XYZ 20XX Catering Cost Estimate Spread Sheet

Costs: inclusive Reverse tax/tip calculator Average #/ Conference: 200 Catering Estimate Worksheet
$/gal. of coffee: $27.50 $35.13 Inclusive price Averave #/ short course 50 This can be a very helpful tool in es
multi-session meetings. The gray a
$/soda: $2.25 $2.87 Severice Charge - Average # of exbit reps/company: 3
totaled. Tax/tip is entered if F:8-9. M
$/dessert $1.66 $2.12 state tax - Average danish/person: 1
Inclusive prices are automatically ca
$/doz. danish $1.66 $2.12 Non-inclusive price - Average/cup/person:BB 0.9 short course totals, and consumptio
$/person for spouse breakfast $0.00 Average/cup/person:AM 1 you enter in the number of courses,
$/person for quickcoupons $5.48 $7.00 serv. charge: 18.00% Average cup/person/PM 0.5 13-22.
$/person for reception 1 $12.92 $16.50 state tax 8.25% Average sodas/person/PM 0.5
$/person for reception 2 $0.00 This worksheet will then estimate d
$/person for dinner $0.00 daily/weekly catering cost totals, an
Numbers: Sun am Sun pm Mon am Mon pm Tue am Tue pm Wed am Wed pm Thu am Thu pm
coffee/tea/decaf to order.
Fri am
Number of short courses 7 8 1 1 2 4 3 2 2 5 3 0.5
Number of conferences 3 3 3 3 3 3 3 3
Also, if you
3
are dealing in inclusive
Number of Exhibit Companies 103 103 103 103
estimator on F:3 based on the tax/ti
Number of Exhibit Walk-ins 80 80 80 80
# expected for quick lunch 680 850
Also, for future year's reference, co
# expected for spouses' suite
cursor over the red marks in Cell L:
# expected for dessert 1100 1000
# expected for reception 1 550 500
# expected for reception 2
# expected for dinner
Daily Conf. Drop-off 0% 0% 0% 10% 15% 15% 15% 40% 60%
Attendance: Sun am Sun pm Mon am Mon pm Tue am Tue pm Wed am Wed pm Thu am Thu pm Fri am
Short Course Attendees 350 400 50 50 100 200 150 100 100 250 150 25
Conference attendees 0 0 600 600 600 540 510 510 510 360 240
Exhibit Reps. 0 0 0 0 309 309 309 309 0 0 0
Exhibit Walk-ins 0 0 0 0 80 80 80 80 0 0 0
Total 350 400 650 650 1089 1129 1049 999 610 610 390 25
Catering cost estimates
spouses suite $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
breakfast breads $615.10 $1,142.32 $1,913.83 $1,843.53 $1,072.03 $685.39
coffee am $614.72 $1,141.63 $1,912.67 $1,842.42 $1,071.38 $684.98
quick lunches $3,726.40 $4,658.00 $0.00 $0.00
coffee pm $926.08 $1,504.88 $2,613.86 $2,312.88 $1,412.27
desserts $0.00 $0.00 $2,332.44 $2,120.40 $0.00
reception $0.00 $9,076.85 $0.00 $0.00 $0.00
dinner $0.00 $0.00 $0.00 $0.00 $0.00
Total $1,229.82 $926.08 $2,283.96 $10,581.73 $7,552.90 $4,946.30 $8,343.95 $4,433.28 $2,143.40 $1,412.27 $1,370.37
breakfast breads
Danish (doz) 50 53 39 36 8
gals. coffee 21.6 22.7 16.7 15.6 3.5
gals. decaf/tea 2.7 2.8 2.1 2.0 0.4
AM Coffee
gals. coffee 12.3 22.8 38.1 36.7 21.4 13.7
gals. decaf/tea 2.6 4.9 8.2 7.9 4.6 2.9
PM Coffee
gals. coffee 7.0 11.4 19.8 17.5 10.7
gals. decaf/tea 1.5 2.4 4.2 3.7 2.3
sodas 200 325 565 500 305
 e Worksheet
y helpful tool in estimating catering budgets for large,
etings. The gray areas are protected and automatically
entered if F:8-9. Menu prices are entered in B:3-11,
re automatically calculated in C:3-11. Average conference,
s, and consumption totals are entered in J:3-11. Finally,
umber of courses, conference, exhibit companies in rows

ll then estimate daily/weekly attendance totals,

ing cost totals, and even estimate the number of gallons of
o order.

ealing in inclusive pricing, there is a reverse tax/tip

based on the tax/tip totals entered.

ar's reference, comments can be made -- hover your

d marks in Cell L:41 as and example.

Total
$0.00
$6,586.81
$6,582.82
$8,384.40
$8,769.97
$4,452.84
$9,076.85
$0.00
$43,853.69