APPLICATION FOR CERTIFICATION, AUTHENTICATION and VERIFICATION (CAV)

Schedule of Availability of Service:

Monday Friday
8:00 am 5:00 pm no noon break

Who may avail of the Service?

Pupils/Students of elementary and secondary schools in the region/division/school levels

What are the Requirements?

A. Public and Private Elementary Schools

1. Diploma (3 copies xerox)

2. Duly accomplished Form 137-E with complete ratings per subject per grading period (3 copies xerox)
3. Certification from the Principal/District Supervisor/OIC as to the authenticity of signatures and ratings
4. Indorsement from the Division Office certifying therein the authenticity of the signatures and entries in
Form 137-E
5. Application Fee of Thirty (Php 30.00) Pesos

B. Public and Private Secondary Schools

1. Public School

a. Student Permanent Records (Form 137)

b. Diploma
c. Certificate of Graduation issued by the School Head
d. Certification from the Schools Division Superintendent

2. Private School

a. Student Permanent Records (Form 137)

b. Diploma
c. Certificate of Graduation issued by the School Head
d. Special Order for graduates of secondary schools issued by the Schools Division Office for two-level
schools or by the Regional Office for the three-level schools
e. Certification from the Schools Division Superintendent

C. ALS, A & E and PEPT Passers

1. Diploma
2. PEPT or A&E Result
3. Certification from the Central Office (BALS and NETRC)
4. Certification from the Schools Division Superintendent
5. Examinee Record Form (ERF)

Duration: 5 days

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How to avail of the Service?

PUBLIC/PRIVATE ELEMENTARY/SECONDARY SCHOOLS & OSYs

Step Applicant / Client Service Provider Duration of Person-In-Charge Fees Form
Activity (Under
Normal
Circumstances)
1 Secure application Within 10 None None
form from the minutes Lorelei B. Agustin/
Records Section Rogelio L. Yapit/
2 Submit the Check as to the Within 10 Estrelita D. Buccat None
accomplished completeness of the minutes
application form requirements
with complete
required
documents at the
Records Section
3 Refer to the Legal Within 10 None None
Unit in case of minutes
discrepancy/ies in
the name/date of
birth/place of birth,
etc.
4 Receive and record Within 30 Lorelei B. Agustin/ None None
application with minutes Rogelio L. Yapit/
complete Estrelita D. Buccat
requirements which
shall be processed
within three (3)
working days
5 Verify the Within 30 None None
authenticity of minutes
school records
6 Proceed to the Process payment Within 15 Teresa Y. Fronda Php
Cash Unit and pay and issue O.R. minutes 30.00
the application (Elem)
fee and secure
Official Receipt None
(O.R.) (Sec)
7 Return to the Retrieval of file of Within 5 None None
Records Section applicant minutes
and present O.R.
8 Issue claim stub Within 10 Lorelei B. Agustin/ None None
indicating the date minutes Rogelio L. Yapit/
of release at DFA Estrelita D. Buccat
(five [5] working
days)
9 Advise applicant to Within 5 None None
claim his/her minutes
documents at the
DFA on date
indicated in the
claim stub

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10 Refer to School or Within 30
Division concerned minutes
in case of
discrepancy/ies
11 Affix signature in Within 30
the application form minutes

12 Refer to encoder for Within 10

numbering and minutes
preparation of CAV
form
13 Preparation of CAV Within 30
form, to be minutes
numbered and
initialed
14 Review and initial Within 30 Rogelio Yapit/
for recommending minutes Lorelei Agustin
approval
15 Approval/ Signature Within 4 days Gracia Ruth
by the RD/ Custodio
Authorized
Representative