LIBRARY MANAGEMENT INFORMATION SYSTEM

A CASE STUDY: ANKOLE WESTERN UNIVERSITY

BY

TWAZAMPORA MACKNON
2015/DIT/005

DEPARTMENT OF INFORMATION TECHNOLOGY

FACULTY OF SCIENCE & TECHNOLOGY

A Concept Paper submitted to the Faculty of Science & Technology For the
Study Leading to a Project Proposal in Partial Fulfillment of the
Requirements for the Award of the Diploma of Information
Technology of Ankole Western University.

SUPERVISOR
MR. ATWIINE SIMON ALEX

Department of Information Technology

Faculty of Science & Technology, Ankole Western University
obamasimonalex@gmail.com. +256705161382
17/02/2017

1.1 Introduction
library management system is an information system that is meant to manage books in the
Ankole western university library which will reduces problems of management like when
searching for specific books, it can easily show that the book is available or not instead of
wasting much time looking for it.
1.2 Back ground
Library management system is a software application that is used to maintain the records
related to book collection, stock maintenance, searching a book, catalog, book issuing and
other requirements needed to manage a book store in daily activities
Ankole western university uses local means of managing their library where by the librarian
is required to record down the book records and other related information about the book like
book issuing, number and titles of the books are recorded down in registers.
The system will aim at making this work to be done automatically by a computerised system

.1.3 Problem Statement

The current method of management and borrowing of books, keeping book records and
locating books in the library of Ankole western university is done manually. The system will
provide quick access to the records maintained and will reveal the important reviews about
the library so that the growth can be easily compared and should provide various reports
showing the related details so that the important decisions could be taken easily.
1.4 Main objective
Develop a system that can replace the manual library managing system. That can handle & manage
the activities involved in Ankole western University library in an efficient & reliable way.
1.5 Specific Objectives

1. Examine the existing heterogeneous manual filing system

2. Design an evolutionary prototype of a Library Management System
3. Implement the prototype
4. Test the prototype

1.6 scope
The system study will be conducted from the library of Ankole western University from
January 2017 and will end in April 2017, The System will automate the existing system of
Stock Maintenance, Catalog and Book Search to be computerized So that book Issue, Return,
Searching will be faster.

1.7 Methodology

A methodology is a formalized approach to implementing the system development life cycle.

The following methods will be used for the development stage of the Book store management
system.
This section introduces how the objectives of the system will be achieved in order to come up
with a library management information system
The following methods will be used in conducting the study
1. Observation.
2. Interviewing.
3. Questionnaires.
1.8 Significance
Library management system is an efficient computerised system will enhance the
effectiveness of the Ankole western University library. A library management system will
enable librarian to manage library resources in a more effective way to save time and effort.

Library Management System will encourage learning and teacher-student joint

effort by enhancing the librarys productivity and access to educational resources.

The library management software will centralise the whole distribution process of
ordering books, issuing of books & replacement of books. It will generate real time
report and user friendly to students & staff members

The System will help the librarian to manage a library in easy way & it avoids all
types of human mistakes. Students can easily login & access books, according to their
requirement.

1.9 References
1. Elmasri, R. and Navathe, S. 2004. Enhanced Entity Relationship and UML. In 3 rd Edition
Fundamentals of Database Systems, 3rd Edition

2. Six Sigma n.d. : Applying Six Sigma to Software Implementation Projects Retrieved 22
March 2007 from http://software.isixsigma.com/library/content/c040915b.asp