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Design of Inventory Management System For Consumable Medical Supplies
Design of Inventory Management System For Consumable Medical Supplies
Design of Inventory Management System For Consumable Medical Supplies
Abstract
Inventory management as part of supply chain is becoming the key of core
competence for any industries. Public hospital as healthcare industry has to
provide high service level to their customer. The problem arises when public
hospital has limited budget. Consumable medical supplies is one of the critical
and fast moving medical products that often face overstock and stockout
condition, in which it makes consumable medical supplies require suitable
inventory management and takes syringe as a sample. The important questions are
what is the appropriate inventory review policy? And how is most optimal
distribution system for consumable medical supplies at public hospital? This study
aims to find the optimal inventory management and distribution system for
consumable medical supplies at public hospital. The methodology is qualitative
study by interviewing several heads of units. Due to its complexity, it needs
simulation to reach the purpose of this study. By using simulation software, this
study builds models and simulates six scenarios. The results show that by using
additional storehouses as a connective between central medical warehouse and
depots or unit, and using continuous review policy at central medical warehouse,
public hospital can press their expenditure but still provide high service level to
their customer. Based on items under study, public hospital have potential saving
63% inventory cost for consumable medical supplies.
Keywords inventory management, hospital, simulation
Corresponding author :
Ummu Hani
School of Business and Management, Institut Teknologi Bandung, Indonesia
+62-85-649556685
ummu.hani@sbm-itb.ac.id
Jl. Ganesa 10 Bandung, Indonesia 40132
DESIGN OF INVENTORY MANAGEMENT SYSTEM FOR
CONSUMABLE MEDICAL SUPPLIES AT PUBLIC HOSPITAL
USING SIMULATION
INTRODUCTION
Stockless: The products are directly sent to Only need little Only suitable when the distance
unit or point-of-use, not hospital warehouse. between supplier and hospital is near.
Royer (2002)
warehouse. Job description of nurses will
increase.
VMI : Supplier manage hospital Simple and faster Only suitable when the order cost to
inventory. Supplier controls the system because product supplier is not high. Each unit in
Dong (2002), Yao et
amount of inventory in hospital are directly sent to unit. hospital need warehouse, which it can
al. (2005), Bhakoo et
unit. Unit directly order to vendor Inventory in warehouse increase cost.
al. (2012), Mustafa et
about the amount of product. is low.
al. (2009)
Traditional supply The products are shipped from Simple procedure and High total cost and risk on inventory
chain: supplier to distributor and then has no new system management.
packed in distributions adaptation. Theres no
Chandra et al. (2004),
warehouse. The products in requirement to
Vries (2011),
pallets shape are sent to each collaborate between
Heienbuch (1995),
hospitals warehouse. parties
Xiong et al. (2007),
Rosetti (2008), Jarret
(1998)
RESEARCH METHODOLOGY
This section show the comparison between all scenarios includes average
inventory level, inventory saving cost, and cycle service level. From this section,
it is known which scenario has better results than the others.
The first comparison is about average inventory level. Table 3 represent that
centralizatrion system has the lowest amount of average inventory level than the
others, particularly for syringe 3ml.
Table 3. Comparison of Average Inventory Level for Each Scenario in unit
existing distribution direct distribution centralized
type
existing periodic continuous periodic continuous periodic continuous
3 ml 26632 21079 14700 10082 9761 9737 7257
5 ml 23686 11871 9873 7137 8071 6421 6847
10 ml 13101 11425 9633 7932 9078 7583 7065
Table 4. Comparison of Inventory Cost for Each Scenario (with integration) in IDR
existing distribution direct distribution centralized
Unit
type continuou continuou
price existing periodic periodic periodic continuous
s s
4,880,00
3 ml 484 12,900,000 10,200,000 7,115,000 5,143,000 4,713,000 3,512,000
0
4,661,00
5 ml 653 15,467,000 7,752,000 6,447,000 5,271,000 4,193,000 4,471,000
0
6,330,00
10 ml 798 10,455,000 9,117,000 7,688,000 7,245,000 6,051,000 5,638,000
0
Considering about the advantages and weaknesses for these two scenarios,
direct distribution and centralized, centralized system provide better information
sharing system. This factor is critically important in managing the inventory.
Another advantage is every unit should not have safety stock at their place. The
weakness of this system is hospital has to provide place for outpatient warehouse.
But if reviewed from the amount of syringe is small, it can be overcome by
utilized the existing place. Due to the current condition of hospital, which is
lacking of technology, particularly lack of RFID system to check the inventory all
the time, the improvement for its technology is much suggested.
The advantage of direct distribution is hospital should not have place for
additional storehouses. The major weakness of direct distribution is medical
warehouse has to manage inventory and provide goods for eighteen units directly
and at the same time manage the relation with the supplier. It would be exhausted
and have high risk in providing goods if its not supported by adequate facility and
human resources.
CONCLUSION
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