Planning and Pre-Production

Unit 8: Creative project

Contents

o Production Schedule
o Script / Shooting Script
o Storyboard
o Props List
o Crew List
o Location Recces
o Clearances and Confirmations
o Contingency Plan
 Production Schedule
Location
The location for the shooting day is the Photography Studio 1 in Rotherfield, The
Henley College. If this location is unavailable, I will use the backup studios.

Date
15/06/17
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Starting Creating Finishing Creating Creating all / /
and shooting shooting crew list location
Morning
finishing script script recces
production
schedule
Starting Developing Starting and Scouting Uploading / /
storyboards shooting finishing for clearances
script props list locations and
Afternoon and getting confirmations
them
together

Evening/
Finishing / Contacting Scouting Creating / /
Night storyboards peers to for contingency
form a crew locations plan

22/05/17

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Finish Shooting / / / / Begin
Morning contingency day editing the
plan filming footage
every
scene
Go over the Shooting / / / / Go through
storyboards day footage
and scripts filming and delete
Afternoon
to make final every useless clips
adjustments scene

Pre- prepare Clearing / / / / Start cutting

Evening/ any props away and and putting
Night and putting clips into a
equipment equipment sequence
for tomorrow back
 29/05/17

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Continue Add Add visual Add visual Go over the / /
cutting visual effects effects video and
and effects make final
Morning putting adjustments
clips into
the
sequence
Continue Add Add visual Adjust the Go over the / /
cutting visual effects scale and video and
Afternoon and effects positioning make final
putting of clips adjustments
clips into
the
sequence
Finish the Add Add visual Look Export the / /
sequence visual effects through the final product
effects video and and upload
Evening/ add it to website
Night movement
to stale
feeling clips

Filming
Every scene (Entire music video)

Team members/Actors
Umar Hussain Director/Actor

Joe Maine Camera Operator

Annie Callaway Make up/FX Artist/Sound Controller

Jamie Filby Backup Camera Operator

Jenna Marie Backup Makeup/FX Artist/Sound Controller

Alternative Filming Dates

As I have medical issues arising on the 24th of May which renders me unable to film
after this date, I am going to make sure everything will be in place and done for the
23rd, which is the filming date. I have no other option therefore I need to stick
completely to the production schedule to make sure everything goes smoothly. I will
also have to work extra hard to make sure nothing goes wrong in the build up to
and on the day of shooting as this would make the production fail and therefore
make me fail the whole project.
Music Video Shooting Script
Description of visuals Lyrics

Front facing camera artist playing It's not quite a mystery.

keyboard with instrument in shot. I'm the one who's insecure,
Close-up shot of the left side of the you're the one that makes believe,
mouth lip syncing that we're all okay, we're doing fine,
Front shot of the artists face when we're both fighting just to stay,
The camera glitches and now the artist to stay alive,
has a bruise on his neck. a fragile state of mind,
Birds eye view shot of the artist playing that I can't quite survive.
the piano
Front shot of the artist playing piano
Close-up shot of the hands playing the
piano
Front close-up of mouth glitch
happens (bruises added to neck, chin
and hands)

Close-up shots of bruises on hands. Without a doubt, I need your help.

Camera moves a bit further away with I know you've heard me ask before,
one hand in focus and the other out of but come on girl, I need to tell you now,
focus I know what I've done wrong.
Close-up shot of the artists chin from an (Pause)
angle. Slight gap in the framing so the
chin doesnt fill the whole frame.
Long side shot of the artist
Mid shot of artists face from an angle
Front
Close-up shot of hand playing the
piano
Front shot of the artist playing piano
camera glitch bruising added to
forehead and slightly cut lip

Mid side shot of the artists face from the
side
Front shot of the artist playing the piano
Side shot of hands playing the piano
Behind the hand shot of piano
Close-up shot of the hands from the
front
Birds eye view shot of the artist
Close-up shot of the artists mouth
Shot of the artist with tripod in the way
followed by a front shot of him glitch
The only way out of here is the way I've
avoided for all my life.
There's so many things I wanna say,
but there's too many things still in the
way.
I'm lost, please help me find my place.
You're the only one, please lead me out
of the dark.
Please lead me out of the dark.
Please lead me out of the dark.
bruising added to hands and bruising to
right cheek bone, left eye and neck
Side shot of piano being played
Mid shot of artists face
Shot of the artists face from an angle
shot of the artist from the front
front facing camera showing piano
camera glitch bruises added to
forehead and full black left eye, cut on
hand
Close-up of artists eye
Close-up of cuts on artists hands
Ariel view of the keyboard and artist
Front view of the artist and the piano
Mid shot of artists face
Close-up of artists lips glitch add
blood to wrist(dripping) add bruises to
face and neck, cut eyebrow
Close-up of the cut on the the artists
hand
Side shot of the artist with the piano
Close up shot of artists face
Shot with piano and artist
I'm moving on, I'll promise change,
if you will let me in again, I swear today,
I'll be a better man.
I'll be who I was then.
It's been a long two years,
I can't change the past,
I've shed so many tears,
Can't believe I've lasted this long.
I see now that I'm wrong.
The only way out of here is the way I've
avoided for all my life.
There's so many things I wanna say,
but there's too many things still in the
way.
I'm lost, please help me find my place.
You're the only one, please lead me out
of the dark.
Please lead me out of the dark.
Props List

Item Item Description Who uses it When it is used

Piano/Keyboard Instrument Singer During the
whole
production

Lighting 2 red lamps On set During the

equipment Lamp stands whole
production

Clothing Black shirt Singer During the

Black jeans whole
Brown Belt production
White bowtie
Black smart shoes
Ring
Make up Dark colour pallets Make-up artist At specific
Sponges uses it on the points during
Brushes singer the song on the
singer
Camera 3 Cameras 2 in a set During the
Equipment 2 Tripods position whole
Dolly 1 handheld by production
camera
operator
Crew List

Person Role Dates Needed

Umar Hussain Singer/ Setting up lighting, 23/05/17
equipment, cameras and
the set/ Directing

Joe Maine Support camera operator 23/05/17

Annie Callaway Make up FX artist/ Sound 23/05/17

controller

Jamie Filby Backup support camera 23/05/17 - if Joe

operator cannot attend

Jenna Marie Back up make up FX 23/05/17 if Annie

artist/ Sound controller cannot attend
Location Recce

Type of room/area:
Photography studio

Location Address:
Deanfield Ave, Henley-
on-Thames

Post code:
RG9 1UH

Nearest Train Station:

Henley-on-Thames RG9
1FR

Nearest Bus stop:

N/A

Lighting Information Solutions

Due to the location being inside a N/A
building, there is no natural light to be
used. This is not a problem as lighting
equipment is going to be used to light
the set anyway as this gives me more
freedom to adjust the look of shots.

Sound Information Solutions

The studio being used has doors and N/A
walls which do an excellent job at
blocking out any external sound
coming from outside the room.
Although sound in clips wont be an
issue anyway as I will only be taking the
video aspect and digitally adding the
sound, it is helpful that during the
recording I will be able to just
concentrate on the sound of the music
rather than having background noise.

Power Information Solutions

In the studio, there are several plug Although there are several sockets, I will
sockets available to be used. This be taking an extra extension cable as
means all the equipment required the leads of the equipment may not be
doesnt have to be battery powered,
and if it is, it can be plugged in to
charge for continuous use.
Hazards
The first hazard present is there are
loads of loose cables everywhere which
can be tripped on
The second hazard is the lights
overheating from being on for long
periods of time.
The third hazard is there being a large
quantity of equipment put up in a not
so large room, creating tight spaces
which could cause collisions with
objects.
long enough to reach the sockets from
certain positions.
Solutions
To prevent the first hazard, all the
cables will be directed to one side of
the room and everyone on set will be
shown where each cable is. This will
prevent any trips over wires.
To prevent the second hazard, the lights
will periodically be turned off to stop the
bulbs from blowing.
To prevent the third hazard, all on set
will be made aware of what equipment
is where and shown a specific path to
get to different areas of the set to
prevent injury.
Clearances and Confirmations
Equipment
Below is the request form for the equipment I wished to hire from the department.
This equipment involved 1 tripod, 2 lamp lights and a dolly. I already have a tripod in
my possession as well as my own camera. I am sourcing 2 other cameras from peers
who have already given them to me, ensuring they are ready to be used when
required.

Crew/Actors
To ensure my crew/actors are available on the shooting days, I have contacted
them beforehand to make sure the dates are fine and for them to keep the date
free so no one drops out last minute. I have also contacted backup crew members
to check their availability on the day because if any unfortunate events occur to the
original crew causing their absence, I will have people ready to come on set if need
be.

My first attempt at contacting the crew was through email, however, as you can see
below, only 1 member replied.
This meant the recipients were not checking their emails, leading me to go
through an informal method of contacting them being Facebook as this is a
site they are all more likely to check than their emails.

As seen above, all the crew members have accepted the dates and will be
attending the shoot.
Contingency Plan
Actors/Crew
To prevent the chances of an issue occurring in the first place, I did have in mind to
keep a limited amount of people within the video as this would prevent the chances
of people dropping out last minute etc. The reason as to why I have kept this in mind
is due to previous incidences where people havent been trustworthy and reliable. In
the end, my idea resulted in only having one actor anyway in the production which
is going to be performed by myself. As it is my production which I myself am
directing and will be giving directions to others, I have not organised a backup for
myself as I physically need to be there otherwise I will fail the project.

On the day of the shoot for the music video, if my original crew members have
major difficulties in attending, I have prepared a secondary crew who will be taking
the places of those who have not arrived. If my camera operator Joe Maine is
unable to get on set, I am able to call upon Jamie Filby who is a camera operator
just as skilled that would be able to successfully replace him on set. If my makeup/fx
artist and sound controller Annie Callaway is unable to make it to the shoot, I have
Jenna Marie who is of equal talents to replace Annie on set.

It is important I have created backup for the crew members as they are essentially
the legs to the production, so if one was unable to attend and I didnt have a
backup, the production would simply not be creatable.

Locations
For my music video, I have made the Photography Studio 1 the location for the
entire production. In order to make sure there isnt any problems with utilising this
room when it comes to the shoot days, I have pre-discussed and booked its use with
the owners, meaning it should be available to shoot in when I require it. If by any
chance I am unable to use it, I have made sure that one of the other photography
studios on site will be available to use. Although the other studios are smaller and will
be harder to work in, the backdrop of the video would be hard to achieve
elsewhere making it essential to use one of the spare rooms.

It is important for me to have back up locations as getting the team together all on
the same dates is a hard task in itself, therefore, not having a place to shoot when
everyone is together complicates and delays the situation further. Having a backup
location means even if the original location is unavailable, the whole team is still
able to work towards a final production just in a different location, and not just waste
the day.

Equipment
To reduce the chances of issues occurring with the equipment, I have filled in an
equipment application form which books what I will be needing days in advance. If
other individuals have not bought back equipment that I would be using, I will have
to utilise other equipment that suffice the same purpose or maybe even change
some shots in the music video to compensate. If the lighting equipment isnt
available, I will have to use the lighting equipment that is available in the
photography studio already and manipulate those to my needs, however, using this
equipment may restrict what I am able to achieve visually.

It is important for me to have pre-booked and located replacement equipment

early on before the shoot day as a lack of equipment will result in a failure in
achieving the look I want. This will essentially make the whole production lack due to
not being able to achieve some looks or slow down the process of achieving some
shots maybe resulting in the final outcome to not being worthy.