Non-Government

Organization as National Service Training Program (NSTP)
Service Provider
19 Processing of application for the Grant of Certificate for the

Use of University System Title to Higher Education
Institutions
22 Processing of application for the Grant of University Status

to Private Higher Education Institutions
26 Request for Authority to Confer Honorary Degree
28 Processing of Application for the Grant of Authority to

operate Undergraduate (Nursing, Maritime and Dentistry),
Medicine and Graduate Programs
6
Citizens Charter
35 Processing of application Grant of Authority to HEI to offer

ETEEAP
39 Processing for Granting of Tax Exemption
41 Evaluation of Applications for No Objection Statement

(NOS)/Project Proposal for Exchange Visitors Program
(EVP) Committee
43 Processing of application for Foreign Scholarships &

Training Programs
46 Request for CHED Data/Information
Feedback Form
CHED Central Office Directory
Attachment I C.A.V. Application Form
Attachment II CHED Form 2 CED-2
Attachment III CHED Form 2 CEM-2
Attachment IV GPR-4 (Application for initial ren. per) 2008
Attachment V GPR-5 (Recognition) 2008
Attachment VI IPTP Documentary Screening Form
7
Commission on Higher Education Citizens Charter
LIST OF FRONTLINE SERVICES

Central Office
Duration of Office in
Frontline Services Fees Forms
Process Charge
ISAD Form 1 Fifteen (15) Days Office of Student

Overseas Filipino Workers Php 40.00 per copy Development and
One Stop Processing Center Services (OSDS)
for the Issuance of 3/F HEDC Building
Certification, Authentication
and Verification (C.A.V)
International Student Affairs
Division (ISAD)
IPTP Documentary Screening Five (5) Days Office of Student

Issuance of the Overseas Php 30.00 per OTC Development and
Form
Traineeship Certificate (OTC) Services (OSDS)
for Student Internship Abroad 3/F HEDC Building
Program (SIAP)
International Practicum and
Training Program (IPTP)
CHED Form No. CED - 2 Three (3) Days Office of Student

Issuance of Certificate of Php 80.00 per Development and
Eligibility for Admission to CEM/CED Services (OSDS)
CHED Form No. CEM 2
Dentistry/Medical (CED/CEM) 3/F HEDC Building
Course
Letter of Application One (1) Month Office of Student

Issuance of Certificate of Free of Charge Development and
Accreditation for Non- Services (OSDS)
Government Organization as 3/F HEDC Building
National Service Training
Program (NSTP) Service
Provider
Letter of Application One (1) Year Office of International

Processing of application for Php 70,000.00 Quality Assurance and
the Grant of Certificate for the Main Campus Governance (OIQAG)
Use of University System Title Php 20,000.00 per 2/F HEDC Building
to Higher Education Institutions Satellite Campus
Letter of Application One (1) Year Office of International

Processing of application for Php 50,000.00 Quality Assurance and
the Grant of University Status Governance (OIQAG)
to Private Higher Education 2/F HEDC Building
Institutions
Letter of Application Fifty One (51) Office of Programs

Request for Authority to Confer Free of Charge and Standards
Days
Honorary Degree Development (OPSD)
3/F HEDC Building
8
Duration of Office in
Frontline Services Fees Forms
Process Charge
GPR - 4 One (1) Year Office of Programs

Processing of Application for Php 4,000.00 per and Standards
the Grant of Authority to program Development (OPSD)
operate Undergraduate GRP 5 3/F HEDC Building
(Nursing, Maritime and
Dentistry), Medicine and
Graduate Programs Government Recognition and
Permit (GPR)
ETEEAP Application Six (6) Months Office of Programs

Processing of application Free of Charge and Standards
Grant of Authority to Form for Higher Development (OPSD)
HEI to offer ETEEAP Education Institution 3/F HEDC Building
(HEI)
Letter of Application Seven (7) Days Legal and Legislative

Processing for Granting of Tax Free of Charge Service (LLS)
Exemption 3/F HEDC Building
NOS Form One (1) Day International Affairs

Evaluation of Applications for Free of Charge Staff (IAS)
No Objection Statement 2/F HEDC Building
(NOS)/Project Proposal for
Exchange Visitors Program
(EVP) Committee
Scholarship Application Two (2) Months International Affairs

Processing of application for Free of Charge Staff (IAS)
Foreign Scholarships & Form
2/F HEDC Building
Training Programs
Three (3) Days Office of Planning,

Request for CHED Free of Charge Letter of Application Research and
Data/Information Knowledge
Management (OPRKM)
G/F HEDC Building
9
Overseas Filipino Workers One Stop Processing Center for

the Issuance of Certification, Authentication and Verification
(C.A.V)
Clients:
All potential and current Overseas Filipino Workers (Sea-based and Land based)
Note: This service is also available in CHED Regional Offices
Requirements:
1. Accomplished Application form (available at www.ched.gov.ph)
2. Two (2) sets of certified photocopies of Transcript of Records (T.O.R)
3. Two (2) sets of certified photocopies of Diploma
4. Certification from Higher Education Institution (HEI) of the authenticity of the submitted
documents
Schedule of the Availability of Service:

Monday to Friday
8:00 am to 5:00 pm
Fees:
Php 40.00 per copy
Total/Maximum Duration of Process:

Fifteen (15) Days
How to Avail of the Service:
No. Applicant/Client Agency Action Office/Person in Location of Duration of

Step Charge Office Activity
(under normal
condition per
transaction)
1 Understands the Explains the procedures and gives International Student Office of Student 5 minutes
Affairs Division Development and
process and fills- application form Services (OSDS)
(ISAD) Staff
up the 3/F HEDC Building
application form
2 Pays the Fee to Issues official receipt to the applicant Cashier Administrative, 5 minutes
Financial and
the Cashier Management Service
(AFMS)
G/F HEDC Building
3 Submits the Receives and reviews application ISAD Staff OSDS 5 minutes
3/F HEDC Building
accomplished and documents
application form Issues claim stubs with CHED's
with the attached phone number
school
credentials and
official receipt
Receives claim
stub
10

(under normal
condition per
transaction)
4 Prepares endorsement letter for 1.ISAD Staff OSDS 10 minutes

3/F HEDC Building
CHEDROs for the confirmation of the
2.Chief Education
records Program Specialist
(CEPS)/OSS Directors
5
Faxes the endorsement letter with ISAD Staff OSDS 10 minutes
3/F HEDC Building
documents to respective CHEDRO
6 Follows-up thru Waits for the confirmation of ISAD Staff OSDS 3-14 days
3/F HEDC Building depending on
phone to OSDS certification from CHEDRO
CHEDRO &
HEIs response
7
1. ISAD Staff OSDS 15 Minutes
(Upon reply of CHEDRO) Processes,
3/F HEDC Building
reviews and prepares Certification, 2.CEPS/OSDS
Authentication and Verification (CAV) Directors
8 If OFW (Sea- Releases CAV ISAD Staff OSDS 1 minute

3/F HEDC Building
based), receives
C.A.V.
If OFW (Land- Endorses CAV to Department of 1. ISAD Staff OSDS 10 minutes

3/F HEDC Building
9 based), follows- Foreign Affairs for DFA
2. DFA Staff
up with OSDS Authentication on a daily basis
the Control No.
and Houseway
Bill and date of
release from
DFA
Processes Red Ribbon DFA Staff Department of 5 Days

Foreign Affairs
(DFA)-Authentication
Section
ASEANA Business
Park, BRADCO Ave.,
cor. Macapagal Blvd.
Paraaque City
Department of
10 Picks-up the DFA Staff Foreign Affairs
(DFA)-Authentication
CAV and
Section
documents with ASEANA Business
red ribbon upon Park, BRADCO Ave.,
payment to DFA cor. Macapagal Blvd.
Paraaque City
END OF TRANSACTION
Forms are available at the Office of Student Development Service.
11
References:
Administrative Order No. 56 dated January 24, 2003 , Malacanang, Manila.
Department Order No. 58-04 dated March 2, 2002, Expansion of Services, Department of Labor and
Employment, Manila.
Commission on Higher Education (CHED) Memorandum Order (CMO) No. 145 2007 dated February 20, 2007,
Authentication of School Documents per Executive Order No. 582,Expanding the Coverage of Higher Education
Graduates Database as Basis for Preliminary Authentication of School Documents
Commission on Higher Education (CHED) Memorandum Order (CMO) No. 17 s. 2013 Enhanced Policies and
Guidelines for the Certification, Authentication and Verification (CAV) of School Documents
12
Issuance of the Overseas Traineeship Certificate (OTC) for

Student Internship Abroad Program (SIAP)
Clients
CHED - Accredited Local Training Partner Entities (LTPEs)
Requirements
1. Application letter signed by Authorized Official of LTPE
2. Transcript of Records (original)
3. Photocopy of Passport
4. In Principle Approval (IPA)
5. Medical Certificate (Original)
6. School Certificate with Seal (original)
7. Certificate of Local Practicum (original or certified true copy)

Monday to Friday
8:00 am to 5:00 pm
Fees:
Php 30.00 per OTC

Five (5) Days
No. Client Step Agency Action Office/Person Location of Duration of

Responsible Office Activity
(under normal
condition per
transaction)
Complies w/ the Receives the application letter with International Student Office of Student 5 minutes
1
requirements supporting documents Services (OSDS)
(ISAD) Staff
and submits the 3/F HEDC Building
application letter
2 Waits for the Screens submitted documents if ISAD Staff OSDS 30 minutes
3/F HEDC Building
action to be qualified for SIAP based on CMO No.
taken 24 s. 2009. If the documents are in
order and if the student is qualified,
advises the applicant to pay OTC fee
3 Cashier Administrative, 5 minutes

Pays the fee to Issues official receipt to the applicant Financial and
(AFMS)
G/F HEDC Building
13

(under normal
condition per
transaction)
4 Submits O.R. to Receives O.R and advises applicant ISAD Staff OSDS 5 minutes
3/F HEDC Building
LSAD and when OTC will be released
receives
instructions
when to pick
up/claim the
OTC
5 1. ISAD Staff OSDS 1 hour

Prepares the OTC for review and
3/F HEDC Building
approval 2. Supervising EPS
6 Approves or disapproves application. 1. OSDS Directors OSDS 1 hour

and/or 3/F HEDC Building
If disapproved, the applicant will be
2. ISAD Chief
immediately notified in writing Education Program
Specialist
7 Comes back to If approved the assigned LSAD Staff ISAD Staff OSDS 5 minutes
3/F HEDC Building
OSDS to claim seals and releases the OTC
the OTC on the including the transmittal letter to the
specified date of Bureau of Immigration copy
release and furnished Philippine Embassy in the
receives the accepting country of applicant
OTC
END OF TRANSACTION
Forms are available at the Office of Student Development and Services.
References:
Commission on Higher Education (CHED) Memorandum Order No. 24 s. 2009 dated July 20, 2009,
Guidelines for Student Internship Abroad Program for All Courses with Practicum Subject
14
Issuance of Certificate of Eligibility for Admission to

Dentistry/Medical (CED/CEM) Course
Clients:
Foreign students enrolling in a Dentistry or Medical course in the Philippines
Requirements
2. Certified True Copy of Transcript of Records from the school last attended
3. Copy of Diploma or Certification of graduation authenticated by the Registrar of the school
where graduated
4. Notice of Acceptance indicating the quota number of the student issued by the HEIs
5. National Medical Admission Test (NMAT) result (for Medicine only)

Monday to Friday
8:00 am to 5:00 pm
Fees:
Php 80.00 per CEM/CED

Three (3) Days
How to Avail of the Service

(under normal
condition per
transaction)
Complies with Receives the application and reviews International Student Office of Student 5 minutes
1
the requirements the completeness of the documents Services (OSDS)
(ISAD) Staff
and files the and advises the applicant to pay the 3/F HEDC Building
application fee
2 Pays the fee to Issues official receipt to the applicant Cashier Administrative, 5 minutes
Financial and
(AFMS)
G/F HEDC Building
3 Submits O.R. to Receives the O.R and advises when ISAD Staff OSDS 1 hour
3/F HEDC Building
LSAD and to pick up CED/CEM
receives
instruction when
to claim
CED/CEM
15

(under normal
condition per
transaction)
4 Prepares the Certificate of Eligibility ISAD Staff OSDS 1 hour

3/F HEDC Building
for Admission of Dentistry/Medicine
(CED/CEM)
5 Approves or disapproves application. 1. OSDS Directors OSDS 1 hour

and/or 3/F HEDC Building
If disapproved, the applicant is 2. ISAD Chief
immediately notified on the reason Education Program
for disapproval. Specialist
6 Comes back to Seals and releases the CEM/CED to ISAD Staff OSDS 5 minutes
3/F HEDC Building
OSDS to claim the applicant
the CEM/CED
on the specified
date of release
and receives the
Certificate
END OF TRANSACTION
Forms are available at the Office of Student Development Services.
References:
Executive Order No. 285 dated September 2, 2000 Amending the Guidelines Governing the Entry and Stay of
Foreign Students in the Philippines and the Establishment of an Inter-Agency Committee on Foreign Students for
the Purpose
IACFS Memorandum Order No. 1 s. 2001, Inter-Agency Committee on Foreign Students Clarificatory Statement
on Certain Provisions of IACFS Memorandum Order No. 1 s. 2000 IRR of EO 285 (Entry and Stay of Foreign
Students in the Philippines.)
IACFS Memorandum Order No. 1 s 2000 Implementing Guidelines of Executive Order 285 Entry and Stay of
Foreign Students in the Philippines
16
Issuance of Certificate of Accreditation for Non-Government

Organization as National Service Training Program (NSTP)
Service Provider
Clients:
All non-government organizations that provide services for NSTP implementation
Requirements:
1. Duly registered with the Securities and Exchange Commission (SEC)/Cooperative
Development Authority (CDA)
2. Proof of good track record of community service
3. List of personnel on program implementation including documentary evidences on their
qualifications
4. Company Profile
5. Proof of viability of the program and sustainability of the organization

Monday to Friday
8:00 am to 5:00 pm
Fees:
Free of Charge

One (1) Month

(under normal
condition per
transaction)
Presents Evaluates completeness of the Local Student Affairs Office of Student 10 minutes
1
Division(LSAD) Staff Development and
application letter documents and issues order of Services (OSDS)
together with the payment 3/F HEDC Building
supporting
documents
2 Submits Receives the NGO Application and Records Officer Administrative, 10 minutes
Financial and
application letter forwards to OSDS Management
together with the Service (AFMS)
supporting G/F HEDC Building
documents
3 Receives the NGO Applications LSAD Staff OSDS 5 minutes

3/F HEDC Building
17
No. Client Step Agency Action Office/Person Location of Office Duration of

Responsible Activity
(under normal
condition per
transaction)
4 Forwards the same to the Director for 1.Receiving Staff OSDS 10 minutes
3/F HEDC Building
routing
2. Director IV
5 Prepares the preliminary evaluation NSTP Coordinator OSDS 1 day

3/F HEDC Building
report based on the document
submitted
6 Waits for the Requests and arranges for validation NSTP Coordinator OSDS 1 day
3/F HEDC Building
notice of ocular of documents through ocular
inspection inspections of facilities
7 Prepares for Conducts ocular inspection NSTP Coordinator, OSDS 1 day

Supervising EPS/Chief 3/F HEDC Building
ocular inspection
EPS - LSAD, Director
(Personnel-In- III/ Director IV
charge, Docs,
etc.)
8 Waits for further Prepares the ocular and validation NSTP Coordinator OSDS, 3/F HEDC 1 day
Building
recommendation report - recommends service
after the provider for accreditation
inspection
9 Reviews the recommendation for LSAD Chief & OSDS day

Supervising Education 3/F HEDC Building
accreditation
Program Specialist
10 Transmits the Evaluation Report Director IV OSDS day

3/F HEDC Building
including proposed Accreditation
Certificate to the Executive Director
for further review
11 Follows up the Endorses to the Chairman for Executive Director Office of the day
Executive Director
status to the approval
(OED)
OSDS 3/F HEDC Building
Chairman Office of the 1 day

12 Signs the Accreditation Certificate Chairman (OC)
4/F HEDC Building
13 Receives the Releases the Accreditation NSTP Coordinator OSDS 5 minutes

3/F HEDC Building
Certificate Certificate
END OF TRANSACTION
References:
Republic Act No. 9163 The National Service Training Program (NSTP) Act of 2001
th
Implementing Rules and Regulations of R.A. 9163, issued on 28 day of December 2006
18
Processing of application for the Grant of Certificate for the

Use of University System Title to
Higher Education Institutions
Clients:
Higher Education Institutions in the Philippines
Requirements:
1. Development plan and feasibility study on the proposed University System
2. Organizational structure
3. General policies particularly on student admission policy
4. List and description of (authorized tertiary and graduate level degree programs) degree
programs including the enrollment profile for the last five (5) years
5. List of accredited programs (including level of accreditation)
6. Report on the instructional program to include
Passing percentage in licensure exams of existing programs over the last five (5) years
Result of the graduate trace studies
7. Report on the research program including:
Copies of refereed journals
Sources of research funds
8. Report on the extension service program
9. Faculty profile to include highest educational attainment, field of specialization, employment
status in the institution and policies
10. Report on the library holdings, laboratory facilities and equipment
11. Report and description of site and buildings including Campus Development Plan (with time
lines)

Monday to Friday
8:00 am to 5:00 pm
Note: Application should be submitted not later than March 30 of the calendar year at the CHEDRO intended for the next school
year.
Fees:
Application fee for University System: Php 70,000.00 main campus and Php 20,000.00 shall
be added to the application fee for every unit/campus included to be evaluated per CHED
Resolution no. 126-2003

One (1) Year
19

(under normal
condition per
transaction)
1 Issues official receipts to the Cashier CHEDRO

Pays the Fee to
the Cashier applicant
2 CHED Regional Office CHEDRO

Submits Letter Receives and records application
(CHEDRO) Records
of Application Officer
with supporting
documents
including Official
Receipt
indicating
payment for
application
(NB: a mere
Letter of Intent is
not considered a
letter of
application)
3 Reviews completeness of documents 1.CHEDRO Technical CHEDRO

Staff-in-Charge
and prepares endorsement letter to
the CHED CO to be signed by the 2. CHEDRO Director
CHEDRO Director
4 Receives, records and forwards Records Officer Administrative, 1 hour

Financial and
endorsement to the Office of Management Service
Institutional Quality Assurance and (AFMS)
Governance (OIQAG) G/F HEDC Building
5 Receives and forwards application to OIQAG Staff Office of Institutional 10 minutes

Quality Assurance
the assigned staff for processing and Governance
(OIQAG)
2/F HEDC Building
6
a) Evaluates the documentary 1. OIQAG Assigned OIQAG Within 2 months
Staff 2/F HEDC Building
evidences based on the existing
guidelines on the grant of 2. Director
university system;
b) Creates Special Team (external
evaluators/experts) for ocular
inspection;
c) Inform in writing CHEDRO on the
status of application and the visit
of the special team; and
d) Prepares for the ocular inspection.
20
Duration of
Office/Person Location of Activity
No. Client Step Agency Action (under normal
Responsible Office
condition per
transaction)
7 Prepares for Conducts ocular evaluation and OIQAG and CHEDRO

OIQAG 2-3 days
ocular inspection validation of result of the with Special Team
2/F HEDC Building per unit
documentary evaluation
8 Conducts deliberation of the findings

and observations
OIQAG and Special OIQAG, 2/F Within 1 month
Team and EO, 3/F HEDC
9 Prepares Final Report with Building
recommendation for Commission en
banc (CEB) action thru Executive
Office
10 CEB deliberation on the findings and Commission OED 1 hour

Secretariat 3/F HEDC Building
recommendation
Office of the Executive
Director (OED)
CEB
Commission en banc 4/F HEDC Building
(CEB)
11 Prepares Certificate and official 1. OIQAG Assigned OIQAG, 2/F

Staff and EO, 3/F HEDC
communication to the HEI
Building
2. Office of the
Executive Director
Within 1 week
12 Signs Certificate of the Grant of Office of the Chairman OC 4/F

thru Office of the and OED
University System Title
Executive Director 3/F HEDC Building
13 Forwards Certificate to the Records OIQAG Assigned Staff OIQAG 10 minutes

2/F HEDC Building
Section
14 Receives Awards/releases Certificate for the Records Officer AFMS 10 minutes

G/F HEDC Building
Certificate Grant of University System Title
END OF TRANSACTION
References:
Commission on Higher Education Memorandum Order (CMO) No. 08 s. 2003
Commission on Higher Education Memorandum Order (CMO) No. 25 s. 2003
Commission on Higher Education Resolution No. 126-2003
21
Processing of application for the Grant of

University Status to Private Higher Education Institutions
Clients
Requirements:
1. Feasibility study on the proposed University Status
2. Organizational Structure
3. General Policies particularly on student admission policy
4. List and description of (authorized tertiary and graduate level degree programs) degree
programs including the enrollment profile for the last five (5) years
5. List of accredited programs (including level of accreditation)
6. Report on the Instructional program to include
Passing percentage in licensure exams of existing programs over the last five (5) years
Result of the graduate trace studies
7. Report on the research program including:
Copies of refereed journals
Sources of research funds
8. Report on the extension service program
9. Faculty profile to include highest educational attainment, field of specialization and
employment status in the institution
10. Report on the library holdings, laboratory facilities and equipment
11. Report and description of site and buildings including Campus Development Plan (with time
lines)

Monday to Friday
8:00 am to 5:00 pm
Note: Application should be submitted not later than January 31 of the calendar year at the CHEDRO year.
Fees:
Php 50,000.00

One (1) Year
22

(under normal
condition per
transaction)
1 Issues official receipts to the Cashier CHEDRO

Pays the Fee to
the Cashier applicant
2 Submits Letter Receives and records application CHED Regional Office CHEDRO
(CHEDRO) Records
of Application
Officer
with supporting
documents
including Official
Receipt
indicating
payment for
application
(NB: a mere
Letter of Intent is
not considered a
letter of
application)
3 Reviews completeness of documents 1.CHEDRO Technical CHEDRO

Staff-in-Charge
and prepares endorsement letter to
the CHED CO to be signed by the 2. CHEDRO Director
CHEDRO Director
4 Receives, records and forwards Records Officer Administrative, 1 hour

Financial and
endorsement to the Office of Quality Management Service
Management (AFMS)
G/F HEDC Building
5 Receives and forwards application to OIQAG Staff OIQAG 10 minutes

2/F HEDC Building
the assigned staff for processing
6 a. Evaluates the documentary 1. OIQAG Assigned OIQAG Within 2 months

Staff 2/F HEDC Building
evidences based on the existing
guidelines on the grant of 2. Director
university status;
b. Creates Special Team (external
evaluators/experts) for ocular
inspection;
c. Inform in writing CHEDRO on the
status of application and the visit
of the special team; and
d. Prepares for the ocular inspection.
7 Prepares for Conducts ocular evaluation and OIQAG and CHEDRO OIQAG 2-3 days
with Special Team 2/F HEDC Building
ocular inspection validation of result of the
documentary evaluation
23
Duration of
Office/Person Location of Activity
No. Client Step Agency Action (under normal
Responsible Office
condition per
transaction)
8 Conducts deliberation on the findings

and observations
OIQAG, 2/F
OIQAG and Special
Prepares Final Report with and OED, 3/F HEDC
9 Team
Building
Within 1 month
recommendation for Commission en
banc (CEB) action thru Office of the
Executive Director
10 CEB deliberation on the findings and Commission EOD 1 hour

recommendation
Office of the Executive
Director (OED)
CEB
Commission en banc 4/F HEDC Building
(CEB)
11 Preparation and conduct Final Chairman, OC

Prepares for
Commissioners and 4/F HEDC Building
Final Validation Validation Visit
concerned Officials
Visit Within 1 month
12 Prepares reports and communication OIQAG Assigned Staff OIQAG, 2/F

and Office of the and OED, 3/F HEDC
re: result of final validation visit
Executive Director Building
13 CEB deliberation of the result of final 1. Commission OED 1hour

visit and approval of the grant
2. Office of the
Executive Director
14 Prepares Certificate and official 1. OIQAG Assigned OIQAG, 2/F

Staff and OED, 3/F HEDC
communication to the HEI
Building
2. Office of the
Executive Director Within 1 week
15 Signs Certificate of the Grant of Office of the Chairman OC 4/F

thru Executive Office and EO, 3/F HEDC
University Status Building
16 Forwards Certificate to the Records OIQAG Assigned Staff OIQAG 10 minutes

2/F HEDC Building
Section
Receives Awards/releases Certificate for the Records Officer Administrative, 10 minutes

17
Financial and
Certificate Grant of University Status Management Service
(AFMS)
G/F HEDC Building
END OF TRANSACTION
24
References:
Commission on Higher Education (CHED) Memorandum Order (CMO) No. 48 s. 1996
Omnibus Rules and Regulations and Standards for the Creation of New College/ University
25
Request for Authority to Confer Honorary Degree

Clients
Requirements:
1. Written request by the head of the concerned HEI addressed to the Chairman of the
Commission
2. Copy of the curriculum and accomplishments of the Candidate
3. Resolution of the governing board of the HEI signed by the Secretary
4. Statement of reason for awarding the Honoris Causa

Monday to Friday
8:00 am to 5:00 pm
Fees:
Free of Charge

Fifty one (51) Days

(under normal
condition per
transaction)
1 Submits written Receives and records request from Records Officer Administrative, 10 minutes
Financial and
request to confer the CHED Records Section and Management Service
honorary degree forwards to Office of Programs and (AFMS)
addressed to the Standards Development (OPSD) G/F HEDC Building
Commission
through CHEDRO
Receives, records and forwards to Office of the Director's Office of Programs 10 minutes
2
Staff and Standards
Division of Agriculture, Maritime and Development (OPSD)
Engineering 3/F HEDC Building
3 Assigns the application to the staff Division Chief OPSD 5 minutes

3/F HEDC Building
for processing
4 Receives Prepares acknowledgement letter to 1. Assigned Staff OPSD, 3/F 1 day

and AFMS G/F HEDC
Acknowledgement be signed by the OPSD Director to
2. Records Officer Building
Letter thru mail or be released by the Records Section
fax
26

(under normal
condition per
transaction)
5 Evaluates documents in accordance Assigned Staff OPSD 1 day

3/F HEDC Building
with the CHED Memorandum Order
6 Prepares a summary of findings, Assigned Staff OED and 1 day

OPSD, 3/F HEDC
comments/ recommendation to be
Office of the Executive Building
endorsed by the OPSD Director Director
through the Office of the Executive
Director (OED) for action to the
Commission en banc (CEB)
7 Commission en banc CEB, 4/F HEDC 2 weeks

Deliberates and decides on the
Building
request
8 Forwards Commission en banc Commission OED 2 weeks

decision to OPSD for
implementation
9 Prepares the official communication Assigned Staff OPSD 1 week

3/F HEDC Building
to the applicant HEI for signature of
the Chairman thru Executive
Director
10 Forwards Official Communication to Assigned Staff OPSD

3/F HEDC Building 1 day
the Records Section
Awards/releases Official Records Officer AFMS

11 Receives Official
G/F HEDC Building
Communication Communication
END OF TRANSACTION
References:
Manual of Regulations for Private Higher Education of 2008
27
Processing of Application for the Grant of Authority to operate

Undergraduate (Nursing, Maritime and Dentistry), Medicine
and Graduate Programs
Note: Granting of Authority for Nursing and Maritime is in moratorium pursuant to
CHED Memorandum Order No. 27 series of 2004
Clients:
Requirements:
For Initial/Renewal Permit (for Maritime)

1. Board Resolution on the operation of the new course certified by the Corporate Secretary;
2. Feasibility study indicating the need and the relevance of the course to the development of the
community and the resources and capabilities of the school to achieve/implement the objective
of developing the community;
3. Articles of Incorporation and By-Laws duly registered with the Securities and Exchange
Commission (SEC);
4. Copy(ies)of the Transfer Certificate(s) of Title (TCT) of the school site;
5. Statement on the location of the school in revelation to recreational places gambling
establishment, bowling alleys, movie houses, markets, garbage dumps, funeral parlors,
cemeteries, jails, railroad yards, dancing halls, and manufacturing and industrial establishment
and the like. (Must be free from noise, unpleasant odor and dust, and should be sufficiently far
from the above places;
6. Campus development and landscaping plans;
7. Documents of ownership of the school buildings;
8. Certificate of Occupancy of the school building(s) from the proper city/municipal authorities;
9. Pictures of the school site and the school buildings;
10. Proposed budget/annual expenditures for the succeeding school year approved by the Board
of Trustees/Directors;
11. Proposed curriculum (For separate processing);
12. Proposed schedule of tuition and other school fees (For separate processing);
13. Copy of Retirement Plan of the school, registered with the SEC;
14. List of School Administrators, i.e. President, Vice-President(s), Deans, Department Heads,
etc., including the following (use MEU Form-IC-Administrative Profile):
a. Position/Designation;
b. Educational qualifications (where and when obtained);
c. License
d. Sea/Teaching experience
e. Trainings (IMO 6.09 and 3.12 or equivalent)
f. Status of appointments;
g. Other Benefits
15. List of teaching personnel including the following (supported with documents, use MEU Form
IA and IB for General education and professional subjects respectively)
28
16. List of non-teaching and non-academic personnel including the following (supported with
documents);
a. Educational qualifications (where and when obtained);
b. Field of Specialization;
c. Position/Designation;
d. Status of appointments;
e. Rate of salary per month/hour;
f. Other Benefits;
g. Outside employment, if any.
17. List of laboratory facilities, equipment, supplies and materials (use marine deck/engine
department of MEU Form 1);
18. List of athletic facilities, equipment supplies and materials;
19. List of Library holdings classified into Cultural, Filipiniana, and Professional, (Professional
books are limited to the course being applied for);
20. Application and inspection fees in the amount of Four Thousand Pesos (P4,000.00) must be
issued in favor of the Commission on Higher Education (CHED)
21. School bond in the amount of Six Thousand Pesos (Php 6,000.00). Postal Money Order
(PMO) must be issued in favor of the Commission on Higher Education
22. Quality Standard System (QSS).
For Recognition (for Maritime)

1. Copy(ies) of Transfer Certificates of Titles (TCT) for additional school site, if any;
3. Document/s of ownership of additional school building/s;
4. Certificates of Occupancy of additional school buildings;
5. Pictures of school buildings (old and new), classrooms, laboratories, libraries, medical and
dental health facilities, canteen, sports facilities, canteen, sports facilities, audio- visual room,
and computer room and comfort room;
6. Proposed budget for the succeeding school year approved by the Board of Trustees/Directors;
7. Copy of the latest Financial Statement of the school certified by an Independent Certified
Public Accountant;
8. Copy of curriculum duly noted by CHED;
9. Copy of the latest tuition and other school fees duly noted by the CHED;
10. Copy of Retirement Plan of the school registered with the securities and Exchange
Commission;
a. Position/Designation;
b. Educational qualifications (where and when obtained);
c. License
d. Sea/Teaching experience
e. Trainings (IMO 6.09 and 3.12 or equivalent)
f. Status of appointments;
g. Other Benefits.
29
12. Updated list of Academic Teaching Staff including (use MEU Form 1A and 2B for General
Education and Professional Subjects respectively):
b. Field of specialization by degree;
c. Years of experience (industry/teaching/sea service);
d. Subject assignment;
e. Status of appointment;
f. Number of Teaching/contracts hour per week;
g. Rate of salary per month/hour;
h. Other benefits;
i. Trainings (IMO 6.09 and 3.12 or equivalent)
13. Updated list of non-teaching/nonacademic personnel including the following (supported with
documents);
b. Field of specialization;
d. Status of appointment;
f. Other benefits;
15. List of library buildings classified into Cultural, Filipiniana, and Professional;
16. (Professional books to be limited to the course being applied for);
17. List of Athletic facilities, equipment and supplies;
18. List of medical and dental facilities;
19. Application and inspection fees in the amount of Two Thousand Pesos (P4,000.00);
20. Quality Standard System (QSS) certificate.
New Schools applying Initial Permit (for Other Program)

1. Notarized GPR Form duly signed by the President or authorized representative
2. Articles of Incorporation and By-Laws duly registered with Securities and Exchange
Commission
3. Copy(ies) of the Transfer Certificate(s) of Title (TCT)/Lease Contract Ownership of School
Building
4. Certificate of occupancy that the building will be used as classrooms
5. Feasibility study to include
a. Philosophy and goals of the course
b. Viability of the course in terms of
Demand for the graduates
Prospective Students
Existing schools offering the same course within the area
c. Location of the school in relation to factors that are not conducive to learning
d. Schedule of tuition and other fees
6. Proposed budget/annual expenditures
30
7. School administrator
a. Spreadsheet should include the following:
Name
Educational qualifications where and when obtained
Position/Designation
Nature of appointment (permanent/temporary)
Status (full time/part time)
Rate of monthly salary
Other benefits
b. Certified true copy of Transcript of Record(s)
c. Appointment/contract of employment (notarized)/letter of commitment with confirmation
8. Faculty (general education and major subjects
a. Spreadsheet should include the following:
Name
Educational qualifications where and when obtained
Field of specialization
Subject assignment
Nature of appointment (permanent/temporary)
Status (full time /part time)
Rate of monthly salary
Other benefits
Outside employment
b. Certified true copy of Transcript of Record(s)
c. Appointment/contract of employment (notarized)/letter of commitment with confirmation
9. List of non-teaching personnel
a. Educational qualification
b. Position
10. Curriculum
a. Distribution of subjects per semester/trimester
b. Summary of units
c. Course description
d. Course Syllabi
11. Library
a. Librarian (qualification/status of employment)
List of facilities
b. Seating Capacity
c. Library collections (books, journals, magazines, dictionaries, almanacs, etc.)
List of 5 non-duplicated titles per subject in the curriculum published within the last 5
years
List of 800 professional books published within the last 5 years
List of book collections/accessioned books
o Start up 3,000 books (for business 2,500 books)
o Recognition 5,000 books
List of subscribed journals
List (in spreadsheet form) should include author, title of book, year of publication and number of
volumes
31
12. Physical facilities (to include pictures)

a. Site
b. Floor area
c. Building(s)
d. Number of Classrooms/lectures rooms
e. Size of classroom/lecture room
f. Number of fully equipped laboratory
g. Library
13. List of equipped and other instructional devices/aids
14. Support facilities (to include equipment if any)
a. Auditorium
b. Sports and recreational, it sourced out to include MOA (notarized)
c. Cafeteria/canteen
d. Faculty lounge
e. Student lounge
f. Dormitories
15. Support services
a. Guidance and counseling
b. Placement
c. Medical and dental for students and faculty, if sources out to include MOA (notarized)
16. NSTP affiliation to include MOA (notarized)
17. School bond in the amount of Six Thousand Pesos (Php 6,000.00). Postal Money Order
(PMO) must be issued in favor of the Commission on Higher Education
18. Application and inspection fee in the amount of Four Thousand Pesos (Php 4,000.00). Postal
Money Order must be issued in favor of the Commission on Higher Education
For Existing Schools applying for Initial Permit, Renewal Permit or Recognition of Program
All of the above mentioned documents (New Schools applying Initial Permit for Other Program)
with updated information/data should be submitted except items 2,3,4,6 & 17. Instead submit the
following:
1. Copy(ies) of Transfer Certificate(s) of Title (TCT) for additional school site

2. Document(s) ownership for additional building(s)
3. Certificate of occupancy for additional building(s)
4. Financial statement of the previous year duly certified by a Certified Public Accountant
5. Copy of the latest tuition fee schedule
6. Copy of the latest permit issued for application for renewal or recognition

Monday to Friday
8:00 am to 5:00 pm
Note: Application must be submitted on or before June 30 of the year preceding the intended academic year of operation
Fees:
Php 4,000.00 per program (to be paid at the CHED Regional Office)

One (1) Year
32

(under normal
condition per
transaction)
1 Receives and records endorsement Records Officer Administrative, 1 hour

Financial and
of application together with complete Management Service
documents and O.R from CHEDRO (AFMS)
and forwards to Office of Programs G/F HEDC Building
and Standards Development (OPSD)
Receives, records and forwards this Office of the Director's Office of the 10 minutes
2
Staff Programs and
to the Division concerned for Standards
processing Development (OPSD)
3/F HEDC Building
3 Acknowledges the evaluation report Assigned Staff OPSD 3 days

3/F HEDC Building
and supporting documents forwarded
by the CHEDRO and reviews the
evaluation report of the CHEDRO,
including the supporting documents
4 Prepares for Evaluates the compliance with Assigned Staff OPSD 3 months
3/F HEDC Building
inspection existing policies and standards on
the concerned discipline, constitutes
the Inspecting Team from the
members of the Technical
Panels/Committees/Assessors
(external evaluators/experts) for
ocular inspection and informs in
writing the CHEDRO to coordinate
with HEI the scheduled inspection
5 Undertakes the inspection and Inspection Team OPSD 5 days (per

(OPSD, CHEDRO and 3/F HEDC Building program)
conducts exit conference
Assessors)
6 Complies with Formalizes the results of the Assigned Staff OPSD 1day (from
3/F HEDC Building inspection)
the deficiencies evaluation and actions to be taken by
noted (Not later the HEI
than January 31
for submission
of compliance
documents.
33

(under normal
condition per
transaction)
7 Re-evaluates and validates Same Inspection Team OPSD Within 15 days

(OPSD, CHEDRO and 3/F HEDC Building upon
compliance with the CHED
Assessors) submission of
requirements. (Succeeding visit/s deficiencies
maybe undertaken to check
compliance)
Prepares Certificate for the Grant of OPSD and OED OPSD and Office if 1 week
8
Assigned Staff the Executive
Authority to Operate Program with Director (OED)
communication on the final decision 3/F HEDC Building
thru Office of the Executive Director
9 Signs Certificate for the Grant Office of the Chairman OC 4/F 2 weeks
thru Office of the and OED, 3/F HEDC
Authority to Operate Program
Executive Director Building
10 Forwards Certificate to the Records Assigned Staff OPSD 10 minutes

3/F HEDC Building
Section
11 Receives Awards/releases Certificate Records Officer AFMS 1 hour

G/F HEDC Building
Certificate
END OF TRANSACTION
References:
Manual of Regulations for Private and Higher Education of 2008
Ched Memorandum Order No. 38, s. 2004 Procedures and Guidelines in the Processing of Application for
Government Authority to Operate Undergraduate Programs
Government Permit/Recognition Forms (GPR Forms 4 and 5)
34
Processing of Application for Grant of Authority to

HEI to offer ETEEAP
Clients:
Requirements:
Basic Documents:
1. Letter of application
2. Institutional and program profile
3. Certificate/s of Program Accreditation
4. Certificate of Award (COE/COD; Autonomous or Deregulated; IQuAME Category)
5. Board performance of the program to be offered through ETEEAP Four (4) years prior to
application (if applicable)
6. Mission and vision of the institution with valuing and recognition on alternative learning
7. Board resolution endorsing the application for deputization
8. CHED Regional Office endorsement
Institutional Management and Support:

1. Annual budget plan
2. Marketing and promotions plans
3. Development plan for ETEEAP
4. Organizational structure of the ETEEAP within the institution
5. Schedule of fees
Program Capability:
1. Curriculum of the resident program to be offered through the ETEEAP
2. Competency standards
3. Assessment instruments
4. List of assessors (internal, external), their qualifications and subject/competency assignment in
the ETEEAP
5. Criteria and procedure for selection of assessors
6. Assessment procedures
7. Enrichment/supplementation programs

Monday to Friday
8:00 am to 5:00 pm
Fees:
Free of Charge

Six (6) Months
35

(under normal
condition per
transaction)
1 Submits Records and issues acknowledgment Assigned Staff CHEDRO

application and receipt, pre evaluates and visits HEI
required
documents.
Retains personal
copy received by
CHED
2 Pre evaluates and conducts initial Assigned Team CHEDRO

inspection
3 Prepares evaluation report Assigned Staff CHEDRO
4 Recommends/endorses the Director CHEDRO

application to the Central Office
ETEEAP
5 Receives and records endorsement Records Officer Administrative, 1 hour

Financial and
of application together with complete Management Service
documents from CHEDRO and (AFMS) G/F HEDC
forwards to the Office of Programs Building
and Standard Development (OSDS)
6 Receives, records and forwards to Office of the Director's Office of Programs 10 minutes
Staff and Standards
the Division concerned for Development (OPSD)
processing 3/F HEDC Building
7 Acknowledges the evaluation report Assigned Staff OPSD 3 days

3/F HEDC Building
and supporting documents and
reviews the evaluation report of the
CHEDRO, including the supporting
documents
8 Prepares for Evaluates the compliance as per Assigned Staff and OPSD 2 months
Technical Panel for 3/F HEDC Building
inspection existing policies and standards on
ETEEAP
the ETEEAP. Constitutes the
Inspecting Team from the members
of the Technical
Panels/Committees/Assessors
(external evaluators/experts) for
ocular inspection and informs in
writing the CHEDRO to coordinate
with HEI the scheduled inspection
36

(under normal
condition per
transaction)
9 Undertakes the inspection and Inspection Team OPSD 2 days

(ETEEAP, CHEDRO 3/F HEDC Building
conducts exit conference
and Assessors)
10 Complies with Formalizes the results of the Assigned Staff OPSD 1day (from
3/F HEDC Building inspection)
the deficiencies evaluation and actions to be taken by
noted the HEI
11 Schedules for CEB deliberation 1. Commission OED, 3/F HEDC 1 week

Secretariat Building
2. Office of the
Executive Director
12 Deliberates and decides Commission en banc CEB, 4/F HEDC 1 week

(CEB) Building
13 Prepares CEB Resolution for the 1. Commission OED 2 weeks

Grant of Authority to offer ETEEAP
2. Office of the
Executive Director
14 Prepares Certificate for the Grant of 1. Non-Conventional OPSD 3/F and OED, 1 week
Higher Educational 3/F HEDC Building
Authority to offer ETEEAP with Division (NCHED)
communication on the final decision Assigned Staff
thru the Office of the Executive
Director 2. Office of the
Executive Director
15 Signs Certificate for the Grant of Office of the Chairman OC 4/F and OED, 3/F 2 weeks
thru Office of the HEDC Building
Authority to offer Status
Executive Director
16 Forwards Certificate to the Records Non-Conventional OPSD 10 minutes

Higher Educational 3/F HEDC Building
Section
Division (NCHED)
Assigned Staff
17
Receives Awards/releases Certificate for the Records Officer AFMS, G/F HEDC 10 minutes
Building
Certificate Grant of Authority to Offer ETEEAP
END OF TRANSACTION
37
References:
Executive Order No. 330, May 10 1996 Adopting the Expanded Tertiary Education Equivalency and Accreditation
Program as an Integral Part of the Educational System and Designating the Commission on Higher Education as
the Authority Responsible for its Implementation
Commission on Higher Education (CHED) Memorandum Order (CMO) No. 9 s. 2009 Revised Policies and
Guidelines for the Expanded Tertiary Education Equivalency and Accreditation Program (ETEEAP) Pursuant to
Executive Order (EO) No. 330
38
Processing for Granting of Tax Exemption

Clients:
Requirements:
1. Letter - Application by a duly authorized representative of the institution indicating that the
requesting school is non-stock and non-profit educational corporation, and the items being
imported(under oath)
2. Bill of Lading/Airway bill Invoice or Importation documents such as placement orders/Proforma
Invoice
3. Deed of undertaking duly notarized which must state categorically that the imported articles
shall be used actually, directly and exclusively for educational purposes and shall not be
resold, or transferred for material consideration
4. Certificate of CHED/DECS Recognition of School, Government Permit to Operate
5. Certified True Copy of Articles of Incorporation and By-Laws
6. In case of DONATIONS, Deed of Donation and the corresponding Deed of Acceptance

Monday to Friday
8:00 am to 5:00 pm
Fees:
Free of Charge

Seven (7) Days

(under normal
condition per
transaction)
Submits a letter Receives, records and immediately Records Officer Administrative, 30 Minutes
1 Financial and
of request for tax forwards the documents to the Legal Management Service
exemption to the and Legislative Service (LLS) (AFMS) G/F HEDC
CHED Records Director Building
Section with all
the required
documents
2 Receives and records request Legal and Legislative LLS 3/F HEDC 10 minutes
Service (LLS) Building
Director's Staff
39

(under normal
condition per
transaction)
3 Refers the requests to the staff for Director LLS day

3/F HEDC Building
complete staff work
4 Evaluates the application and Legal Assistant LLS 1 day

3/F HEDC Building
prepares the endorsement letter with
appropriate recommendations to the
Department of Finance
5 Submits endorsement to the Chief for Legal Assistant LLS day

3/F HEDC Building
review and initials
6 Reviews endorsement and forwards 1.Director LLS day

3/F HEDC Building
the Order to the LLS Director for final
2.Chief
review and initials
7 Forwards to the Chairman for Assigned Staff LLS 30 minutes

3/F HEDC Building
approval
8 Signs endorsement Chairman OC day

4/F HEDC Building
9 Records and forwards to LLS Assigned Staff OC 30 minutes

4/F HEDC Building
10 Records and forwards to Records Assigned Staff LLS 30 minutes

3/F HEDC Building
Section
11 Records and releases the Records Officer AFMS, G/F HEDC 30 minutes
Receives
Building
endorsement endorsement order
END OF TRANSACTION
40
Evaluation of Applications for No Objection Statement

(NOS)/Project Proposal for
Exchange Visitors Program (EVP) Committee
Clients:
Exchange Visitors Program participant thru Commission on Filipino Overseas (CFO) as EVP
Committee Secretariat
Requirements:
1. Transmittal letter from CFO
2. Fact Sheets of EVP participant

Monday to Friday
8:00 am to 5:00 pm
Fees:
Free of Charge

One (1) Day

(under normal
condition per
transaction)
1 Submits Receives & records application Assigned Staff International Affairs 10 minutes
Staff
application thru
(IAS) 2/F HEDC
CFO then Building
forwards to
CHED
2 Evaluates application & prepares Assigned Staff IAS 30 minutes

2/F HEDC Building
response.
Finalizes after review
Signs the Inter Agency Executive Director Office of the day

3
Executive Director
Referendum on No Objection
(OED)
Statement (NOS) application 3/F HEDC Building
4 Receives NOS Forwards advanced copy on Assigned Staff IAS 10 minutes

2/F HEDC Building
from CFO Referendum to CFO thru fax and
officially releases by mail Records Officer AFMS
G/F HEDC Building
END OF TRANSACTION
41
References:
Administrative Order No. 242 dated January 17, 1996 Further Reconstituting the Exchange Visitors Program
Committee and Redefining its Functions
Exchange Visitors Program General Circular No. 1, s 2007
42
Processing of application for Foreign Scholarships &

Training Programs
Clients:
Personnel and Faculty Members endorsed by their Employers (Government Agencies and
Public Higher Education Institutions)
Requirements:
Qualification Requirements:
Government employee with a permanent appointment
No age limit unless otherwise specified by the donor country provided the return service
obligation is still within the nominees serviceable years
Must have rendered at least two (2) years of service in the nominating institution
Must have a higher education degree related to the field of study or has demonstrated
sufficient ability and experience in the field of study
Must not have a pending application for scholarship under another program
Must have rendered the service obligation required under Executive Order 367 for previous
scholarship enjoyed.
Documentary Requirements:
A letter of nomination addressed to The Director, International Affairs Service, signed by the
Secretary or Head of agency/institution or its duly authorized official indicating among others
the following:
a. Assurance of utilizing the services of the nominee, for a period of two (2) years for every
year of scholarship or a fraction thereof not less than six (6) months as provided under
E.O. 367 amending E.O. 129; and,
b. That the nominee shall be paid his/her salary and other financial privileges while on
training pursuant to the said Executive Order.
Certified Copy of Service Record
Certified Copy of Statement of Actual Duties and Responsibilities
Photocopy of Transcript of Academic Records (Baccalaureate/Graduate)
Photocopy of Diploma (Baccalaureate/Graduate)
Certification that the nominee has no pending administrative and criminal case
Certification that the nominee has no pending scholarship nomination for another program and
has no pending service obligation for a previous scholarship
Updated bio-data/resume with list of in-service trainings and seminars attended (Spell out
acronyms; certificates of training need not be submitted)

Monday to Friday
8:00 am to 5:00 pm
Fees:
Free of Charge
43

Two (2) months

(under normal
condition per
transaction)
1 Submits Receives, records and forwards Records Officer Administrative, 30 minutes

Financial and
Endorsement Endorsement to the International Management Service
Letter together Affairs Staff (IAS) (AFMS) G/F HEDC
with the required Building
documents
Receives and records documents Assigned Staff International Affairs 10 minutes

2
Staff (IAS)
2/F HEDC Building
3 Evaluates application documents Assigned Desk Officer IAS 2 hours

2/F HEDC Building
4 Prepares and coordinates for panel Assigned Desk Officer IAS 1 month
2/F HEDC Building
interview by the Scholarship
Coordinating Committee (SCC)
(E.O. 402 s. 2005)
5 Reports for panel Conducts panel interview Scholarship Screening IAS 20 minutes (per
Committee convened 2/F HEDC Building applicant)
interview
by IAS
6 Assigned Desk Officer IAS 10 minutes

Complies with Informs applicant of interview result
2/F HEDC Building
additional
requirements
7 Prepares status of nomination and

Assigned Desk Officer IAS 1 day
endorsement to embassy/donor
2/F HEDC Building
agency
8 Signs Status of Nomination IAS Director IAS 1 day

2/F HEDC Building
9 Submits
Assigned Desk Officer IAS 30 minutes
additional Prepares documentary requirements
2/F HEDC Building
requirements, if for submission to embassy/donor
passed panel country
interview
Signs endorsement for submission

Chairperson Office of the 2 days
10 to the Embassy/donor agency Chairperson (OC),
4/F HEDC Building
44

(under normal
condition per
transaction)
11 Assigned Desk Officer IAS 1 day

Submits endorsement together with
2/F HEDC Building
other documentary requirements to
Donor Agency/embassy through
Department of Foreign Affairs (DFA)
12 Receives Notifies the applicants and Agency

Assigned Desk Officer IAS 30 minutes
notification from concerned 2/F HEDC Building
Donor Agency
13 Chairperson OC 2 days
Signs Notice of Acceptance
4/F HEDC Building
addressed to the head of the
sending agency/employer
14 If accepted, Conducts pre-departure orientation Assigned Desk Officer IAS 2 hours

2/F HEDC Building
Attends Pre-
Departure
Orientation
Seminar (PDOS)
and complies
with additional
documentary
requirements
END OF TRANSACTION
Reference:
Executive Order No. 402 dated January 24, 2005 Abolishing the Special Committee on Scholarship and
Transferring its Scholarship Functions to the Department of Education for Basic Education, to the Commission on
Higher Education for Degree Courses, and to the Technical Education for Skills and Development Authority for
Non-Degree Courses
45
Request for CHED Data/Information

Clients:
Any individual
Requirements:
A formal request stating the purpose/usage of the data/information

Monday to Friday
8:00 am to 5:00 pm
Fees:
Free of Charge

Three (3) Days

(under normal
condition per
transaction)
1 MIS Personnel Office of Planning,

Sends request Receives and evaluates the Research and
for CHED requests Knowledge
data/information Management
(OPRKM)
G/F HEDC Building
2 5 minutes
Forwards the request to Division
Chief for approval
3 Division Chief OPRKM 10 Minutes

Approves or disapproves the
and MIS Staff G/F HEDC Building
request. If disapproved, the
requesting party will be immediately
notified
4 MIS Personnel OPRKM Within the day

Processes the requested data
G/F HEDC Building or maximum of
3 days
5 MIS Personnel OPRKM 5 minutes

Receives the Releases the requested G/F HEDC Building
Data/Information data/information thru email/fax
END OF TRANSACTION
46
FEEDBACK FORM
(Pananaw o Puna)
Please let us know how we have served you. You may use this form for compliments, complaints or suggestions.
(Ipaalam po ninyo sa amin kung paano naming kayo napaglingkuran. Maaaring gamitin ito para sa papuri, reklamo o mungkahi).
Simply check the corresponding box.
(Mangyaring I check lamang ang kahong naaayon).
Compliment Complaint Suggestion

(Papuri) (Reklamo) (Mungkahi)
Person(s)/Unit(s)/Office(s) Concerned or Involved: ___________________________________________

((Mga) tao, pangkat, tanggapan na may kinalaman sa papauri, reklamo o mungkahi)
Facts or Details About the Incident

(Kaganapan o detalye tungkol sa pangyayari)
You may use the back page for additional information

(Maaaring gamitin ang likuran ng papel para sa karagdagang impormasyon)
Recommendation/Suggestion/Desired Action form our Office

(Rekomendasyon/ Mungkahi/ Nais na aksyon mula sa aming tanggapan)
You may use the back page for additional information

(Maaaring gamitin ang likuran ng papel para sa karagdagang impormasyon)
Date:________________
(Petsa)
Name (Optional): __________________________________________________________________

(Pangalan)
Address:_________________________________________________________________________
(Tirahan)
Contact Number(s) (if any): _________________________________________________________

((Mga)Telepono) (Kung meron)
E-Mail Address: _________________________
Signature (Optional):________________________
(Lagda)

Higher Education Development Center Building, C.P Garcia Ave., UP Campus, Diliman, Quezon City
Web site: www.ched.gov.ph Tel. Nos.441-1177, 441-1169, 441-1149, 441-1170
DIRECTORY OF CHED-CENTRAL OFFICE
Higher Education Development Center (HEDC) Bldg., C.P. Garcia Avenue, UP Diliman, Quezon City
as of November 2013
OFFICE OF THE CHAIRMAN AND COMMISSIONERS (OCC)
PATRICIA B. LICUANAN, Ph.D.

Chairperson
Telefax. # 441-11-77 Tel. # 351-74-13
Email: chairperson@ched.gov.ph
DR. MINELLA C. ALARCON DR. RUPERTO S. SANGALANG

Commissioner Commissioner
Tel. 441-0927 Telefax. 441-1172 Telefax. # 441-11-73
DR. ALEX B. BRILLANTES, JR. DR. MARIA CYNTHIA ROSE B. BAUTISTA

Commissioner Commissioner
Telefax. # 441-11-68 Telefax. # 441-11-43
OFFICE OF THE EXECUTIVE DIRECTOR (OED)
ATTY. JULITO D. VITRIOLO, CESO III NAPOLEON B. IMPERIAL, CESO III

Executive Director IV Deputy Executive Director IV
Telefax. # 441-12-16 Telefax. # 441-11-71
OFFICE OF PLANNING, RESEARCH & KNOWLEDGE MNGT (OPRKM) OFFICE OF STUDENT DEVELOPMENT & SERVICES (OSDS)
DR. JEAN C. TAYAG, CESO III DR. ISABEL F. INLAYO, CESO III
Director IV Director IV
Telefax # 441-11-69 Tel. # 382 5473
DR. MARIA TERESITA M. SEMANA, CESO IV VACANT

Director III Director III
Tel. # 441-11-49 Tel/Fax. # 441-12-20
Planning and Resource Management Division NENA B. ASINGJO

Tel. # 441-11-49 Chief, Study Grant Division
Tel. # 385-4388
Research Management Division

Tel. # 441-11-49 ENGR. RONALDO A. LIVETA
Chief, Student Asst. Division
Tel/Fax. # 441-12-20
Knowledge Management Division

Telefax # 441-1404
HIGHER EDUCATION DEVELOPMENT FUND STAFF (HEDFS) INTERNATIONAL AFFAIRS STAFF (IAS)
EVELYN V. MOJICA, CESO IV ATTY. LILY FREIDA M. MILLA, CESO IV

Director III Director III
Telefax. # 441-12-35 Tel. # 408-72-54 Tel. # 441-1369 Telefax. # 441-07-50
MYRA PAZ B. MANALO

Chief Accountant
Tel. 441-12-35
DIRECTORY OF CHED-CENTRAL OFFICE
Higher Education Development Center (HEDC) Bldg., C.P. Garcia Avenue, UP Diliman, Quezon City
as of November 2013
OFFICE
OFFICE OF PROGRAMS AND STANDARDS OF THE CHAIRMAN
DEVLOPMENT (OPSD) ANDADMINISTRATIVE,
COMMISSIONERS FINANCIAL
(OCC) & MANAGEMENT SERVICE (AFMS)
DR. CATHERINE Q. CASTAEDA, CESO III

Director IV (Concurrent CHEDRO NCR Director IV) DR. CARMINA B. ALONZO, CESO IV
Tel. # 441-12-28 Acting Director III
Telefax. # 441-1170
VACANT
Director III VIOLETA B. GALO
Tel. # 441-12-28 Chief, Budget Division
Telefax. # 441-1255
ELEANOR BA. FERNANDEZ

Chief, Monitoring & Evaluation Division MIRRIAM V. MIRANDA
Telefax. # 441-12-61 Chief, Accounting Division
Telefax. # 441-1232
APOLONIA R. VIVO
Programs Division Chief, Human Resource Development Division
Telefax. # 441-12-60 Telefax. # 441-10-30
ENGR. JUAN F. PURIRAN, JR.

Chief, General Services Division
Standards Development Division Tel. # 408-7253
Telefax. # 441-12-53
Bids and Awards Committee (BAC):

ETEEAP Tel. # 408-72-53
Tel. # 441-12-31
Alternative Learning System

Tel. # 441-1257
Unit Head - Quality Management Unit (QMU)

Tel. # 441-12-54
CHED LIBRARY LEGAL & LEGISLATIVE SERVICE (LLS)
Tel. # 441-1404 ATTY. CARMELITA P. YADAO-SISON, MNSA, Ph.D.

Director IV
Telefax. # 441-1171
OFFICE OF THE RESIDENT AUDITOR (COA-CHED)
Telefax. # 441-11-55
Investigation and Enforcement Division
Telefax. # 441-1171
SECURITY OFFICE
Tel. # 392-5296 JOCELYN BALANAG

Legislative Liaison Unit
Office of Student Services
S tu de nt As s i sta nce an d Ser vic es Divi sio n
RD
3 H.E.D.C. Building, C.P. Garcia St., UP Diliman
Quezon City
Tel #: (02)441-1220
Overseas Filipino Workers One-Stop Processing Center

(formerly Philippine Seafarers One-Stop Processing Center)
Title: APPLICATION FORM FOR CERTIFICATION, AUTHENTICATION AND

SASD FORM VERIFICATION (CAV) (SASD FORM - 1)
(for OFWOSPC use only)
Revision No.: 0 Checked by: DSAS
Page 1/1 Revision Date: September 11, 2009 Issued by: OSS
Name of Applicant
Age:_____ Gender: Male Female
Present Address:
Provincial Address (if _________________________________________________________________
any): _______________________________________________________________
Contact Numbers: ________________________________________________________________

________________________________
Birth Date: __________________ BirthPlace: ________________________________
Name of School
Graduated from:
________________________________________________________________
School Address: Course/s _______________________

Date
Graduated:
Purpose for applying: Sea based (SRC/SIRB) Others, Please specify _______________
Land based (DFA red ribbon)

What country?______________
How many copies? _____________
Enclosures (please check upon presentation of the original copy):

1. Official Transcript of Records 3. Certification
2. Diploma 4. Clinical Experience for BSN Applicant Signature or Authorized
Representative Signature
(Printed Name Over Signature)
Date Applied: ____________________________
(This portion to be filled-up by CHED-OSS staff)

Application Remarks:
Received by:
_____________________________
fl:CAVformsample.doc
JBAG/c:/barry/PSOC Matters/CAVformsmple.doc
Requirements:
1. Accomplished Application form (available at www.ched.gov.ph and at the Office of Students Services (OSS))
2. Two (2) sets of photocopies of Transcript of Records (T.O.R)
3. Two (2) sets of photocopies of Diploma
4. Certification from Higher Education Institution (HEI)

Monday to Friday
8:00 am to 5:00 pm
Fees:
Php 40.00 per copy

Fifteen (15) Days
Instructions:
1. Files the application to the Student Assistant and Service Division (SASD) Staff, Office of Student Services
(OSS).
2. Pays the Fee to the Cashier.
3. Submits the accomplished application form with the attached school credentials and official receipt to the
SASD Staff and receives claim stub.
4. Follows-up thru phone to OSS.
o If OFW (Sea-based), Picks up the C.A.V. and documents at the OSS
o If OFW (Land-based), follows-up with OSS the Control No. and Houseway Bill and date of release
from DFA
Picks-up the CAV and documents with red ribbon upon payment to DFA.
CHED Form No. CED 2 (Application Form)
Office of the President of the Philippines

COMMISSION ON HIGHER EDUCATION
OFFICE OF STUDENT SERVICES
3/F H.E.D.C. Building, C.P. Garcia St., UP Diliman Quezon City
Tel #: (02)441-1220
Date ________________
REQUIREMENTS FOR THE ISSUANCE OF THE CERTIFICATE

FOR ELIGIBILITY FOR ADMISSION INTO THE DENTAL COURSE
TO BE FILLED UP BY THE APPLICANT
Name of the Applicant : ___________________________________
Permanent Address : ___________________________________
Mailing Address : ___________________________________
Name of (Pre-Dental) School : ___________________________________
Address of the (Pre-Dental) School ___________________________________
Title/Degree (if any) : ___________________________________
Date of Completion : ___________________________________
Accepting Higher Education Inst. (HEI) ___________________________________
Address of Accepting HEI : ___________________________________
Requirements:
where he/she graduated
Schedule of the Availability of Service: Monday to Friday :8:00 am to 5:00 pm
Fees: Php 80.00 per CED
Total/Maximum Duration of Process: Three (3) Days
Procedure:
1. Files the application to the Student Assistant and Service Division (SASD) Staff, Office of
Student Services (OSS)
2. Pays the fee to the Cashier
3. Submits O.R. to SASD and receives instruction when to claim the CED
4. Comes back to OSS to claim the CED on the specified date of release
CHED Form No. CEM 2 (Application Form)
Office of the President of the Philippines

OFFICE OF STUDENT SERVICES
3/F H.E.D.C. Building, C.P. Garcia St., UP Diliman Quezon City
Tel #: (02)441-1220
Date ________________
REQUIREMENTS FOR THE ISSUANCE OF THE CERTIFICATE

FOR ELIGIBILITY FOR ADMISSION INTO THE MEDICAL COURSE
TO BE FILLED UP BY THE APPLICANT
Name of the Applicant : ___________________________________
Permanent Address : ___________________________________
Mailing Address : ___________________________________
Name of (Pre-Med) School : ___________________________________
Address of (Pre-Med) School : ___________________________________
Degree Earned : ___________________________________
Date of Graduation : ___________________________________
Accepting Higher Education Inst. (HEI) ___________________________________
Address of Accepting HEI : ___________________________________
Requirements:
where graduated
5. National Medical Admission Test (NMAT) result
Schedule of the Availability of Service: Monday to Friday : 8:00 am to 5:00 pm
Fees: Php 80.00 per CEM
Total/Maximum Duration of Process: Three (3) Days
Procedure:
1. Files the application to the Student Assistant and Service Division (SASD) Staff, Office of
Student Services (OSS)
3. Submits O.R. to SASD and receives instruction when to claim the CEM
4. Comes back to OSS to claim the CEM on the specified date of release
Office of Programs and Standards
Division of Agriculture, Maritime and Engineering
Maritime Education Unit
QUALITY STANDARDS SYSTEM (QSS)

QUALITY SYSTEM Form Title: CHED FORM: GPR 4 (MARITIME)
SUPPORT
DOCUMENTS Issue No.: 1 Checked by: DQMR
Revision No: 1 Issued by: QMR
Page1/3 Issue Date: November 7, 2008
APPLICATION FOR INITIAL/RENEWAL PERMIT

_________________________________
(Course)
For the SY ______________________
__________________________
Date
The Honorable Chairman

DAP Bldg., San Miguel Avenue
Pasig City
Through Channels
Sir:
The undersigned Chairman of the Board of Trustees/President hereby petition for

Government Permit to operate _______________________ under the laws of the Republic of the
Philippines.
Name of School :...

Address :
Course : .
To support this petition are the following documents duly certified/authenticated:
1. Board Resolution on the operation of the new course certified by the Corporate Secretary;
2. Feasibility study indicating the need and the relevance of the course to the development
of the community and the resources and capabilities of the school to achieve/implement
the objective of developing the community;
3. Articles of Incorporation and By-Laws duly registered with the Securities and Exchange
Commission (SEC);
4. Copy(ies)of the Transfer Certificate(s) of Title (TCT) of the school site;

SUPPORT
Revision Code: 1 Issued by: QMR
5. Statement on the location of the school in revelation to recreational places gambling

establishment, bowling alleys, movie houses, markets, garbage dumps, funeral parlors,
cemeteries, jails, railroad yards, dancing halls, and manufacturing and industrial
establishment and the like. (Must be free from noise, unpleasant odor and dust, and
should be sufficiently far from the above places;
7. Documents of ownership of the school buildings;
8. Certificate of Occupancy of the school building(s) from the proper city/municipal
authorities;
9. Pictures of the school site and the school buildings;
10. Proposed budget/annual expenditures for the succeeding school year approved by the
Board of Trustees/Directors;
11. Proposed curriculum (For separate processing);
12. Proposed schedule of tuition and other school fees (For separate processing);
13. Copy of Retirement Plan of the school, registered with the SEC;
14. List of School Administrators, i.e. President, Vice-President(s), Deans, Department
Heads, etc., including the following (use MEU Form-IC-Administrative Profile):
a) Position/Designation;
b) Educational qualifications (where and when obtained);
c) License
d) Sea/Teaching experience
e) Trainings (IMO 6.09 and 3.12 or equivalent)
f) Status of appointments;
g) Other Benefits
15. List of teaching personnel including the following (supported with documents, use MEU
Form IA and IB for General education and professional subjects respectively)
16. List of non-teaching and non-academic personnel including the following (supported with
documents);
a) Educational qualifications (where and when obtained);
b) Field of Specialization;
c) Position/Designation;
d) Status of appointments;
e) Rate of salary per month/hour;
f) Other Benefits;
g) Outside employment, if any.
18. List of athletic facilities, equipment supplies and materials;

SUPPORT
19. List of Library holdings classified into Cultural, Filipiniana, and Professional,
(Professional books are limited to the course being applied for);
20. Application and inspection fees in the amount of Two Thousand Pesos (P2,000.00) must
be issued in favor of the Commission on Higher Education (CHED)
21. Bond in the amount of Two Thousand Pesos (P2,000.00) per course which should not
exceed Five Thousand Pesos (P5,000.00) per school irrespective of the number of
courses. Schools which have already filed the maximum amount of Five Thousand Pesos
(P5,000.00) need not file an additional bond.
22. Quality Standard System (QSS).
I, as the Chairman of the Board/President, promise to maintain the standards required for
this course and to follow faithfully all the laws, rules and regulation and the requirements of the
Commission on Higher Education governing the operation of authorized private school course
and to inform the CHED of any plan or action regarding closure or phasing out of the course or
any changes in the prescribed requirements of CHED shall be deemed sufficient cause for the
revocation of the authority granted.
The school will not conduct classes in the course applied for above until and unless this
application is approved and the corresponding Government Permit is issued by the Commission
on Higher Education.
Very respectfully yours,
___________________________
Chairman of the Board/President
SUBSCRIBED AND SWORN TO
NOTARY PUBLIC

QUALITY SYSTEM Form Title: CHED FORM: GPR - 5 (MARITIME)
SUPPORT
Revision No: 1 Issued by: QMR
APPLICATION FOR RECOGNITION

_________________________________
(Course)
For the SY ______________________
__________________________
Date
The Honorable Chairman

DAP Bldg., San Miguel Avenue
Pasig City
Through Channels
Sir:
The undersigned Chairman of the Board of Trustees/President hereby petition for

Government Permit to operate ________________________________ under the laws of the
Republic of the Philippines.
Name of School :...

Address :
Course : .
To support our application are the following documents duly certified/authenticated in

addition to those already submitted in relation to our permit for this course:
1. Copy(ies) of Transfer Certificates of Titles (TCT) for additional schoolsite, if any;

3. Document/s of ownership of additional school building/s;
4. Certificates of Occupancy of additional school buildings;

SUPPORT
5. Pictures of school buildings (old and new), classrooms, laboratories, libraries, medical and
dental health facilities, canteen, sports facilities, canteen, sports facilities, audio- visual room,
and computer room and comfort room;
6. Proposed budget for the succeeding school year approved by the Board of
Trustees/Directors;
7. Copy of the latest Financial Statement of the school certified by an Independent Certified
Public Accountant;
8. Copy of curriculum duly noted by CHED;
9. Copy of the latest tuition and other school fees duly noted by the CHED;
10. Copy of Retirement Plan of the school registered with the securities and Exchange
Commission;
a) Position/Designation;
b) Educational qualifications (where and when obtained);
c) License
d) Sea/Teaching experience
e) Trainings (IMO 6.09 and 3.12 or equivalent)
f) Status of appointments;
g) Other Benefits.
12. Updated list of Academic Teaching Staff including (use MEU Form 1A and 2B for General
Education and Professional Subjects respectively):
b. Field of specialization by degree;
c. Years of experience (industry/teaching/sea service);
d. Subject assignment;
e. Status of appointment;
f. Number of Teaching/contracts hour per week;
g. Rate of salary per month/hour;
h. Other benefits;
i. Trainings (IMO 6.09 and 3.12 or equivalent)
13. Updated list of non-teaching/nonacademic personnel including the following (supported with
documents);
b. Field of specialization;
d. Status of appointment;
f. Other benefits;

SUPPORT
15. List of library buildings classified into Cultural, Filipiniana, and Professional;
16. (Professional books to be limited to the course being applied for);
17. List of Athletic facilities, equipment and supplies;
18. List of medical and dental facilities;
19. Application and inspection fees in the amount of Two Thousand Pesos (P2,000.00);
20. Quality Standard System (QSS) certificate.
I, as the Chairman of the Board/President, promise to maintain the standards required for
this course and to follow faithfully all the laws, rules and regulation and the requirements of the
Commission on Higher Education governing the operation of authorized private school course
and to inform the Commission of any plan or action regarding closure or phasing out of the
course or any changes in the prescribed requirements. I acknowledge that any requirements of
the Commission shall be deemed sufficient cause for the revocation of the authority granted.
The school will not conduct classes in the course applied for above until and unless this
application is approved and the corresponding Recognition is issued by the Commission on
Higher Education.
Very respectfully yours,
___________________________
Chairman of the Board/President
SUBSCRIBED AND SWORN TO
NOTARY PUBLIC
SIAP Documentary Screening Form

Name: ________________________________________
School: ________________________________________
Course: ________________________________________
Agency: ________________________________________
Requirements to submit:
Application letter signed by authorized officials
Transcript with Seal
Passport (photocopy)
IPA (Training Permit)
Medical Certificate (Original)
School Certificate (with seal)
Certificate of local practicum
Flight details
Received by: ___________________________________
Date received: ___________________________________
Due date: ___________________________________
Requirements
1. Application letter signed by Authorized Official of LTPE

2. Transcript of Records (original)
4. In Principle Approval (IPA)
5. Medical Certificate (Original)
6. School Certificate with Seal (original)
7. Certificate of Local Practicum (original or certified true copy)

Monday to Friday: 8:00 am to 5:00 pm
Fees:
Php 30.00 per OTC

Five (5) Days
Procedure
1. Complies w/ the requirements and submits the application letter to the

Student Assistant and Service Division (SASD) Staff, Office of Student
Services (OSS)
2. Waits for the action to be taken
4. Submits O.R. to SASD and receives instructions when to pick up/claim

the OTC
5. Comes back to OSS to claim the OTC on the specified date of release

Citizen's Charter: Central Office

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Citizen's Charter: Central Office

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Central Office

Commission on Higher Education

This Charter intends to make public CHEDs standards on service delivery. As

The Commission maintains and encourages constant consultations with its

We encourage similar government agencies and higher education institutions to

The Commission on Higher Education recognizes the hard work, determination

a. Promote relevant and quality higher education

b. ensure that quality higher education is accessible

c. guarantee and protect academic freedom for continuing

d. commit to moral ascendancy that eradicates

Adhere to the agencys core values of fairness, integrity, teamwork, innovativeness,

Empower higher education institutions in the implementation of their mandates to

4 Vision and Mandates

8 List of Frontline Services

10 Overseas Filipino Workers One Stop Processing Center for

13 Issuance of the Overseas Traineeship Certificate (OTC) for

15 Issuance of Certificate of Eligibility for Admission to

17 Issuance of Certificate of Accreditation for Non-Government

19 Processing of application for the Grant of Certificate for the

22 Processing of application for the Grant of University Status

26 Request for Authority to Confer Honorary Degree

28 Processing of Application for the Grant of Authority to

35 Processing of application Grant of Authority to HEI to offer

39 Processing for Granting of Tax Exemption

41 Evaluation of Applications for No Objection Statement

43 Processing of application for Foreign Scholarships &

46 Request for CHED Data/Information

CHED Central Office Directory

Attachment I C.A.V. Application Form

Attachment II CHED Form 2 CED-2

Attachment III CHED Form 2 CEM-2

Attachment IV GPR-4 (Application for initial ren. per) 2008

Attachment V GPR-5 (Recognition) 2008

Attachment VI IPTP Documentary Screening Form

LIST OF FRONTLINE SERVICES

ISAD Form 1 Fifteen (15) Days Office of Student

IPTP Documentary Screening Five (5) Days Office of Student

CHED Form No. CED - 2 Three (3) Days Office of Student

Letter of Application One (1) Month Office of Student

Letter of Application One (1) Year Office of International

Letter of Application One (1) Year Office of International

Letter of Application Fifty One (51) Office of Programs

GPR - 4 One (1) Year Office of Programs

ETEEAP Application Six (6) Months Office of Programs

Letter of Application Seven (7) Days Legal and Legislative

NOS Form One (1) Day International Affairs

Scholarship Application Two (2) Months International Affairs

Three (3) Days Office of Planning,

Overseas Filipino Workers One Stop Processing Center for

Schedule of the Availability of Service:

Total/Maximum Duration of Process:

How to Avail of the Service:

No. Applicant/Client Agency Action Office/Person in Location of Duration of

No. Applicant/Client Agency Action Office/Person in Location of Duration of

4 Prepares endorsement letter for 1.ISAD Staff OSDS 10 minutes

8 If OFW (Sea- Releases CAV ISAD Staff OSDS 1 minute

If OFW (Land- Endorses CAV to Department of 1. ISAD Staff OSDS 10 minutes