Introduction to Professional Practice

Project Log
Name: Alex (Ally) Arnold
GROUP PROJECT Supervisor:
Gillian Walsh
Group Project 1: Buskerfest 28th of April, 2017
Ally Arnold, Amari Blissett, Lauren Heaps, Allison Mclellan
Date Location Activity Total Hours

10/10/1 LIPA Meeting Idea creation 1

6 Canteen Role: minute taker
15/10/1 5.08 Meeting Discuss idea 1
6 Role: minute taker
23/10/1 LIPA Bar Meeting Discuss idea further, planning stages, what will event entail 1
6 Role: minute taker
8/11/16 LIPA Bar Meeting - plan possible venues and risks 1
25/11/1 LIPA Meeting - allocating roles 1
6 Canteen
6/12/16 LRC Administration work 0.30
14/12/1 Managemen Meeting Implementation plan 1
6 t Suite
14/12/1 Home Administration work 0.30
6
11/12/1 LIPA Meeting Marketing strategies and pricing 1
6 Canteen
23/01/1 LIPA Bar Meeting with Clare Condron to discuss possibility of venue use 1
7 (initially arts school, then LIPA Gardens)
01/02/1 LIPA Bar Meeting with team to discuss minutes from meeting with Clare and to 1
7 change location for event.
15/02/1 Online Administration work emailing, scheduling work 1
7
23/02/1 Facebook Online discussion 1
7
6/03/17 LIPA Bar Meeting About sound technicians and production plan 1
14/03/1 LIPA Meeting With Sound Technician Jon Ash and Ally Arnold regarding 1
7 Canteen sound options and venue tour (LIPA Gardens)
28/03/1 Managemen Meeting Update about sound and artists needing to be recruited 1
7 t Suite
30/03/1 Online Recruitment process - Facebook chat regarding possible acts to 0.30
7 recruit
6/04/17 LIPA Meeting Discussing artists, sound problems and preparation of 1
Canteen event + risk assessment
8/04/17 Online Discussion on Facebook chat regarding acts, sound technicians and 0.30
stewards
13/04/1 Online Administration work emailing artists and AV + scheduling the 3
7 entire event by creating a chart with each artists times, etc.
18/04/1 Online Administration work emailing all possible stewards 1
7
21/04/1 Online Administration work Emailing AV and Productions to sort out 1
7 equipment and power sourcing problems.
23/04/1 Online Marketing via Facebook, Instagram and asking to utilise artists 1
7 pages.
24/04/1 LIPA Bar Meeting with Clare Condron regarding steward recruitment 1
7
24/04/1 LRC Printing posters and putting them up around LIPA 1
7
24/04/1 Online Administration Emailing finance team to sort out float for the 0.30
7 sweets, etc.
25/04/1 Managemen Meeting - Update on event, running of event and stewards 1
7 t Suite
26/04/1 LRC Administration printing schedules for distribution, budget sheet, 0.30
7 and artist signs for each stage.
27/04/1 Registry Picking up float from registry and sorting out buckets from Made In 1
7 Dagenham team.
27/04/1 LIPA Preparation including picking up equipment from tech services, 4
7 picking up decorations, sweets, sorting out tables and chairs for
outdoors and speaking to security to warn them about all possible
outcomes and permission to use the student entrance as our back up.

Setting up Setting up decorations and making the event look pretty

and ensure branding is the way we intended it to be.

Event running keeping track of artists social media pages for

promotion, consistently updating Facebook and Instagram pages for
marketing and ensuring artists and stewards were present and all was
running smoothly.
TOTAL HOURS 32
INDIVIDUAL PROJECT HOUR LOG
Project 2: Spring Awakening
Role: Assistant Producer
Date Location Activity Hours
03/10/ 5.10 Meet with Spring Awakening Team to discuss roles and 1
16 involvement in production.
17/10/ LIPA Meet with team discuss plans, fundraisers, production process, 1
16 Canteen etc.
27/10/ LIPA Bar Meeting discuss auditions, take notes on my role and what to do 1
16 in the next few weeks.
01/11/ Art 5.03 Spring Awakening Auditions giving notes, discussing auditions 3
16 and taking video footage of various external auditions for Jordan
Alexander (MD)
03/11/ Art 5.03 Spring Awakening Auditions giving notes, discussing auditions 3
16 and taking video footage of various external auditions for Jordan
Alexander (MD)
04/11/ Art 5.03 Spring Awakening Auditions giving notes, discussing auditions 3
16 and taking video footage of various external auditions for Jordan
Alexander (MD)
8/11/1 Managem Meeting with team regarding venue, ticketing, process, etc. 1
 6 ent Suite
11/11/ 5.10 Fundraiser LIPAs Got Talent meeting with Holly and Asli. 1
16 Role: Minute Taking, discussing ideas, etc.
16/11/ LIPA Bar Selling tickets for fundraising gig at Maguires Pizza Bar 2
16
22/11/ MTEM Meeting discussing fundraisers, marketing and roles for 2
16 Suite production process.
06/12/ LIPA Bar Speed Dating fundraiser organisation, set up, tally up and tear 3
16 down.
13/12/ Art 5.04 First rehearsal introduction/organisation 2
16
11/01/ 5.08 Auditions LIPAs Got Talent (organisation, set up and tear down) 2
17
13/01/ Computer Work on poster, online marketing plan, sending out emails to 3
17 head of departments and scheduling LIPAs Got Talent Event.
18/01/ The Fundraiser Gig night set up/tear down + money collection on the 3
17 Magnet door.
24/01/ Art School Production meeting with all crew discussing options for set, 2
17 Production costume, lighting and sound.
Office Role: not taking and inputting ideas for fundraising.
(3.02)
26/01/ LIPA Bar Meeting update for fundraisers, job as front of house 1
17 management for show and twitter handling.
26/01/ The Venue visit + production meeting at venue with venue managers 2
17 Stanley for set design.
Theatre Job role: Assessing/noting down all tasks for Front of House
 management at Stanley Theatre/ understanding role.

28/01/ Managem Meeting with Paige Bithell and Holly Lewis about Acoustic Live 1
17 ent Suite fundraiser, plans for artists, etc.
30/01/ LIPA Bar Meeting with Paige Bithell about scheduling, booking venue, 2
17 money, marketing, posters, and booking equipment for Acoustic
Live fundraiser at Frederiks Bar.
31/01/ Tech - Booking Amps/piano for Acoustic Live with AV. 1
17 Service - Messaging artists asking to play the gig.
14/02/ Frederiks Meeting at Frederiks bar with venue manager to discuss options 1
17 for event.
Meeting with Sound Technicians in LIPA Bar afterwards to discuss
all
15/02/ Managem Meeting with Paige Bithell and Holly Lewis discussing updates on 1
17 ent Suite Acoustic Live Fundraiser
16/02/ PMA Box Shadowing box office for Gizelle show at LIPA this was to help 2
17 Office understand workings of box office and train ourselves for running
of Box Office and Front of House at The Stanley Theatre.
17/02/ Computer Created volunteer steward call poster and message + sent it off 1
17 to heads of departments, Facebook management groups and
message chats in order to recruit volunteers. We got quite a few
responses.
22/02/ Computer With help from Paige Bithell, completed all contracts and 2
17 schedules for Stewards and sent off all information to my half of
the group.
23/02/ Computer Completed signs and printed off all signage for the venue as 2
17 requested by second year production team.
01/02/ Frederiks Fundraiser Acoustic Live gig at Frederiks bar (including pick up 5
17 of float, equipment and layout set up, working with venue, sound
check schedule creation, ensuring running order was followed,
taking money at door and gig tear down.
02/03/ Computer Finalised schedules and contracts with Paige Bithell and worded 1
17 email that was to be sent out to all stewards
02/03/ Computer Meeting with Luna Theatre Production to discuss all finalised 1
17 schedules and contracts created for stewards.
03/03/ Liverpool Marketing Handing out flyers for cast busking event in Liverpool 2
17 1 1, and attempting to receive donations by asking everyone
walking by.
03/03/ Computer Sent off email to all stewards including contract and schedules for 0.5
17 them to understand when they were needed.
08/03/ Stanley Venue visit evaluated all risks, possibilities and wrote all 1
17 Theatre details down in order to give proper briefing to stewards on health
and safety regulations, fire exit locations, seating, etc.
08/03/ Stanley Tech Rehearsal Sat in on technical rehearsal to review all show 2
17 Theatre staging, lighting and to evaluate how audience may be affected
by various things in the show (sound, paint splatters, flashing
lights) in order to warn stewards, etc.
09/03/ Stanley Dress Rehearsal Sat in on dress rehearsal to understand 2
17 Theatre running time of show, observe any changes and focus on timing
for interval and any added technical implications for audience
 members.

09/03/ Stanley Show night 1 - My role for the evening included preparing 4.5
17 Theatre stewards for arrival by emailing out reminders about time and
location, putting up signage, briefing and giving the stewards a
tour of the venue (ensuring they knew where exits and bathrooms
were, etc.) as well as being Front of House Manager for the
evening. If there were any issues that took place, stewards were
to confront myself. I also went around during interval and after
the show asking for feedback from audience members to get an
understanding of what we could do better the following day. This
included ensuring all sweets and programmes sales ran smoothly,
and all float was up kept throughout the show.
10/03/ Show night 2 - My role for the evening included preparing 4.5
17 stewards for arrival by emailing out reminders about time and
location, putting up signage, briefing and giving the stewards a
tour of the venue (ensuring they knew where exits and bathrooms
were, etc.) Before and during the show I was on Box Office with
Hannah Storey, ensuring tickets were purchased, and counting up
all programme and ticket sales at the end of the night and
returning all money to LIPA Safe.
11/03/ Matinee show 3 - My role for this afternoon show included, 4.5
17 briefing and giving the stewards a tour of the venue (ensuring
they knew where exits and bathrooms were, etc.) as well as being
Front of House Manager for the evening. If there were any issues
that took place, stewards were to confront myself. I also went
 around during interval and after the show asking for feedback
from audience members to get an understanding of what we
could do better the following day. This included ensuring all
sweets and programmes sales ran smoothly, and all float was up
kept throughout the show.
11/03/ Show night 4 - My role for the evening included preparing 5.5
17 stewards for arrival by emailing out reminders about time and
location, putting up signage, briefing and giving the stewards a
tour of the venue (ensuring they knew where exits and bathrooms
were, etc.) Before and during the show I was on Box Office with
Hannah Storey, ensuring tickets were purchased, and counting up
all programme and ticket sales at the end of the night and
returning all money to LIPA Safe.
Get out at the end of the show all production and crew
members helped in tearing down venue set and equipment. I
helped to organise all chairs (returning them to where they
belonged) and helping with various small clean up tasks.
TOTAL HOURS 82.5
 Project 3: Made In Dagenham
Role: Assistant Producer
Date Location Activity Total
Hours
13/10/ LIPA Bar Interview meeting with Made In Dagenham second year team. 1
16
13/10/ LIPA Help with Cabaret at LIPA Canteen (Taking money, set up, etc.) 2
16 Canteen
20/10/ LIPA Bar Meeting Discussing team roles, mentors, jobs for the future and tasks 1
16 to take on.
Role: Minute taking for that meeting
26/10/ Computer Using Intrepid Theatre Productions official email replying to all 2
16 requests for auditions and inserting it into the spreadsheet for Lucy
Moreau to organise.
02/11/ 5.08 Miscast Cabaret Auditions overlooked auditions, gave notes and 3
16 ensured everyone arrived on time and signed in with myself.
08/11/ Art Introduction Production Meeting Entire Made In Dagenham team. 2
16 Production Role: Note taking, contributing thoughts on fundraisers.
Project 4: Blissful Creations Holiday Gift Box
Office
Role: Charitable Organiser and Administer
(3.02)
DATE 5.08
15/11/ Location
Miscast Auditions Part 2DESCRIPTION OF ACTIVITY
- took notes on spreadsheet and ensured Hours
2
20/11/16
16 Agnes Jones House
everyone Initial
arrived on time andMeeting - Creation
signed in of Company
with myself. 2
29/11/
21/11/16LIPA Miscast
Agnes Cabaret taking
Jones House money
Poster donations at door, being photographer
Creation 3 1
16 Canteen for marketing (taking footage for mannequin challenge) and ensuring
22/11/16 LRC all was running smoothly.
Contacting MFW / Security - Admin 1
06/12/ Art School Production Meeting 2 discussing all things production process. 2
16
2/12/16 Production Role:
Agnes note
Jones taking, contributing
House Holiday to discussion
Gift on Creation
Box - Event fundraisers, etc.
(Marketing) 0.5
Office
4/12/16(3.02) LRC Printing of posters - Administration 0.5
09/12/ LIPA Christmas Show Fundraiser Selling baked goods (set up/tear down) 2
16 Canteen
26/01/ LIPA Bar Meeting update with Lucy on fundraisers, etc. 1
9/12/16 Liverpool One Shopping for box materials 2
12/12/16 Agnes Jones House Decoration of box 2
14/12/16 LIPA Student Entrance Setting up Box in LIPA 0.5
18/12/16 Agnes Jones House Marketing - Reminders on Social Media 0.5
22/12/16 Liverpool Transporting Donations to White Chapel Centre 1
TOTAL HOURS 11
 Project 5: Rebel, rebel.
Role: Volunteer Door Staff
Date Location Activity Hour
s
19/10/ Buyers Club Worked on door Set up, ticket selling, reserved 5
16 tickets and ensuring no unstamped attendees
entered into the event.
7/12/1 24 Kitchen Worked on door Set up ticket selling, reserved 5
Project 6: 2ube Xtra
6 Street tickets and ensuring no unstamped attendees
Role: Volunteer
entered into the event.
Date Location TOTAL HOURS Activity Total
10
Hours
10/02/ Online Expressed interest of working 2ube Xtra via Email to Natasha Brooks 0.10
17
21/03/ Art 3.03 Small meeting for 2ube Xtra volunteer team, discussing rota and 0.10
17 understanding job roles (asking questions, etc.)
30/03/ Box Office Working box office for 2ube Xtra looking over pre-booked list and 5
17 (Registratio giving wrist bands to those who acquired them. Using my interpersonal
n) and organisation skills, I was able to successful work on both pre-
booked and giving out wristband to attendees.
31/03/ Cloakroom Working cloakroom for 2ube Xtra being held responsible for key to 5
17 instrument storage room and if need be, escorting musicians
instruments to room to be stored, whilst they are at the festival.
7/04/1 Artist Registering artists into the festival (arriving for their sound check that 5
7 Accreditati day), by giving them their artist passes and showing them to their
on dressing rooms. This job included ensuring the artist knew their sound
check and performance times and answering any questions they might
have.
TOTAL HOURS 15.2
 Project 7: Immaculate
Role: Production Manager
Date Location Activity Total
Hours
06/12/ LIPA Bar Initial meeting regarding starting up company with Ben 1
16 Thomas and Gavin Duffy (first year actors). Ideas for name,
vision for company, upcoming shows and roles in the
production team.
10/12/ LIPA Bar Meeting with Rachel from SEB regarding pitching a show, 1
16 receiving application and deadlines and process for getting a
loan.
15/12/ Online Emailing possible production team members with pitch idea. 0.5
16
19/12/ Online Emailing Ben Thomas and Gavin Duffy with ideas for logo, 0.5
16 show, etc.
13/01/ Computer Creating initial pitch documents about play and company to 0.5
17 show the SEB.
15/01/ Coffee Meeting about plans for production, vision for show and 1
17 Shop possible venues if we cannot get the Sennheiser.
27/01/ LIPA Bar Meeting with SEB about potential loans/plans for show 1
17 (pitching
Projectfor8:
the Sennheiser)
Acoustic Live Part 2 LIPA Spain Tours
02/02/ Online Creation and writing up of all Spinal Theatre Production social 1
Role: Assistant Producer
17
Date Location media pages (Facebook page, Twitter Activityand Instagram), using Hours
20/03/ Agnes logo that was
Meeting withmade
Paigein beginning
Bithell of production
regarding team
creation of creation.
an events 2
17 Jones company and carrying out a second Acoustic Live before the end
02/02/ Computer
House Emailing crew to
of the year follow
logo and and share
social all creation
media social media pages.and
(Facebook 1
17 Instagram page)
04/02/
06/04/ LIPA
5.08Bar Meeting
Met up about pitch document
with Jordan and creating
Garner to discuss budget/applying
involvement with LIPA Spain 1 1
17 for rights, etc.
05/02/ Computer Creation of budget for show and beginning the pitch 1
 17 Tours and Acoustic Live part 2 being a fundraiser for the tour.
15/04/ Computer Emailed venue (Frederiks Bar) asking to host a second Acoustic 1
17 Live event on the 17 May, 2017 from 8-10pm.
Emailed Dawn Bebb asking for an invoice to send off to Frederiks
for the deposit (confirming by forwarding it to Jordan Garner)
01/05/ Agnes Meeting with Paige Bithell to finalising artists chosen by myself 1
17 Jones and her and send out messages to all artists/sound technicians
House asking them to be involved in the event on 17 May, 2017.
03/05/ Computer Creation of poster, including logos sent from LIPA Spain Tours and 1
17 all possible artists (with company logo as well)
04/05/ Computer Marketing posts on Instagram, updating photos from last event 0.5
17 asking all to stay tuned for our next event.
05/05/ Computer Official event page creation after all artists were confirmed 0.5
17 release of poster and sharing on Instagram and LIPA Spain Tours
facebook page.
08/05/ Computer Created Sound Check and Performance schedules and sent off to 0.5
17 sound technicians and venue for approval.
09/05/ Computer Sent reminder to all artists, attaching sound check and 1
17 performance schedules and poster asking all to share on their
social media pages.
12/05/ Computer Posts on Instagram and Facebook Event reminding people about 0.5
17 the event.
13/05/ Computer Emailed finance asking for a float for event. 0.5
17
15/05/ Computer Responding to messages from the artists asking about sound 0.5
17 check times and equipment transport/etc.
17/05/ Frederiks Set up in event space moving tables and chairs, posting up 6
17 Bar posters, liaising with sound technicians, venue and artists to
ensure all sound check and performance times ran smoothly and
ticket reconciliation form was filled out and money properly
brought to LIPA Safe.
TOTAL HOURS 16
 Project 9: Sound City
Role: Volunteer
Date Location Activity Total
Hours
17/05/ Constellati Initial volunteer meeting regarding runnings of sound city, registration, 1
17 ons role explanation, etc.
25/05/ Sound City Conference volunteer meeting discussion on roles for the day and 0.5
17 Office what to do in regards to set up/tear down.
26/05/ Camp and Stage Managing Acoustic Stage #2 at Conference day 6
17 Furnace Setting up for day, ensuring all artists have arrived on time and begin
their sets according to the schedule, working with sound technician
ensuring everything runs smoothly and answering any questions asked
by conference attendees.
27/05/ Sound City Artist Liaison Main stage (Atlantic). 8
17 Site - Working directly with artist liaison line manager and team of 5
(Clarence ensuring all dressing rooms were clean, organised, filling up ice,
Docks) asking artists if they want/need anything, retrieving and
organising all rider items from the rider store and reporting to line
manager with any questions/tasks to be complete.
28/05/ Sound City Artist Liaison Main stage (Atlantic). 8
17 Site - Working directly with artist liaison line manager and team of 5
(Clarence ensuring all dressing rooms were clean, organised, filling up ice,
Docks) asking artists if they want/need anything, retrieving and
organising all rider items from the rider store and reporting to line
manager with any questions/tasks to be complete.
TOTAL23.5
TOTAL HOURS
HOURS
(IPP) =
303.7