How to Print Contract Purchase Orders in X3

Step 1: Create the Contract Purchase Order

Go to Purchasing/ Orders/ Contracts

Click New
Purchasing Site: define applicable purchasing site
Contract: system generated purchase contract number
Supplier: define the supplier ID to whom you are establishing the contract
Reference: define reference if applicable (ex: Q3 contract)
Date: contract date, defaults to todays date

Controls tab
Validity Range: define applicable validity date range
Payment terms: default in from terms established on supplier master
Currency: generally USD unless the business is to be transacted in a foreign
currency
Buyer: defaults to the user ID number of the person establishing the contract
Receiving/Invoicing Site: define the respective warehousing site and financial
site if different then the purchasing site
Ship Mode: define applicable shipping mode
Carrier: define applicable freight carrier
Tax Rule: defaults from the BP tax rule established on the supplier master

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Screenshot of the Controls tab

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Product tab
In the Product Lines matrix define the product(s) that are to appear on the
contract.
Description: defaults in from the description defined on the part master
Receiving site: defaults to the receiving site defined on the Controls tab
Address: generally the same as the receiving site
Purchase Unit: define applicable purchasing unit of measure here (will default
to the purchasing UOM defined on the part master)
Planned: Enter in the total quantity expected to be ordered on the contract
Firm Horizon/Planned Horizon: set these days to the applicable planning
horizon
Validity Range: defaults in from dates established on the Controls tab
Price Code: the price book established for this supplier/product pair will
default into this field
Pricing Terms: if there is variability in the price throughout the life of the
contract it can be expressed here through validity dates.

Once the Product tab is completed click on the Create button at the bottom
of the screen to create the contract order.

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Step 2: Printing the Contract Purchase Order

There are two options for printing contract purchase orders

o File/Print/Record
o Or click on the printer icon on the menu bar

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 Report Parameters Screen
o Click on the print button at the bottom of the page

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 The purchase order contract will be pulled up in a Crystal Report.
To print this document to the local printer, click on the printer icon in the upper
left-hand corner of the screen.
Once this document is printed, mark up the document with a red pen
indicating the respective changes that you wish to be made to the document
and then provide the document to the person at your company responsible for
making the Crystal report changes.