Annexure-I

THE DECISIONS TAKEN TO VARIOUS QUERIES DURING THE MEETING

Sl Query Decision
No
1. Application without Signature on As application without signature of the
Main Application. candidate can not be treated as an
application, the same is not to be accepted.
2. Application without Signature on The same is to be accepted, if the candidate
Admit Card has put his signature on the application and
affixed his photograph. If required, Admit Card
may be generated by the Recruitment Zone by
scanning his photograph and signature from
the application.
3. Application not in proper format. To be accepted if vital informations are
available.
4. Post applied for - not written in Such applications may not be accepted.
the application.
5. Father/candidates name To be accepted provisionally subject to
spelling varies from their verification of documents subsequently after
certificate. the written examination but prior to declaration
of final results.
* Fathers Name not mentioned
in application. All Admit-Cards are to be issued with a note
for the candidate that their candidature for the
* In some application, Only above post(s) is provisional and this Admit-
mothers name is mentioned. Card does not confer any right for appointment
to the said post.
* Fathers name not matching as
per certificates.
6. Date of birth is not entered in May be accepted subject to any documentary
application. evidence of age i.e. 10th/Matric/Secondary
School Certificate indicating the date of birth is
available. In case, Date of Birth is not
indicated in any certificate issued by the
recognised Board/Institution, certificate issued
by the Municipal Corporation may only be
accepted.
7. % of marks mentioned in Since this is considered a vital information
application but mark sheet not required for initial screening, such applications
enclosed. may not be accepted
8. Certificate of Typing/Short Hand As skill tests for the posts of Stenographer
speed certificate from local Grade-II and LDC have specifically been
institute. prescribed in the recruitment process,
possessing of certificate of typing/short hand
speed by the candidates is to prima facie,
ascertain the skill of the cndidate. The
eligibility for the typing/short hand speed will be
assessed only on the basis of qualifying the
Skill Test. Hence, such applications are to be
accepted.
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9. Opted for SC/ST/OBC category As per DoP&T guidelines on the subject, such
but caste certificate not applications are to be accepted against the
enclosed with application. category mentioned by the candidate in his
application. However, the candidate will be
required to submit the caste certificate in the
proforma prescribed by the Govt., at the time
of verification of documents. In case, such
candidate fails to submit caste certificate, his
candidature may be considered against an
Unreserved vacancy subject to meeting the
merit of that category and also that he has not
availed any other benefit of relaxation e.g. age
relaxation etc.
10. Format of caste certificate As per DoP&T guidelines on the subject, such
specially OBC category:- applications are to be accepted.
(a) Clearly specifying OBC and (a) Accepted being in order.
also stating that he does not (b) The candidate will be required to furnish
belong to Creamy Layer. latest certificate with declaration that he does
(b) OBC but not mentioning not belong to the creamy layer.
about Creamy Layer. (c) Certificate in proper format mentioned that
(c) Certificate mentioning the candidate belongs to OBC category and he
Backward Caste BC instead does not belong to creamy layer would be
of OBC. required.
11. Attached only one self May be accepted. Stamping expenditure to be
addressed envelope(with stamp borne by the concerned recruiting zones.
or without stamp).
12. Photo without signature May be accepted.
13. Copies of certificate not self May be accepted as in any case the same are
attested. to be verified subsequently.
14. Steno Certificate instead of As decided against query at Srl No.8, the
typing certificate. eligibility for the typing/short hand speed will be
assessed only on the basis of qualifying the
Skill Test. Hence, application is to be accepted.
15. Applied MTS post but didnt As the screening of candidates is to be done
attach 10th certificate (attached based on the percentage (%) of marks in the
12th certificate). minimum essential qualification prescribed for
the post, 10th certificate/Marks-Sheet is
essential. The applications for Secondary level
examination i.e. MTS and CMTD(OG) are not
to be accepted without 10th/Matric/Secondary
School Marks Sheet.
16. Instruction on Age relaxation for See Annexure II.
Ex-Serviceman (ESM).
17. Crucial date for age calculation. It is reiterated that the crucial date for
determining eligibility including age calculation
will be the closing date for receipt of
application i.e. 29 Jan 2016.
18. Date of Birth proof for age See decision to query at Srl. No.6
calculation.
19. Is 2/3 year full time Diploma is 2 or 3 years full time Diploma may not be
equivalent to 12th. considered equivalent to 12th/Senior
Secondary /Intermediate examination.
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20. Driving Licence light or heavy. As per the RRs for the post of CMTD(OG), the
candidate must possess driving licence to drive
car and heavy vehicles.
21. Incomplete application i.e. May be provisionally accepted subject to all
* Column left blank. vital information are correctly and legibly given
* Wrong entry in any column of by the candidate.
application.
* Permanent address not given
in application.
22. Age relaxation limit for PH. As per the Govt. instructions, age relaxation for
persons with disability (40%) will be 10 years.
In case, such applicant also belongs to
SC/ST/OBC category, the age relaxation for
that category will also be added(Details at
Annexure II).
23. Is the essential qualification for The minimum essential qualification is only to
the post applied for or the be considered for screening of application.
highest qualification of the
applicant is to be taken for the
screening?
24. Percentage of marks(%) The percentage of marks for screening of
Different Board/School from all applications is to be determined in the
over India is having different following manner:-
way of calculation of marks. (i) If percentage of marks or aggregate marks
specifically provided by the Board/School in
the certificate itself, the same is to be taken.
(ii) Where the certificate indicates marks of five
or more subjects without indicating percentage
of marks or their aggregate, the marks of all
subjects reflected in the certificate are to be
taken into account for determining the
percentage. As in such cases, the
Board/School have not indicated specifically
marks for best of five or top five subjects, the
same, if claimed by the applicant, is not to be
accepted.

(iii) In case of CGPA, percentage of marks is to

be calculated by multiplying the CGPA with 9.5
or any number if specifically specified by the
Board/School in the certificate itself.
(iv) In case marks given in grade of A, B.....,
the same may be converted into marks of each
subject by taking mean of all grades as given
in the certificate. Thereafter, percentage of
mark may be calculated on the aggregate
marks of all subjects.
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25. Whether Bechelor Preparatory As screening of applications is to be done on

Programme (BPP) is to be the basis of marks obtained by the candidate in
accepted in lieu of minimum the minimum essential qualification prescribed
educational qualification. for the post, the certificate of any other
(IGNOU is offering qualification may not be accepted.
undergraduate degree
programme without the
requirement of passing
secondary/ senior secondary
exams) through BPP.
26. Short listing for Skill Test i.e. The qualifying marks for the written test will be
benchmark for qualifying the as under :-
written test. (a) UR - 40%
(b) SC/ST/OBC 35%

However, in the event of non-availability of

adequate number of candidates i.e.05 times of
vacancy(ies) in that particular post/category,
the qualifying marks may be relaxed at the
discretion of the Competent Authority.
27. Application not attached and Any document without application can not
only documents attached and accepted. However, in case application duly
vice versa. signed by the applicant is available but some
other documents are deficient the same may
be examined in light of decisions to various
queries discussed herein.
28. Photograph not See decision to query at Srl. No.2
affixed/attached.
29. Candidates have not mentioned Application may be accepted. The order of
the order of preference in MTS preference may be obtained at the time of
posts. verification of documents i.e. after the written
examination but prior to declaration of final
result.
30. In single application applied for Such applications are to be considered for both
both Senior Secondary level categories i.e. Senior Secondary level posts
and secondary level. and Secondary level posts. In such case,
original application may be retained for one
category and reference of the same may be
endorsed in the other.
31. Job applied for is not mentioned The post applied for by the candidate as
in some application, in some indicated in his application is only to be taken
application, the job applied for is else the application may not be accepted.
mentioned in envelope only.

* Job applied for differs from

envelope.
32. * Name not filled in block letters. May be accepted if name is legible.
 * Female candidate has her May be accepted provisionally. Necessary
name changed after marriage, documents to be called for at the time of
but no doc. such as gazette verification of documents.
notification attached. Can we
accept application as per 10th
mark sheet data?
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33. Address for correspondence Contact number is not mandatory.

given but contact no not
mentioned.
34. Permanent address column kept Permanent address is not mandatory.
blank.
35. Employment registration no. Proof for registration with Employment
mentioned but no proof Exchange is not mandatory.
attached.
36. Candidates date of signature May be accepted, if application is received
not mentioned. on/before the closing date i.e. 29 Jan 2016.
37. In caste space NT (nomadic Application may be accepted. However, as the
Tribe) is mentioned, where as in applicant has not submitted or claimed any of
the option of SC/ST/OBC/NT in the reserved categories i.e.SC/ST/OBC, his
cast certificate, only NT is candidature will be required to be assessed as
ticked. In that case which a candidate of unreserved category.
category is to be considered?
38. Category mentioned as OBC In case of any variance in tick mark and
whereas tick mark given on Gen statement given in words, the later should
and vice versa. prevail. Hence, candidature of such candidate
should be against the category of OBC.
39. ESM/PH mentioned in May be accepted provisionally.
application, whereas no proof
attached.
As per instructions, all ESM/PH As per the guidelines issued by HQrs to all
candidate to be shortlisted for Recruiting Zones, screening of applications are
written exam. However, it is to be done category-wise upto 50 times of the
applicable if there are any vacancies available for that category. As
discrepancies in application/ reservation for ESM/PH are available
certificates? horizontally, screening of such applications
should be done in the following manner :-

(i) The post for which screening of ESM/PH

candidate is to be made specifically should be
earmarked for this category.

(ii) The number of available candidate of ESM

and PH in the list of candidates of all other
categories i.e. UR, SC, ST and OBC should be
counted. If the number is equivalent to 50
times of the number of vacancy(ies) earmarked
for ESM or PH, as the case may be, the
 shortfall should be made from the other
candidates available on any of the categories
of UR, SC, ST and OBC on the basis of merit
of marks.
ESM personnel who are not Application may be accepted provisionally.
released yet from service have NOC from the present employer to be insisted
not attached NOC from the upon at the time of verification of documents.
competent authority
Few PH candidates have Application from PH candidates for the post of
applied for MTS and CMTD MTS may be accepted. However, for the post
of CMTD(OG), application of PH(Dumb) may
only be accepted as Deaf and VH are not
suitable for driving.
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ESM personnel once they May be accepted provisionally.

availed ESM quota in civil
employment, they cannot avail
the quota, however, they can
claim age relaxation up to three
years from the date of release.
Some personnel who are 8th Application not to be accepted as they are not
qualified but ESM but not having meeting the minimum essential qualification.
minimum qualification for MTS/
CMTD i.e. 10th.
Candidate claimed as SC, May be accepted provisionally. Caste
whereas certificate indicate that certificate to be verified at the time of
before conversion to Buddhism verification of documents.
candidate belongs to
MAHAR(SC).
40. Candidate passed 10th in more May be accepted subject to final Marks-
than one attempt, but has not Sheet/Marks-sheet of all years/attempts are
attached all the mark statement available. However, if final marks of all
and attached only final pass subjects are not provided, application may be
mark statement. Calculation of rejected.
marks mentioned on application
not feasible in such case.
In CBSE mark sheet, Neither See decision to query at Srl. No.24
total marks not % of marks are
mentioned (CGPA score).
10th Mark sheet not attached Applications without Marks-Sheet of minimum
(No mark sheet at all). essential qualification may not be accepted.
Duplicate/hand written/net down However, duplicate/hand written/net
loaded 10th mark sheet downloaded certificates/marks sheet may be
attached. accepted subject to verification subsequently.

Pass criteria for some boards is The candidate is to be considered as Pass if

35% and for some boards is so declared by the concerned Board/School.
33% as mentioned in certificate.
 Whereas some candidates who
have not obtained the minimum
marks in one or more subject
declared as pass.
In some boards, only CGPA See decision to query at Srl. No.24
mentioned in certificate,
whereas multiplication factor not
mentioned to obtain marks
whereas candidates claimed as
10. In that case on what base
the candidates can be
shortlisted.
Certificates not legible, self- In case Marks-Sheet of minimum essential
attested, attested by gazetted qualification is not legible, the application may
officer. not be accepted else for other types of
certificate the same may be accepted
provisionally.

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Some candidates passed on The candidate is to be considered as Pass if

grace marks. Eg. Total Marks
obtained by the candidate are
120 for 500 and further, only 30
marks scored in English
declared as pass. In that case
how to calculate total marks
whether it is 310 or 315?
41. 10th pass/equivalent certificate is
issued by Army authorities for
ESM. No board certificate. to
be accepted? No marks shown.
42. Date of Written Exam.
so declared by the concerned Board/School.
In such case, total marks as given by the
concerned Board/School are to be considered.
As screening of applications is to be done on
the basis of marks obtained by the candidate in
the minimum essential qualification prescribed
for the post, the certificate of any other
qualification may not be accepted.
Date of Written Examination will be intimated
separately by the HQrs.