HCM Infotypes

(Transaction Code: PA30)

If infotypes are not listed, they are NOT BEING USED BY THE CITY OF PORTLAND.

PA Personnel Administration OM Organizational Management

TM Time Management PY Payroll
BN Benefits

Basic Personal Data Tab

Infotype
Infotype Name Number Description Who can maintain it
Stores actions entered by the Personnel Administrator that happen over the course of PA-Operating Bureau Personnel Administrato
Actions 0000 the employees tenure with the City PA-BHR Quality Assurance (QA)
PA-Operating Bureau Personnel Administrato
PA-BHR Quality Assurance (QA)
OM-HR Organizational Management
Administrator
OM-HR Position Administrator
Organizational Stores employees assignment to positions, jobs, and organizational units allowing OM-Class/Comp Analyst
Assignment 0001 documentation and evaluation employees' organizational status OM-Job Maintenance
Stores employees name, gender, birth date, and social security number (based on PA-Operating Bureau Personnel Administrator
Personal Data 0002 security within SAP) PA-BHR Quality Assurance (QA)
Stores employees permanent address and emergency contact information. Also PA-Operating Bureau Personnel Administrator
Address 0006 stores contact phone numbers for an employee PA-BHR Quality Assurance (QA)
PA-Operating Bureau Personnel Administrato
PA-BHR Quality Assurance (QA)
Stores employee's scheduled working time for a specific period. Planned working timeTM-Central Time Administrato
Planned Working Time 0007 is defined by specifying a start and/or end time or as a number of hours to be worked TM-Timekeeper
PA-Operating Bureau Personnel Administrator
PA-BHR Quality Assurance (QA)
Basic Pay 0008 Stores the employees Salary or Hourly rate of pay OM-Compensation Mass Change
Stores dates for each employee if applicable:
Original Hire Date
Job Class Anniversary Date
Sworn Date
City Service Date
Vacation Accrual Date
Longevity Date
Deferred Comp Ret. Date
Date Last Worked
Separation Date
Temp Job Class Anniversary Date
Rehire Date
Bureau Start Date PA-Operating Bureau Personnel Administrator
Ret Comm. Date PA-BHR Quality Assurance (QA)
 HCM Infotypes
(Transaction Code: PA30)

Date Specifications 0041 Tem Assignment End Date BN-Deferred Compensation Administrato
Stores the communication type and ID number, if applicable:
System User Name PA-Operating Bureau Personnel Administrator
Email
DPSST Number
Communications 0105 Fire Badge Number PA-BHR Quality Assurance (QA)
PA-BHR Administrative Reporter
PA-BHR Technicians & BHR Directors Executive
Assistant
Seniority 9001 Stores the seniority of an employee per job class PA-BHR Quality Assurance (QA)

Additional Personal Data Tab

Infotype
Infotype Name Number Description Who can maintain it
PA-Operating Bureau Personnel Administrator
Monitoring of Tasks 0019 Stores task dates PA-BHR Quality Assurance (QA)
PA-Operating Bureau Personnel Administrator
PA-BHR Quality Assurance (QA)
Objects on Loan 0040 Stores the company assets an employee has received on loan (i.e., PCARDs) PA-Operating Bureau PCARD Administrato
PA-Operating Bureau Personnel Administrator
PA-BHR Quality Assurance (QA)
PA-BHR Technicians & BHR Directors Executive
Drivers License Info 0185 Employees ID and/or drivers license information Assistant
PA-Operating Bureau Personnel Administrator
PA-BHR Quality Assurance (QA)
PA-BHR Technicians & BHR Directors Executive
Assistant
Additional Personal Data 0077 Employees ethnic and veterans status information BN-Deferred Compensation Administrato
PA-BHR Administrative Reporte
PA-BHR Technicians & BHR Directors Executive
Assistant
Recall List 9002 List of employees for recall of City vacancies PA-BHR Quality Assurance (QA)

Payroll Data Tab

Infotype
Infotype Name Number Description Who Can Maintain it
PY-Payroll Manager
Payroll Status 0003 Employees payroll processing information. No authorization is given for this infotype PY-Payroll Process Administrato
PA-Operating Bureau Personnel Administrato
PY-Payroll Manager
PY-Payroll Process Administrato
Direct deposit, live check and off-cycle check processing information needed to PY-Payroll Administrator
 HCM Infotypes
(Transaction Code: PA30)

Bank Details 0009 produce a check. This infotype needs to be set up for the employee to receive a checkPY-Payroll Specialis
PY-Payroll Manager
PY-Payroll Process Administrato
PY-Payroll Administrator
Recurring Payments and Stores the payroll deductions for an employee. Deductions or allowed payments are PY-Payroll Specialis
Deductions 0014 taken each pay period without manual intervention unless the record is delimited PY-Risk WC Processor
BN-Benefits Full Staff Access
BN-Deferred Comp Administrato
BN-PERS Administrator
PY-Payroll Manage
PY-Payroll Process Administrato
PY-Payroll Administrator
PY-Payroll Specialis
Used for one time payments or deduction. Each pay period that requires information PY-Risk WC Processor
for a one time payment or deduction needs to be entered. This infotype also maintainsPY-COPPEA EE PDF Processor
Additional Payments 0015 additional employer one-time deductions for an employee PY-Bureau Timekeeper Superviso
Membership Fees 0057 Stores the union dues information for the employe
PY-Payroll Manager
Garnishment Document Stores information on wage assignments for an employee. This infotype will be based PY-Payroll Administrator
and Garnishment Order 0194/0195 on security roles PY-Payroll Specialis
PY-Payroll Manager Bureau
PY-Payroll Process Administrato
PY-Payroll Administrator
Additional Off-Cycle Used to process lump sum, severance, risk workers compensation time loss and a fewPY-Risk WC Processor
Payments 0267 other Bureau specific separate check requirements PY-Timekeeper Superviso

Additional Payroll Data

Infotype
Infotype Name Number Description Who Can Maintain it
Residence Tax 0207 Taxes based on the residence status of an employe PA-Operating Bureau Personnel Administrato
Work Tax 0208 Taxes based on where the employee works. The default for the COP is OR0 PA-Operating Bureau Personnel Administrato
Unemployment Tax 0209 Unemployment taxes for the employee based on work Stat PA-Operating Bureau Personnel Administrato
PA-Operating Bureau Personnel Administrato
PY-Payroll Manage
PY-Payroll Process Administrato
Stores both the Federal and State tax filing status and exemptions based on the W-4 PY-Payroll Administrator
Withholding Information 0210 or W-5 that the employee has submitted PY-Payroll Specialis
PY-Payroll Manager
PY-Payroll Process Administrato
Used for Lock Letters received from the IRS or State of Oregon that overrides IT021 PY-Payroll Administrator
IRS Limits 0161 based on mandated filing status and exemptions PY-Payroll Specialis
 HCM Infotypes
(Transaction Code: PA30)

Benefits Tab
Infotype
Infotype Name Number Description Who can maintain it
Stores information to allow for the maintaining of Deferred Comp, PERS and TRI
General Benefits Data 0171 programs PA-Operating Bureau Personnel Administrator
BN-Deferred Compensation Administrator
Savings Plans 0169 Stores information on the Deferred Comp plans and the PERS plans BN-PERS Administrator
Miscellaneous Plans 0377 Store the TRIP program plans BN-TRIP Administrator

Time Tab
Infotype
Infotype Name Number Description Who can maintain it
TM-Bureau FMLA Coordinator
TM-Supervisor CATS Time Entry
TM-Central Time Administrato
PY-Payroll Manage
PY-Payroll Process Administrato
Stores absence information for employees who do not fully work their planned workingPY-Payroll Administrator
Absences 2001 time, as stipulated in their work schedules (i.e., sick leave, vacation leave, etc.) PY-Payroll Specialis
TM-Supervisor CATS Time Entry
TM-Central Time Administrato
PY-Payroll Manage
PY-Payroll Process Administrato
Attendances 2002 Used to record times during which an employee is working for City of Portland PY-Payroll Administrator
Working time that deviates from an employee's planned working time and/or is TM-Central Time Administrato
assigned to a different position or work center and hence remunerated differently. TM-Timekeeper
Substitutions 2003 Substitutions allow you to record short-term deviations to an employee's work schedu TM-Supervisor CATS Time Entry
The grouping of employees' scheduled absences and actual absences typical
according to the reason for absence. Absences can also be grouped for other
personnel-related reasons, such as employee time accounts and valuation of personn
times. Different absence types are assigned to partial periods of time during a health
cure. The sequence of partial periods and the assigned absence types can be
Absence Quotas 2006 displayed using an absence event Some PA, TM, and PY roles have Read Abilities
Employee Remuneration Used to enter wage types manually and specify information directly for Payroll (i.e.,
Info 2010 time corrections prior to go live date) BN-PERS Administrator has Read Only Abilities
Time Quota Allows a financial remuneration of absence entitlements that have not been deducte
Compensation 0416 by absences TM-Central Time Administrator

TM-Central Time Administrato

PA-BHR Administrative Reporte
 HCM Infotypes
(Transaction Code: PA30)
PA-BHR Technicians & BHR Directors Executive
Assistant
Quota Corrections 2013 Used to change absence entitlements that are generated by time evaluatio PA-BHR Quality Assurance (QA)
Allows you to make changes to the time balances that have been calculated in time TM-Supervisor CATS Time Entry
Time Transfer evaluation. This means that in exceptional cases you can change the results of time TM-Central Time Administrato
Specification 2012 evaluation TM-Timekeeper