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0 Introduction
knowledge especially in a particular area. From simple machines such as lever and
pulley, to room-sized computers, and now portable smart phones, technology has been
there to simplify daily activities and alleviate difficult tasks. The Digital Revolution that
began from 1950s to 1970s marked the alteration from mechanical and analogue
computers and digital record keeping of businesses, hospitals, schools, and other
technology a lot, specifically in digital record keeping. One of the most essential records
that educational systems handle is the enrolment records. Public schools alone, for
elementary and high school, enrolled 21 million students during the school year of 2014
to 2015. Traditional pen and paper recording system of enrolment records are inefficient
and prone to error. Thus, the birth of enrolment systems, crafted from information
technology principles and theories. Enrolment systems aim to aid the institutions
1 Tanza, Cavite. There are 235 students enrolled in the said school and is utilizing the
manual system in almost all phases of their work. It was established fourteen years ago.
The manual enrollment system was too slow and too difficult for the school to
manage thousands of records of the students and at the same time, it is too difficult for
the student to wait and stand for a long time just to be enrolled because of their manual
process. The purpose of this case study is to update the manual process into an automated
The main objective of this study is to design and develop a computerized enrolment
system for Chanceteam Christian Academy in order to lessen the workload of the
registrar, cashier personnel and to make enrolment procedure faster. Because their
manual system is difficult to use, the system to be developed contains many different
features that will help a lot to the school to change their manual system.
based system will help the students to facilitate their enrolment but the main reason is to
Using this system, the students record can easily manipulate or control by the admin
2. Design a module that will facilitate the registration, assessment of fees and payments
procedure.
Using the developed system, the payment procedure, registration of students, and
assessment of fees will be done easily. The system automatically computes all the
3. Design a module that will generate all the necessary reports regarding enrollment.
The system will generate reports quickly such as registration form of the students,
The computers provide convenience to its user through the easier and faster way of
todays generation of high technology machine and tools can substitute these workers.
This proposed Computerized Enrolment System will provide a high technology way of
retrieving and managing students data. It provides a clear definition of its functions. The
study will define the advantages with the use of the proposed system. It will identify new
School
It will help the school compile every information of the students and it will not
consume large space in putting some cabinets because the storage is in the system
already.
Parents
By using this system, the parents can enroll their children easily and not
consuming their time because the system contains different features to make the
enrollment faster.
Registrar
By using this system, the registrar will know if a certain student has an unpaid
Cashier
By using this system, the cashier can easily find the student balance and can
process transaction successfully because the system are computerized, all the records and
This proposed system will help to the future researchers because this study
future researchers can improve their systems by making this as their guide. They can use
processes that had been made and they can apply it in their proposed system.
The Proponents
The proponent is the one who will benefit from this study because the proponents
will apply all their acquired knowledge and skills. And they will use it in developing a
system for the users and it will help the proponents to resolve problems.
Scope
The system focused in getting relevant data including data of the students and
computation of necessary fees. The system will able to print the assessment and
registration of the student, and class list. It has an ability to save record and edit those
data and important information about the students, teachers, and school. The system is
password protected from any unauthorized user. Only administration has the full access
on the system. Student user account would only access in their personal records. New
student will be called Enrollee that can handle adding records of their own while old
student will only update their previous record. This will act as registration of student to
be enrolled. Accounting and registrar account will engage in their particular job mainly
transaction of students record and payments. On the other hand, directress user account
The system is not web based. It cannot be altered or modified by the users. It
cannot show the results instantly to users. It cannot accept transactions with credit
cards/ checks and other mode of payment rather than cash basis. And only authorized