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Rderose ELPS 431 - LECP Evaluation PDF
Rderose ELPS 431 - LECP Evaluation PDF
Rderose ELPS 431 - LECP Evaluation PDF
Table of Contents
Appendices
Appendix A: Loyola Culminating Experience Portfolio Example Gallery .................................. 27
Appendix B: Logic Model ............................................................................................................ 28
Appendix C: Example Loyola Experience Culminating Portfolio ............................................... 29
Appendix D: Consent To Participate In Loyola Experience Culminating Portfolio Research..... 30
Appendix E: LECP Focus Group E-mail ...................................................................................... 32
Appendix F: LECP Focus Group Protocol .................................................................................. 33
Appendix G: LECP Survey........................................................................................................... 35
Appendix H: LECP Survey Follow-Up E-Mail ............................................................................... 39
Appendix I: Evaluation Buget ...................................................................................................... 40
Appendix J: Evaluation Timeline ................................................................................................. 41
References ..................................................................................................................................... 42
EVALUATION PLAN: LECP 3
The Center for Experiential Learning (CEL) at Loyola University Chicago works to
advance the institutions mission by providing staff, resources, and programming for students to
meet the universitys social justice goals. The CEL collaborates with campus, community, and
employer partners to promote, develop, and implement academic experiential learning through
teaching, research, and service (Loyola University Chicago, 2016b). This is accomplished by
pairing an academic class with engaged learning experiences such as service in the community,
research, or internship opportunities. Co-curricular activities are also recognized by the CEL as
ways students can contribute to the university mission. Students who participate in CEL
1. Synthesize learning from experiences outside the classroom with learning inside the
2. Critically reflect upon their intellectual, personal, professional, and civic learning within
3. Demonstrate the knowledge, skills, attitudes, values, and ethics acquired through the
4. Articulate future intentions and actions through integrative and intentional reflection on
The CEL attempts to assess the achievement of these outcomes through the collection of
electronic portfolios (e-Portfolios) created by students as they reflect on their experiences with
CEL programming.
In the spring semester of 2016 the CEL launched an initiative called the Loyola
Experience Culminating Portfolio (LECP), which allows students to organize and reflect on their
EVALUATION PLAN: LECP 4
undergraduate education using one of several e-Portfolio building websites (webfolios). The
ePortfolio platforms endorsed by the CEL are Taskstream and Weebly, but students may opt to
use any website they choose to build their portfolios. According to CEL director Patrick Green
(personal communication, September 21, 2016)., the intent of the program is to assess the
outcomes of student learning. In order to evaluate the LECP it is important to understand the
mission of both Loyola University and the CEL. Loyola was built on the foundation of Jesuit
We are Chicagos Jesuit, Catholic University a diverse community seeking God in all
things and working to expand knowledge in the service of humanity through learning,
justice, and faith. We are guided by a simple promise: to prepare people to lead
extraordinary lives (Loyola University Chicago, 2016a).
Green said the LECP as an integrative, reflective tool for students to create a web-based portfolio
expressing their learning and development through curricular and co-curricular experiences.
Since it is a culminating project, third-year and fourth-year undergraduate students are targeted
to participate in the program. The LECP uses the Loyola Experience four key areas: Community,
Commitment, Engagement, and Reflection, as a framework for the reflection prompts. Green
said the LECP is integrative by facilitating opportunities for students to express how learning and
development such as awareness of their social identities occurred through curricular and co-
curricular experiences. The portfolio is reflective because of how students demonstrate meaning-
making as a result of the integrative experiences. A final purpose of the portfolio is to assess how
students are connecting to Loyolas Jesuit mission and meeting the CEL outcomes through office
programming.
EVALUATION PLAN: LECP 5
In its first year the LECP program was run and supported by the e-Portfolio peer mentor
team comprised of four undergraduate students and one graduate student. Peer mentors created a
LECP website, which detailed the submission requirements, portfolio link submission form,
workshop information, and example gallery. For an example of the LECP gallery, see Appendix
A. The team aimed to make the process non-cumbersome for students. The submission
requirements gave two reflection prompts for each of the four key areas.
The purpose of the workshops was to provide an opportunity for students to visit the CEL
and receive in-person assistance from an e-Portfolio peer mentor. The workshops were held in
the CEL on Wednesday, March 30th and Thursday, March 31st for three hours in the evening.
Dinner was also provided as an extra incentive for students to attend. Completed e-Portfolios
were submitted to evaluators by Friday, April 8th through a Google Form page on the LECP
website. The two evaluators were from the e-Portfolio program. These individuals did not use a
formal rubric for assessment, but reviewed reflections to check relevance to the prompts and
overall portfolio presentation. There were ultimately 25 submissions and all of those e-Portfolios
were deemed successful in integrating and reflecting in a cumulative way their mission-related
experiences at Loyola. The only incentive the CEL provided to complete the LECP was a Key
Frame. The 25 winners were awarded a Key Frame to place their four keys in during the
universitys Weekend of Excellence, which is a two-day event held in April meant to highlight
With the LECP going into its second year, the goal of this evaluation plan is to assess the
current process for marketing it to Loyola students. The primary question that will drive this
evaluation will be: Is the Center for Experiential Learning implementing effective student
support strategies to create awareness of, and increase participation in the Loyola Experience
Culminating Portfolio? This evaluation will use a mixed methods approach to examine if the
Center for Experiential Learning is effective in creating awareness and increasing the number of
students who participate in the LECP. This evaluation will be beneficial to the CEL because it
comes after the first run of the program and before they run it again in the spring semester of
2017. The theories, models, research methods, and recommendations offered here will better
inform the CEL and other stakeholders as they make decisions for implementation and
education pedagogy because the technology is newer. Data collection on how e-Portfolios affect
learning became more intentional after the formation of the Inter/National Coalition for
Electronic Portfolio Research in 2003 (Chatham-Carpenter, Sweawel, & Raschig, 2009). The
literature indicates that this new digital artifact can be a useful tool for both learning and
assessment (Chatham-Carpenter, et al, 2009; Reynolds & Patton, 2014). Much of the research
reveals several predominant reasons to use e-Portfolios in higher education. Those reasons are:
(a) to allow students to reflect on their learning; (b) to help students synthesize their curricular
and co-curricular activities so they can better articulate the collegiate experiences to potential
EVALUATION PLAN: LECP 7
employers; (c) to allow faculty and other stakeholders to assess learning outcomes; (d) to
showcase that students are meeting the professional standards set by their fields; and (d) to use as
E-Portfolio programs offer a variety of benefits to students and the institution. This
evaluation will be a valuable instrument to the CEL by improving how they support students
who participate in the LECP; and increase the benefit to student learning at Loyola, and increase
the opportunity for institutional assessment of its social justice mission. According to Dalton
(2007) e-Portfolios must be tailored to the specific goals and circumstances of an institution,
and this requires considerable planning and broad institutional collaboration (p. 101). It is for
this reason that this evaluation will also survey ways in which various stakeholders of the Loyola
Stakeholders
Understanding individuals level of power and interest is important because it will help
guide the evaluation design and results. Bryson and Patton (2010) identify these individuals as
stakeholders. Stakeholders are people who can affect or are affected by and evaluation process
or its findings (p. 31). Stakeholders who have bought into the benefits and usefulness of an
evaluation can help provide valuable information or resources. This is why connecting with these
There are four primary types of stakeholders for this evaluation. The first is the players
or, those with both a vested interest in the evaluation and influence over the evaluation (Bryson
& Patton, 2010). For the LECP assessment, the players are the CEL staff. The CEL staff
members include program managers for the Academic Internship, Undergraduate Research,
EVALUATION PLAN: LECP 8
individuals hold the highest level of interest since student reflections may speak directly about
their program area. They also have power over the LECP support services because they are
The subjects for this evaluation are the students. Subjects are individuals with interest
in the evaluation because they are less affected by the results and have low influence on the
evaluation (Bryson & Patton, 2010). Students have an interest because of the Key Frame
incentive but low power because they do not have influence over the evaluation. Their
participation in the evaluation is crucial to accurately evaluating the effectiveness of the CEL
support strategies. Therefore even though students do not have power over the evaluation they do
have influence over the how the CEL changes their support strategies.
The context setters are people with influence but low interest in the evaluation (Bryson
& Patton, 2010). The academic provost is a context setter because this individual is not directly
affected by the LECP evaluation. However, the academic provost does hold power over the
LECP because this office oversees the CEL. Other context setters are faculty and student
organization advisors. This is because they provide the opportunities students need to participate
in the program. These opportunities are two of the key reflections in the LECP. Faculty are
interested in student reflection on commitment to their academic major. Faculty and/or student
organization advisors may also be interested in how students reflect on their engagement in
Community Partners, who are key stakeholders for the CEL, are the crowd. The crowd
is a group with minimal interest and influence in the evaluation (Bryson & Patton, 2010). This is
EVALUATION PLAN: LECP 9
because they have the least interest and power in the LECP evaluation. This group is included in
the evaluation because they are integral to the operations of the CEL, which works closely with
community partners to provide engaged learning experiences for students. These experiences
Community partners are also loosely tied to the evaluation via student reflections. For the
engagement key, students may discuss their experience with a community partner.
Although each stakeholder is not directly influenced by evaluation of the LECP support
services, they all have an interest in the success of the LECP program because student reflections
via the LECP will demonstrate the overall success of students who participate in CEL programs.
It can also demonstrate the overall success of how students connect to the mission of the
university. As portfolio submissions increase, the CEL can collect data to inform and improve
their programs. This is why examining e-Portfolios and its support services is an important step
Logic Model
McLaughlin and Jordan (2010) state logic models are valuable tools for helping
evaluators conceptualize and plan their evaluation studies. The Logic model (see Appendix B)
provides a visual representation of areas that contribute to the CELs process of engaging
stakeholders and promoting the LECP. The logic model outlines CEL inputs, outputs, and
The inputs consist of personnel, time, space allocation, and finances. The personnel
supporting the LECP include the e-Portfolio Program Manager, the e-Portfolio Graduate
Assistant, and e-Portfolio Peer Mentors. Indirectly, members of other non-portfolio CEL
EVALUATION PLAN: LECP 10
programs also contribute. These members include the director of the CEL, the graduate assistant
for CEL Communications and Marketing, and peer mentors for service-learning and academic
internships program managers. Another input of this logic model is the time spent in developing
teaching material to support students in creating a LECP; the time spent in holding workshops
for interested students; and the time spent in creating promotional materials for the LECP. The
next input is space: physical space to hold workshops and meetings, and the online space
students ned to create their LECPs. The last input is finances needed for staff and peer mentor
salaries, for refreshments at workshops, and for the materials that are utilized to engage students
The outputs consist of activities and participants as they pertain to developing student
engagement in the LECP. Activities include outreach to eligible students by CEL staff members,
completion of the e-Portfolio by students, and rewarding of the Key Frame to students with the
strongest LECP. Primary participants of this process are the students engaging the LECP and the
CEL staff that supports them in the process. Finally, outside stakeholders such as faculty
members, internship, and service-learning sites supervisors also serve as indirect participants in
this process.
garner student interest in creating an LECP. Increased student interest in creating an e-Portfolio
indicates more students engaging in pedagogical method that deepens student learning through
synthesizing experience and reflection. Another short-term outcome is to create buy-in from non-
The logic model also includes assumptions and external factors related to the process of
making students aware of the LECP. The CEL provides staff and mentors to help students create
their LECPs. If the CEL increases buy-in from the wider Loyola community, like faculty and
staff who can offer curricular and co-curricular service-learning activities, students will have
The evaluation will employ a mixed methods approach for this evaluation. Creswell
(2009) describes mixed methods research as a design utilizing both quantitative and qualitative
research by collecting, analyzing, and connecting of both forms of data. The type of design being
implemented is an embedded mixed methods approach. The embedded design emphasizes one
method while arranging the other within it (Creswell, 2009). For the LECP evaluation, the
quantitative design will be prioritized and the qualitative design will be nested within it. This is
because the quantitative method will survey students after completing the LECP providing data
on what the actual experience of students was with CEL support services. The qualitative data
will focus on the students who will participate in the LECP and the engagement process.
Therefore we will be collecting the qualitative data first by conducting student interviews prior to
engaging in the LECP program and following with a survey after completing the program.
The purpose of the qualitative assessment is to examine the process of CEL engagement
initiatives for the LECP. The process will be evaluated by conducting student focus group
EVALUATION PLAN: LECP 12
interviews prior to participation in the program. A focus group conducted with a group of people
who possess certain characteristics and provide qualitative data in a focused discussion to help
understand the topic of interest (Schuh, 2009). The evaluators hope to learn about the
engagement process and experience of students who participate in the LECP program. The
information will be used to supplement the quantitative survey assessment, which collects data
on what was the experience of students who participated in the LECP program.
The qualitative assessment will also address limitations from the quantitative survey
assessment. This is because qualitative research is more vibrant in nature. Qualitative approaches
account for a variety of data collection factors such as the data collection setting, role of the
researcher, source of data, analysis of data patterns, and meaning behind data (Creswell, 2009).
The information collected in a focus group will be used to understand the perspective of potential
Methodological strategy. The primary qualitative data collection method will be focus
group interviews. This is because the purpose of a focus group is to gather the range of opinions
and experiences (Krueger & Casey, 2010, p. 381). Conducting focus group interviews with
students eligible to participate in the LECP will help evaluators understand what encourages
students to engage in the program. Again, eligible students are those in their third and fourth year
at Loyola University. This is because the intent of the portfolio is to be culminating. It is also
assumed that by the third year a majority of students have participated in at least one engaged
learning class so they can reflect on the third key- engagement. The students we hope to engage
in the interviews are those who are interested in the Loyola Experience program and would like
The focus groups will be conducted and the data analyzed by the end of the fall semester
so that any adjustments to existing LECP marketing strategies can be made in time for the spring
semester when students will begin to produce their e-Portfolio (see Appendix C). Interview
questions [that] tend to be close-ended in order to better manage the data collection process
(Schuh, 2009, p. 65). The full focus group protocol can be found in Appendix D. The focus
group data will then be aggregated and used to inform support strategies. This will help the CEL
identify which support services and strategies are most effective to employ in order to increase
LECP engagement.
Sampling and recruitment. To generate participants for the qualitative portion of this
evaluation, a homogenous sampling method will be utilized. Potential participants will be limited
to students who already earned at least two engagement keys and, as a result, have become
eligible to earn a commemorative key frame if they decide to complete their LECP. This is a
population that is limited to students that are in their junior or senior year, which is tracked by
the CEL.
Contact information for this population will be provided by the CEL for the purpose of
sending out invitations to potential participants. Evaluators will communicate to this population
of students through an individual e-mail invitation (see Appendix E). The e-mail will ask the
potential participants if they are interested in telling the story of their learning experiences at
Loyola. Students will also be informed of the focus group intention to gather students opinions
on the CELs current outreach strategies for the LECP and whether or not they feel those
strategies are effective. Lastly the e-mail will provide students with a link directing them to a
EVALUATION PLAN: LECP 14
Google sign-up form with three date and time options for the focus groups. The e-mail will be
To incentivize participation, a meal will be provided for participants during each of the
focus groups. The meal will be ordered by the CEL and will be delivered from Potbellys
Restaurant. Invitees will be made aware of this within the initial invitation email. Additionally,
the Center for Experiential Learning will provide a gift bag comprised of giveaways already in
their promotional inventory. The gift bag will be given to one random participant at each of the
focus groups. Incentives are a way to increase the perceived reward, minimize the perceived
cost, and increase trust (Schuh, 2009, p. 98). The meal and the bag giveaway are also the types
of incentives that may increase the response rate of participants (Krueger & Casey, 2010; Schuh,
2009), and let the participants leave the focus group feeling appreciated.
It is the intention of the evaluation team to have enough interest and participation to
populate three focus groups with a maximum of five participants in each group. The evaluation
team will limit the number of participants to five in order to ensure that enough data are
collected to conduct analyses across groups (Schuh, 2009, p. 68), and to take into account the
post focus group transcription and coding process. If initial interest is not adequate after the first
week, the email will be sent again until there is enough committed participation to fill the focus
groups. Once there are a sufficient number of participants for the available focus group dates, the
Validity and ethics. To ensure the validity of this plan, the evaluation team will follow
the guidelines put forth by Schuh et al., (2009) for ensuring goodness in qualitative inquiry:
triangulation; member checks, positionality; peer-debriefing; audit trail; and use of rich
EVALUATION PLAN: LECP 15
descriptions. The qualitative and quantitative data aid in the triangulation of information because
it uses multiple sources of data. Additionally, internal and external evaluators will help the
evaluation team in scrutinizing the accuracy of each other's interpretations, which will help
minimize potential biases. It is important to have someone who is not familiar with the study to
review the findings and interpretations as well as to ask questions about the study (Schuh, 2009).
The note-taker will do a member check immediately following each focus group by summarizing
The evaluation team will engage in a positionality exercise where they will write down
all of their salient identities. They will then share with each other these identities, and engage in
discussions about the ways in which they can become more aware of how their identities can
influence in biased and unbiased ways during the evaluation process. As part of the peer debrief,
the evaluation team will seek the participation and review of the director of the CEL, the
ePortfolio Portfolio Program Coordinator, and support staff within the CEL who assist students
with their LECP. Their perspective will assist the evaluation team in pointing out and addressing
possible blind spots. To address the audit trail, this evaluation plan explains detailed records of
all assessment and research procedures, methods, and decisions made throughout the course of
the project (Schuh, 2009, p. 169). As part of the audit trail, this plan offers rich descriptions
when conveying the setting, context, participants, and findings (Schuh, 2009, p. 169). This will
help ensure the transferability of the findings in similar situations (Schuh, 2009). Additionally,
evaluators will be actively engaged during the focus group discussions, transcription, and coding
processes. As part of the coding process the evaluators will work toward reaching the same
To also ensure an ethical approach to the LECP evaluation plan, participants will receive
a consent form, which has been adapted from the Loyola University general informed consent
template (See Appendix F). This form will be provided to participants via email as an editable
PDF prior to the focus group and again during the focus group so the facilitator can review each
section and verify signatures. Since this evaluation involves human subjects in a focus group, the
CEL will request an expedited review from the Institutional Review Board (IRB). This is
appropriate because this study involves no more than minimal risk to the subjects (Schuh,
2009, p. 200).
Positionality statement. The evaluation team is made up of two internal evaluators and
one external evaluator. The internal evaluators are Rebecca DeRose and Carlos Ballinas. They
both serve as graduate assistants within the CEL. As internal evaluators, DeRose and Ballinas
will act as focus group facilitators, or moderators where necessary, and will assist in the
transcription and coding process. Given the nature of their involvement with the CEL and the
LECP, the team as a whole acknowledges the potential for bias when engaging participants in
discussion during the focus groups. The team will try to be intentional in recognizing their
positionality and be accountable to one another in order to make sure that no potential bias takes
place. Efforts to minimize potential biases during data collection and analysis are important
The external evaluator, Jessica Brown, will act as the note-taker, or assistant moderator
where necessary, and assist in the transcription and coding process. Acting as a participant
observer during the focus group discussions will allow Brown to maximize her external role. She
will be able take a broader, more neutral, view of both of the CEL and LECP as she takes notes
EVALUATION PLAN: LECP 17
on the process and the discussion. Because Brown does not have an intimate knowledge of the
unit or the program, or a close relationship with the high interest stakeholders she may be more
likely to notice missing questions, gaps in information, and lack of connections between data and
analysis.
Moreover, all three evaluators are graduate students who also have to complete a type of
ePortfolio for their own academic units; they will be able to relate to the experiences and needs
of the students participating in the focus groups. These characteristics of the evaluators will build
trust between them and the focus group participants because the challenge of moderating is to
help participants feel comfortable enough to share, in the presence of the rest of the group, what
they think and how they feel (Krueger & Casey, 2010, p. 393). The evaluators will be able
understand the position of the participants as consumers of the strategy, as well as the position of
the CEL as it relates to the creation and marketing of the strategy. Additionally, the three
evaluators come from diverse backgrounds, which may be relevant as students share their
Data analysis procedure. The first step in the LECP qualitative data analysis procedure
will be to take notes during the focus group discussions. This is an important step in the
systematic analysis procedure as the note-taker can listen for vague or inconsistent comments,
ask a final preference question, or immediately summarize key findings (Krueger & Casey,
2010).
The second step is to organize and transcribe the information gathered from the focus
groups. Because the discussions will be video recorded, evaluators can use Adobe Premiere Pro,
a timeline-based video editing software application, to transcribe the recordings. This is a cost-
EVALUATION PLAN: LECP 18
effective transcription method because Loyola University already uses Premiere throughout the
institution, and the program has a built-in speech-to-text feature, which takes only a single
person to use in a short amount of time. However, the transcriber may have to edit for any vocal
fillers or inarticulate language that the program does not properly translate. This can be done
when the full text is copied and organized on Microsoft Word documents, where evaluators can
opt for either hand-written or digital notes on the comments made during the focus groups. Focus
group transcripts will be saved digitally on multiple hard drives, and printed as hard copies for
backup.
The third step in the analysis process will be to code the data. Coding provides the
analyzer with a systematic process for organizing and categorizing the data so that meaning can
be derived from the data to answer the research question, (Schuh, 2009). The evaluators will
read through each focus group transcript and make notes. These notes will be combined with
those taken during the discussions. All notes should either be hand-written or digital, but not
both for consistency. For this plan it is recommended that notes be taken using the Review
can be printed for backup at the completion of the note-taking process. The data will be
organized and coded by macro topics based on participants responses to specific questions from
the interview protocol. Focused coding (Schuh, 2009, pg. 162) will be employed again for more
macro topics or other topics that might emerge during this process. The evaluators will identify
categories and themes, and collect data that support categories and themes that adhere to the
research question. Evaluators will present the data using the categories and themes generated
from the coding process, and visuals appropriate to the results reached by the analysis.
EVALUATION PLAN: LECP 19
Quantitative Analysis
The purpose of the quantitative evaluation in the mixed method approach is to evaluate
the effectiveness of the CEL strategy to engage third and fourth year students who participate in
the Loyola Experience Culminating Portfolio program. These strategies include how students
received information, support services offered to students, and interactions with the e-Portfolio
content management system. Measures for the strategies will include the frequency of
information and support services as well as the usefulness of support services and the e-Portfolio
The quantitative approach is part of the QUAN-qual design, and is appropriate because
the LECP is a new program. The quantitative method is the dominant part of the evaluation
(Creswell, 2009, p. 145). The quantitative results will help evaluators best identify areas of
strength, weakness, and gaps in how students interact with the LECP. Evaluators hope the
quantitative results will be descriptive and informative in regards to how third and fourth year
shot case study design method. This method will help evaluators make a generalization about
the impact of a treatment (or intervention) (Creswell, 2009, p.145). It will also assist the
evaluators in measuring the programs process or, how the educational intervention of the
portfolio is implemented by the CEL. The one-shot case study design involves an exposure of a
group to a treatment followed by a measure (Creswell, 2009, p. 160). For this evaluation we are
EVALUATION PLAN: LECP 20
measuring how third and fourth year students (group) respond to CEL engagement strategies
(intervention).
Since the LECP is a pilot program only a post-test assessment will be conducted. The
pre-test assessment will be distributed in the form of an Internet survey because students will be
completing the portfolio online. Once the LECP is created, the portfolio link will be submitted
via a Google form. After completing the Google form, students will be prompted to follow a link
and take the Internet survey for the program evaluation. Distributing the survey immediately
after students complete the portfolio is an effective way to measure the CELs strategy to engage
sampling population, evaluators will not open the survey to students who are interested in
participating in an upcoming LECP campaign nor to students who have only partially
participated in an LECP campaign in the past. These students will not effectively serve the
evaluation of the LECP process, as they cannot provide a holistic assessment based on their own
experience. Instead, the evaluators will focus on third and fourth year students who have
completed the LECP as the respondents for the survey. This is an appropriate population to
survey because these students will have already received previous LECP marketing materials,
been exposed to CEL staff, peer mentors, online resources and workshops in an effort to
complete their LECP. Their experiences with the LECP make them best suited to provide direct
feedback on the effectiveness of the process that they just engaged in. In an effort to provide face
validity to this decision, the evaluators will consult with CEL director Patrick Green and his staff
In order to engage the target audience, the evaluators will create a prompt that will be
attached to the LECP submission link. Students will be prompted to complete the survey upon
submitting their portfolio to the submission link. When students submit the link to their LECP,
the CEL will also have access to their name and email. To ensure students have the greatest
number of opportunities to complete the survey, those who select No Thanks to the initial
request will be invited twice more to complete it via email from the time they submit the LECP
to the last day of the semester. The evaluators will consult with CEL staff to ensure validity and
effectiveness of this communication method. The design of the survey also addresses internal
In selecting the sampling population, bias for this evaluation should be minimal as it uses
a probability sample, such that all members of the population have an equal chance of being
selected and so that nothing about them would change their probability of being selected
(Newcomer & Conger, 2010, p. 458). Respondent/non-respondent biases should also be limited
because the survey is not delivered or available until the moment at which the student submits
their ePortfolio. Thus returns on the survey would be greatly based, or influenced, upon when the
Survey description. The purpose of the survey will be to better understand how the
LECP program engaged eligible students in the creation and completion of an LECP. The
students will be informed that their input will help the CEL make improvements to future LECP
campaigns (See Appendix G for invitation). They will also be informed that their responses to
the survey will remain confidential. To ensure confidentiality the survey will be administered
through Opinio. This is an electronic web-based survey software product licensed by Loyola and
EVALUATION PLAN: LECP 22
administered by Information Technology Services (ITS). This software will create unique
identifying codes that will allow the evaluation team to keep track of survey responses while at
the same time keeping the identity of each student submission confidential.
The survey will aim to measure the frequency in which the participants were exposed to
information about the LECP, and measure the effectiveness of the support services surrounding
the LECP. Specifically, it will seek to find out about the level of engagement that the CEL had
with the participants. Next, it will aim to measure the usefulness of the resources provided by the
CEL. Specifically, it will measure the effectiveness of staff support, workshops, structured touch
points, and ePortfolio tutorials. The survey will also measure the student's level of satisfaction
with the process. Specifically, it seeks to find out about their level of satisfaction with the CEL
staff, the access to information about the LECP, the clarity of goals surrounding the LECP, and
The survey instrument will utilize Likert-type scales and drop-down lists as measurement
tools. This type of ratings scale is appropriate for the evaluation because it allows students a
range of options that aim to reflect their experiences, while also providing information for what
is being measured. The drop-down lists will provide valuable categorical data, such as race or
gender identity, for the analysis. The Likert scales will measure frequency touch points with the
LECP and the CEL. For this, the left side of the scale will begin with the option of 0 and the
right side will end with the option of more than 5 times. The next Likert scale item will assess
the usefulness of CEL resources to support students in creating the LECP. This will be a 4-point
scale that will begin with the option of not useful on the left, and end with the option of very
useful on the right. The next Likert scale gauges the level of satisfaction with the process. The
EVALUATION PLAN: LECP 23
left side of this 5-point scale will begin with the option of Very Dissatisfied, and the right side
will end with the option of Very Satisfied. Finally, the survey will gather demographics
information and offer an opportunity to add comments. A complete copy of the survey can be
found in Appendix H.
The evaluators will also attempt to pilot test the survey by inviting those students who
completed the LECP the previous year to take it and provide feedback. The survey will be
limited to these 9 items, plus the comments section to reduce survey fatigue, which is important
here because the students being surveyed will already have spent some time online completing
experimental one-shot case study design. The results and analysis of the surveys will be a series
engage students in the ePortfolio. The series of steps is an effective interpretation strategy
because it makes it so that the reader can see how one step leads to another for a complete
The first step will discuss the number of respondents. To ensure students have the
greatest number of opportunities to complete the survey, those who select No Thanks to the
initial request will be invited twice more to complete it via email from the time they submit the
LECP to the last day of the semester. Evaluators will aim for a response rate of at least 60% in
The third step would be a detailed descriptive statistical analysis of the data and a
visualization of that data. The Likert scale will provide valuable frequency data that will include
EVALUATION PLAN: LECP 24
analyses of means, medians, and modes. Histogram charts will be used to visualize how many
times any given score appears in the data set (Huck, 2013, p. 22). LECP survey responses that
could be illustrated via a histogram include: how often students were exposed to information
about the e-Portfolio; and how often students used various program-related support services.
Simple frequency distribution tables would also be beneficial in showing similarities across
The fourth step would be an interpretation of the results of the data, which would include
how the results answered the research question, offers explanations of why the results occurred,
Budget
Included in this evaluation is a prospective, preliminary budget (See Appendix I). The
line item that will require the most funds will be refreshments. This evaluation suggests catered
food from Potbellys restaurant at each of the three scheduled focus group. The total cost for the
refreshments will be $207.81. Promotional giveaways are also included in the budget with a line
item of $0.00. This is because the promotional materials will be gathered from the already
purchased stock of promotional materials that the CEL has in its possession. Since the evaluators
administering this evaluation are current students and serve as either full time employees or
graduate students with stipends within Loyola University Chicago, the evaluation does not have
to incur the added cost of a salary or stipend for these positions. Lastly, included in this budget
are the materials that the evaluation team will use to record, code, and analyze the focus groups
and survey results. There is no added cost from these materials as video recording devices and
Adobe Premiere Pro can all be accessed within LUC at no additional cost.
EVALUATION PLAN: LECP 25
Timeline
This mixed method evaluation will take place over a 12-month period. This timeline (See
Appendix J) includes creation of the evaluation design, as well as the quantitative and qualitative
research, analysis, and presentation of the results. The schedule includes approximately two
months to develop the evaluation plan, two months to solicit and verify focus group members,
one month to conduct the focus groups, one month to transcribe and code the data, and one
month to analyze and present the data. These steps will begin in June of 2017 and conclude in
January of 2018. This will complete the development and qualitative stages of the process. The
quantitative stage will start in late March when students begin to complete their ePortfolios and
submit the surveys, and end on April 27, the last day of classes. Data analysis and presentation of
the results to the CEL director and other key stakeholders will take one month. This timeline is
important because it allows for results of the qualitative analysis to influence any changes to the
marketing strategy prior to the due dates of the e-Portfolio in the spring of the following year.
Moreover, concluding the quantitative analysis by the end of May allows for the CEL to earmark
any funds that may be needed to improve the program before the next fiscal year begins.
Next Steps
The primary focus of evaluating the LECP is to improve the process that program uses to
engage eligible students. This includes careful examination of the student support strategies
provided by the CEL. The evaluators hope that the CEL will be able to use the data collected
from the student focus group interviews and post-participation surveys to make adjustments to
the program and ultimately increase program engagement. We also recommend that the CEL
continue to evaluate the process of how students engage in the LECP. As the program ages there
EVALUATION PLAN: LECP 26
may become other process areas to assess. For example, if there is a need for other incentives for
recruitment besides the Key Frame? This will help the CEL and ePortfolio program identify
barriers that keep students from participating. Some of these factors may be difficulty using
technology, vague information on what the program is, how to participate, or how to earn the
frame?
Improving the CEL student support strategies can also improve the quality of portfolios
submitted. The CEL can then use the catalogue of portfolios as qualitative data to demonstrate
how students are meeting the learning outcomes of the Center and how students are connecting
with the mission of the university. At this point a follow-up evaluation focused on program
outcomes can be conducted. This can further the overall quality of support services offered by
the CEL as they work to curate significant learning experiences for students at Loyola.
EVALUATION PLAN: LECP 27
Appendix A
Appendix B
LOGIC MODEL
Inputs Outputs
Sufficient peer mentors in the mix to Quality service learning experiences that
support a large number of students in can contribute to a strong LECP
creation and development of LECPs
Student interest and participation
EVALUATION PLAN: LECP 29
Appendix C
Appendix D
CONSENT TO PARTICIPATE IN
LOYOLA EXPERIENCE CULMINATING PORTFOLIO RESEARCH
Introduction:
You are being asked to take part in a research study being conducted by Patrick Green, the Director of the
Center for Experiential Learning at Loyola University of Chicago.
You are being asked to participate because you have earned at least two Engagement Keys and are
eligible to earn a commemorative key frame if you complete the Loyola Experience Culminating
Portfolio (LECP). There will be multiple focus groups with a maximum of 5 participants per group.
Participants will be at least third or fourth year Loyola students.
Please read this form carefully and ask any questions you may have before deciding whether to
participate in the study.
Purpose:
The purpose of this study is to evaluate the effectiveness of the strategy the Center for Experiential
Learning uses to engage students to participate in the LECP.
Procedures:
If you agree to be in the study, you will be asked to:
Attend a focus group on a date of your choosing about the LECP program.
Actively participate in discussions during the focus group about the LECP strategy.
Comment via email on conclusions drawn by researchers following the completion of all focus
groups.
Risks/Benefits:
There are few foreseeable risks involved in participating in this research beyond those experienced in
everyday life. However, there is a minimal risk of loss of confidentiality but there are procedures in place
to prevent this from occurring. There are no direct benefits to you from participation, but your
participation will help the Center for Experiential Learning improve how it supports student as they
reflect on their Loyola experiences, and grown their personal and professional persona.
Confidentiality:
Students will be identified by self-selected pseudonyms during the focus group. The pseudonyms
will be used throughout the video-taping and analysis of the discussions. Video recording is used
for the focus group because students will be discussing a video as part of the process. Recording
will not begin until after students have assigned themselves pseudonyms, and only the moderators
and CEL director will have access to both the video.
There are some limits to confidentiality The director for the Center Experiential Learning will
have access the sign-in sheets with the students real names.
Focus group discussions will be videotaped and saved to digitally to an external drive that will be
held in a locked area by the director of the Center for Experiential Learning. [TB2]
EVALUATION PLAN: LECP 31
Voluntary Participation:
Participation in this study is voluntary. If you do not want to be in this study, you do not have to
participate. Even if you decide to participate, you are free not to answer any questions or to withdraw
from participation at any time without penalty. Your decision to participate, or not participate, will have
no effect on any services you are receiving from Loyola University Chicago.
Statement of Consent:
Your signature below indicates that you have read the information provided above, have had an
opportunity to ask questions, and agree to participate in this research study. You will be given a copy of
this form to keep for your records.
____________________________________________ __________________
Participants Signature Date
____________________________________________ ___________________
Researchers Signature Date
EVALUATION PLAN: LECP 32
Appendix E
Are you interested in how you can tell the story of your learning experiences
at Loyola?
If so, the Center for Experiential Learning (CEL) would love your input on our Loyola Experience
Culminating Portfolio program. We will be conducting focus groups to get your opinion on how we share
information about the program with students, and how we can encourage students to complete an
ePortfolio as part of their Loyola experience. If you are interested in the opportunity to participate, please
click the link below and sign up for one of three upcoming focus group sessions. Each session will take
approximately one hour. Participants will get a complementary meal, and the be placed in a drawing for a
chance to win some sweet CEL swag!
Sincerely,
Patrick Green
Director of the Center for Experiential Learning
Loyola University Chicago
pgreen@luc.edu
*The Center for Experiential Learning: Space is limited. Participants will receive detailed information about the goals of the
focus group and all participant information will remain confidential.
EVALUATION PLAN: LECP 33
Appendix F
Sign in form
Script
Welcome, and thank you for attending the Loyola Experience Culminating Portfolio focus group. From
here on out we will refer to the program as the LECP. My name is _____________ and I am the
facilitator, and joining me is ________________ who will be taking notes. You will also see
_______________ who will be the assistant moderator making sure that everything runs smoothly today.
Before we begin we have to make sure everyones paperwork is in order. Please review the forms you
received when you signed in. The forms describe the purpose of the study and this process. You will need
to sign and date the form before we continue. By signing, you are consenting to participate in this
research project. I will go through each item with you so that you fully understand the project. Please stop
me at any time if you have questions or concerns about any of the items.
Now, we will watch a short video about the LECP. After the video I will ask you some questions about
what you saw and we want you to share your responses with us. You should share as much as you are
comfortable with sharing. All of your responses will remain confidential, and your real names will not be
used at any time during this process. Please select an alternate name that you would like to be referred to
so that we can maintain your confidentiality. ______________ will take note of your pseudonym before
we begin the video recording of this process.
NOTE NAMES.
BEGIN RECORDING.
PLAY VIDEO.
Now that you have watched our video about the LECP I will begin asking you some questions:
Q1: How familiar were you with the LECP before watching this video or going through this
process?
EVALUATION PLAN: LECP 34
Q2: How do you think the LECP fits in with Loyolas social justice mission?
Q3: Based on the what you saw in the video how well do you think the Center for Experiential
Learning did in explaining the goals of the LECP?
Q4: What other methods, besides what you saw in the video, do you think the Center for
Experiential Learning could use to get the LECP in front of Loyola students?
Q5: Do you think the LECP is a good way for students to reflect upon their Loyola experience?
Q6: What do you think about earning a Key Frame as part of the reward for completing the
LECP?
Q7: What other rewards or incentives do you think the Center for Experiential Learning could
offer other for completing the LECP?
Q8: What other things do you think the Center for Experiential Learning could do to encourage
students to participate in the LECP?
Q9: Did the information you saw on the video today encourage you to complete the LECP?
That was my last question. Would anyone like to make any final comments about todays topic?
This concludes our focus group. Our note-taker ________________ will summarize the themes you all
discussed so that we can be sure we accurately reflect what was said today.
MEMBER CHECK
Thank you for participating and helping us with our research project. If you have any questions, please
contact Center for Experiential Learning Director Patrick Green a pgreen@luc.edu.
EVALUATION PLAN: LECP 35
Appendix G
Your responses will help the Center for Experiential Learning understand how students engage with the
process, their feelings about the process, and help us make improvements in the future. Your information
will remain confidential.
The survey will take 10-15 minutes to complete. Please click the Next button to complete the survey. If
you would like to opt out of the survey, click the No Thanks button.
PROGRAM INTRODUCTION
How did you FIRST learn about the LECP? << dropdown list>>
EVALUATORS NOTE: The drop-down list will include the following options:
<< Staff; Faculty; Student; LUC website; Print materials>>
The following questions concern the frequency in which you heard about the LECP. Thinking about how
often you heard about the LECP, on a scale of 1-5, please indicate how many times each person or area
provided information about the ePortfolio.
1 = 0 times 2 = 1-2 times 3 = 2-3 times 4 = 4-5 times 5 = More than 5 times
REINFORCEMENT OF INFORMATION
1 2 3 4 5
1. How often did you learn about the LECP from:
a. Center for Experiential Learning staff
b. The Center for Experiential Learning website
c. Center for Experiential Learning print materials
d. A staff member from your major program
e. A faculty member from your major program
f. A staff member from your minor program
g. A faculty member from your minor program
h. A current Loyola student
EVALUATION PLAN: LECP 36
The following questions address how often you used the services provided by the CEL to complete you
ePortfolio. Please indicate how frequently you took advantage of each resource.
1 = 0 times 2 = 1-2 times 3 = 2-3 times 4 = 4-5 times 5 = More than 5 times
The following questions address useful you found the services provided by the LECP. Please indicate
how useful you thought each resource was.
SUPPORT SERVICES
1 2 3 4
1. How useful did you find the:
a. Center for Experiential Learning staff
b. Center for Experiential Learning Taskstream tutorial
c. Center for Experiential Learning Weebly tutorial
d. Examples of previous student ePortfolios
e. ePortfolio orientation sessions
LENGTH OF ENGAGEMENT
From start to finish, how many hours did it take you to complete the LECP? << dropdown list>>
EVALUATORS NOTE: The drop-down list will include the following options:
<< 1-4 hours;4-8 hours; 9-15 hours; 16-20 hours; more than 20 hours>>
The following questions address how clear the instructions were for completing the LECP. Please indicate
on a scale of 1-5 how satisfied you were with the following areas.
SATISFACTION OF INSTRUCTIONS 1 2 3 4 5
1. How satisfied were you with:
a. Online access to information about the LECP
b. Explanation of the goals of the LECP?
c. Explanation of the requirements of the LECP?
d. Your ability to meet the requirements of the LECP
The following questions concerns the goals of the LECP. Thinking about how the process helped you, on
a scale of 1-5, please indicate how satisfied you were with
Section 4: Demographics
DEMOGRAPHICS
Please indicate your gender << dropdown list>>
Please select your year in school << dropdown list>>
Please select your first major << dropdown list>>
Please select your second major << dropdown list>>
Please select your minor << dropdown list>>
Please identify your race << dropdown list>>
Please indicate if you live on or off campus << dropdown list>>
COMMENTS
Please include any additional comments you have concerning the process of completing the LECP or access to
information about it in the space below.
EVALUATION PLAN: LECP 39
Appendix H
You recently submitted your Loyola Experience Culminating Portfolio to the Center for Experiential
Learning. Thank you!
We still need one more thing from you before the semester ends your survey about the LECP. Your
responses on the survey helps the CEL provide students with the best possible experience as they work
toward completing the ePortfolio.
The survey will take 10-15 minutes to complete. Please click the link below to complete the survey.
Sincerely,
Patrick Green
Director of the Center for Experiential Learning
Loyola University Chicago
pgreen@luc.edu
EVALUATION PLAN: LECP 40
Appendix I
EVALUATION BUDGET
Survey
Survey
Survey $0.00 Open $0.00 administered
Administration
via Opinio
Appendix J
EVALUATION TIMELINE
2017 2018
TASK
JUN JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN
Develop evaluation
plan x x x
Solicit participants
for qualitative x x
focus group
Conduct focus
groups interviews x
Present data to
stakeholders x
Begin marketing
LECP to students x x
Studnets submit
LECP; complete x x
quantitative survey
Analysis of
quantittative x
surveys
Presentation of
results to x
stakeholders
EVALUATION PLAN: LECP 42
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K. E. Newcomer, Handbook of Practical Program Evaluation (3rd Edition ed., pp. 378-
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