Scholarship steps to follow
Erasmus Mundus Action 2 PUEDES
On this booklet you will find the general information
and guidelines you will require for the duration of your
PUEDES scholarship.
This is an EU funded project (Grant agreement
number: 2013-2586/001-001-EM Action 2) that involves
a total of 20 partners (7 in EU and 13 in Latin America. It
covers mobilities at all levels of study: undergraduate,
master, doctorate, post-doctorate and staff.
On behalf of the University of Oviedo, as coordinator
of this project, we thank you for your application and we
would like to congratulate you for obtaining this
scholarship.
We hope that you enjoy your stay at your host
university.
The list of students that got a scholarship awarded
has been published on our website, and all applicants
received an email. The first thing you have to do is to
send your acceptance documents to the PUEDES Office.
These documents must be signed by you, indicating also
the place and date. You have to send it via email to
munduspuedes@uniovi.es within the timeframe indicated
on the email. If you fail to do so, it will be understood that
you reject the scholarship.
The next step would be to contact the host university,
in order to establish your mobility period. The
coordinating university will send you the contact details
once you have send your acceptance documents. Once
the mobility dates have been set, the host university will
send an invitation letter.
If you follow the pages of this booklet, you will find the
step-by-step path you need to follow.
If at any stage you have any problems, questions or
doubts, you can contact our office on the email
munduspuedes@uniovi.es

1.- Acceptance letter
The host university will provide you with an
acceptance letter, indicating the studies you will be
attending, the dates and the scholarship that you will
receive. The coordinating University will need a copy of
this letter.
This letter can only be provided by the host university,
therefore, you will need to contact them directly, as the
main PUEDES Office can only issue the ones for the
University of Oviedo.
2.- Visa
Once you get your acceptance letter, you should
make an appointment to request the corresponding visa
at the closest embassy or consulate of your destination
country. These appointments may have a long waiting
list and it may take time.
For your visa application they will request the
invitation letter and your passport. In some cases they
also request your plane ticket and insurance certificate.
The travel arrangements will always be managed
through the main PUEDES office.
The cost for the visa is covered by the programme, so
if you have to pay any fee, make sure you keep the
original receipt. You will need to present this ticket at
your EU university for a refund or send it to the main
PUEDES coordinators office.
3.- Insurance
The relevant insurance will be issued by the
coordinating university and it will be sent along with the
plane ticket. If, for any reason, you do not receive this
certificate, you will need to contact the main PUEDES
office.
The insurance will not cover pre-existing conditions,
but you will be covered for any health problem you may
have during your stay abroad.
You will receive a pdf document from the
Coordinators Office with your insurance information. We
suggest you print this document and keep it with you in
case you need it.
If you need medical assistance, first you have to
contact the phone number available on the document.
The insurance provider will give you the information of
the closest doctor depending on your symptoms. Then
you can make the appointment and go to the doctor. You
may have to pay the doctor in advance and then get the
refund from the insurance, this depends on the doctor
and the insurance company.
In case of emergency, go to the nearest hospital or
medical centre. Then you can provide your insurance
information.
In all EU countries, the phone number for
emergencies (police, ambulance, firemen) is 112.

4.- Travel
All travel arrangements are managed from the
Coordinators Office. You have to send an email to
munduspuedes@uniovi.es with the travel from and a
copy to the host university, indicating the dates of travel,
airports of departure and arrival and other relevant
information, and attaching a copy of your passport and
visa. Also please include any preferences you may have
(special needs, specific travel times).
The ticket will be issued electronically, so you will
receive an email with the travel dates and information.
We will always try to maintain your preferences, but it
may not always be possible, therefore changes may
occur.
Mobilities for less than one year will have closed dates
for departure and return. If there are any requested
changes on the dates of the flight once the ticket has
been issued, it will be the passenger who will have to
contact the airline directly and cover any additional cost.
Please send any changes to the PUEDES office.
The ticket will include the standard airline facilities.
The ticket will NOT cover: additional luggage, first class
tickets, priority boarding, extra food/drinks or any extra
service that the airline may provide.
When you get to your destination, if you require a
long-distance train/bus to get to the city of the University,
this cost will be covered by the programme (keep the
tickets and your boarding passes). The project will NOT
cover: taxi, local bus or any other local public or private
transport.
5.- Accommodation
The host university will provide you with general
accommodation information. In some cases they may
have halls of residence or certain agreements for private
accommodation.
In some cities it can be difficult to find
accommodation, so we suggest you start your search as
soon as possible. We also suggest you to follow the
indications of the host university, as they have the local
knowledge of the housing market.
Accommodation is NOT covered by the programme.
You will have to pay it yourself, so consider that cost
when managing your monthly allowance.
Landlords usually request a bond at the start of the
tenancy. Make sure you sign a contract so you can
prevent any issues.
 6.- Language Courses The programme will NOT cover any additional course,
Some host universities may have local language conference, congress or activities. You will have to cover
courses for international students. If that is the case, you that though your allowance.
can request access to those courses. Please note that
they may have certain restrictions (require a minimum
level) and they may require the fee (not covered by the
programme).

7.- Scholarship allowance
In order to receive your monthly payment, you have to
open an EU bank account. No payments can be made to
non-EU accounts. You will have to provide the bank
details to the EU University (home or host) so the
payments can be issued.
Please note that your scholarship has a maximum
number of months, so whatever your arrival and
departure date, the allowance cannot exceed the agreed
number of months. Also, in order to consider a month,
you need to be at the host country at least 16 days.
The payment of the allowance will depend on each
EU university, some of them may pay at the beginning of
the month and others at the end.
8.- Registration
When you get to your destination, you will have to go
to the local PUEDES Office to get directions on how to
complete your registration. They will have to issue a
certificate of arrival, indicating the date that you get there
to register.
You will have to follow the registration requirements of
each university and go to classes. You will be given the
same facilities and information as any other student.
The host university cannot charge you any tuition or
registration fee, as this is covered by the programme.
Previous to your departure, you will also have to get
an end of stay certificate from the University. This
document will show the date that you left.

We recommend you bring enough money to cover at

least one month and a half of expenses since during the
first weeks the expenditure is much higher and generally
you wont receive the first allowance until the end of the
month.
 9.- Studies
You will have to start your mobility within the period
established by/agreed with the host university. Late
attendance may be understood as a rejection of the
scholarship.
All mobilities (with the exception of staff) MUST start
between the 1st of July and the 31st of December.
You will be attending the relevant courses and you will
be evaluated as any other student at the host university.
You will have to complete the relevant evaluation
methods at the host university. Failure to do so, it will be
reflected on the transcript of records and may result on
the final degree not being issued.
Failure to comply with the studies requirements, poor
performance or any other action that can be considered
as not compliant with the rules of the programme or the
host university will result on the cancellation of the
scholarship.
10.- Cancellation
The scholarship can be cancelled at any stage for
two main reasons:
If requested by the student: the student will have to
present a signed document where s/he indicates the
reasons for rejecting the scholarship and the date of the
resignation. This will have to be sent to the PUEDES
Coordinators Office via email and handed to the local
PUEDES Office.
If required by the PUEDES Office: the student will be
communicated of poor performance, non-attendance or
any other issue that may have been identified. The
student will be given the opportunity to explain
him/herself. Each case will be reviewed individually and
all acting parties will be involved.
When a scholarship is rejected, the student may be
requested to refund any allowances that were provided.
This will be requested on a case by case basis,
depending on the individual circumstances.
 11.- End of the scholarship
Once you complete your stay at the host university,
you will be provided a transcript of records (TG1/TG3) or
the relevant award certificate (TG2/TG3).

Make sure you get your end of stay certificate from

the local PUEDES Office.

You will be requested to return to your home country

at the end of the scholarship. The host university cannot
offer you any role or job proposal, as this would go
against the brain-drain agreement.

12.- Complaints Contact Information

If you have any issues we suggest you contact first
the local PUEDES Office. If you dont get a resolution,
you can contact the main PUEDES Coordinators Office.

In the case of any issues with the host university you

can contact the main PUEDES Coordinators Office. If
the issue is with the main office, you can escalate your
complain to EACEA:
http://eacea.ec.europa.eu/about/eacea_contacts_en.php

Contact details for the PUEDES Coordinators Office:

Email: munduspuesdes@uniovi.es
Phone: +34 985 10 40 77
Address:
Esrasmus Mundus Office
C/Principado 3, Entreplanta
CP 33007, Oviedo
Asturias, Spain