PEC Minutes of Meeting

Date : January 29, 2009

Venue : Siloam Hospitals Lippo Karawaci ( 6th floor, Meeting Room )
Regarding : PEC Meeting
Attendee : dr. Grace F,Julie MC, Tjandra Setiawan, Jeni Widjaja,Linawati W, Gita A, Mindriyati,
Eka,Ngakan Putu Kartana, Herlita, Ferdinand, Indri, Tris Yulianti, Yulianus Edy, Mart
Absence : Agoes Soebiakti, dr Budi Adhiwidjaja, Chandra Rini, dr Hori Hariyanto, Iin Yuliani, Ko
Fransiska Wapini

Prepared by : LW

No. Agenda Discussion

1 Introduction by : 1. GF a At this moment consumptions of Medical Supplies have not

been standardized all. CGP is trying to standarize the
general usage by assistance and approval from PEC
member.

b Consumption for certain product which should be purchased

in a box , can not be partial (e.g suture) will cause difficulties
for hospitals with small quantity usage, which will cause
overstock.

2. JM a It's not easy to standardize the existing product used, but If

we don't start from now to change the habit of user the
standardization will never work.

b Standardization will start from general usage which is not

non-contentious such as : glove, surgeon cap, mask, diaper
etc. The purpose of standardization is to achieve quality
standardization, cost savings (efficiency) by consolidating all
hospitals needs, reduce too many brand and stock level .
 c Standardization for safety system (eg: syringe, needle, etc)
has not been presented yet for consideration as although
this will be the way for the future. It is not budgeted and will
cost quite a lot in ongoing costs.

2 Tender Process CGP has conducted the process tender as follows:

3 Contracted Medical CGP has submitted the tender letter to 41vendors, and only
Supplies 22 vendors were selected to follow the tender. From 22
vendors, 8 vendors will process for signing contract. The rest
is still in process for negotiating.

Following is the items will be contracted :

4 Discussion of standarized Currently for 1 product there's 2 or 3 brands for the same
general usage function. PEC member discussed together with the
representative team from each hospital to decide what brand
will be used for all the group.

Please find the attached product standardization as per

discussion with all team
f Meeting

ing Room )

jaja,Linawati W, Gita A, Mindriyati, Onne, Marbun, Suswanto,Pauline K,

dri, Tris Yulianti, Yulianus Edy, Martinus
ini, dr Hori Hariyanto, Iin Yuliani, Komariah, Yenni Meiliana, Nanang, Yohana

Action By

Although this is very hard to implement, but it

should be implemented strictly undisturbed by
user.
Determination and approval for standarized
product is from PEC member, so if there's All
complaints from user, we should explain to
them that is PEC's decision.

GF suggests to solve this problem by

centralizing purchasing for certain item by
CGP (Corp Group Purchasing), and then
distributed to all hospitals accordance with CGP
their needs. The inventory will store at SHLK
warehouse. CGP can then control the stock.

This needs process to change it. CGP will work

the process step by step by assistance from CGP & PEC
PEC member. CGP will try to work more Member
productive and achieve the efficiency.
In the future we will develop costings and
proposals for implementation of safety needle
systems. Note

Tender has been done CGP

CGP will process the contract with the selected CGP

vendor

For the standardization items CGP will re- CGP

negotiate with the Principal/vendor to get the
best price.

There's some changes and additional item

which has been discussed with all purchasing
unit and bu Onne