SAP Workflow Interview Questions - Mindmajix

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SAP Workow Interview Questions
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SAP WORKFLOW INTERVIEW QUESTIONS
Q. What are the dierent types of WF Agents?

1.PossibleAgents
Userswhoareauthorizedtoexecutethetask
ConfiguredduringTaskdefinition(OrgUnit,Position,User,WorkCenter,Role,Rule)
IfaTaskisconfiguredasGeneralTask,thenallusersbecomepossibleusers.
2.ResponsibleAgents
Theuserstowhomtheworkitemneedstobesent.
ThisissetduringStepdefinition.NotethatPossibleagentsaredefinedduringTaskdefinition.(OrgUnit,
Position,User,WorkCenter,Role,Rule,ContainerElement)
Note:TheworkitemrecipientsisdeterminedbyintersectionofPossibleAgentsandResponsibleAgents.
3.ActualAgents:Actualuserwhoexecutedthedialogtask
4.ExcludedAgents: Users who are not supposed to execute the dialog task (even if they are in possible
agents)
Q. What are the agent determination techniques?

RuleResolutionwithresponsibility:Helpfulwhenasetofstaticpositionsareresponsibleforaction.
RuleresolutionwithFunction(FM):Helpfulwhenagentsaredetermineddynamicallyfrombusinesslogic.
RuleresolutionwithOM:UsuallyusedinCRM.Havenotused
Rule resolution with Function, but asynchronously: This is through a class and a method. Initially WI is
created in status ready without agent. Later agent is assigned. This is suitable for agent determination
havingcomplexlogic.
Users:Rarelyused.
Role:Ex:ABAP_DEVELOPER
OMobjects(Position,OrgUnit,workcenter)
Expression:Acontainerelementcontainingtheagents.
Containers
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1.WorkflowContainer:
2.TaskContainer:
SWC_GET_CONTAINER
SWC_GET_TABLE
SWC_SET_CONTAINER
SWC_SET_TABLE
EventContainer:
MethodContainer:
RuleContainer:Forresolvingrules
BusinessObjects
KeyFields:
Attributes:
Database:Automaticallygetspopulatedbysystemcode
Virtual:YoudeterminethecontentanduseSWC_SET_CONTAINERtopopulate
Methods:CanbecreatedusingFM,Transaction,Report,DialogModule,Other
Synchronous:Finishexecutionbeforehandlingthecontrolbacktothetask.
Asynchronous: Return the control back immediately. Cannot have export parameters. They depend on
eventstoreturnresultsbacktothecallingprogram.
Dialog:Somethingtouser
Background:Cannothavemessagesorexceptions
Q. What are the options to implement method of a BO?

FM
BAPI
Tcode
DialogModule
Report
Other(BOprogram)
Q. How to extend a BO?

GotSWO1andenteraBOthatyouwanttoextend.ClickonNewSubtypeGiveallthedetails.
GobacktoSW01,entertheBO,andgotoSettingsDelegate.
Example:
BUS7051:Notification,
BUS1001:Material,
BUS2012:PurchaseOrder,
BUS1065:Employee
VariousstatusofBO
Modeled:Notaccessibleatruntime
Implemented:Notreadytobeused,Internaluseonly
Released:Forcustomertouse
Obsolete:Dontuseanymore
TochangeattributevaluesfrommethodsofaBO
SWC_GET_CONTAINER
SWC_SET_CONTAINER
Q. How to create Events?

HRTables:SWEHR2/3
ABAPCodeuserExit:SWE_EVENT_CREATE
ChangeDocument:SWEC
Statusmanagement:
MessageControl:
EventLinkage:SWE2
Subtype:Keyfieldcannotbecreated.Methodsandattributescanbecreated.
Delegate: If you want to change the functionality of a method, define a sub type, redefine the method,
delegatetheparentbusinessobjecttochildobject.
Interface: Interface is a combination of Attributes, Methods and Events, to reduce the redundancy in
definition.
IFSAP:CommoninterfaceforallBOs.Ithasfollowingmethods
Method:Display
Method:ExistenceCheck
AttributeObjectType
Q. Dierent Workow Steps activities

Condition:
MultipleConditions:
UntilLoop:
Fork:
SendMail:
ContainerOperations:
EventCreator:
WaitEvent:
ProcessControl
Q. Dierent deadline conditions

RequestedStart:Whenthisdateismet,onlythentheworkitemwillstartexecution,oravailablefortaking
action(dialog).
LatestStart:Whenadatementionedhereismet,itcansendanemail,orcanbemodeledtodosomething
action.
RequestedEnd:SameasLatestStart
LatestEnd:SameasLatestStart
Q. Important Tcodes
Q. Important Tcodes
WorkflowToolbox:SWUS
SimulateEvent:SWU0
BusinessObjectRepository:SW01
EventTrace:SWEL(S)
Workitemspertask:SWI2_FREQ
SWUE:Eventsimulate
SWEL:Eventlog
SWELS:SeteventlogON
SWE2:LinkagebetweenEventandWorkflow
SWEHR2:EventlinkageinHR
SWU3:Workflowcustomizing
SWU_OBUF:Synchronizebuffers
SWI5:LookintootherusersSBWP
Q. What are the Important background Jobs for workow?

SWWDHEXFordeadlinemonitoring
SWWERREForerrorMonitoring
SWEQSRVForEventQueueDelivery
Q. What are the workows created by you? Worked upon by you?

FunctionModulethatcreatesworkflow
SAP_WAPI_START_WORKFLOW:
SAP_WAPI_CREATE_EVENT
SAP_WAPI_WORKITEM_RECIPIENTS
SAP_WAPI_GET_WORKITEM_DETAIL
Q. When a infotype action is performed, an event should trigger, and a workow

subsequently. How can I congure it?
TcodeSWEHR2
Q. When a infotype action is performed, an FM should trigger, and a workow

subsequently. How can I congure it?
TcodeSWEHR2
Q. How to achieve dynamic parallel processing?

Therearethreewaysaparallelprocessingcanbeimplemented
Dynamicparallelprocessingusingamultilinecontainerelement
Fork(3outof5)Workqueue
Indynamicprocessingthetypeofeachentryinthetablehavetobeofsametype.
Sametaskwillbeprocessedforeachlineofthemultilinecontainer.Itcanbeadialogorbackgroundtask.
Deadlinemonitoring,binding,agentdeterminationwillbesameforeachworkitemgeneratedToachieve,
gotoMiscellaneousintheactivity,andenterthemultilinecontainerelement.
Q. How to notify a user immediately in R/3 that he has got an email?

Markthepriorityas1Express
Q. How can we debug a workow?

Ifitisadialogtask,youcansetbreakpointinthemethodcalledbythetask
Ifitisamethodthatyouwanttodebug,useSWO1,andcreateainstanceoftheobjectanddebugthe
methods
Ifitisabackgroundtask,andyouareindevelopmentclient,youcandothefollowing.Createaninfinite
loopinthemethodyouwanttodebug.GotoSM50(processesoverview)andselecttherelevantitem,and
selectdebugfromoption.
Q. Huge number of events is getting created in a short duration of time, and thus
creating a huge load on the system and making it very slow. Solution?
Enableeventqueue.Itwillensurethattriggeredeventsarereceivedinaphasedmanner.Thisneedstobe
donewhileprovidingeventlinkages.
Q. Why Process Control is used? What are its features?

ProcessControlisusedtomanipulateanotherworkitemoftheworkflowduringruntime.
ProcessControlisusuallyusedtomodeltheworkflowwhendeadlinesarereached.SAPoffers4standard
behaviorsaspartofprocesscontrol.
CancelWorkitem:TargetWIislogicallydeleted.Subsequenttasksarenotexecuted.Preconditionisthat
ProcesscontrolandthetargetWIhavetobeindifferentbranchesofthesamefork.
Set Work item to obsolete: The target WI is set to complete, and processing continues in the branch
processingobsolete.
CancelWorkflow:CurrentworkflowissettoComplete.Ifthisisthesubworkflow,thenthecontrolgoesto
superordinateworkflow.
Complete (terminate) Workflow: Same as above, but the branch of superordinate workflow which
containsthecurrentsubworkflowwillnotbecontinued.
CancelWorkflowincludingallcallers:Sameasabove,butallcallersalsowillbeCOMPLETEd.
Q. What is the integration point with ESS Portal?

TcodeSWFVISU
PortalconfigfileforUWL
Q. What are the types of work items?

DialogWorkitemW
Backgroundworkitem
Workflowworkitem
Workqueueworkitem
Missed deadline work item: When a deadline is missed a missed deadline workitem with the message
appearsininbox
Q. What are the dierent statuses of a work item?

Waiting
Ready
Reserved
Inprocess
Executed(confirmendofprocessingintaskdefinition)
Completed
Logicallydeleted
Error
Q. Dierence between Asynchronous and Synchronous methods in a task

A work item created as part of synchronous in locked until end of the method execution. But in
asynchronous,workitemislockedonlyuntilstartofmethodexecution.
AtleastoneterminatingeventisrequiredforataskusingAsynchronoustask
Q. What is the use of secondary methods in an Activity?

Amodalcall
Beforeworkitemexecuting
Afterworkitemexecution
Q. What is the BO method called for the task which calls UWL WD screens? Why?
EXTSRV>PROCESS
Q. What is the use of Advance with dialog?

If this indicator is set for an activity, workflow system checks if the processor of current task is also a
recipientfornexttask.Ifyes,thenthenexttaskwillbeexecutedimmediately.
Q. On ABAP: Did you set up a workow ? Are you familiar with all steps for setting up
a workow ?
Yes.
Yes.
ExecutetheTxnSWDD(CreatinganewWorkflow).
IntheheaderoftheWorkflow,definetheBusinessObjectandEventyourefertofortriggeringtheWf.
CreatetheStepsrequiredforyourworkflow(Activity).
Inside the Activity, Create the task and assign the Business Object and the related method for that
businessobject.
ActivatetheWorkflow.
Q. Have you used performance tuning? What major steps will you use for these ?
The Main Transaction Code Involved in Performance Tuning is SE30Run Time Analysis and ST05SQL
Tracer.
Q. In the select statement what is group by?

Groupbyclauseisusedtofetchthedatafromthetablebythespecifiedfield
ex.selectcount(*)fromemptablegroupbydeptnowheredeptno=1.
Itisusedtofindthenumberofemployeespresentinthespecifieddepartmentno.
Q. SAP R/3 screens how will you develop a table control having 3 columns with only
one editable ?
we can develop it by giving the code in PBO (process before output) giving table control line = 3. it will
giveonly3linesandwecanmake2linesdisableinscreenpainteroptionsavailableintablecontrol
Elementarysearchhelps,Collectivesearchhelp.
Elementarysearchhelpsdefinesasearchpathwherewewilldefinethetablefromwhichthedatahasto
bereadandtheselectioncriteria.Throughimportandexportparameters.Usedwhenwegetsthedatarom
asingletable.
Collectivesearchhelps:Combinationofelementarysearchhelps.Whenweneedtofetchdatabasedon
multipleselectioncriterias.MorethanonetablesareSelectionfrommultipletables
DifferencebetweenSearchHelpsandMatchCodes
searchhelp:addingf4functionalityissearchhelp(addinghelpforanytopic)
matchcode:addingsearchhelpfortheinputfieldiscalledasmathcodeobject
Q. Have you created database tables ?

YES,IFWEHAVECUSTOMISEDDATATOSTOREINTABLE,WECREATEATABLE.
Q. Dierence between client dependent and client independent tables ?

Tableswhichcanbeaccessbyalluserareclientindependent(nomandtfieldintable)
Tableswhichcanbeaccessbysomespecificuserareclientdependent(usemandtfieldintable)
Q. How to create client independent tables?

Thetableinwhichthefirstfieldisnotmandtistheclientindependenttables
Thetableinwhichthefirstfieldisnotmandtistheclientindependenttables
mandtisthefieldwithmandtasthedataelement
Automaticallyclientwhichweloginispopulatedtomandt
Q. Have you created Maintenance dialog or Table Maintenance ?

Atthetimeofcreatingtablethrough,thereisacheckboxfortablemaintenanceallowed.Soifyouwantto
activate the table maintenance, just mark this box. Once table gets activated, u can change its contents
throughSM30otThroughTableMaintenance.
Q. Which method is executed if space is passed for the method parameter of macro
SWC_CALL_METHOD ?
TheDefaultmethodoftheobjecttypeisexecutedifaspaceispassedasthemethodparametervalue.You
can find the default method by viewing the applicable object using transaction SWO1 and going to menu
option Goto > Basic Data and clicking on the Defaults tab. The default method is located in the field
Method
Q. Name the tables used for storing the event linkages ?

SWETYPECOUTypeLinkageTable
SWEINSTCOUInstanceLinkageTable
Q. List the various advantages of SAP Business Workow.

WorkflowprovidesnumerousadvantagestoSAPusersandconsultants:
ItallowsconsultantstocreatenewbusinessprocesseswithoutmodifyingthestandardSAPcode.
Workflow ensures that the tasks are executed in the correct sequential order, involving the relevant
personnel.
SAP Business Workflow may be run through the internet or intranet web applications via the Webflow
Engine.
DeadlineMonitoringfunctionalityisalsoincorporatedwithinSAPWorkflow.
Thetimelyexecutionofactivitiesisguaranteedevenwhenanumberofparties(users)areinvolved.
Workflowreducesbothtimeandexpenseinvolvedinmanagingbusinessactivities.
Q. Workow is not starting. What might be possible reasons and corresponding

solution ?
Ifstartedbyanevent:
RunSWU_OBUFandchecktransactionSWU3forproblems.
CheckthatthelinkagebetweentheeventandtheworkflowexistsintransactionSWE2andisactivated.
ChecktransactionSWELtoseeifeventwascreated/getscreated(mayneedtransactionSWELStoturn
SWELon).
TestifcreatingtheeventmanuallyinSWUEtriggerstheworkflow.
Checkifthereisastartconditionthatisntbeingsatisfied.
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Checkiftheeventisinaqueue(ifeventqueueingisturnedon,seetransactionSWEQADM)
Checkiftheeventisinaqueue(ifeventqueueingisturnedon,seetransactionSWEQADM)
Info@Mindmajix.Com (Mailto:info@Mindmajix.Com)
CheckWFBATCHintransactionSU01,seeifalliswell(e.g.passwordnotexpired)
Ifstarteddirectly(e.g.withfunctionmoduleSAP_WAPI_START_WORKFLOWnotrecommendedifitcan
beavoided):
RunSWU_OBUFandcheckSWU3forproblems
CheckifworkflowhasbeensettoGeneralTask
Q. What is a work item ? How does it dier from a simple SAP oce mail item ?
A work item is a runtime object generated by a step within a workflow. Whenever user interaction is
required,therespectiveusersareinformedviaworkitems.Theseworkitemswillbereceivedbytheuserin
theirBusinessWorkplaceinbox,orotheremailapplicationsuchasMicrosoftOutlook&rights
Theworkitemmaybeauserdecisionoradialogformthatallowyoutoenterdataforstartingaprocess
within SAP, or a confirmation of whether a particular task may be performed. The user then chooses an
appropriate option which determines the subsequent behavior of the workflow in question. There are a
varietyofapplicableworkitems.Eachworkitemhasastatusreflectingthestageofprocessingatanygiven
pointintime.
A work item comprises of text explaining what action needs to be taken, whom to refer to and any
informationpertinenttothebusinessobjectinvolved.
UnlikesimpleSAPofficemails,workitemsareactiveentities,astheydeterminethesubsequentdirection
oftheworkflow.SAPofficemailscanalsobedeletedfromtheinboxwithoutviewingthemwhereasawork
itemhastobeexecutedtohaveitremovedfromyourinbox.
Q. What is a background work item ? Are they displayed in the Business Workplace ?
A background work item (code B) represents tasks that do not require any user interaction. They are
controlled and executed automatically by the workflow system, and do not appear in the Business
Workplace.However,youmayviewthemusingtheWorkItemSelectionReport.
Q. Is there anyway to undelete work items in SAP workow after I have logically
deleted them already?
No.WhatyoucandoisrestarttheworkflowusingSWUE.Thiswillbethesameasrecreatingtheworkflow
becauseitwillstartatthepointwhereithaslogicallybeendeleted.
Q. How do you set up a user to receive a pop-up reminder when he/she gets a new
WF message?
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Youcanaccomplishthisbysettinguptheworkitemprioritytothehighestlevel.
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possible to create timed events?
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Youmayconsiderusingdeadlinemonitoringfacilities.Forexample:
Youmayconsiderusingdeadlinemonitoringfacilities.Forexample:
Requestedstart,requestedendLateststartorlatestendontasks
Q. What are Important Tcodes in SAP Workow ?

SWUS:WorkflowToolbox
SWU0:SimulateEvent
SWI2_FREQ:Workitemspertask
SWUE:Eventsimulate
SWELS:SeteventlogON
SWEHR2:EventlinkageinHR
SWU3:Workflowcustomizing
SWU_OBUF:Synchronizebuffers
SWI5:LookintootherusersSBWP
SWDD:Workflowbuilder
SWLD:SAPworkfloweasyaccesstoallworkflowrelatedtransactions
SW01:MaintainBusinessobjects(addnewattributes,methods,eventsetctostandardbusinessobjects)
SWE2 : Active event linkages, addition options not available by SWDD such as setting check function
module.
SWWL_TOPLEVEL:DeleteworkflowitemsfromSBWP.
SWELLS:Start/stopeventtrace
SWEL:Vieweventtracereport
SWUD:Workflowdiagnosis
SWI2_DIAG:Troubleshootworkflowsinerror,restart
SWIA:Workflowadministrator
SWB_COND:Maintainworkflowstartcondition(hasprettypicsbutisespeciallyrubbish,everythingcan
bedoneeasierviaSWDD
SWNCONFIG:Sendemailstouserwithunreadworkitems
SWEC:Triggerworkflowonchangedoc
SWUY:Workflowwizardformessagelongtext
SBWP:Businessworkplace
PFTC:Maintain(change,display,copy)WFobjectsincludingtasks,workflowtemplates
PFAC:MaintainRulesforworkflowsteps(canincludeABAPcode)
SM63:Events
SWI1:Workitemselection
SWI2_DEAD:Workflowitemswithmonitoreddeadline(itemsthatmisseddeadline)
SWI2_DURA:Workflowitemsbyprocessingduration.
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SAP Workflow Interview Questions - Mindmajix

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SAP Workflow Interview Questions - Mindmajix

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8/23/2016 SAPWorkflowInterviewQuestions|Mindmajix

Q. What are the dierent types of WF Agents?

Q. What are the agent determination techniques?

Q. What are the options to implement method of a BO?

Q. How to extend a BO?

Q. How to create Events?

Q. Dierent Workow Steps activities

Q. Dierent deadline conditions

Q. What are the Important background Jobs for workow?

Q. What are the workows created by you? Worked upon by you?

Q. When a infotype action is performed, an event should trigger, and a workow

Q. When a infotype action is performed, an FM should trigger, and a workow

Q. How to achieve dynamic parallel processing?

Q. How to notify a user immediately in R/3 that he has got an email?

Q. How can we debug a workow?

Q. Why Process Control is used? What are its features?

Q. What is the integration point with ESS Portal?

Q. What are the types of work items?

Q. What are the dierent statuses of a work item?

Q. Dierence between Asynchronous and Synchronous methods in a task

Q. What is the use of secondary methods in an Activity?

Q. What is the use of Advance with dialog?

Q. In the select statement what is group by?

Q. Have you created database tables ?

Q. Dierence between client dependent and client independent tables ?

Q. How to create client independent tables?

Q. Have you created Maintenance dialog or Table Maintenance ?

Q. Name the tables used for storing the event linkages ?

Q. List the various advantages of SAP Business Workow.

Q. Workow is not starting. What might be possible reasons and corresponding

Q. What are Important Tcodes in SAP Workow ?

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