Move or Copy Mail From One Gmail Account to Another http://email.about.com/od/gmailtips/qt/How-To-Move-Mail-From-O...

Mail Server Software Gmail Gmail Gmail POP3 Setup New Email

Is it the email address?

Has your name changed,
or that of your business?
Was it a fluke and
mistake?

However good your

reasons for desiring
change, the Gmail
address is set in silicon.
You can set up a new
Gmail account,
thoughand take your mail with you.

Two paths lead your old mail to a new account. You can do the moving manually in
an email programpreserving your setup of labelsor watch Gmail copy the
messages for youwithout labels but also without hassle.

To move (or, of course, merely copy) all received and sent emails from one Gmail
account to another Gmail account by having the new account fetch the messages:

Make sure all email programs or services you have configured to download mail
from your old Gmail account using POP are closed or set not to check mail
automatically.

Log in to the account from which you

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tab.
Make sure Enable POP for all mail (even
mail that's already been downloaded) is
selected under POP Download:
irrespective of the current status under
Status:.
You do not have to move messages to the
old account's inbox for the new account

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Move or Copy Mail From One Gmail Account to Another http://email.about.com/od/gmailtips/qt/How-To-Move-Mail-From-O...

Imap Email You can select archive Gmail's copy

Google Apps Email under When messages are accessed
Set Up Email Address with POP to have your old account's
inbox cleared or delete Gmail's copy to
move mail instead of copying it; you can
also choose keep Gmail's copy in the Inbox (unread) or mark Gmail's copy as
read, of course.
Click Save Changes.
Click your picture (or the icon) in Gmail's top right corner.
Select Sign out from the menu that appears.

Log in to the Gmail account to which you want to move the messages.
Click the Settings gear.
Select Settings from the menu that shows up.
Go to the Accounts and Import tab.
Click Add a POP3 mail account you own under Check mail from other accounts
(using POP3):.
Enter the email address of the Gmail account from which you want to import
under Email address:.
Click Next Step .
Verify the desired Gmail account's user name is entered under Username:.
Type the Gmail account's password under Password:.
Make sure pop.gmail.com is selected under POP Server:.
Make sure 995 is selected under Port:.
Now make sure Leave a copy of retrieved messages on the server. is not
checked.
Verify Always use a secure connection (SSL) when retrieving mail. is checked.
Optionally, check Label incoming messages: and pick the label corresponding
to the old Gmail account's email address, an existing label or New label for a
new label.
Optionally, check Archive incoming messages (Skip the Inbox) so imported
emails do not show up (or clutter) your new Gmail account's inbox.
Click Add Account .
If you are presented an access error, you may have to authorize Gmail to
access itself.
Typically, select Yes, I want to be able to send mail as ___@gmail.com. under
Would you also like to be able to send mail as ___@gmail.com?.
Having your old address set up as a sending address in the new account lets
Gmail recognize your old sent messages and place them in the Sent Mail label.
You can choose No, of course; you can always add your old address as a
sending address later.
If you select No for Would you also like to be able to send mail as
___@gmail.com?, click Finish and skip the upcoming steps.
Click Next Step .
Enter your name under Name:.
Click Next Step .
Leave Treat as an alias. checked.
Click Next Step .

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Move or Copy Mail From One Gmail Account to Another http://email.about.com/od/gmailtips/qt/How-To-Move-Mail-From-O...

Click your icon in the top right corner of Gmail.

Select Sign out from the sheet that comes up.
Log in to Gmail using the address from which you import.
Open the message from Gmail Team with the subject Gmail Confirmation -
Send Mail as ___@gmail.com.
Highlight and copy the numeral confirmation code under Confirmation code:.
Do not follow the verification link.
Again, click your account's icon in the top right corner.
Select Sign out.
Log in to Gmail again, this time with the account to which you import.
Click the Settings gear.
Select Settings from the menu that comes up.
Open the Accounts and Import tab.
Click Verify for the old Gmail account's address under Send mail as:.
Paste the verification code under Enter and verify the confirmation code.
Click Verify.
As an alternative to this somewhat convoluted process, you can try waiting for
Gmail to import the verification message and follow the confirmation link
right from inside the new Gmail account.

Gmail will not fetch all messages in one

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under the new account's Sent Mail label, too. <
go. It will download mail from the old
account in batches of approximately
100200 emails at a time instead.
Typically, importing will start with the
oldest mail.
Gmail will download messages in your
old Gmail account's Sent Mail label in
addition to messages you have received.
If you have set up the address from
which you imported as a sending address
in the new account, sent mail will appear

To stop Gmail from continuing to import new messages from the old account (or
import everything anew if you ever reset the POP access status for the old account
to offering all messages):

Click the Settings gear in the new Gmail account.

Choose Settings from the menu that comes up.
Go to the Accounts and Import category.
Click delete for the Gmail account from which you imported under Check mail
from other accounts (using POP3).
Click OK under Are you sure you want to delete this mail account?.

(Updated July 2012)

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