Assignment 1 Needs Assessment Plan

Student name Yolande Samuels

Student Number 04022944

Programme MSc Instructional Design and Technology

EDID6505 Systems Approach to Designing Instructional Materials

Lecturer Leroy Hill

Introduction

The Catholic Board of Education prides itself at being a premier organization that currently has

four elementary schools in New Providence, The Bahamas. St. Cecilias School caters to

students from grades Kindergarten to six. Over the past year there has been a noticeable

decrease in students scores in the area of vocabulary. While having a conversation with the

Vice Principal she voiced her concern about this decline and asked me if I would be willing to

host a workshop with my co-workers in using Quizlet.com as I had had previous success with

this when I was a homeroom teacher and more recent success using it to teach Information

Technology terms. The proposed workshop would take place during on the day designated for

professional development for staff.

Target Audience

The academic staff at the St. Cecilias Catholic Primary school will be the initial focus group for

this Professional development workshop. This current staff consists of twelve (12) Class

Homeroom Teachers, three (3) teachers aide, seven (7) specialist teachers and three (3)

members of Administration. A Bachelors Degree is the minimum qualification for any of the

Classroom teachers and Specialists teachers who are employed to the Catholic Board of

Education. All teachers have to utilize the computer to enter grades and also communicate with

administration both locally and at the board level so, this signifies that all participants have at

least entry level computer skills present. Staff age varies from mid twenties to mid sixties. All

members of staff have been with the Catholic Board of Education for over 5 years.
For the past two academic years emphasis has been placed on teachers creating my student

centred lessons with a greater infusion of technology. Employees have also been mandated to

seek professional development courses and this has been added to the yearly appraisals that

staff members take part in.

Proposed Topic and Format of the Training

The Proposed workshop is entitled Tech Bites:- Using Quizlet to Enhance Vocabulary . The

workshop will take place in the schools computer lab on the day assigned for Professional

Development of Teachers, on this day students are absent and the next day happens to be Mid-

Term Break. It will be a face to face interactive workshop, with teachers utilizing their own

devices or devices available in the computer lab of the school. The Trainer will give a brief

lecture which will be followed by demonstrations, teachers hands on participation , questions

and answers , viewing on finished flashcards and workshop evaluation and assessment. The

workshop will be held between the hours of 9 am to 3 pm with a 30 minutes break for

refreshments and a 1 hour break for lunch both of which will be provided by the institution.

Clarification on the purpose of the Needs Assessment

Optimal

Teachers actively implement Technology into the curriculum of various subject areas.

Basic technological needs such as projectors are available for teachers.

Use of alternative methods of assessment of students.

Teachers experiment with new technology

 Data Collection

o Interview with the Director of the Catholic Board, Curriculum Supervisors,

Principal and Vice Principal?

o Questionnaire given to teachers to complete

o Teacher assessment inventory

Actuals

Many teachers do not utilize any form of technology currently in their lessons.

Although there is a shortage of projectors for teachers to utilize, teachers currently do

not use the projector that is available to them.

Most teachers still only use chalk and talk methods with little to no opportunities for

student centred learning.

Many students with reading deficiencies.

Data Collection

o Interviews with teachers

o Telephone interview

o Survey

o Questionnaire

o Participatory Observations

o Student records
Feelings

Teachers are open to learn new teaching strategies

Some teachers are intimated by the use of technology in the classroom.

Some teachers have expressed that they are not willing to invest in using their

own technology in the classroom.

Students are receptive to the use of technology in the classroom.

Data Collection

o Interviews with teachers

o Focus group

o Questionnaire

o Interview

Causes

The availability of devices for teachers to use in the classroom

There is no standard BYOD (Bring Your Own Device) Policy within the Catholic Board.

Not enough professional development for teachers on utilizing technology.

Teachers frustrated with students behaviour and lack of interest in their school work.

Data Collection

o Interviews with teachers

o Telephone interview
Solutions

Finding solutions to the lack of devices available for students and teachers to use.

Greater parental involvement.

More frequent professional development.

Allow teachers to peer share when they find methods that work.

Allow students to take a greater role in their learning.

Data Collection

o Interviews with teachers

o Telephone interview

o Survey

o Questionnaire

o Focus group

o Student records

Performance Objectives

At the end of the workshop teachers will be able to create & use Quizlet flashcard sets

based on vocabulary from their desired subject area or topic and apply or utilize it in a

lesson of their choice.

At the end f this unit participants will be able to :-

Create and then sign in to their Quizlet account.

 Search Quizlet to see if there are any sets already made that relates to their

topic, copy and edit said set.

Create a set of interactive Quizlet flashcards that have terms, definitions and

pictures if needed.

Use the flash cards as a study set, test or game.

Print flash cards or vocabulary activity for use as a resource in the classroom.

Task Analysis

Sign up for Quizlet

a. Open a web browser window/page

b. Type in the URL :- www.quizlet.com
c. Select Sign Up
d. Input Email Address and Password
e. Select Allow
f. Insert Birthday
g. Choose a Username
h. Select Yes under Are You a Teacher
i. Click on Sign Up
j. Select Continue to Free Quizlet Account
k. Confirm Email Address

Create a Quizlet Set

a) Select a topic
b) Select terms and definitions that you are creating flashcards for.
c) On Quizlet page select Create
d) Enter a title
e) Adjust Visible to Everyone/ Only Editable by Me
f) Select Language
g) Enter first term ( typing and/ recording)
h) Enter definition and Image (optional)
 i) Auto define or type in your own definition
j) Add voice
k) Add Image search quizlet or Upload
l) Continue to next term
m) After first five terms select Add Card
n) After all terms and definitions are entered select Create

Print Quizlet Study Set

a) Click on Your Study Sets

b) Select the title of the Study Set you want to Print
c) Select Print
d) Choose Layout
e) Select your Customize Options
f) Open PDF
g) Click on Printer Icon
h) Select Printer
i) Choose Options
j) Click on Print

Search for a Quizlet Study Set

a) Select search
b) Type in a search term
c) Browse through search results
d) Select the title of the search result that you want to view

Copy Quizlet Set

a) Select Copy Icon
b) Browse through terms and definitions
c) Delete unnecessary terms and definitions
d) Add terms if needed
e) Click on Create
 Pre-requisite Analysis
Figure 1:- Sign up for a Quizlet Account

Assessment

The objectives to be achieved along with the age range and instructional styles to be

employed throughout this course were taken into consideration when assessment was

designed for this unit. The assessment will be ongoing throughout the workshop.

Participants skills will be assessed by using the Rubric below. Scenario question will also

be given for participants to answer.

 Performance/ Skill Assessment Rubric

5 3 1

Expert Intermediate Novice

Sign up for Quizlet Able to accomplish Asked for assistance 1 Needed assistance for
tasks without any or 2 times during majority of this
help to Sign up & Signup process. process.
confirm email.
Create a new Quizlet Able to create quizlet Requested assistance Assistance was
set set with terms 1 or 2 times during needed throughout
definitions the design of Quizlet the entire process of
and/images without set. creating a set.
asking for extra
assistance.
Print a Quizlet Set Able to follow Asked for assistance Unable to print
instructions to print once when trying to without help.
quizlet set in any of print set.
the given layout.
Copy Quizlet Set Able to copy a quizlet Asked for assistance Unable to locate copy
set and rename it only once during icon without
appropriately. activity. assistance.

Search for a Quizlet Able to use keywords Needed assistance Unable to carry out
Set to search for Quizlet once during process task without help.
sets
Demonstrate use of a In a given scenario Needs to ask 1 or 2 Unable to set up
quizlet set participants will questions in order to display alone
demonstrate how to setup display.
show Quizlet to class
via a projector.
 Scenario based question
If you do not have access to the projector to show your Quizlet set, how would you allow
students to benefit from it?
A. Assign the link as a homework assignment
B. Print out the flash cards for students to use
C. Print a table or glossary of the terms for students to use
D. All of the Above
You need to create a new card set based on a Journeys story would you
A. Search for a set
B. Immediately start creating a new set

Learner & Contextual Analysis

Learner Analysis

The selected audience is the academic and administrative staff of St. Cecilias School.

There is an age range of 25-65 years old. Minimum educational qualification of

academic staff is an Associate Degree for aides.

Age Range

25-35 years old 5 persons

35-45 years old 11 persons

45-55 years old - 4 persons

55- 65 years old 5 persons.

Academic Background

Associate Degree 3 persons

Bachelors Degree 19 persons

Masters Degree- 3 persons

Experience

5-10 years- 3 persons

10-20 years 15 persons

 20-30+ years 7 persons

Contextual Analysis

Orienting Context:-

The workshop was designed with several considerations in mind as it relates to

learners age and experience. The date chosen for the workshop immediately precedes a

midterm break as such the strategies used for the IP were designed with this in mind.

Instructional Context

The Schools Computer Lab will be used to host this workshop. Participants will also be

asked take their own laptops. Items needed for projection are already in the lab.

Transfer Context

The skills learned at the workshop can easily be applied to any vocabulary in any subject

area. Grade level teachers will also get a chance to collaborate to create or tweak sets

that they can use at their grade level either digitally or printed.

Instructional Strategies

There are several instructional strategies that will be utilized throughout this workshop. Please

preview the list of strategies that will be utilized below :-

Demonstration/ Modelling Trainer will demonstrate for students different skills.

Direct Instruction
 Hands-On Learning

Peer Teaching/ Collaboration

Discussion

Analogies

Analogy

Analogies help students to relate hard concepts with prior knowledge.. Teaching with

analogies model (Glyn, Duet and Thule 1995)

Baking a cake

Have you ever baked a cake? One of the first steps is knowing what you want to bake, then you

gather the ingredients, mix the ingredients, put them in the oven, then sample the finished

product.

Well making a cake is similar to creating a flashcard set

Firstly you need to decide what you want to create the set about (topic) then find the terms,

definitions and pictures for the terms, input items select create then print, display or use the

set.
 Reflection

This workshop is gauged towards the teachers and administrative staff at St Cecilias School. I

took for granted that this assignment would have been easy to complete as I had the

opportunity before to conduct a workshop for a different group of teachers. I did not anticipate

all the different levels of complexity that would really needs to go into the proper presentation

of a workshop.

There are several instructional design strategies that were used throughout the duration of this

workshop. I deliberately started with an icebreaker that allows for discussion in order to get

teachers related and ready to interact. Skills to be learnt will be demonstrated and participants

will be given a chance to practice their skills. Peer Collaboration will be encouraged as some

persons are stronger in some areas than others.

The peer feedback helped to provide some guide along with the samples that were provided. If

I could do one thing differently I would employ better time management skills. This has been a

very educational learning experience.

 Appendix

TECH BITES
4
TEACHERS

PRESENTER YOLANDE M.B. SAMUELS

MENU

Objectives
Introduction
Quizlet
Brain Break
Presentation
OBJECTIVES

At the end of the session participants will be able to :-

At the end of the workshop teachers will be able to sign in to their Quizlet
account.
At the end of the workshop teachers will be able to search Quizlet to see if
there are any sets already made that relates to their topic, copy and edit
said set.
At the end of the workshop teachers will be able to create a set of
interactive Quizlet flashcards that have terms, definitions and pictures (if
needed) based ona particular topic.
At the end of the workshop teachers will be able to use the flash cards as a
study set, test or game.

INTRODUCTION

New and emerging technologies challenge the traditional process of

teaching and learning, and the way education is managed.
Information technology, while an important area of study in its own
right, is having a major impact across all curriculum areas. Easy
worldwide communication provides instant access to a vast array of
data. , WikiEducator.

Today we are going to be looking at

INTRODUCTION CONTINUED
Quizlet a website and app that can
The use of technology in the classroom is becoming increasingly popular
be utilized in the classroom to
throughout The Bahamas and the rest of the world . Our students are no longer enhance the learning process
glued to comic strips or books for entertainment, they now read using Kindles,
Tablets, Ipads, Ipods and the list goes on and on. They are now glued to the Xbox , especially the learning of vocabulary
television or whatever electronic devices that they can get their hands on. As
educators we are challenged to find ways of reaching our students as they travel
words.
through this digital age.
QUIZLET
Today we are going to be looking at
Quizlet a website and app that can
be utilized in the classroom to
enhance the learning process
especially the learning of vocabulary
words.

WHAT IS QUIZLET?
QUIZLET IS A FREE FLASHCARD CREATION AND STUDY
WEBSITE.
What do I need to know about Quizlet before using it with my students?
Extremely easy to create flashcard sets.
Access is also available to hundreds of previously made flashcard sets.
Quizlet offers both free and cost plans.
Plus (paid) plan $10 per year.
Free plan includes ads.
Quizlet registration and the ablility to create flashcards is limited to persons over 13.
Membership requires e-mail address.
Real time chat feature for registered members. This may be turned off for individual sets
of flashcards.

WHAT DO I NEED TO KNOW ABOUT QUIZLET BEFORE I

USE IT WITH MY STUDENTS?
Elementary teachers may sign up and create flashcards to share
with their classes.
Teachers may share flashcard URL with their classes.
Teachers may embed flashcards into class websites,
wikis, Edmodo.
Upper school teachers may assign students to create flashcard sets.
Gives students practice in determining importance.
Free plan allows you to utilize Flickr images. Paid plan allows you to
upload your own images.
 QUIZLET OVERVIEW VIDEO

LETS CREATE OUR OWN QUIZLET SET

Sign Up for Quizlet either by using your existing Facebook
account or by filling in the registration form.

www.quizlet.com FREE / ENGAGING / EFFECTIVE / LEARNING

WHAT IS QUIZLET ?
Quizlet is a free website based learning platform designed to help students
learn information in a fun and engaging way using a computer, tablet of phone
app.
Quizlet's flashcards, tests,
and study games make
learning fun and engaging for
students of all ages.
THE WEBSITE IS CENTRED AROUND TERMS AND MATCHING DEFINITIONS THAT TEACHERS
AND STUDENTS CAN EASILY ENTER OR IMPORT USING THISClick
INTERFACE:
here on the title bar at the top of the
page

Once a set of terms has

been entered then
youre ready to start
learning!

I have now created sets

for several units of our
EdExceL GCSE syllabus,
but students can use
this software
themselves with any of
their subjects.

www.quizlet.com FREE / ENGAGING / EFFECTIVE /

LEARNING

Here you can see some

of the sets I have
created for my year 11
geography class

www.quizlet.com FREE / ENGAGING / EFFECTIVE / LEARNING

How do students use Quizlet?

Once a student has joined a class their teacher has set up or has created their
own STUDY SET of terms and definitions, they can choose from the following
options:

With six different activities, students can study on their own, compete for high
scores, and test themselves.
 These work particularly well on the phone app.
FLASHCARDS WITHOUT THE CUTTING OUT
Theres no excuse not to use them!
The format can be altered with an click of a
button.

Scatter: This requires students match up terms and

definitions by clicking on them against the clock.

As an administrator I can
see each students activity.

Iain has been busy over

half term in preparation
for an end of unit test this
week.
Using Quizlet as a parent ? Ask your son or daughter for their
username and password and log in. You can check when and how often they
have used it, what their highest score are and even the things they commonly
make. mistakes on
1. Click here

2. Click here

TESTS ! YOU CAN USE QUIZLET TO CREATE: WRITTEN, MATCHING, MULTIPLE CHOICE OR TRUE/FALSE STYLE
QUESTIONS. QUIZLET WILL THEN MARK IT AUTOMATICALLY AND GIVE A PERCENTAGE.

www.quizlet.com FREE / ENGAGING / EFFECTIVE / LEARNING

BEWARE!

Quizlet is an excellent tool for learning factual information and vocabulary.

It does not really aid the development of students understanding and exam question technique. This
needs to be developed by practising exam questions.

A huge range of Geography past questions can be found on the VLE link on the school website . Other
departments should also have a similar provision of such resources.
BRAIN BREAK
Lets Mix and Mingle
You will be given 60 seconds to interact with one person.
You are allowed to find out one interesting fact about them
or how they spent their summer break.
When the bell goes it will be time to find a new partner.
Happy Mingling!!!