Carroll County

School Building Update

Charles Carroll Elementary School

February 28, 2017

 Introductions
Jeff Castonguay, Director of Public Works

Jeff Degitz, Director of Recreation and Parks

Scott Moser, Deputy Director, Public Works

Eric Burdine, Bureau Chief, Building Construction

Lisa Carroll, Bureau Chief, Recreation and Parks

Shawn Eicholtz, Project Manager, Building

Construction
 Purpose

At the Boards request, staff is presenting the

expected costs to maintain identified functions for
the Charles Carroll Area.
 Background

On August 25, 2016 the Commissioners were briefed

on the current status and costs associated with
maintaining and using this building.

On December 15, 2016 staff met with the

Commissioners to discuss possible uses for this
building.
 Background cont.
On January 19, 2017, during Administrative Session,
the Board directed staff to look into the costs
associated with options as listed below:

A. Demolish the entire building and replace with a new

building that would meet the current needs of
Charles Carroll programs.

B. Demolish the 1929 and 1950 portion of the building

and renovate the 1974 addition.
 Presentation Overview
Review the current property use and cost

Outline anticipated future use

Explain the 2 options and the cost associated with

them

Time for Questions

A decision will be required to add this to the FY 2018

Capital Improvement Plan
Charles Carroll Elementary
School
 Background Information
Address 3719 Littlestown Pike
Westminster
Year Built Original 1929
Addition 1950
Addition 1974
Square Footage Original 13,500
Addition 13,800
Addition 16,400
Total - 43,700
Acreage 13.79
Amenities 2 fields, gym, cafeteria, 2 tennis
courts, 1 basketball court and 2
playgrounds
Current Utility Costs $89,319 as a school
Est. Ground Maintenance $7,ooo/year
 Facility Use

Department of Recreation & Parks

 Current Monthly Activity

Rec and Travel Softball

Yoga
Adult Volleyball
Council Meetings
Board Meetings
Committee and Program Meetings
Bon Fire Program Activities
Special Events Program
 Field, Gym and Cafeteria Use
(While under Board of Ed)

BENEFITS 2015-2016 School year

Fields (2) 1050 usage hours/yr.

Gym 340 usage hours/yr.

Cafeteria 260 usage hours/yr.

Total 1650 usage hours/yr.

With an average of 20 individuals being served during each of

these hour program slots, loss of the facility would result in the
need to relocate 33,000 hours of program use.
 Past Program Operations

Youth baseball, softball, soccer and basketball; adult yoga

and basketball, and monthly council meetings.

Programs occurred evenings, weekends and over the

summer to not conflict with the school day.

With the schools closed, CCRC and Recreation & Parks have
an opportunity to provide new daytime programs to serve
seniors, preschoolers and homeschooling families.
Recreation Council Involvement

Currently, Bureau of Facilities provides basic mowing of

athletic fields and grounds, and building maintenance.

Local Recreation Council performs supplemental field

maintenance using volunteers and personal or council
owned equipment

Recreation & Parks provides access for programs.

 Anticipated Future Uses

Rec Council New Programs

Daytime Preschool Programming
Senior Health and Fitness Programming
Community Recreation Programs
Summer Camps
Community Meeting Space
Election Day Polling Location
Demolish Entire Building and Build a New
12,000 sq ft Structure
Option A

Development Review Comments

Requires full site plan submittal
Permit Comments
Require a fully sprinkled building
Grading Comments
Requires Stormwater, reforestation submittal
 Unknowns

Cost of quantifying the removal of asbestos and lead

Reusing existing septic

Well
Does it need to be updated?
Install water conditioning system cost?
 Estimated Cost
Option A
Demo existing structure - $510,000

Construct a new 12,000 sq. ft. single story building

which would include a 6,800 sq ft gymnasium
$2,990,000 ($249/sq. ft.)

Total - $3,500,000

Timeframe
Roughly 2 years. Only the fields will be usable during
this time.
Demolish a Portion of the Building,
Reuse the 1974 Addition
Option B
Development Review Comments
Simplified Site Plan

Permit Comments
Required to meet current ADA standards and to be a
fully sprinkled building

Elevator will be required

 Unknowns

Cost to renovate at the junction between the 1974 and

1950 portion of the building.

Shear wall construction unknown until completion of

demo and engineering design.

Cost of quantifying the removal of asbestos and lead

Well
Does it need to be updated?
Install water conditioning system ?
 Estimated Cost
Option B
Demo existing structure - $460,000

Cost to renovate existing 2-story, 14,000 sq. ft.

building with existing 4,500 sq ft gymnasium
$3,550,000 ($254/sq. ft.)

Total - $4,010,o00

Timeframe
Roughly 1 years. Only the fields will be usable during
this time.
 Operational Costs (A and B)

Utilities $30,000

Est. Maintenance Costs $15,000

Est. Insurance Cost $2,000

Other/Mowing Cost $7,000/10.4 ac.

YEARLY TOTAL $54,000

 Staffing Requirements

Facilities:
Need: Maintenance Tech I (Grounds)
Ongoing cost - $59,ooo/ year
One time cost - $90,000
Vehicle, mowing equipment
Shared with North Carroll High School, New Windsor
Fields, and assist with upcoming Veterans Park
 Summary Comparison of Options
A B
Description New Building Reuse Part of Existing
Project Cost (Capital) $3,500,000 $4,010,000
Cost per square foot $249 $254
Operational Cost $54,000 $54,000
Timeline
(*Pending Staff Availability) 2.5 Years 1.5 Years
Building Amenities 6,800 square foot gym 4,500 square foot gym
with bleachers
2 Multi use Rooms 2 Multi use Rooms plus
Kitchen/Cafeteria
New building 45 year old bldg.
Single Story 2-Story/ Elevator
3rd Party Project $240,000 $120,000
Management Services
 March 9th Decision

1. Decision: Option A, B?

2. Demolition now or leave existing facility during

design?

3. A decision will be required to ensure this becomes a

FY18 Capital Budget Recommendation.