The District of Columbia Public Library

FY 2017 Operating Budget:

Year-to-Date Report
as of January 31, 2016
Wednesday, February 22, 2017

Document #9B.1
Board of Library Trustees Meeting
 FY 2017 Budget
As of January 31, 2017, 33.7% of the fiscal year has elapsed.
DC Public Library (DCPL) Local obligations are at $24.1M or 41.2% of the total Local budget of
$58.4M. Gross obligations are at $24.8M or 40.9% of the total Gross Budget of $60.6M. The
Local budget is supported by tax and non-tax revenue that is not earmarked and is allocated
during the annual budget process. The Gross sometimes referred to as the Operating Budget is
the total budget that includes resources from all funding sources (except Capital): Local, Federal,
Special Purpose (or Other or O-Type), Private and Intra-District and encompasses the Districts
day-to-day activities.
Both the Local and Gross budgets are made up of two major categories: Personal Services (PS)
and Non-Personal Services.
Personal Services (PS) includes personnel-related budget and expenditures (i.e. salaries, benefits,
overtime). The Librarys FY 2017 PS expenditures-to-date are at 32.8% of the Local ($14.3M) and
32.7% of the Gross ($14.4M) budgets, respectively, as compared to 33.3% and $14.0M of the
Local and $14.1M of Gross budgets, at the same time last year.
Non-Personal Services includes other than personnelrelated items, such as supplies, rent,
contracts and equipment. DCPLs NPS Local obligations are at 66.1% ($9.8M) of the Local budget
and 62.2% ($10.4M) of the Gross budget. FY 2017 NPS obligations are ahead of FY 2016 Local
obligations of 60.7% ($8.6M) and Gross obligations 59.1% ($9.0M), as of the same time last fiscal
year.
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 FY 2017 Budget Status
(Local Budget as of January 31, 2017)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 31,879,277 10,687,609 21,191,668 33.5%
12 Regular Pay- Other 1,874,155 513,369 1,360,786 27.4%
13 Additional Gross Pay 840,000 256,760 583,240 30.6%
14 Fringe- Benefits- Curr Personnel 8,607,138 2,687,674 5,919,463 31.2%
15 Overtime 315,000 110,774 204,226 35.2%
Total Personnel Service (PS) 43,515,570 14,256,185 29,259,384 32.8%

Non-Personnel Service
20 Supplies and Materials 427,895 269,345 158,550 62.9%
30 Energy and Utilities 0 0 0 0.0%
31 Telephone, Telegraph, Telegram & Etc 50,000 50,000 0 100.0%
32 Rentals - Land & Structure 0 0 0 0.0%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 0 0 0 0.0%
40 Other Services and Charges 8,129,886 6,127,882 2,002,005 75.4%
41 Contractual Services & Other 56,988 9,800 47,188 17.2%
50 Subsidies and Transfers 0 0 0 0.0%
70 Equipment & Equipment Rental 6,189,243 3,355,774 2,833,469 54.2%
Total Non-Personnel Service (NPS) 14,854,012 9,812,801 5,041,211 66.1%

Grand Total: PS + NPS 58,369,582 24,068,986 34,300,595 41.2%

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 FY 2017 Budget Status
(Gross Budget as of January 31, 2017)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 31,879,277 10,687,609 21,191,668 33.5%
12 Regular Pay- Other 2,131,194 601,915 1,529,279 28.2%
13 Additional Gross Pay 842,000 257,244 584,756 30.6%
14 Fringe- Benefits- Curr Personnel 8,672,683 2,705,640 5,967,043 31.2%
15 Overtime 362,500 111,530 250,970 30.8%
Total Personnel Service (PS) 43,887,654 14,363,938 29,523,716 32.7%

Non-Personnel Service
20 Supplies and Materials 442,720 276,670 166,050 62.5%
30 Energy and Utilities 0 0 0 0.0%
31 Telephone, Telegraph, Telegram & Etc 50,000 50,000 0 100.0%
32 Rentals - Land & Structure 0 0 0.0%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 0 0 0 0.0%
40 Other Services and Charges 9,335,335 6,517,998 2,817,337 69.8%
41 Contractual Services & Other 56,988 9,800 47,188 17.2%
50 Subsidies and Transfers 0 0 0 0.0%
70 Equipment & Equipment Rental 6,848,243 3,549,763 3,298,479 51.8%
Total Non-Personnel Service (NPS) 16,733,286 10,404,232 6,329,054 62.2%

Grand Total: PS + NPS 60,620,940 24,768,170 35,852,770 40.9%

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 FY 2017 Budget Status FY 2017
as of 1/31/17 (FM4 Closed)
% Year Elapsed: 33.7%

Total 1/31/2017 Total 1/31/16 Total 1/31/15

PS NPS (FY17) (FY16) (FY15)
Total Local Budget: 43,515,570 14,854,012 58,369,582 56,086,872 57,349,928
Total Local Expenditures: 14,256,185 1,832,141 16,088,326 16,114,353 16,122,841
% Expended: 32.8% 12.3% 27.6% 28.7% 28.1%
Table 1 Table 2 Last PPE: 1/21/2017
Total Available Local NPS Balances Total Available Local PS Balances
1/31/15 (FY15) 1/31/16 (FY16) 1/31/2017 (FY17) 1/31/15 (FY15) 1/31/16 (FY16) 1/31/2017 (FY17)
Amount 7,438,038 5,547,098 5,041,211 Amount 27,269,418 27,990,546 29,259,384
% 45.5% 39.3% 33.9% % 66.5% 66.7% 67.2%

100%
100%
90%
90%
80%
80%
70%
70%
60% Expenditures
60%
50% Oblig but not Exp Expenditures
50%
40%
Available 40% Available
30%
20% 30%

10% 20%

0% 10%
1/31/15 1/31/16 1/31/2017 0%
(FY15) (FY16) (FY17) 1/31/15 1/31/16 1/31/2017
(FY15) (FY16) (FY17)
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