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A F R S C, T: Nnual Inancial Eport Equatchie Ounty Ennessee
A F R S C, T: Nnual Inancial Eport Equatchie Ounty Ennessee
A F R S C, T: Nnual Inancial Eport Equatchie Ounty Ennessee
2
SEQUATCHIE COUNTY, TENNESSEE
TABLE OF CONTENTS
Exhibit Page(s)
INTRODUCTORY SECTION 8
FINANCIAL SECTION 10
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Exhibit Page(s)
4
Exhibit Page(s)
5
Summary of Audit Findings
Annual Financial Report
Sequatchie County, Tennessee
For the Year Ended June 30, 2016
Scope
We have audited the financial statements of Sequatchie County as of and for the year
ended June 30, 2016.
Results
Our audit resulted in ten findings and recommendations, which we have reviewed with
Sequatchie County management. Detailed findings, recommendations, and managements
responses are included in the Single Audit section of this report.
Findings
Payroll liability accounts were not reconciled with subsidiary payroll records in the
Highway/Public Works Fund.
Retirement wages and withholdings were not reported and remitted to the Tennessee
Consolidated Retirement System.
Duties were not segregated adequately.
6
OFFICE OF SHERIFF
7
INTRODUCTORY SECTION
8
Sequatchie County Officials
June 30, 2016
Officials
Board of Education
Audit Committee
9
FINANCIAL SECTION
10
STATE OF TENNESSEE
COMPTROLLER OF THE TREASURY
DEPARTMENT OF AUDIT
DIVISION OF LOCAL GOVERNMENT AUDIT
SUITE 1500
JAMES K. FRANKLIN STATE OFFICE BUILDING
NASHVILLE, TENNESSEE 37243-1402
PHONE (615) 401-7841
We have audited the accompanying financial statements of the governmental activities, the
aggregate discretely presented component units, each major fund, and the aggregate
remaining fund information of Sequatchie County, Tennessee, as of and for the year ended
June 30, 2016, and the related notes to the financial statements, which collectively
comprise the countys basic financial statements as listed in the table of contents.
Management is responsible for the preparation and fair presentation of these financial
statements in accordance with accounting principles generally accepted in the United
States of America; this includes the design, implementation, and maintenance of internal
control relevant to the preparation and fair presentation of financial statements that are
free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free from material misstatement.
11
An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditor's
judgment, including the assessment of the risks of material misstatement of the financial
statements, whether due to fraud or error. In making those risk assessments, the auditor
considers internal control relevant to the entity's preparation and fair presentation of the
financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
entity's internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide
a basis for our audit opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material
respects, the respective financial position of the governmental activities, the aggregate
discretely presented component units, each major fund, and the aggregate remaining fund
information of Sequatchie County, Tennessee, as of June 30, 2016, and the respective
changes in financial position and the respective budgetary comparison for the General and
Highway/Public Works funds for the year then ended in accordance with accounting
principles generally accepted in the United States of America.
As described in Note V.B., Sequatchie County has adopted the provisions of Governmental
Accounting Standards Board (GASB) Statement No. 72, Fair Value Measurement and
Application; GASB Statement No. 76, The Hierarchy of Generally Accepted Accounting
Principles for State and Local Governments; GASB Statement No. 73, Accounting and
Financial Reporting for Pensions and Related Assets that are not within the Scope of GASB
Statement No. 68, and Amendments to Certain Provisions of GASB Statements No. 67 and
No. 68; and GASB Statement No. 79, Certain External Investment Pools and Pool
Participants. Our opinion is not modified with respect to these matters.
Other Matters
Management has omitted the managements discussion and analysis that accounting
principles generally accepted in the United States of America require to be presented to
supplement the basic financial statements. Such missing information, although not a part
of the basic financial statements, is required by the Governmental Accounting Standards
Board, who considers it to be an essential part of financial reporting for placing the basic
financial statements in an appropriate operational, economic, or historical context. Our
opinion on the basic financial statements is not affected by this missing information.
12
Accounting principles generally accepted in the United States of America require that the
schedule of changes in the countys net pension liability and related ratios, schedule of
county contributions, schedule of schools proportionate share of the net pension liability,
and schedule of funding progress - other postemployment benefits plans on pages 78-85 be
presented to supplement the basic financial statements. Such information, although not a
part of the basic financial statements, is required by the Governmental Accounting
Standards Board who considers it to be an essential part of financial reporting for placing
the basic financial statements in an appropriate operational, economic, or historical
context. We have applied certain limited procedures to the required supplementary
information in accordance with auditing standards generally accepted in the United States
of America, which consisted of inquiries of management about the methods of preparing the
information and comparing the information for consistency with management's responses
to our inquiries, the basic financial statements, and other knowledge we obtained during
our audit of the basic financial statements. We do not express an opinion or provide any
assurance on the information because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance.
Our audit was conducted for the purpose of forming opinions on the financial statements
that collectively comprise Sequatchie Countys basic financial statements. The introductory
section, combining and individual nonmajor fund financial statements, budgetary
comparison schedules of nonmajor governmental funds and the General Debt Service Fund,
combining and individual fund financial statements of the Sequatchie County School
Department (a discretely presented component unit), and miscellaneous schedules are
presented for purposes of additional analysis and are not a required part of the basic
financial statements.
The combining and individual nonmajor fund financial statements, budgetary comparison
schedules of nonmajor governmental funds and the General Debt Service Fund, combining
and individual fund financial statements of the Sequatchie School Department (a discretely
presented component unit), and miscellaneous schedules are the responsibility of
management and were derived from and relate directly to the underlying accounting and
other records used to prepare the basic financial statements. Such information has been
subjected to the auditing procedures applied in the audit of the basic financial statements
and certain additional procedures, including comparing and reconciling such information
directly to the underlying accounting and other records used to prepare the basic financial
statements or to the basic financial statements themselves, and other additional procedures
in accordance with auditing standards generally accepted in the United States of America.
In our opinion, based on our audit and the additional procedures described above, the
combining and individual nonmajor fund financial statements, budgetary comparison
schedules of nonmajor governmental funds and the General Debt Service Fund, combining
and individual fund financial statements of the Sequatchie County School Department (a
discretely presented component unit), and miscellaneous schedules are fairly stated, in all
material respects, in relation to the basic financial statements as a whole.
The introductory section has not been subjected to the auditing procedures applied in the
audit of the basic financial statements, and accordingly, we do not express an opinion or
provide any assurance on it.
13
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
February 21, 2017, on our consideration of Sequatchie Countys internal control over
financial reporting and on our tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements and other matters. The purpose of that report
is to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on internal control
over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering Sequatchie
Countys internal control over financial reporting and compliance.
Justin P. Wilson
Comptroller of the Treasury
Nashville, Tennessee
JPW/sb
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BASIC FINANCIAL STATEMENTS
15
Exhibit A
Sequatchie County, Tennessee
Statement of Net Position
June 30, 2016
Component Unit
Sequatchie
Primary Government County
Governmental School
Activities Department
ASSETS
LIABILITIES
(Continued)
16
Exhibit A
Sequatchie County, Tennessee
Statement of Net Position (Cont.)
Component Unit
Sequatchie
Primary Government County
Governmental School
Activities Department
NET POSITION
The notes to the financial statements are an integral part of this statement.
17
Exhibit B
Primary Government:
Governmental Activities:
General Government $ 1,454,202 $ 131,789 $ 18,239 $ 0 $ (1,304,174) $ 0
Finance 618,287 427,307 0 0 (190,980) 0
Administration of Justice 556,776 239,568 18,180 0 (299,028) 0
Public Safety 2,879,399 980,185 31,999 0 (1,867,215) 0
Public Health and Welfare 857,019 10,905 152,850 0 (693,264) 0
Social, Cultural, and Recreational Services 222,393 3,490 9,887 0 (209,016) 0
Agriculture and Natural Resources 68,872 0 1,500,669 0 1,431,797 0
Highways/Public Works 2,029,382 0 0 663,780 (1,365,602) 0
Interest on Long-term Debt 28,184 0 0 0 (28,184) 0
Component Unit:
Sequatchie County School Department $ 17,294,102 $ 93,529 $ 3,506,970 $ 0 $ 0 $ (13,693,603)
(Continued)
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Exhibit B
General Revenues:
Taxes:
Property Taxes Levied for General Purposes $ 4,137,952 $ 3,003,364
Property Taxes Levied for Debt Service 387,678 0
Local Option Sales Taxes 456,615 1,317,047
Hotel/Motel Tax 15,344 0
Litigation Tax - General 28,514 0
Litigation Tax - Special Purpose 9,248 0
Litigation Tax - Jail, Workhouse, or Courthouse 7,803 0
Business Tax 98,274 0
Wholesale Beer Tax 61,671 0
Other Local Taxes 894 7,643
Grants and Contributions Not Restricted to Specific Programs 388,217 12,232,429
Unrestricted Investment Earnings 32,258 29,467
Miscellaneous 24,813 88,054
Total General Revenues $ 5,649,281 $ 16,678,004
The notes to the financial statements are an integral part of this statement.
19
Exhibit C-1
Nonmajor
Major Funds Funds
Other
Highway / General Govern- Total
Public Debt mental Governmental
General Works Service Funds Funds
ASSETS
LIABILITIES
(Continued)
20
Exhibit C-1
Nonmajor
Major Funds Funds
Other
Highway / General Govern- Total
Public Debt mental Governmental
General Works Service Funds Funds
FUND BALANCES
Restricted:
Restricted for General Government $ 61,186 $ 0 $ 0 $ 0 $ 61,186
Restricted for Finance 37,206 0 0 0 37,206
Restricted for Administration of Justice 72,522 0 0 0 72,522
Restricted for Public Safety 2,754 0 0 45,123 47,877
Restricted for Public Health and Welfare 7,626 0 0 74,793 82,419
Restricted for Highways/Public Works 0 714,947 0 0 714,947
Restricted for Capital Outlay 0 0 0 7,040 7,040
Restricted for Debt Service 0 0 887,592 0 887,592
Unassigned 1,451,139 0 0 0 1,451,139
Total Fund Balances $ 1,632,433 $ 714,947 $ 887,592 $ 126,956 $ 3,361,928
Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 5,590,227 $ 854,146 $ 1,183,060 $ 466,287 $ 8,093,720
The notes to the financial statements are an integral part of this statement.
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Exhibit C-2
Total fund balances - balance sheet - governmental funds (Exhibit C-1) $ 3,361,928
(2) Long-term liabilities are not due and payable in the current
period and therefore are not reported in the governmental funds.
Less: notes payable $ (423,636)
Less: other loans payable (4,455,000)
Less: accrued interest on notes (3,707)
Less: accrued interest on other loans (11,138)
Less: other postemployment benefits liability (95,651) (4,989,132)
(4) Net pension assets of the agent plan are not current financial resources
and therefore are not reported in the governmental funds. 405,514
The notes to the financial statements are an integral part of this statement.
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Exhibit C-3
Nonmajor
Major Funds Funds
Other
Highway / General Govern- Total
Public Debt mental Governmental
General Works Service Funds Funds
Revenues
Local Taxes $ 4,409,725 $ 0 $ 398,316 $ 442,936 $ 5,250,977
Licenses and Permits 43,834 0 0 0 43,834
Fines, Forfeitures, and Penalties 61,768 0 0 30,198 91,966
Charges for Current Services 93,708 0 0 14,254 107,962
Other Local Revenues 47,851 10,999 7,304 19,778 85,932
Fees Received From County Officials 654,739 0 0 0 654,739
State of Tennessee 1,238,985 2,140,970 19,026 32,125 3,431,106
Federal Government 33,372 10,562 0 0 43,934
Other Governments and Citizens Groups 106,918 0 19,503 0 126,421
Total Revenues $ 6,690,900 $ 2,162,531 $ 444,149 $ 539,291 $ 9,836,871
Expenditures
Current:
General Government $ 1,133,952 $ 0 $ 0 $ 0 $ 1,133,952
Finance 644,296 0 0 7,119 651,415
Administration of Justice 567,652 0 0 0 567,652
Public Safety 2,750,822 0 0 26,284 2,777,106
Public Health and Welfare 296,950 0 0 465,851 762,801
Social, Cultural, and Recreational Services 185,813 0 0 0 185,813
Agriculture and Natural Resources 65,122 0 0 0 65,122
Other Operations 345,988 0 0 8,808 354,796
Highways 0 1,980,122 0 0 1,980,122
Debt Service:
Principal on Debt 0 23,335 246,902 0 270,237
Interest on Debt 0 620 16,955 0 17,575
Other Debt Service 0 0 39,865 0 39,865
(Continued)
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Exhibit C-3
Nonmajor
Major Funds Funds
Other
Highway / General Govern- Total
Public Debt mental Governmental
General Works Service Funds Funds
Expenditures (Cont.)
Capital Projects $ 0 $ 0 $ 0 $ 22,031 $ 22,031
Total Expenditures $ 5,990,595 $ 2,004,077 $ 303,722 $ 530,093 $ 8,828,487
Fund Balance, June 30, 2016 $ 1,632,433 $ 714,947 $ 887,592 $ 126,956 $ 3,361,928
The notes to the financial statements are an integral part of this statement.
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Exhibit C-4
Net change in fund balances - total governmental funds (Exhibit C-3) $ 1,245,557
(4) The issuance of long-term debt (e.g., bonds, notes, other loans, leases) provides
current financial resources to governmental funds, while the repayment
of the principal of long-term debt consumes the current financial
resources of governmental funds. Neither transaction, however, has
any effect on net position. Also, governmental funds report the effect
of premiums, discounts, and similar items when debt is
first issued, whereas these amounts are deferred and amortized in the
statement of activities. This amount is the net effect of these differences
in the treatment of long-term debt and related items:
Less: note proceeds $ (235,000)
Add: principal payments on notes 55,237
Add: principal payments on other loans 215,000 35,237
The notes to the financial statements are an integral part of this statement.
25
Exhibit C-5
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
Revenues
Local Taxes $ 4,409,725 $ 4,272,542 $ 4,272,542 $ 137,183
Licenses and Permits 43,834 36,000 36,000 7,834
Fines, Forfeitures, and Penalties 61,768 64,650 64,650 (2,882)
Charges for Current Services 93,708 95,750 95,750 (2,042)
Other Local Revenues 47,851 51,500 51,500 (3,649)
Fees Received From County Officials 654,739 615,000 615,000 39,739
State of Tennessee 1,238,985 1,073,000 1,064,126 174,859
Federal Government 33,372 80,000 91,949 (58,577)
Other Governments and Citizens Groups 106,918 109,888 109,888 (2,970)
Total Revenues $ 6,690,900 $ 6,398,330 $ 6,401,405 $ 289,495
Expenditures
General Government
County Commission $ 179,756 $ 186,800 $ 186,800 $ 7,044
Board of Equalization 3,661 7,375 7,375 3,714
Beer Board 600 1,000 1,000 400
County Mayor/Executive 256,894 262,418 262,419 5,525
County Attorney 7,800 7,800 7,800 0
Election Commission 147,719 155,594 155,925 8,206
Register of Deeds 143,713 145,398 146,351 2,638
County Buildings 390,734 389,680 392,200 1,466
Other General Administration 3,075 0 3,075 0
Finance
Property Assessor's Office 232,090 241,450 241,450 9,360
Reappraisal Program 580 6,000 6,000 5,420
County Trustee's Office 172,978 178,888 178,888 5,910
County Clerk's Office 238,648 234,630 245,448 6,800
Administration of Justice
Circuit Court 194,769 208,733 218,367 23,598
General Sessions Court 101,876 103,012 103,012 1,136
Drug Court 58,905 0 58,905 0
Chancery Court 109,141 116,713 118,332 9,191
Juvenile Court 77,755 89,609 89,609 11,854
Judicial Commissioners 25,206 25,572 25,572 366
Public Safety
Sheriff's Department 1,130,594 1,253,613 1,265,829 135,235
Jail 1,238,214 1,399,682 1,380,486 142,272
Fire Prevention and Control 79,000 79,000 79,000 0
Rescue Squad 10,000 10,000 10,000 0
Other Emergency Management 277,103 57,120 292,121 15,018
County Coroner/Medical Examiner 15,911 25,000 25,000 9,089
Public Health and Welfare
Local Health Center 37,467 39,232 39,232 1,765
Ambulance/Emergency Medical Services 125,667 133,000 133,000 7,333
Alcohol and Drug Programs 13,864 19,360 19,360 5,496
Crippled Children Services 1,026 1,026 1,026 0
Other Local Health Services 118,926 129,480 129,480 10,554
(Continued)
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Exhibit C-5
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
Expenditures (Cont.)
Social, Cultural, and Recreational Services
Senior Citizens Assistance $ 6,750 $ 6,750 $ 6,750 $ 0
Libraries 126,795 129,836 129,836 3,041
Parks and Fair Boards 48,268 60,100 60,100 11,832
Other Social, Cultural, and Recreational 4,000 4,000 4,000 0
Agriculture and Natural Resources
Agricultural Extension Service 46,456 54,913 54,913 8,457
Soil Conservation 17,835 17,835 17,835 0
Flood Control 831 14,250 14,250 13,419
Other Operations
Tourism 25,637 25,750 25,750 113
Industrial Development 692 700 700 8
Other Economic and Community Development 144,572 220,900 220,900 76,328
Veterans' Services 13,956 15,396 15,396 1,440
Other Charges 161,131 142,582 161,131 0
Total Expenditures $ 5,990,595 $ 6,200,197 $ 6,534,623 $ 544,028
The notes to the financial statements are an integral part of this statement.
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Exhibit C-6
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
Revenues
Other Local Revenues $ 10,999 $ 6,500 $ 6,500 $ 4,499
State of Tennessee 2,140,970 2,509,390 2,509,390 (368,420)
Federal Government 10,562 0 0 10,562
Other Governments and Citizens Groups 0 1,000 1,000 (1,000)
Total Revenues $ 2,162,531 $ 2,516,890 $ 2,516,890 $ (354,359)
Expenditures
Highways
Administration $ 173,061 $ 178,533 $ 179,433 $ 6,372
Highway and Bridge Maintenance 703,734 882,125 972,025 268,291
Operation and Maintenance of Equipment 222,258 304,643 310,643 88,385
Other Charges 45,724 53,500 53,625 7,901
Employee Benefits 202,717 237,225 237,225 34,508
Capital Outlay 632,628 913,150 816,225 183,597
Principal on Debt
Highways and Streets 23,335 23,334 23,335 0
Interest on Debt
Highways and Streets 620 745 745 125
Total Expenditures $ 2,004,077 $ 2,593,255 $ 2,593,256 $ 589,179
The notes to the financial statements are an integral part of this statement.
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Exhibit D
Sequatchie County, Tennessee
Statement of Fiduciary Assets and Liabilities
Fiduciary Funds
June 30, 2016
Agency
Funds
ASSETS
Cash $ 335,405
Due from Other Governments 149,571
LIABILITIES
The notes to the financial statements are an integral part of this statement.
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SEQUATCHIE COUNTY, TENNESSEE
Index of Notes to the Financial Statements
Note Page(s)
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SEQUATCHIE COUNTY, TENNESSEE
NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended June 30, 2016
The following are the more significant accounting policies of Sequatchie County:
A. Reporting Entity
The Sequatchie County School Department operates the public school system
in the county, and the voters of Sequatchie County elect its board. The School
Department is fiscally dependent on the county because it may not issue
debt, and its budget and property tax levy are subject to the County
Commissions approval. The School Departments taxes are levied under the
taxing authority of the county and are included as part of the countys total
tax levy.
31
The Sequatchie County School Department does not issue separate financial
statements from those of the county. Therefore, basic financial statements of
the School Department are included in this report as listed in the table of
contents. Complete financial statements of the Sequatchie County
Emergency Communications District can be obtained from its administrative
office at the following address:
Administrative Office:
Sequatchie County issues all debt for the discretely presented Sequatchie
County School Department. There were no debt issues contributed by the
county to the School Department during the year ended June 30, 2016.
32
financial statements. Major individual governmental funds are reported as
separate columns in the fund financial statements.
Property taxes for the period levied, in-lieu-of tax payments, sales taxes,
interest, and miscellaneous taxes are all considered to be susceptible to
33
accrual and have been recognized as revenues of the current period.
Applicable business taxes, litigation taxes, state-shared excise taxes, fines,
forfeitures, and penalties are not susceptible to accrual since they are not
measurable (reasonably estimable). All other revenue items are considered to
be measurable and available only when the county receives cash.
General Debt Service Fund This fund accounts for the resources
accumulated and payments made for principal and interest on long-
term general obligation debt of governmental funds.
34
Additionally, the Sequatchie County School Department reports the following
fund type:
Special Revenue Funds These funds account for and report the
proceeds of specific revenue sources that are restricted or committed
to expenditure for specified purposes other than debt service or capital
projects.
35
2. Receivables and Payables
Property taxes receivable are also reported as of June 30 for the taxes
that are levied, collected, and reported as revenue during the current
fiscal year. These property taxes receivable are presented on the
balance sheet as a deferred inflow of resources to reflect amounts not
available as of June 30. Property taxes collected within 30 days of
year-end are considered available and accrued. The allowance for
uncollectible taxes represents the estimated amount of the receivable
that will be filed in court for collection. Delinquent taxes filed in court
for collection are not included in taxes receivable since they are
neither measurable nor available.
3. Capital Assets
36
financial statements. Capital assets are defined by the government as
assets with an initial, individual cost of $5,000 ($10,000 for the
discretely presented Sequatchie County School Department) or more
and an estimated useful life of more than three years. Such assets are
recorded at historical cost or estimated historical cost if purchased or
constructed. Donated capital assets are recorded at estimated fair
market value at the date of donation.
The costs of normal maintenance and repairs that do not add to the
value of the asset or materially extend assets lives are not capitalized.
Assets Years
Primary Government:
Buildings and Improvements 7 - 40
Other Capital Assets 5 - 20
Infrastructure:
Roads 20 - 50
Bridges 30 - 50
Discretely Presented
School Department:
Buildings and Improvements 20 - 50
Other Capital Assets 10 - 20
Infrastructure 10 - 20
37
In addition to liabilities, the Statement of Net Position will sometimes
report a separate section for deferred inflows of resources. This
separate financial statement element, deferred inflows of resources
represents an acquisition of net position that applies to a future
period(s) and so will not be recognized as an inflow of resources
(revenue) until that time. The government has items that qualify for
reporting in this category. Accordingly, the items are reported in the
government-wide Statement of Net Position and the governmental
funds balance sheet. These items are from the following sources:
current and delinquent property taxes, pension changes in experience,
pension changes in investment earnings, changes in proportionate
share of contributions, and various receivables for revenues, which do
not meet the availability criteria in governmental funds. These
amounts are deferred and recognized as an inflow of resources in the
period that the amounts become available.
5. Compensated Absences
Primary Government
The general policy of Sequatchie County does not allow for the
accumulation of unused vacation and sick leave days beyond year end.
The general policy of the School Department does not allow for the
accumulation of vacation days beyond year end. Employees of the
School Department are allowed to accumulate sick leave days. The
granting of sick leave has no guaranteed payment attached, and
therefore, is not required to be accrued or recorded.
6. Long-term Obligations
38
as other financing sources, while discounts on debt issuances are
reported as other financing uses. Issuance costs, whether or not
withheld from the actual debt proceeds received, are reported as debt
service expenditures.
Only the matured portion (the portion that has come due for payment)
of long-term indebtedness, including notes payable and other loans
payable, is recognized as a liability and expenditure in the
governmental fund financial statements. Liabilities and expenditures
for other long-term obligations, including other postemployment
benefits, are recognized to the extent that the liabilities have matured
(come due for payment) each period.
c. Unrestricted net position All other net position that does not
meet the definition of restricted or net investment in capital
assets.
39
Nonspendable Fund Balance includes amounts that cannot
be spent because they are either (a) not in spendable form or
(b) legally or contractually required to be maintained intact.
40
E. Pension Plans
Primary Government
41
II. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL
STATEMENTS
Primary Government
Primary Government
Budgetary Information
The county is required by state statute to adopt annual budgets. Annual budgets are
prepared on the basis in which current available funds must be sufficient to meet
current expenditures. Expenditures and encumbrances may not legally exceed
42
appropriations authorized by the County Commission and any authorized revisions.
Unencumbered appropriations lapse at the end of each fiscal year.
The budgetary level of control is at the major category level established by the
County Uniform Chart of Accounts, as prescribed by the Comptroller of the Treasury
of the State of Tennessee. Major categories are at the department level (examples of
General Fund major categories: County Commission, Board of Equalization, County
Mayor/Executive, County Attorney, etc.). Management may make revisions within
major categories, but only the County Commission may transfer appropriations
between major categories. During the year, several supplementary appropriations
were necessary.
Deposits
43
For deposits with financial institutions that do not participate in the bank
collateral pool, state statutes require that all deposits be collateralized with
collateral whose market value is equal to 105 percent of the uninsured
amount of the deposits. The collateral must be placed by the depository bank
in an escrow account in a second bank for the benefit of the county.
Investments
B. Capital Assets
Capital assets activity for the year ended June 30, 2016, was as follows:
44
Primary Government
Governmental Activities:
Balance Balance
7-1-15 Increases Decreases 6-30-16
Capital Assets
Not Depreciated:
Land $ 631,739 $ 0 $ 0 $ 631,739
Total Capital Assets
Not Depreciated $ 631,739 $ 0 $ 0 $ 631,739
Capital Assets
Depreciated:
Buildings and
Improvements $ 11,306,105 $ 0 $ (2,200) $ 11,303,905
Infrastructure 14,815,355 0 (35,241) 14,780,114
Other Capital Assets 2,457,263 305,481 (19,625) 2,743,119
Total Capital Assets
Depreciated $ 28,578,723 $ 305,481 $ (57,066) $ 28,827,138
Less Accumulated
Depreciation For:
Buildings and
Improvements $ 3,739,926 $ 502,556 $ (26,487) $ 4,215,995
Infrastructure 12,532,036 392,530 (368,859) 12,555,707
Other Capital Assets 1,892,293 185,375 (27,286) 2,050,382
Total Accumulated
Depreciation $ 18,164,255 $ 1,080,461 $ (422,632) $ 18,822,084
Governmental Activities
Capital Assets, Net $ 11,046,207 $ (774,980) $ 365,566 $ 10,636,793
45
Governmental Activities:
Governmental Activities:
Balance Balance
7-1-15 Increases Decreases 6-30-16
Capital Assets
Not Depreciated:
Land $ 1,256,649 $ 0 $ 0 $ 1,256,649
Construction in Progress 1,122,894 1,658,378 (1,960,802) 820,470
Total Capital Assets
Not Depreciated $ 2,379,543 $ 1,658,378 $ (1,960,802) $ 2,077,119
Capital Assets
Depreciated:
Buildings and
Improvements $ 29,161,383 $ 2,286,787 $ 0 $ 31,448,170
Infrastructure 1,644,770 19,615 0 1,664,385
Other Capital Assets 3,220,712 248,340 (62,000) 3,407,052
Total Capital Assets
Depreciated $ 34,026,865 $ 2,554,742 $ (62,000) $ 36,519,607
Less Accumulated
Depreciation For:
Buildings and
Improvements $ 10,644,590 $ 613,945 $ 0 $ 11,258,535
Infrastructure 631,154 69,712 0 700,866
Other Capital Assets 2,587,163 136,543 (58,900) 2,664,806
Total Accumulated
Depreciation $ 13,862,907 $ 820,200 $ (58,900) $ 14,624,207
Governmental Activities
Capital Assets, Net $ 22,543,501 $ 3,392,920 $ (1,963,902) $ 23,972,519
46
Depreciation expense was charged to functions of the discretely presented
Sequatchie County School Department as follows:
Governmental Activities:
Instruction $ 575,662
Support Services 197,015
Operation of Non-instructional Services 47,523
Primary Government:
General Nonmajor governmental $ 2,493
General Debt Service General 100,000
These balances resulted from the time lag between the dates that interfund
goods and services are provided or reimbursable expenditures occur and
payments between funds are made.
The receivable in the General Purpose School Fund totaling $855 was in
transit from the School Federal Projects Fund at June 30, 2016.
Interfund Transfers:
Interfund transfers for the year ended June 30, 2016, consisted of the
following amounts:
47
Discretely Presented Sequatchie County School Department
Transfers In
General Education
Purpose Capital
School Projects
Transfers Out Fund Fund
Transfers are used to move revenues from the fund that statute or budget
requires to collect them to the fund that statute or budget requires to expend
them.
D. Long-term Obligations
Primary Government
Sequatchie County issues other loans to provide funds for the acquisition and
construction of major capital facilities for the primary government and the
discretely presented School Department. Capital outlay notes are also issued
to fund capital facilities and other capital outlay purchases, such as
equipment.
Capital outlay notes and other loans are direct obligations and pledge the full
faith and credit of the government. Capital outlay notes and other loans
outstanding were issued for original terms of up to 12 years for notes and up
to 28 years for other loans. Repayment terms are generally structured with
increasing amounts of principal maturing as interest requirements decrease
over the term of the debt. All notes and other loans included in long-term
debt as of June 30, 2016, will be retired from the General Debt Service fund.
Capital outlay notes and other loans outstanding as of June 30, 2016, for
governmental activities are as follows:
48
Original
Interest Final Amount Balance
Type Rate Maturity of Issue 6-30-16
In prior years, Sequatchie County entered into a loan agreement with the
Montgomery County Public Building Authority. Under this loan agreement,
the authority loaned $6,500,000 to Sequatchie County for construction of a
justice center. This loan is repayable at an interest rate that is a tax-exempt
variable rate determined by the remarketing agent daily or weekly, depending
on the particular program. In addition, the county pays various other fees
(trustee, letter of credit, and debt remarketing) in connection with this loan. At
June 30, 2016, the variable interest rate was .58 percent, and other fees totaled
approximately .57 percent (letter of credit) and .08 percent (remarketing) of the
outstanding loan principal plus $1,020 (trustee) annually.
The annual requirements to amortize all notes and other loans outstanding
as of June 30, 2016, including interest payments and other loan fees, are
presented in the following tables:
49
Year Ending Other Loans
June 30 Principal Interest Other Fees Total
Long-term obligations activity for the year ended June 30, 2016, was as
follows:
50
Discretely Presented Sequatchie County School Department
Net Pension
Governmental Activities: Other Liability -
Postemployment Teacher Legacy
Benefits Plan*
*At July 1, 2015, the teacher legacy plan had a net pension asset.
Primary Government
51
Discretely Presented Sequatchie County School Department
The State of Tennessee pays health insurance premiums for retired teachers
on-behalf of the Sequatchie County School Department. These payments are
made by the state to the Local Education Group Insurance Plan and the
Medicare Supplement Plan. Both of these plans are administered by the
State of Tennessee and reported in the states Comprehensive Annual
Financial Report. Payments by the state to the Local Education Group
Insurance Plan and the Medicare Supplement Plan for the year ended June
30, 2016, were $21,412 and $12,400, respectively. The School Department has
recognized these on-behalf payments as revenues and expenditures in the
General Purpose School Fund.
F. Short-term Debt
Balance Balance
7-1-15 Issued Paid 6-30-16
V. OTHER INFORMATION
A. Risk Management
Primary Government
52
pays annual premiums to the LGPCF and LGWCF for its general liability,
property, casualty, and workers compensation insurance coverage. The
creation of these pools provides for them to be self-sustaining through
member premiums. The LGPCF and LGWCF reinsures through commercial
insurance companies for claims of more than $100,000 for each insured event.
B. Accounting Changes
GASB Statement No. 72, established general principles for measuring fair
value and standards of accounting and financial reporting for assets and
liabilities measured at fair value. This standard supersedes previous
53
statements as they relate to measuring fair value of certain assets and
liabilities.
C. Contingent Liabilities
D. Joint Ventures
Administrative Office:
Sequatchie/Bledsoe Landfill
P.O. Box 149
Pikeville, TN 37367
The Twelfth Judicial District Drug Task Force (DTF) is a joint venture
formed by an interlocal agreement between the district attorney general of
54
the Twelfth Judicial District and the municipalities within the district. The
district is composed of Rhea, Bledsoe, Franklin, Grundy, Marion, and
Sequatchie counties and various cities within these counties. The purpose of
the DTF is to provide multi-jurisdictional law enforcement to promote the
investigation and prosecution of drug-related activities. Funds for the
operations of the DTF come primarily from federal grants, drug fines, and the
forfeiture of drug-related assets to the DTF. The DTF is overseen by the
district attorney general and is governed by a board of directors including the
district attorney general, sheriffs, and police chiefs of the participating law
enforcement agencies within the judicial district. Sequatchie County made no
contributions to the DTF for the year ended June 30, 2016, and does not have
any equity interest in this joint venture. Complete financial statements for
the DTF can be obtained from its administrative office at the following
address:
Administrative Office:
E. Retirement Commitments
Primary Government
55
statute. Members are eligible to retire with an unreduced benefit at
age 60 with five years of service credit or after 30 years of service
credit regardless of age. Benefits are determined by a formula using
the members highest five consecutive year average compensation and
the members years of service credit. Reduced benefits for early
retirement are available to vested members at age 55. Members vest
with five years of service credit. Service related disability benefits are
provided regardless of length of service. Five years of service is
required for non-service related disability eligibility. The service
related and non-service related disability benefits are determined in
the same manner as a service retirement benefit but are reduced ten
percent and include projected service credits. A variety of death
benefits is available under various eligibility criteria.
Total 617
56
contributions are expected to finance the costs of benefits earned by
members during the year, the cost of administration, as well as an
amortized portion of any unfunded liability.
Inflation 3%
Salary Increases Graded Salary Ranges from 8.97%
to 3.71% Based on Age, Including
Inflation, Averaging 4.25%
Investment Rate of Return 7.5%, Net of Pension Plan
Investment Expenses, Including
Inflation
Cost of Living Adjustment 2.5%
Mortality rates were based on actual experience from the June 30,
2012, actuarial experience study, adjusted for some of the expected
future improvement in life expectancy.
57
expected future real rate of return by the target asset allocation
percentage and by adding inflation of three percent. The target
allocation and best estimate of arithmetic real rates of return for each
major asset class are summarized in the following table:
Percentage
Long-term
Expected Percentage
Real Rate Target
Asset Class of Return Allocations
Total 100 %
Discount Rate. The discount rate used to measure the total pension
liability was 7.5 percent. The projection of cash flows used to
determine the discount rate assumes that employee contributions will
be made at the current rate and that contributions from Sequatchie
County will be made at the actuarially determined contribution rate
pursuant to an actuarial valuation in accordance with the funding
policy of the TCRS Board of Trustees and as required to be paid by
state statute. Based on those assumptions, the pension plans
fiduciary net position was projected to be available to make projected
future benefit payments of current active and inactive members.
Therefore, the long-term expected rate of return on pension plan
investments was applied to all periods of projected benefit payments
to determine the total pension liability.
58
Changes in the Net Pension Liability (Asset)
Increase (Decrease)
Total Plan Net
Pension Fiduciary Pension
Liability Net Position Liability
(a) (b) (a)-(b)
Plan Net
Total Fiduciary Pension
Pension Net Liability
Liability Position (Asset)
59
Current
1% Discount 1%
Decrease Rate Increase
Sequatchie County 6.5% 7.5% 8.5%
Negative Pension Expense. For the year ended June 30, 2016,
Sequatchie County recognized negative pension expense of $86,398.
60
Allocation of Agent Plan Deferred Outflows of Resources and
Deferred Inflows of Resources
Deferred Deferred
Outflows of Inflows of
Resources Resources
Year Ending
June 30 Amount
2017 $ (255,246)
2018 (255,246)
2019 (255,246)
2020 50,168
2021 0
Thereafter 0
Non-certified Employees
61
Certified Employees
62
benefit terms and conditions, including COLA, can be adjusted on a
prospective basis. Moreover, there are defined cost controls and
unfunded liability controls that provide for the adjustment of benefit
terms and conditions on an automatic basis.
Pension Expense. For the year ended June 30, 2016, the Sequatchie
County School Department recognized pension expense of $17,752.
63
Deferred Deferred
Outflows Inflows
of of
Resources Resources
Year Ending
June 30 Amount
2017 $ (94)
2018 (94)
2019 (94)
2020 (94)
2021 (367)
Thereafter (2,572)
64
Inflation 3%
Salary Increases Graded Salary Ranges from 8.97%
to 3.71% Based on Age, Including
Inflation, Averaging 4.25%
Investment Rate of Return 7.5%, Net of Pension Plan
Investment Expenses, Including
Inflation
Cost of Living Adjustment 2.5%
Mortality rates are customized based on the June 30, 2012, actuarial
experience study and some included adjustment for expected future
improvement in life expectancy.
65
Percentage
Long-term
Expected Percentage
Real Rate Target
Asset Class of Return Allocations
Total 100 %
Discount Rate. The discount rate used to measure the total pension
liability was 7.5 percent. The projection of cash flows used to
determine the discount rate assumes that employee contributions will
be made at the current rate and that contributions from all the LEAs
will be made at the actuarially determined contribution rate pursuant
to an actuarial valuation in accordance with the funding policy of the
TCRS Board of Trustees and as required to be paid by state statute.
Based on those assumptions, the pension plans fiduciary net position
was projected to be available to make projected future benefit
payments of current active and inactive members. Therefore, the long-
term expected rate of return on pension plan investments was applied
to all periods of projected benefit payments to determine the total
pension liability.
66
School Department's Current
Proportionate Share of 1% Discount 1%
the Net Pension Decrease Rate Increase
Liability (Asset) 6.5% 7.5% 8.5%
67
eligibility criteria. Member and beneficiary annuitants are entitled to
an automatic cost of living adjustment (COLA) after retirement. A
COLA is granted each July for annuitants retired prior to the second
of July of the previous year. The COLA is based on the change in the
consumer price index (CPI) during the prior calendar year, capped at
three percent, and applied to the current benefit. No COLA is granted
if the change in the CPI is less than one-half percent. A one percent
COLA is granted if the CPI change is between one-half and one
percent. A member who leaves employment may withdraw their
employee contributions, plus any accumulated interest. Under the
Teacher Legacy Pension Plan, benefit terms and conditions, including
COLAs can be adjusted on a prospective basis. Moreover, there are
defined cost controls and unfunded liability controls that provide for
the adjustment of benefit terms and conditions on an automatic basis.
68
Negative Pension Expense. For the year ended June 30, 2016, the
Sequatchie County School Department recognized negative pension
expense of $77,831.
Deferred Deferred
Outflows Inflows
of of
Resources Resources
Year Ending
June 30 Amount
2017 $ (548,074)
2018 (548,074)
2019 (548,074)
2020 118,415
2021 (248,796)
Thereafter 0
69
Actuarial Assumptions. The total pension liability in the June 30,
2015, actuarial valuation was determined using the following
actuarial assumptions, applied to all periods included in the
measurement:
Inflation 3%
Salary Increases Graded Salary Ranges from 8.97%
to 3.71% Based on Age, Including
Inflation, Averaging 4.25%
Investment Rate of Return 7.5%, Net of Pension Plan
Investment Expenses, Including
Inflation
Cost of Living Adjustment 2.5%
Mortality rates are customized based on the June 30, 2012, actuarial
experience study and some included adjustments for expected future
improvement in life expectancy.
70
Percentage
Long-term
Expected Percentage
Real Rate Target
Asset Class of Return Allocations
Total 100 %
Discount Rate. The discount rate used to measure the total pension
liability was 7.5 percent. The projection of cash flows used to
determine the discount rate assumes that employee contributions will
be made at the current rate and that contributions from all the LEAs
will be made at the actuarially determined contribution rate pursuant
to an actuarial valuation in accordance with the funding policy of the
TCRS Board of Trustees and as required to be paid by state statute.
Based on those assumptions, the pension plans fiduciary net position
was projected to be available to make projected future benefit
payments of current active and inactive members. Therefore, the long-
term expected rate of return on pension plan investments was applied
to all periods of projected benefit payments to determine the total
pension liability.
71
School Department's Current
Proportionate Share of 1% Discount 1%
the Net Pension Decrease Rate Increase
Liability (Asset) 6.5% 7.5% 8.5%
Plan Description
72
education employees. Prior to reaching the age of 65, all members have the
option of choosing between the standard or partnership preferred provider
organization plan for healthcare benefits. Prior to reaching the age of 65, all
members have the option of choosing between the standard or partnership
preferred provider organization (PPO) plan for health care benefits.
Subsequent to age 65, members who are also in the states retirement system
may participate in a state-administered Medicare Supplement Plan that does
not include pharmacy. The plans are reported in the State of Tennessee
Comprehensive Annual Financial Report (CAFR). The CAFR is available on
the states website at http://tn.gov/finance/article/fa-accfin-cafr.
Funding Policy
73
Annual OPEB Cost and Net OPEB Obligation
Local Local
Government Education
Group Group
Plan Plan
Percentage
Fiscal Annual of Annual Net OPEB
Year OPEB OPEB Cost Obligation
Ended Plans Cost Contributed at Year End
Local Local
Government Education
Group Group
Plan Plan
74
Actuarial valuations involve estimates of the value of reported amounts and
assumptions about the probability of events far into the future, and
actuarially determined amounts are subject to continual revision as actual
results are compared to past expectations and new estimates are made about
the future. The Schedule of Funding Progress, presented as required
supplementary information following the notes to the financial statements,
presents multi-year trend information about whether the actuarial value of
plan assets is increasing or decreasing over time relative to the actuarial
accrued liability for benefits.
Calculations are based on the types of benefits provided under the terms of
the substantive plan at the time of each valuation and on the pattern of
sharing of costs between the employer and plan members to that point.
Actuarial calculations reflect a long-term perspective. Consistent with that
perspective, actuarial methods and assumptions used include techniques that
are designed to reduce short-term volatility in actuarial accrued liabilities
and the actuarial value of assets.
In the July 1, 2015, actuarial valuation for the Local Government Plan and
the Local Education Plan, the projected unit credit actuarial cost method was
used. The actuarial assumptions included a 3.75 percent investment rate of
return (net of administrative expenses) and an annual health care cost trend
rate of 6.5 percent initially. The trend rate will decrease to six percent in
2016, and then be reduced by decrements to an ultimate rate of 4.7 percent
by fiscal year 2050. Both rates include a 2.5 percent inflation assumption.
The unfunded actuarial accrued liability is being amortized as a level
percentage of payroll on a closed basis over a 30-year period beginning with
July 1, 2007. Payroll is assumed to grow at a rate of three percent.
G. Purchasing Laws
Purchasing procedures for the Office of County Executive are governed by the
County Purchasing Law of 1983, Sections 5-14-201 through 5-14-206,
Tennessee Code Annotated (TCA). This act provides for all purchases
exceeding $10,000 (excluding emergency purchases) to be based on
competitive bids solicited through newspaper advertisement.
Purchasing procedures for this office are governed by Chapter 575, Private
Acts of 1953, as amended, and provisions of the Uniform Road Law, Section
54-7-113, TCA. These statutes require all purchases exceeding $10,000 to be
made after public advertisement and solicitation of competitive bids.
75
Office of Director of Schools
76
REQUIRED SUPPLEMENTARY
INFORMATION
77
Exhibit E-1
2014 2015
Plan Fiduciary Net Position as a Percentage of Total Pension Liability 104.08% 104.26%
Covered Payroll $ 5,855,543 $ 5,457,539
Net Pension Liability (Asset) as a Percentage of Covered Payroll (10.84)% (12.48)%
78
Exhibit E-2
Contributions as a Percentage of
Covered Payroll 8.25% 8.54% 8.41%
79
Exhibit E-3
Sequatchie County, Tennessee
Schedule of Contributions Based on Participation in the Teacher
Retirement Plan of TCRS
Discretely Presented Sequatchie County School Department
For the Fiscal Year Ended June 30
2015 2016
80
Exhibit E-4
81
Exhibit E-5
Sequatchie County, Tennessee
Schedule of Proportionate Share of the Net Pension Asset
in the Teacher Retirement Pension Plan of TCRS
Discretely Presented Sequatchie County School Department
For the Fiscal Year Ended June 30 *
2016
* The amounts presented were determined as of June 30 of the prior fiscal year.
82
Exhibit E-6
2015 2016
* The amounts presented were determined as of June 30 of the prior fiscal year.
83
Exhibit E-7
Actuarial
Accrued
Liability
(AAL) UAAL as a
Actuarial Projected Unfunded Percentage
Actuarial Value of Unit AAL Funded Covered of Covered
Valuation Assets Credit (UAAL) Ratio Payroll Payroll
Plans Date (a) (b) (b)-(a) (a/b) (c) ((b-a)/c)
PRIMARY GOVERNMENT
84
SEQUATCHIE COUNTY, TENNESSEE
NOTES TO THE REQUIRED SUPPLEMENTARY INFORMATION
For the Year Ended June 30, 2016
Valuation Date: Actuarially determined contribution rates for 2016 were calculated based
on the July 1, 2013, actuarial valuation.
85
COMBINING AND INDIVIDUAL FUND
FINANCIAL STATEMENTS AND SCHEDULES
86
Nonmajor Governmental Funds
Special Revenue Funds
_______________________________
Special Revenue Funds are used to account for and report the proceeds
of specific revenue sources that are restricted or committed to
expenditure for specific purposes other than debt service or capital
projects.
_______________________________
Drug Control Fund The Drug Control Fund is used to account for revenues
received from drug-related fines, forfeitures, and seizures.
Capital Projects Funds are used to account for and report financial
resources that are restricted, committed, or assigned to expenditure for
capital outlays, including the acquisition or construction of capital
facilities and other capital assets.
________________________________
General Capital Projects Fund The General Capital Projects Fund is used to
account for general capital expenditures of the county.
87
Exhibit F-1
Capital
Special Revenue Funds Projects Fund
Constitu- Total
Solid tional General Nonmajor
Waste / Drug Officers - Capital Governmental
Sanitation Control Fees Total Projects Funds
ASSETS
LIABILITIES
FUND BALANCES
Restricted:
Restricted for Public Safety $ 0 $ 45,123 $ 0 $ 45,123 $ 0 $ 45,123
(Continued)
88
Exhibit F-1
Capital
Special Revenue Funds Projects Fund
Constitu- Total
Solid tional General Nonmajor
Waste / Drug Officers - Capital Governmental
Sanitation Control Fees Total Projects Funds
Restricted (Cont.):
Restricted for Public Health and Welfare $ 74,793 $ 0 $ 0 $ 74,793 $ 0 $ 74,793
Restricted for Capital Outlay 0 0 0 0 7,040 7,040
Total Fund Balances $ 74,793 $ 45,123 $ 0 $ 119,916 $ 7,040 $ 126,956
Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 411,631 $ 45,123 $ 2,493 $ 459,247 $ 7,040 $ 466,287
89
Exhibit F-2
Capital
Special Revenue Funds Projects Fund
Constitu- Total
Solid tional General Nonmajor
Waste / Drug Officers - Capital Governmental
Sanitation Control Fees Total Projects Funds
Revenues
Local Taxes $ 442,936 $ 0 $ 0 $ 442,936 $ 0 $ 442,936
Fines, Forfeitures, and Penalties 0 30,198 0 30,198 0 30,198
Charges for Current Services 7,135 0 7,119 14,254 0 14,254
Other Local Revenues 16,278 3,500 0 19,778 0 19,778
State of Tennessee 32,125 0 0 32,125 0 32,125
Total Revenues $ 498,474 $ 33,698 $ 7,119 $ 539,291 $ 0 $ 539,291
Expenditures
Current:
Finance $ 0 $ 0 $ 7,119 $ 7,119 $ 0 $ 7,119
Public Safety 0 26,284 0 26,284 0 26,284
Public Health and Welfare 465,851 0 0 465,851 0 465,851
Other Operations 8,808 0 0 8,808 0 8,808
Capital Projects 0 0 0 0 22,031 22,031
Total Expenditures $ 474,659 $ 26,284 $ 7,119 $ 508,062 $ 22,031 $ 530,093
Fund Balance, June 30, 2016 $ 74,793 $ 45,123 $ 0 $ 119,916 $ 7,040 $ 126,956
90
Exhibit F-3
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
Revenues
Local Taxes $ 442,936 $ 429,698 $ 429,698 $ 13,238
Charges for Current Services 7,135 3,000 10,135 (3,000)
Other Local Revenues 16,278 15,000 15,000 1,278
State of Tennessee 32,125 41,700 34,565 (2,440)
Total Revenues $ 498,474 $ 489,398 $ 489,398 $ 9,076
Expenditures
Public Health and Welfare
Sanitation Education/Information $ 32,455 $ 33,700 $ 33,700 $ 1,245
Waste Pickup 101,731 109,970 114,970 13,239
Convenience Centers 181,579 171,465 185,665 4,086
Other Waste Collection 150,086 142,000 150,617 531
Landfill Operation and Maintenance 0 10,701 10,701 10,701
Other Operations
Other Charges 8,808 8,000 9,000 192
Total Expenditures $ 474,659 $ 475,836 $ 504,653 $ 29,994
91
Exhibit F-4
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
Revenues
Fines, Forfeitures, and Penalties $ 30,198 $ 34,000 $ 34,000 $ (3,802)
Other Local Revenues 3,500 0 0 3,500
State of Tennessee 0 150 150 (150)
Total Revenues $ 33,698 $ 34,150 $ 34,150 $ (452)
Expenditures
Public Safety
Drug Enforcement $ 26,284 $ 23,000 $ 33,000 $ 6,716
Total Expenditures $ 26,284 $ 23,000 $ 33,000 $ 6,716
92
Major Governmental Fund
General Debt Service Fund
____________________________
The General Debt Service Fund is used to account for and report
financial resources that are restricted, committed, or assigned to
expenditure for principal and interest.
____________________________
93
Exhibit G
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
Revenues
Local Taxes $ 398,316 $ 388,464 $ 388,464 $ 9,852
Other Local Revenues 7,304 6,000 6,000 1,304
State of Tennessee 19,026 25,000 25,000 (5,974)
Other Governments and Citizens Groups 19,503 0 19,503 0
Total Revenues $ 444,149 $ 419,464 $ 438,967 $ 5,182
Expenditures
Principal on Debt
General Government $ 246,902 $ 247,170 $ 247,170 $ 268
Interest on Debt
General Government 16,955 60,080 25,080 8,125
Other Debt Service
General Government 39,865 12,000 47,000 7,135
Total Expenditures $ 303,722 $ 319,250 $ 319,250 $ 15,528
94
Fiduciary Funds
____________________________
Agency Funds are used to account for assets held by the county in a
trustee capacity or as an agent for individuals, private organizations,
other governments, and/or other funds. Agency funds are custodial in
nature (assets equal liabilities) and do not involve measurement of
results of operations.
____________________________
Cities - Sales Tax Fund The Cities - Sales Tax Fund is used to account for the
second half of the sales tax revenues collected inside incorporated cities of the
county. These revenues are received by the county from the State of Tennessee and
forwarded to the various cities on a monthly basis.
95
Exhibit H-1
Sequatchie County, Tennessee
Combining Statement of Fiduciary Assets and Liabilities
Fiduciary Funds
June 30, 2016
Agency Funds
Constitu-
Cities - tional
Sales Officers -
Tax Agency Total
ASSETS
LIABILITIES
96
Exhibit H-2
Beginning Ending
Balance Additions Deductions Balance
Liabilities
Due to Other Taxing Units $ 148,682 $ 1,012,658 $ 1,011,769 $ 149,571
Liabilities
Due to Litigants, Heirs, and Others $ 903,643 $ 3,401,897 $ 3,970,135 $ 335,405
Liabilities
Due to Other Taxing Units $ 148,682 $ 1,012,658 $ 1,011,769 $ 149,571
Due to Litigants, Heirs, and Others 903,643 3,401,897 3,970,135 335,405
97
Sequatchie County School Department
____________________________
General Purpose School Fund The General Purpose School Fund is used to
account for general operations of the School Department.
School Federal Projects Fund The School Federal Projects Fund is used to account
for restricted federal revenues, which must be expended on specific education
programs.
Central Cafeteria Fund The Central Cafeteria Fund is used to account for the
cafeteria operations in each of the schools.
Education Capital Projects Fund The Education Capital Projects Fund is used to
account for construction projects of the School Department.
98
Exhibit I-1
Net (Expense)
Revenue and
Program Revenues Changes in
Operating Net Position
Charges Grants Total
for and Governmental
Functions/Programs Expenses Services Contributions Activities
Governmental Activities:
Instruction $ 10,118,399 $ 32,857 $ 1,370,306 $ (8,715,236)
Support Services 5,603,765 0 496,378 (5,107,387)
Operation of Non-instructional Services 1,571,938 60,672 1,640,286 129,020
General Revenues:
Taxes:
Property Taxes Levied for General Purposes $ 3,003,364
Local Option Sales Taxes 1,317,047
Other Local Taxes 7,643
Grants and Contributions Not Restricted to Specific Programs 12,232,429
Unrestricted Investment Earnings 29,467
Miscellaneous 88,054
Total General Revenues $ 16,678,004
99
Exhibit I-2
Nonmajor
Funds
Major Funds Other
General Education Govern- Total
Purpose Capital mental Governmental
School Projects Funds Funds
ASSETS
LIABILITIES
FUND BALANCES
Restricted:
Restricted for Instruction $ 193 $ 0 $ 0 $ 193
(Continued)
100
Exhibit I-2
Nonmajor
Funds
Major Funds Other
General Education Govern- Total
Purpose Capital mental Governmental
School Projects Funds Funds
Restricted (Cont.):
Restricted for Operation of Non-instructional Services $ 0 $ 0 $ 557,976 $ 557,976
Restricted for Capital Outlay 1,161,140 0 0 1,161,140
Committed:
Committed for Capital Outlay 0 88,757 0 88,757
Assigned:
Assigned for Instruction 248,114 0 300,000 548,114
Unassigned 10,133,449 0 0 10,133,449
Total Fund Balances $ 11,542,896 $ 88,757 $ 857,976 $ 12,489,629
Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 15,224,129 $ 88,757 $ 863,108 $ 16,175,994
101
Exhibit I-3
Total fund balances - balance sheet - governmental funds (Exhibit I-2) $ 12,489,629
(2) Long-term liabilities are not due and payable in the current period and
therefore are not reported in the governmental funds.
Less: other postemployment benefits liability $ (342,891)
Less: net pension liability - teacher legacy plan (81,567)
(424,458)
(3) Amounts reported as deferred outflows of resources and deferred
inflows of resources related to pensions will be amortized and
recognized as components of pension expense in future years:
Add: deferred outflows of resources related to pensions $ 959,536
Less: deferred inflows of resources related to pensions (2,146,693) (1,187,157)
(4) Net pension assets are not current financial resources and
therefore are not reported in the governmental funds.
Add: net pension assets - agent plan $ 275,450
Add: net pension assets - teacher retirement plan 13,545 288,995
102
Exhibit I-4
Nonmajor
Funds
Major Funds Other
General Education Govern- Total
Purpose Capital mental Governmental
School Projects Funds Funds
Revenues
Local Taxes $ 4,383,503 $ 0 $ 0 $ 4,383,503
Licenses and Permits 1,406 0 0 1,406
Charges for Current Services 27,959 0 62,504 90,463
Other Local Revenues 126,116 0 2,195 128,311
State of Tennessee 12,514,562 0 13,179 12,527,741
Federal Government 256,311 0 2,934,299 3,190,610
Total Revenues $ 17,309,857 $ 0 $ 3,012,177 $ 20,322,034
Expenditures
Current:
Instruction $ 9,508,195 $ 0 $ 1,068,217 $ 10,576,412
Support Services 4,773,014 0 339,776 5,112,790
Operation of Non-instructional Services 130,010 0 1,394,405 1,524,415
Capital Outlay 967,241 0 0 967,241
Capital Projects 0 1,640,518 0 1,640,518
Total Expenditures $ 15,378,460 $ 1,640,518 $ 2,802,398 $ 19,821,376
103
Exhibit I-5
Net change in fund balances - total governmental funds (Exhibit I-4) $ 502,868
104
Exhibit I-6
ASSETS
FUND BALANCES
Restricted:
Restricted for Operation of Non-instructional Services $ 0 $ 557,976 $ 557,976
Assigned:
Assigned for Instruction 300,000 0 300,000
Total Fund Balances $ 300,000 $ 557,976 $ 857,976
Total Deferred Inflows of Resources and Fund Balances $ 300,000 $ 563,108 $ 863,108
105
Exhibit I-7
Sequatchie County, Tennessee
Combining Statement of Revenues, Expenditures,
and Changes in Fund Balances -
Nonmajor Governmental Funds
Discretely Presented Sequatchie County School Department
For the Year Ended June 30, 2016
Revenues
Charges for Current Services $ 0 $ 62,504 $ 62,504
Other Local Revenues 0 2,195 2,195
State of Tennessee 0 13,179 13,179
Federal Government 1,616,692 1,317,607 2,934,299
Total Revenues $ 1,616,692 $ 1,395,485 $ 3,012,177
Expenditures
Current:
Instruction $ 1,068,217 $ 0 $ 1,068,217
Support Services 339,776 0 339,776
Operation of Non-instructional Services 178,063 1,216,342 1,394,405
Total Expenditures $ 1,586,056 $ 1,216,342 $ 2,802,398
106
Exhibit I-8
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
Revenues
Local Taxes $ 4,383,503 $ 4,408,710 $ 4,415,710 $ (32,207)
Licenses and Permits 1,406 1,200 1,200 206
Charges for Current Services 27,959 19,000 19,000 8,959
Other Local Revenues 126,116 37,000 76,000 50,116
State of Tennessee 12,514,562 12,413,150 12,439,962 74,600
Federal Government 256,311 231,029 247,860 8,451
Total Revenues $ 17,309,857 $ 17,110,089 $ 17,199,732 $ 110,125
Expenditures
Instruction
Regular Instruction Program $ 7,429,718 $ 7,831,426 $ 7,772,776 $ 343,058
Alternative Instruction Program 81,024 90,534 90,534 9,510
Special Education Program 1,651,141 1,724,930 1,783,563 132,422
Vocational Education Program 217,155 361,646 361,646 144,491
Student Body Education Program 15,849 17,111 17,111 1,262
Adult Education Program 113,308 123,974 117,672 4,364
Support Services
Attendance 103,951 117,775 117,775 13,824
Health Services 168,540 185,053 185,553 17,013
Other Student Support 344,694 334,066 363,566 18,872
Regular Instruction Program 688,657 693,283 693,533 4,876
Special Education Program 195,506 211,672 211,672 16,166
Adult Programs 101,154 111,843 111,343 10,189
Other Programs 33,812 0 33,812 0
Board of Education 254,750 270,969 270,969 16,219
Director of Schools 178,760 177,905 187,305 8,545
Office of the Principal 639,383 630,196 649,196 9,813
Fiscal Services 184,731 188,256 188,256 3,525
Operation of Plant 1,049,571 1,162,614 1,162,614 113,043
Maintenance of Plant 235,169 243,171 243,171 8,002
Transportation 594,336 680,157 680,157 85,821
Operation of Non-instructional Services
Community Services 29,362 26,725 30,725 1,363
Early Childhood Education 100,648 101,150 101,150 502
Capital Outlay
Regular Capital Outlay 967,241 1,912,758 1,912,758 945,517
Total Expenditures $ 15,378,460 $ 17,197,214 $ 17,286,857 $ 1,908,397
(Continued)
107
Exhibit I-8
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
108
Exhibit I-9
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
Revenues
Federal Government $ 1,616,692 $ 1,583,267 $ 1,799,839 $ (183,147)
Total Revenues $ 1,616,692 $ 1,583,267 $ 1,799,839 $ (183,147)
Expenditures
Instruction
Regular Instruction Program $ 621,652 $ 596,782 $ 655,343 $ 33,691
Special Education Program 425,052 393,338 468,677 43,625
Vocational Education Program 21,513 22,328 21,746 233
Support Services
Other Student Support 18,312 21,579 51,634 33,322
Regular Instruction Program 138,952 129,807 176,638 37,686
Special Education Program 85,265 100,396 101,254 15,989
Vocational Education Program 1,909 1,909 1,909 0
Transportation 95,338 106,244 108,181 12,843
Operation of Non-instructional Services
Community Services 178,063 180,534 180,534 2,471
Total Expenditures $ 1,586,056 $ 1,552,917 $ 1,765,916 $ 179,860
109
Exhibit I-10
Variance
with Final
Budget -
Budgeted Amounts Positive
Actual Original Final (Negative)
Revenues
Charges for Current Services $ 62,504 $ 76,500 $ 76,500 $ (13,996)
Other Local Revenues 2,195 3,500 3,500 (1,305)
State of Tennessee 13,179 62,179 14,000 (821)
Federal Government 1,317,607 1,192,752 1,309,905 7,702
Total Revenues $ 1,395,485 $ 1,334,931 $ 1,403,905 $ (8,420)
Expenditures
Operation of Non-instructional Services
Food Service $ 1,216,342 $ 1,282,026 $ 1,351,000 $ 134,658
Total Expenditures $ 1,216,342 $ 1,282,026 $ 1,351,000 $ 134,658
110
MISCELLANEOUS SCHEDULES
111
Exhibit J-1
Paid and/or
Original Date Last Issued Matured
Amount Interest of Maturity Outstanding During During Outstanding
Description of Indebtedness of Issue Rate Issue Date 7-1-15 Period Period 6-30-16
NOTES PAYABLE
112
Exhibit J-2
Year
Ending Notes
June 30 Principal Interest Total
Year
Ending Other Loans
June 30 Principal Interest Other Fees Total
113
Exhibit J-3
Sequatchie County, Tennessee
Schedule of Transfers
Discretely Presented Sequatchie County School Department
For the Year Ended June 30, 2016
114
Exhibit J-4
Salary
Paid
During
Official Authorization for Salary Period Bond Surety
County Executive Section 8-24-102, TCA $ 73,738 $ 100,000 RLI Insurance Company
Highway Supervisor Section 8-24-102, TCA 70,228 100,000 "
Director of Schools State Board of Education and 89,000 (1) 100,000 Auto-Owners (Mutual) Insurance Company
Sequatchie County Board of
Education
Trustee Section 8-24-102, TCA 63,843 760,000 RLI Insurance Company
Assessor of Property Section 8-24-102, TCA 63,843 50,000 Western Surety Company
County Clerk Section 8-24-102, TCA 63,843 50,000 RLI Insurance Company
Circuit and General Sessions Courts Clerk Section 8-24-102, TCA 63,843 50,000 "
Clerk and Master Section 8-24-102, TCA 63,843 25,000 State Farm Fire and Casualty Company
Register of Deeds Section 8-24-102, TCA 63,843 50,000 RLI Insurance Company
Sheriff Section 8-24-102, TCA 70,228 (2) 100,000 "
115
Exhibit J-5
Local Taxes
County Property Taxes
Current Property Tax $ 3,356,953 $ 397,967 $ 0 $ 0 $ 0
Trustee's Collections - Prior Year 195,719 22,003 0 0 0
Circuit Clerk/Clerk and Master Collections - Prior Years 106,219 14,237 0 0 0
Interest and Penalty 34,262 3,877 0 0 0
Payments in-Lieu-of Taxes - T.V.A. 1,488 176 0 0 0
Payments in-Lieu-of Taxes - Local Utilities 24,648 2,771 0 0 0
Payments in-Lieu-of Taxes - Other 559 66 0 0 0
County Local Option Taxes
Local Option Sales Tax 452,614 0 0 0 0
Hotel/Motel Tax 15,344 0 0 0 0
Litigation Tax - General 28,514 0 0 0 0
Litigation Tax - Special Purpose 9,248 0 0 0 0
Litigation Tax - Jail, Workhouse, or Courthouse 7,803 0 0 0 0
Business Tax 98,274 0 0 0 0
Statutory Local Taxes
Bank Excise Tax 15,515 1,839 0 0 0
Wholesale Beer Tax 61,671 0 0 0 0
Interstate Telecommunications Tax 894 0 0 0 0
Total Local Taxes $ 4,409,725 $ 442,936 $ 0 $ 0 $ 0
(Continued)
116
Exhibit J-5
(Continued)
117
Exhibit J-5
(Continued)
118
Exhibit J-5
State of Tennessee
General Government Grants
Juvenile Services Program $ 18,180 $ 0 $ 0 $ 0 $ 0
On-behalf Contributions for OPEB 3,075 0 0 0 0
(Continued)
119
Exhibit J-5
Federal Government
Federal Through State
Homeland Security Grants $ 0 $ 0 $ 0 $ 0 $ 10,562
Other Federal through State 33,372 0 0 0 0
Total Federal Government $ 33,372 $ 0 $ 0 $ 0 $ 10,562
(Continued)
120
Exhibit J-5
(Continued)
121
Exhibit J-5
Debt Service
Fund
General
Debt
Service Total
Local Taxes
County Property Taxes
Current Property Tax $ 344,920 $ 4,099,840
Trustee's Collections - Prior Year 25,145 242,867
Circuit Clerk/Clerk and Master Collections - Prior Years 18,982 139,438
Interest and Penalty 4,295 42,434
Payments in-Lieu-of Taxes - T.V.A. 153 1,817
Payments in-Lieu-of Taxes - Local Utilities 3,167 30,586
Payments in-Lieu-of Taxes - Other 60 685
County Local Option Taxes
Local Option Sales Tax 0 452,614
Hotel/Motel Tax 0 15,344
Litigation Tax - General 0 28,514
Litigation Tax - Special Purpose 0 9,248
Litigation Tax - Jail, Workhouse, or Courthouse 0 7,803
Business Tax 0 98,274
Statutory Local Taxes
Bank Excise Tax 1,594 18,948
Wholesale Beer Tax 0 61,671
Interstate Telecommunications Tax 0 894
Total Local Taxes $ 398,316 $ 5,250,977
(Continued)
122
Exhibit J-5
Debt Service
Fund
General
Debt
Service Total
(Continued)
123
Exhibit J-5
Debt Service
Fund
General
Debt
Service Total
(Continued)
124
Exhibit J-5
Debt Service
Fund
General
Debt
Service Total
State of Tennessee
General Government Grants
Juvenile Services Program $ 0 $ 18,180
On-behalf Contributions for OPEB 0 3,075
(Continued)
125
Exhibit J-5
Debt Service
Fund
General
Debt
Service Total
Federal Government
Federal Through State
Homeland Security Grants $ 0 $ 10,562
Other Federal through State 0 33,372
Total Federal Government $ 0 $ 43,934
(Continued)
126
Exhibit J-5
Debt Service
Fund
General
Debt
Service Total
127
Exhibit J-6
General School
Purpose Federal Central
School Projects Cafeteria Total
Local Taxes
County Property Taxes
Current Property Tax $ 2,726,865 $ 0 $ 0 $ 2,726,865
Trustee's Collections - Prior Year 160,827 0 0 160,827
Circuit Clerk/Clerk and Master Collections - Prior Years 113,667 0 0 113,667
Interest and Penalty 28,188 0 0 28,188
Payments in-Lieu-of Taxes - T.V.A. 1,203 0 0 1,203
Payments in-Lieu-of Taxes - Local Utilities 20,254 0 0 20,254
Payments in-Lieu-of Taxes - Other 452 0 0 452
County Local Option Taxes
Local Option Sales Tax 1,311,857 0 0 1,311,857
Mixed Drink Tax 6,514 0 0 6,514
Statutory Local Taxes
Bank Excise Tax 12,547 0 0 12,547
Interstate Telecommunications Tax 1,129 0 0 1,129
Total Local Taxes $ 4,383,503 $ 0 $ 0 $ 4,383,503
(Continued)
128
Exhibit J-6
General School
Purpose Federal Central
School Projects Cafeteria Total
State of Tennessee
General Government Grants
On-behalf Contributions for OPEB $ 33,812 $ 0 $ 0 $ 33,812
State Education Funds
Basic Education Program 12,061,614 0 0 12,061,614
Early Childhood Education 101,149 0 0 101,149
School Food Service 0 0 13,179 13,179
Driver Education 5,370 0 0 5,370
(Continued)
129
Exhibit J-6
General School
Purpose Federal Central
School Projects Cafeteria Total
Federal Government
Federal Through State
USDA School Lunch Program $ 0 $ 0 $ 870,874 $ 870,874
USDA - Commodities 0 0 68,974 68,974
Breakfast 0 0 359,123 359,123
USDA - Other 0 0 17,603 17,603
Adult Education State Grant Program 205,954 0 0 205,954
Vocational Education - Basic Grants to States 0 37,952 0 37,952
Other Vocational 26,724 0 0 26,724
Title I Grants to Local Education Agencies 0 718,572 0 718,572
Special Education - Grants to States 23,633 581,922 0 605,555
Special Education Preschool Grants 0 35,739 0 35,739
Safe and Drug-free Schools - State Grants 0 181,627 0 181,627
Eisenhower Professional Development State Grants 0 60,880 0 60,880
Other Federal through State 0 0 1,033 1,033
Total Federal Government $ 256,311 $ 1,616,692 $ 1,317,607 $ 3,190,610
130
Exhibit J-7
General Fund
General Government
County Commission
Board and Committee Members Fees $ 38,100
Social Security 2,362
Employer Medicare 552
Audit Services 6,963
Dues and Memberships 9,507
Legal Services 5,591
Legal Notices, Recording, and Court Costs 1,879
Travel 3,551
Other Contracted Services 1,959
Liability Insurance 109,292
Total County Commission $ 179,756
Board of Equalization
Board and Committee Members Fees $ 3,500
Travel 161
Total Board of Equalization 3,661
Beer Board
Board and Committee Members Fees $ 600
Total Beer Board 600
County Mayor/Executive
County Official/Administrative Officer $ 73,738
Assistant(s) 52,404
Other Salaries and Wages 7,410
In-service Training 732
Social Security 8,319
Pensions 11,345
Medical Insurance 3,780
Unemployment Compensation 226
Employer Medicare 1,945
Communication 8,122
Data Processing Services 8,631
Postal Charges 2,043
Travel 7,866
Other Contracted Services 34,851
Office Supplies 1,933
Premiums on Corporate Surety Bonds 312
Motor Vehicles 31,789
Office Equipment 1,448
Total County Mayor/Executive 256,894
County Attorney
Consultants $ 7,800
Total County Attorney 7,800
(Continued)
131
Exhibit J-7
Register of Deeds
County Official/Administrative Officer $ 63,843
Deputy(ies) 47,773
In-service Training 585
Social Security 7,644
Pensions 8,769
Medical Insurance 788
Unemployment Compensation 192
Employer Medicare 1,609
Communication 2,300
Data Processing Services 4,267
Dues and Memberships 673
Postal Charges 36
Rentals 834
Travel 2,795
Other Contracted Services 175
Office Supplies 1,262
Premiums on Corporate Surety Bonds 168
Total Register of Deeds 143,713
County Buildings
Custodial Personnel $ 24,185
Maintenance Personnel 24,981
(Continued)
132
Exhibit J-7
Finance
Property Assessor's Office
County Official/Administrative Officer $ 63,843
Secretary(ies) 98,058
Social Security 10,244
Pensions 13,871
Medical Insurance 3,770
Unemployment Compensation 472
Employer Medicare 2,395
Audit Services 7,768
Communication 5,000
Data Processing Services 8,901
Dues and Memberships 1,100
Postal Charges 2,970
Printing, Stationery, and Forms 122
Travel 2,541
Other Contracted Services 7,303
Office Supplies 1,873
Office Equipment 1,859
Total Property Assessor's Office 232,090
Reappraisal Program
Travel $ 58
Other Contracted Services 522
Total Reappraisal Program 580
(Continued)
133
Exhibit J-7
Administration of Justice
Circuit Court
County Official/Administrative Officer $ 63,843
Deputy(ies) 69,897
Jury and Witness Expense 2,822
Social Security 7,868
Pensions 11,004
Medical Insurance 7,560
(Continued)
134
Exhibit J-7
Drug Court
Drug Treatment $ 58,905
Total Drug Court 58,905
Chancery Court
County Official/Administrative Officer $ 63,843
Assistant(s) 25,709
Social Security 5,522
Pensions 7,648
Unemployment Compensation 96
Employer Medicare 1,291
Communication 539
Dues and Memberships 458
Postal Charges 588
Rentals 898
Travel 200
Office Supplies 730
Office Equipment 1,619
Total Chancery Court 109,141
Juvenile Court
Youth Service Officer(s) $ 42,494
Part-time Personnel 10,928
In-service Training 1,380
Social Security 3,073
(Continued)
135
Exhibit J-7
Judicial Commissioners
County Official/Administrative Officer $ 18,592
Social Security 932
Pensions 1,588
Medical Insurance 3,780
Unemployment Compensation 96
Employer Medicare 218
Total Judicial Commissioners 25,206
Public Safety
Sheriff's Department
County Official/Administrative Officer $ 70,228
Deputy(ies) 333,108
Investigator(s) 135,776
Accountants/Bookkeepers 29,930
Salary Supplements 10,800
Nightwatchmen 49,565
School Resource Officer 88,621
Overtime Pay 35,092
In-service Training 23,074
Social Security 48,040
Pensions 59,000
Medical Insurance 18,742
Unemployment Compensation 2,100
Employer Medicare 11,235
Other Fringe Benefits 26,815
Communication 36,482
Dues and Memberships 2,050
Maintenance and Repair Services - Equipment 13,963
Maintenance and Repair Services - Vehicles 27,567
Postal Charges 1,956
Rentals 2,000
Travel 5,793
Drugs and Medical Supplies 437
Gasoline 51,042
(Continued)
136
Exhibit J-7
Jail
Supervisor/Director $ 40,250
Deputy(ies) 557,694
Overtime Pay 38,387
In-service Training 5,763
Social Security 40,191
Pensions 60,382
Medical Insurance 33,370
Unemployment Compensation 3,057
Employer Medicare 9,400
Other Fringe Benefits 28,043
Maintenance and Repair Services - Buildings 27,275
Maintenance and Repair Services - Equipment 22,992
Rentals 3,290
Travel 769
Disposal Fees 12,500
Drugs and Medical Supplies 168,874
Food Supplies 142,120
Law Enforcement Supplies 7,648
Office Supplies 2,827
Uniforms 6,826
Other Supplies and Materials 25,706
Premiums on Corporate Surety Bonds 850
Total Jail 1,238,214
Rescue Squad
Contributions $ 10,000
Total Rescue Squad 10,000
(Continued)
137
Exhibit J-7
(Continued)
138
Exhibit J-7
Libraries
Supervisor/Director $ 37,502
Clerical Personnel 40,950
Part-time Personnel 4,814
Social Security 4,625
Pensions 6,905
Medical Insurance 9,735
Unemployment Compensation 417
Employer Medicare 1,082
Communication 2,626
Dues and Memberships 400
Licenses 1,204
Postal Charges 400
Travel 405
Other Contracted Services 2,400
Library Books/Media 7,900
Office Supplies 1,918
Other Supplies and Materials 962
Other Equipment 2,550
Total Libraries 126,795
(Continued)
139
Exhibit J-7
Soil Conservation
Contributions $ 17,835
Total Soil Conservation 17,835
Flood Control
Dues and Memberships $ 25
Travel 146
Other Contracted Services 660
Total Flood Control 831
Other Operations
Tourism
Contracts with Government Agencies $ 9,887
Contributions 15,750
Total Tourism 25,637
Industrial Development
Dues and Memberships $ 692
Total Industrial Development 692
Veterans' Services
Clerical Personnel $ 10,223
Social Security 634
Unemployment Compensation 110
Employer Medicare 148
Communication 1,447
Data Processing Services 399
Postal Charges 50
Travel 395
Office Supplies 419
Other Equipment 131
Total Veterans' Services 13,956
(Continued)
140
Exhibit J-7
Waste Pickup
Equipment Operators $ 55,458
Social Security 3,229
Pensions 4,722
Medical Insurance 3,459
Unemployment Compensation 339
Employer Medicare 755
Maintenance and Repair Services - Vehicles 19,007
Diesel Fuel 14,013
Gasoline 470
Lubricants 174
Other Equipment 105
Total Waste Pickup 101,731
Convenience Centers
Attendants $ 136,560
Social Security 8,103
Pensions 8,709
Medical Insurance 10,706
Unemployment Compensation 973
Employer Medicare 1,895
Communication 2,267
Maintenance and Repair Services - Buildings 6,156
Other Contracted Services 330
Electricity 3,411
Water and Sewer 2,100
Other Supplies and Materials 369
Total Convenience Centers 181,579
(Continued)
141
Exhibit J-7
Other Operations
Other Charges
Trustee's Commission $ 8,808
Total Other Charges 8,808
(Continued)
142
Exhibit J-7
Other Charges
Communication $ 4,097
Electricity 1,409
(Continued)
143
Exhibit J-7
Employee Benefits
Social Security $ 48,502
Pensions 50,962
Employee and Dependent Insurance 4,483
Unemployment Compensation 737
Workers' Compensation Insurance 98,033
Total Employee Benefits 202,717
Capital Outlay
Maintenance and Repair Services - Buildings $ 123
Other Contracted Services 518
Bridge Construction 622,194
Highway Equipment 9,793
Total Capital Outlay 632,628
Principal on Debt
Highways and Streets
Principal on Notes $ 23,335
Total Highways and Streets 23,335
Interest on Debt
Highways and Streets
Interest on Notes $ 620
Total Highways and Streets 620
Interest on Debt
General Government
Interest on Notes $ 5,045
Interest on Other Loans 11,910
Total General Government 16,955
(Continued)
144
Exhibit J-7
145
Exhibit J-8
(Continued)
146
Exhibit J-8
Support Services
Attendance
Supervisor/Director $ 51,588
Clerical Personnel 17,466
Social Security 3,545
Pensions 6,155
Medical Insurance 22,157
Employer Medicare 829
Travel 2,000
Other Supplies and Materials 211
Total Attendance 103,951
Health Services
Supervisor/Director $ 41,844
Medical Personnel 62,423
Other Salaries and Wages 22,213
Social Security 7,259
Pensions 11,114
(Continued)
147
Exhibit J-8
(Continued)
148
Exhibit J-8
Adult Programs
Supervisor/Director $ 71,428
Career Ladder Program 2,000
Clerical Personnel 3,000
Social Security 4,337
Pensions 6,894
Medical Insurance 8,577
Employer Medicare 1,014
Communication 273
Travel 1,784
In Service/Staff Development 1,847
Total Adult Programs 101,154
Other Programs
On-behalf Payments to OPEB $ 33,812
Total Other Programs 33,812
Board of Education
Board and Committee Members Fees $ 21,323
Social Security 1,181
Unemployment Compensation 20,921
Employer Medicare 309
Audit Services 5,980
Dues and Memberships 6,166
Legal Services 20
Travel 19,729
Other Contracted Services 2,000
Liability Insurance 17,829
Trustee's Commission 98,638
Workers' Compensation Insurance 58,046
Refund to Applicant for Criminal Investigation 140
Other Charges 2,468
Total Board of Education 254,750
(Continued)
149
Exhibit J-8
Fiscal Services
Supervisor/Director $ 71,717
Clerical Personnel 29,342
Other Salaries and Wages 34,620
Social Security 7,820
Pensions 11,587
Medical Insurance 12,707
Employer Medicare 1,829
Data Processing Services 10,249
Travel 2,714
Office Supplies 2,089
Other Supplies and Materials 57
Total Fiscal Services 184,731
(Continued)
150
Exhibit J-8
Maintenance of Plant
Supervisor/Director $ 36,976
Maintenance Personnel 114,825
Social Security 8,179
Pensions 12,964
Medical Insurance 36,844
Employer Medicare 1,913
Maintenance and Repair Services - Buildings 2,402
Maintenance and Repair Services - Equipment 1,860
Maintenance and Repair Services - Vehicles 150
Travel 1,825
Other Supplies and Materials 16,602
Other Charges 83
Maintenance Equipment 546
Total Maintenance of Plant 235,169
Transportation
Supervisor/Director $ 1,384
Mechanic(s) 56,976
Bus Drivers 163,011
Other Salaries and Wages 9,452
In-service Training 448
Social Security 13,245
Pensions 16,066
Medical Insurance 12,034
Employer Medicare 3,314
Other Fringe Benefits 4,860
Maintenance and Repair Services - Vehicles 5,048
Medical and Dental Services 2,390
(Continued)
151
Exhibit J-8
Capital Outlay
Regular Capital Outlay
Building Improvements $ 809,150
Other Capital Outlay 158,091
Total Regular Capital Outlay 967,241
(Continued)
152
Exhibit J-8
Support Services
Other Student Support
Bus Drivers $ 218
Other Salaries and Wages 750
Social Security 60
Pensions 51
Employer Medicare 14
Travel 6,768
(Continued)
153
Exhibit J-8
Transportation
Bus Drivers $ 43,449
Other Salaries and Wages 19,379
Social Security 3,539
Pensions 4,769
Medical Insurance 6,860
Unemployment Compensation 314
(Continued)
154
Exhibit J-8
(Continued)
155
Exhibit J-8
156
Exhibit J-9
Sequatchie County, Tennessee
Schedule of Detailed Receipts, Disbursements,
and Changes in Cash Balance - City Agency Fund
For the Year Ended June 30, 2016
Cities -
Sales Tax
Fund
Cash Receipts
Local Option Sales Tax $ 863,087
Total Cash Receipts $ 863,087
Cash Disbursements
Remittance of Revenues Collected $ 854,456
Trustee's Commission 8,631
Total Cash Disbursements $ 863,087
157
SINGLE AUDIT SECTION
158
STATE OF TENNESSEE
COMPTROLLER OF THE TREASURY
DEPARTMENT OF AUDIT
DIVISION OF LOCAL GOVERNMENT AUDIT
SUITE 1500
JAMES K. POLK STATE OFFICE BUILDING
NASHVILLE, TENNESSEE 37243-1402
PHONE (615) 401-7841
We have audited, in accordance with the auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States, the financial
statements of the governmental activities, the aggregate discretely presented component units,
each major fund, and the aggregate remaining fund information of Sequatchie County,
Tennessee, as of and for the year ended June 30, 2016, and the related notes to the financial
statements, which collectively comprise Sequatchie County's basic financial statements, and
have issued our report thereon dated February 21, 2017.
In planning and performing our audit of the financial statements, we considered Sequatchie
County's internal control over financial reporting (internal control) to determine the audit
procedures that are appropriate in the circumstances for the purpose of expressing our opinions
on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of Sequatchie County's internal control. Accordingly, we do not express an opinion
on the effectiveness of Sequatchie County's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to
prevent, or detect and correct, misstatements on a timely basis. A material weakness is a
deficiency, or a combination of deficiencies, in internal control such that there is a reasonable
possibility that a material misstatement of the entity's financial statements will not be
prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or
a combination of deficiencies, in internal control that is less severe than a material weakness,
yet important enough to merit attention by those charged with governance.
159
Our consideration of internal control was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control
that might be material weaknesses or significant deficiencies and therefore, material
weaknesses or significant deficiencies may exist that were not identified. Given these
limitations, during our audit we did not identify any deficiencies in internal control that we
consider to be material weaknesses. We did identify certain deficiencies in internal control,
described in the accompanying Schedule of Findings and Questioned Costs that we consider to
be significant deficiencies: 2016-001(D), 2016-003(A,B,C), 2016-004, 2016-005, 2016-007, 2016-
008, and 2016-010(A).
Sequatchie County's responses to the findings identified in our audit are described in the
accompanying Schedule of Findings and Questioned Costs. Sequatchie County's responses were
not subjected to the auditing procedures applied in the audit of the financial statements and,
accordingly, we express no opinion on them.
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the result of that testing, and not to provide an opinion on the effectiveness of
the entity's internal control or on compliance. This report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering Sequatchie
Countys internal control and compliance. Accordingly, this communication is not suitable for
any other purpose.
Justin P. Wilson
Comptroller of the Treasury
Nashville, Tennessee
JPW/sb
160
STATE OF TENNESSEE
COMPTROLLER OF THE TREASURY
DEPARTMENT OF AUDIT
DIVISION OF LOCAL GOVERNMENT AUDIT
SUITE 1500
JAMES K. POLK STATE OFFICE BUILDING
NASHVILLE, TENNESSEE 37243-1402
PHONE (615) 401-7841
Management's Responsibility
Auditor's Responsibility
161
a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about Sequatchie Countys compliance with those
requirements and performing such other procedures as we considered necessary in the
circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each
major federal program. However, our audit does not provide a legal determination of
Sequatchie Countys compliance.
In our opinion, Sequatchie County complied, in all material respects, with the types of
compliance requirements referred to above that could have a direct and material effect on
each of its major federal programs for the year ended June 30, 2016.
A deficiency in internal control over compliance exists when the design or operation of a
control over compliance does not allow management or employees, in the normal course of
performing their assigned functions, to prevent, or detect and correct, noncompliance with a
type of compliance requirement of a federal program on a timely basis. A material weakness
in internal control over compliance is a deficiency, or combination of deficiencies, in internal
control over compliance, such that there is a reasonable possibility that material
noncompliance with a type of compliance requirement of a federal program will not be
prevented, or detected and corrected, on a timely basis. A significant deficiency in internal
control over compliance is a deficiency, or a combination of deficiencies, in internal control
over compliance with a type of compliance requirement of a federal program that is less
severe than a material weakness in internal control over compliance, yet important enough
to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described
in the first paragraph of this section and was not designed to identify all deficiencies in
internal control over compliance that might be material weaknesses or significant
deficiencies. We did not identify any deficiencies in internal control over compliance that we
consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
162
The purpose of this report on internal control over compliance is solely to describe the scope
of our testing of internal control over compliance and the results of that testing based on
the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any
other purpose.
We have audited the financial statements of the governmental activities, the aggregate
discretely presented component units, each major fund, and the aggregate remaining fund
information of Sequatchie County, Tennessee, as of and for the year ended June 30, 2016,
and the related notes to the financial statements, which collectively comprise Sequatchie
Countys basic financial statements. We issued our report thereon dated February 21, 2017,
which contained unmodified opinions on those financial statements. Our audit was
conducted for the purpose of forming opinions on the financial statements that collectively
comprise the basic financial statements. The accompanying Schedule of Expenditures of
Federal Awards is presented for purposes of additional analysis as required by the Uniform
Guidance and is not a required part of the basic financial statements. Such information is
the responsibility of management and was derived from and relates directly to the
underlying accounting and other records used to prepare the basic financial statements.
The information has been subjected to the auditing procedures applied in the audit of the
basic financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to
prepare the basic financial statements or to the basic financial statements themselves, and
other additional procedures in accordance with auditing standards generally accepted in
the United States of America. In our opinion, the Schedule of Expenditure of Federal
Awards is fairly stated in all material respects in relation to the basic financial statements
as a whole.
Justin P. Wilson
Comptroller of the Treasury
Nashville, Tennessee
JPW/sb
163
Sequatchie County, Tennessee
Schedule of Expenditures of Federal Awards and State Grants (1) (2)
For the Year Ended June 30, 2016
Federal Passed-through
Federal/Pass-through Agency/State CFDA Entity Identifying
Grantor Program Title Number Number Expenditures
(Continued)
164
Sequatchie County, Tennessee
Schedule of Expenditures of Federal Awards and State Grants (1) (2) (Cont.)
Federal
Federal/Pass-through Agency/State CFDA Contract
Grantor Program Title Number Number Expenditures
State Grants
Litter Program - State Department of Transportation N/A (3) $ 32,125
Early Childhood Education - State Department of Education N/A (3) 101,149
Three Star Grant Program - State Department of Economic and
Community Development N/A (3) 9,887
Coordinated School Health - State Department of Education N/A (3) 94,996
ConnecTenn - State Department of Education N/A (3) 6,068
Safe Schools - State Department of Education N/A (3) 13,480
Juvenile Services Program - State Commission on Children and Youth N/A (3) 18,000
Rural Local Health Services - State Department of Health N/A (3) 118,594
Art Student Ticket Subsidy - State Art Commission N/A (3) 1,200
(1) Presented in conformity with generally accepted accounting principles using the modified accrual basis of accounting.
(2) Sequatchie County elected not to use the 10% de minimus cost rate permitted in the Uniform Guidance.
(3) Information not available.
(4) Total for CFDA No. 10.555 is $956,101.
165
Sequatchie County, Tennessee
Summary Schedule of Prior-year Findings
For the Year Ended June 30, 2016
Government Auditing Standards require auditors to report the status of uncorrected findings from prior audits. In
addition, OMB's Uniform Guidance requires auditees to report the status of all prior-year findings whether
corrected or not. Presented below are financial statement findings along with their current status from the
Annual Financial Report for Sequatchie County, Tennessee, for the year ended June 30, 2016.
2015 156 2015-001 The General Debt Service Fund N/A Corrected
Required Material Audit Adjustments for
Proper Financial Statement Presentation
2015 156 2015-002 The Office had Deficiencies Related to N/A Not Corrected - See
Credit Card Transactions Explanation on Corrective
Action Plan
2015 158 2015-003 Competitive Bids were not Solicited for N/A Corrected
Four Service Contracts Totaling $134,377
2015 159 2015-004 Duties were not Segregated Adequately N/A Not Corrected - See
Explanation on Corrective
Action Plan
166
SEQUATCHIE COUNTY, TENNESSEE
Financial Statements:
Federal Awards:
* CFDA Numbers: 10.553, 10.555, and 10.559 Nutrition Cluster: School Breakfast
Program, National School Lunch
Program, and Summer Food Service
Program for Children
8. Dollar threshold used to distinguish between Type A and Type B Programs: $750,000
167
PART II, FINDINGS RELATING TO THE FINANCIAL STATEMENTS
Findings and recommendations, as a result of our audit, are presented below. We reviewed
these findings and recommendations with management to provide an opportunity for their
response. Written responses are paraphrased and presented following each finding and
recommendation. The county executive, highway supervisor, county clerk, and sheriff
provided corrective action plans, which are paraphrased and presented separately in the
Managements Corrective Action Plan in the Single Audit Section of this report.
Findings relating specifically to the audit of federal awards, if any, are separately presented
under Part III, Findings and Questioned Costs for Federal Awards.
During our review of the countys use of credit cards, we reviewed a total of 136 credit card
transactions and noted several instances in which purchases violated the countys policy
regarding the use of county credit cards. These deficiencies could result in improper
disbursements and are a result of managements failure to adhere to prescribed policies, and
the failure to correct findings noted in the prior-year audit report.
A. In 22 of the 136 credit card purchases reviewed, the office paid credit card
invoices without adequate documentation to support the charges. Charges for
purchases such as restaurant meals, postage, vehicle maintenance, training,
software, uniforms, and parking charges were paid without detailed invoices
to document the goods and/or services purchased. The countys credit card
policy states, Credit card bills submitted to the County Executives Office for
payment must include supporting documentation, such as receipts and
invoices, which clearly show what goods and services were purchased using the
credit card. Documentation for travel, meals, and entertainment expenses
must show the business purpose for the expenditures and for meals who was
present. Without adequate supporting documentation, we cannot determine
if the disbursements were for the benefit of the county.
B. Charges for lodging were not supported with documentation stating the reason
for the stay as required by the credit card policy in 12 of 17 applicable
instances. The countys credit card policy states, Documentation for travel,
meals and entertainment expenses must show the business purpose for the
expenditures. Without adequate supporting documentation, we cannot
determine if the disbursements were for the benefit of the county.
C. County governments are exempt from paying state sales tax; however, we
noted 40 of the 136 credit card purchases included the payment of sales taxes
totaling $481.
168
D. Expenditures were coded to accounts that did not reflect the true nature of the
expenditures in 29 of the purchases reviewed. Examples include, a tiller,
lodging, and a light bar for a sheriffs patrol vehicle being posted to the other
supplies and materials account; and flags and mounts being posted to the
maintenance agreements account. Sound budgetary principles require
expenditures to be coded to accounts that reflect the true nature of the
expenditures. Misclassifying expenditures diminishes the usefulness of the
accounting records as a management tool.
RECOMMENDATION
All county departments should comply with the countys credit card policy. All purchases
should be supported with appropriate documentation showing the business purpose for the
expenditure of county funds and exclude the payment of sales taxes. Expenditures should be
properly classified.
I concur. Sequatchie County is in the process of amending its credit card policy and reviewing
it with all department heads to strengthen oversight in this area.
During our review of the countys purchasing procedures, we reviewed a total of 38 payments
made for travel reimbursements. Our review revealed the following deficiencies, which were
the result of the offices failure to adhere to the countys established travel policy:
169
Without the required travel reimbursement claim form, we were unable to
verify that the reimbursements were for authorized travel-related expenses.
RECOMMENDATION
County officials and employees should comply with the countys travel policy when requesting
reimbursements for travel related expenses. Reimbursements should not be made to
employees who do not comply with established policy.
I concur. County management will review the travel and reimbursement policies with all
department heads.
As part of our audit procedures for determining whether the purchasing process was
operating as designed, we selected a sample of 33 disbursements totaling $344,605 from a
population of 2,038 vendor checks totaling $3,824,865. Our examination revealed the
following deficiencies, which are the result of a lack of management oversight.
A. Our examination revealed that purchase orders were not issued in six of 11
applicable purchases. Purchase orders are necessary to control who has
purchasing authority for the county and to document purchase commitments.
The failure to issue purchase orders increases the risks of unauthorized
purchases.
170
B. In four of 25 applicable instances, proper documentation was not on file to
support the purchase. Sound business practices dictate that proper
documentation should be on file to support all purchases. The absence of
invoices increases the risks of fraud and unauthorized purchases.
C. Invoices were paid without documentation that goods had been received and/or
services had been rendered in nine of 22 applicable purchases. This practice
weakens controls over the purchasing process and increases the risks of paying
for something that was never received.
D. Competitive bids were not solicited in two of five applicable purchases. The
county purchased a repeater system ($235,000) and ammunition ($12,017)
without documentation that competitive bids had been solicited. Sections 5-14-
201 through 5-14-206, Tennessee Code Annotated, require public advertisement
and solicitation of competitive bids on purchases exceeding $10,000. This
deficiency is the result of a lack of management oversight. As a result, the lowest
and best price may not have been obtained for these items.
RECOMMENDATION
I concur. Sequatchie County management is in the process of amending its purchasing policy
and procedures. All department heads will meet and review this policy after it is adopted.
The office did not implement adequate controls to protect its information resources. This
finding does not identify specific vulnerabilities that could allow someone to exploit the
offices information system or misuse county funds. Disclosing those vulnerabilities could
present a potential security risk by providing the readers with information that might be
confidential pursuant to Section 10-7-504(i), Tennessee Code Annotated. Sound business
practices dictate that proper controls be implemented. Without these controls, unauthorized
system activity could occur. This deficiency is a result of a lack of management oversight.
This deficiency was corrected when brought to managements attention.
171
RECOMMENDATION
The office should ensure that adequate controls over information systems and the resources
associated with those systems remain implemented.
I concur. This finding relates to a former employee still having an active login in the 2015-
2016 fiscal year. This employee was deleted from the Sequatchie County system on March
30, 2016. In the future, all terminated employees with a computer login will be deleted from
the computer system at the time of termination.
General ledger payroll liability accounts were not reconciled with subsidiary payroll records
and payments each month in the Highway/Public Works Fund. As a result, unidentified
balances accumulated in the liability accounts for some payroll deductions. Sound business
practices dictate that payroll liability accounts should be reconciled with billings monthly.
The failure to regularly reconcile payroll liability accounts is a significant deficiency that
increases the risk that errors will not be discovered and corrected in a timely manner. This
deficiency exists due to a lack of management oversight and the failure of management to
correct the finding noted in the prior-year audit report.
RECOMMENDATION
General ledger payroll liability accounts should be reconciled monthly with payroll reports
and payments, and any errors discovered should be corrected promptly.
I concur.
172
FINDING 2016-006 RETIREMENT WAGES AND WITHHOLDINGS WERE
NOT REPORTED AND REMITTED TO THE TENNESSEE
CONSOLIDATED RETIREMENT SYSTEM
(Noncompliance Under Government Auditing Standards)
The Highway Department did not report retirement wages and remit withholdings to the
Tennessee Consolidated Retirement System (TCRS) for department employees as required
by Section 8-37-502(a), Tennessee Code Annotated, for the payroll dated May 28, 2015. This
deficiency was the result of a lack of management oversight and the failure to properly
reconcile payroll liability accounts as noted above. As a result of this deficiency, employees
have not received the proper retirement credit, and the county could face possible penalties
for not remitting deductions timely. We have reported this finding to TCRS.
RECOMMENDATION
The office should report the employees retirement wages and withholdings to TCRS for the
May 28, 2015 payroll. Payroll withholdings should be remitted to the TCRS in a timely
manner as required by state statute.
I concur.
Duties were not segregated adequately among the official and employees in the Office of
Highway Supervisor. The official and employees responsible for maintaining accounting
records were also involved in receipting, depositing, and/or disbursing funds. Sound business
practices dictate that internal controls should be designed to provide reasonable assurance
of the reliability in financial reporting and of the effectiveness and efficiency of operations.
This lack of segregation of duties is the result of managements decisions based on the
availability of financial resources and is a significant deficiency in internal controls that
increases the risk of unauthorized transactions. Also, this deficiency exists because the
highway supervisor failed to correct the finding noted in the prior-year audit report.
RECOMMENDATION
The highway supervisor should segregate duties to the extent possible using available
resources.
I concur.
173
OFFICE OF COUNTY CLERK
FINDING 2016-008 THE OFFICE DID NOT REVIEW ALL SOFTWARE AUDIT
LOGS
(Internal Control Significant Deficiency Under Government
Auditing Standards)
The software application used by the office generated four audit logs that displayed changes
made by users. Because these logs provided the only audit trail of these changes, they should
be routinely reviewed for inappropriate activity. During the prior audit period, we made
management aware of the importance of these logs. However, management did not review
one of these logs until its importance was again brought to their attention in December 2015.
RECOMMENDATION
Management should continue to review these logs on a routine basis. Any unusual
transactions should be investigated.
I concur.
OFFICE OF SHERIFF
The office did not prepare an annual financial report. Section 5-8-505, Tennessee Code
Annotated, states, All appointive or elective county public officials, official county boards,
committees and commissions ... having in their charge and custody public funds or moneys
are required to file with the county executive and with the county clerk ... an annual financial
report ... This deficiency is a result of a lack of management oversight.
RECOMMENDATION
The office should prepare and file an annual financial report as required by state statute.
I concur. In the future, all financial reports will be prepared in compliance with statutes.
174
FINDING 2016-010 THE OFFICE HAD DEFICIENCIES IN THE
MAINTENANCE OF ACCOUNTING RECORDS
(A. Internal Control Significant Deficiency Under
Government Auditing Standards; B. Noncompliance Under
Government Auditing Standards)
A. Bank statements for the official bank account were not reconciled with the
general ledger in eight of 12 months during the year. Sound business practices
dictate that bank statements should be reconciled with the general ledger
monthly to ensure errors are identified and corrected promptly.
B. Fees collected were not remitted to the county trustee in accordance with state
statute. Section 8-24-103, Tennessee Code Annotated (TCA), requires sheriff
fees to be remitted to the county trustee monthly; and Section 67-4-213(d),
TCA, requires officials collecting fees and county revenues to report those
collections to the county within 15 days after the end of the month in which
the funds were collected. We noted that the office remitted collections to the
county trustee within the required 15 days in only two of 12 months. Fees
collected by the sheriff for the period of January through March 2016 were not
remitted to the county until May 2016.
RECOMMENDATION
Bank statements should be reconciled with the general ledger monthly, and any errors
discovered should be corrected promptly. Fees should be remitted to the county trustee
monthly and by the 15th day of the following month as required by state statutes.
I concur. In the future, all bank statements will be reconciled with proper notations and all
monies collected will be remitted to the trustees office in compliance with requirements.
175
PART III, FINDINGS AND QUESTIONED COSTS FOR FEDERAL AWARDS
There were no findings and questioned costs related to federal awards for the year ended
June 30, 2016.
176
Sequatchie County, Tennessee
Managements Corrective Action Plan
For the Year Ended June 30, 2016
We reviewed the financial statement and federal award findings and recommendations
with management to provide an opportunity for their response as required by the auditee
requirements within Title 2 U.S. Code of Federal Regulations Part 200, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(Uniform Guidance). Managements corrective action plans for all financial statement
findings and federal award findings are presented below:
Response and Corrective Action Plan Prepared by: Keith Cartwright, County
Executive, Sequatchie
County, Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: July 1, 2017
Repeat Finding: Yes
Reason Why Corrective Action was Not Taken PY:
Sequatchie County has tried, for the last year, to tighten down on department heads
obtaining purchase orders and turning in receipts with credit card purchases. These
attempts have been met with some resistance, but Sequatchie County will continue to
improve in this area.
Sequatchie County is in the process of amending its credit card policy. The plan is to have
the amended policy in place before the start of the next fiscal year, July 1, 2017. At the
time it is implemented, the county executive will review the policy with the elected officials
and department heads to make sure the proper documentation is included with the credit
card purchases and sales tax is not paid. Also, management will make sure purchases are
coded to the correct expenditure account.
________________________________________
177
FINDING 2016-002 THE OFFICE HAD DEFICIENCIES RELATED TO
TRAVEL REIMBURSEMENTS
Response and Corrective Action Plan Prepared by: Keith Cartwright, County
Executive, Sequatchie
County, Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: July 1, 2017
Repeat Finding: No
Reason Why Corrective Action was Not Taken PY: N/A
Sequatchie County management will meet with department heads and elected officials and
review the travel and reimbursement policies.
________________________________________
Response and Corrective Action Plan Prepared by: Keith Cartwright, County
Executive, Sequatchie
County, Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: July 1, 2017
Repeat Finding: No
Reason Why Corrective Action was Not Taken PY: N/A
Sequatchie County is in the process of amending the purchasing policies and procedures.
Once this policy is in place and adopted, county management will meet and review the new
policy with all department heads and elected officials in order to strengthen controls in
county purchasing.
________________________________________
Response and Corrective Action Plan Prepared by: Keith Cartwright, County
Executive, Sequatchie
County, Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: March 30, 2016
Repeat Finding: No
Reason Why Corrective Action was Not Taken PY: N/A
178
Planned Corrective Action:
This finding stems from a former employee who still had an active login during the current
fiscal year. This login was deleted from our system on March 30, 2016. In the future, all
employees who have login capabilities will be deleted from the system upon termination.
________________________________________
Response and Corrective Action Plan Prepared by: Tommy Sims, Highway
Supervisor, Sequatchie
County, Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: February 13, 2017
Repeat Finding: Yes
Reason Why Corrective Action was Not Taken PY: Oversight by bookkeeper.
Office clerk will double check accounts after bookkeeper has processed.
________________________________________
Response and Corrective Action Plan Prepared by: Tommy Sims, Highway
Supervisor, Sequatchie
County, Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: February 27, 2017
Repeat Finding: No
Reason Why Corrective Action was Not Taken PY: N/A
One payroll was not posted correctly before the retirement was calculated for the month,
which caused a shortage on the payment to the retirement system. This will be processed
as soon as the retirement agency sends the notification template for February 2017.
________________________________________
179
FINDING 2016-007 DUTIES WERE NOT SEGREGATED ADEQUATELY
Response and Corrective Action Plan Prepared by: Tommy Sims, Highway
Supervisor, Sequatchie
County, Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: February 13, 2017
Repeat Finding: Yes
Reason Why Corrective Action was Not Taken PY: Changes were made, but
not as effective as planned.
We plan to have the office clerk take more responsibility in following up on what the
bookkeeper has prepared. This will allow us to double check each job performed.
________________________________________
Response and Corrective Action Plan Prepared by: Charlotte Cagle, County
Clerk, Sequatchie County,
Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: February 1, 2017
Repeat Finding: No
Reason Why Corrective Action was Not Taken PY: N/A
The bookkeeper will prepare a printout of the open and close log at the end of each month.
He and I will review this log for any inappropriate activity. I will then sign off on each
report to verify its review. The bookkeeper will then file in an assigned place for proper
review by the auditor.
________________________________________
OFFICE OF SHERIFF
Response and Corrective Action Plan Prepared by: Ronnie Hitchcock, Sheriff,
Sequatchie County,
Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: July 1, 2017
Repeat Finding: No
180
Reason Why Corrective Action was Not Taken PY: N/A
The Sequatchie County Sheriffs Office is in the process of correcting this finding before the
next fiscal year. At this time we have received a copy of the audit manual and reviewed the
policies and standards that are set forth. Also, management will ensure that any and all
financial reports are prepared within those guidelines.
________________________________________
Response and Corrective Action Plan Prepared by: Ronnie Hitchcock, Sheriff,
Sequatchie County,
Tennessee
Person Responsible for Implementing the Corrective Action: Same
Anticipated Completion Date of Corrective Action: July 1, 2017
Repeat Finding: No
Reason Why Corrective Action was Not Taken PY: N/A
The Sequatchie County Sheriffs Office is in the process of correcting this finding before the
next fiscal year. At this time we have received a copy of the audit manual and reviewed the
policies and standards that are set forth. We have thoroughly reviewed the audit findings
and have begun making the necessary changes to correct the bank reconciliations as
directed. Another part of the finding was not remitting fees to the county trustee in
accordance with state statute. Since we were made aware of the statute, all fees have been
remitted within the guidelines set forth. Also, management will ensure that any and all
fees will be remitted according to policy.
181
BEST PRACTICE
The Division of Local Government Audit strongly believes that the item noted below is a
best practice that should be adopted by the governing body as a means of significantly
improving accountability and the quality of services provided to the citizens of Sequatchie
County.
Sequatchie County does not have a central system of accounting, budgeting, and
purchasing. Sound business practices dictate that establishing a central system would
significantly improve internal controls over the accounting, budgeting, and purchasing
processes. The absence of a central system of accounting, budgeting, and purchasing has
been a management decision by the county commission resulting in decentralization and
some duplication of effort. We recommend the adoption of the County Financial
Management System of 1981 or a private act, which would provide for a central system of
accounting, budgeting, and purchasing covering all county departments.
182