TO DO WHEN Tick

of
Discussion with Principal and HOD 12 weeks in advance of event

Initial Meeting with students 8 weeks in advance

Email to invite field Experts to event 8 weeks in advance
Apply for STEM Grant from Australian 8 weeks in advance
Government by due date
Contact P&C and Sponsors for event 8 weeks in advance

Event flyer to be sent home to families 4 weeks, 2 weeks, 1 week in advance

to inform them of the event
Event Flyer to go into school news 4 weeks, 2 weeks 1 week in advance
letter

RSVP 1. To be inserted in school newsletter with

even flyer at all intervals 4,2,1 week in
advance.
2. To be printed out and sent home with
all students who will participate in the
event. That way children will be able to
discuss the event with parents and
encourage them come along and show
their support.

Confirm RSVP 2 weeks prior to event & again

1 week prior to even

Contact caterer (Subway) 1 week in advance

Purchase resources 1 week in advance
Collect donated prizes 1 week in advance
Arrange for catering to be delivered or 1 week in advance
collected
Print out Thank you certificates to field 1 week prior
experts
Print Sign in Pages all other posters to 1 week prior
be displayed on the day e.g. toilet,
welcome etc.
Print & cut out Monopoly money 1 Week Prior

Organise teams for the event 1 day prior

Hang signs (e.g. toilet, welcome etc) On the morning of event

Set up 10 work stations for students (yr. On the morning of event
5/6 students can do this)
Set up prize table On the morning of event
Set up welcome desk with sign in book On the morning of event
for visitors (to save this being done in
the office, or not at all)
Set up table for catering, tea and coffee On the morning of event
Display sign in pages at front counter On the morning of event
welcome desk with pen for everyone
attending to sign in
Show students video What makes On the morning of event
buildings so strong
to introduce topic
Give students information to
inform their planning
Relate the importance of this activity
and how it relates to real life.
Print out certificate of On the day, by Admin Staff to hand to students who
participation participate. Names to be taken from the Student Sign
In Sheet. Certificates will be presented at the end of
the day at the start of Judging Presentation.
Hang signs (e.g. toilet, welcome etc) On the morning of event
Set up 10 work stations for students (yr. On the morning of event
5/6 students can do this)
Set up prize table On the morning of event
Set up welcome desk with sign in book On the morning of event
for visitors (to save this being done in
the office, or not at all)
Set up table for catering, tea and coffee On the morning of event
If catering needs to be collected On the day
collect