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Request For Quotation (RFQ) : Public-Domestic Competitive Bidding
Request For Quotation (RFQ) : Public-Domestic Competitive Bidding
Request For Quotation (RFQ) : Public-Domestic Competitive Bidding
viii. Last date for receipt of bidders . by 12.06.2014 upto 17:00 Hrs.
queries for pre-bid meeting (if
applicable).
Note: If the particular day is happens to be a declared holiday in HPCL/HPCL, Delhi, the next
working day shall be considered.
1.0 B)
INTRODUCTION
The RKPL pipeline shall be laid to transfer BS-III MS, BS-IV MS, BS-III HSD, BS-IV
HSD, and SKO from the pumping station at Rewari of Haryana, up to existing
Bharatpur Terminal of Rajasthan, Mathura Terminal of Uttar Pradesh and terminating
at new Kanpur Terminal of Uttar Pradesh. Due to augmentation of capacity of MDPL
pipeline, new Tanks are to be provided at Existing Mathura (U.P.), Bharatpur
(Rajasthan) & Palanpur Terminal (Gujarat). The products shall be made available to
this pipeline from existing Mundra-Delhi Pipeline and also through GGSRL pipeline.
The project covers additional Tankage and civil works at HPCL Mathura terminal for
Rewari Kanpur Pipeline Project of M/s HPCL
1.1 BRIEF SCOPE OF WORK
Bidders who qualify as per following criteria and submit supporting documents
as detailed in the tender, shall only be acceptable.
Proposal submitted by bidder, who qualify as per the following criteria shall be
technically and commercially evaluated. All other proposals are liable to be
rejected. Therefore bidders are requested to carefully read the qualification
criteria and furnish authentic and complete information in response.
2.1 FINANCIAL
(In Lakhs)
Mathura 250
Net worth of the bidder for financial year ending 31 st March 2013 should be
positive. However it will not be applicable for PSUs approved by HPCL.
2.2 Technical
2.2.1.1 The bidder shall have successfully carried out and completed works
comprising of fabrication, erection and testing of at least one above ground
floating roof tank for petroleum product with or without civil works of diameter
not less than 17m for storing petroleum or petrochemical products during last
7 (Seven) years ending 31.03.2014.
2.2.1.2 Bidders should have experience of having successfully carried out and
completed similar work during the last 7 years reckoned from 31.03.2014, as
per either of the following :
One (1) similar (*) Two (2) similar (*) Three (3) similar (*)
completed works completed works completed works
each costing not each costing not each costing not
less than the OR less than the OR less than the
following amount following amount following amount
(In Rs.) in lakhs (In Rs.) in lakhs (In Rs.) in lakhs
Note:
1. Previous order Value (excluding value of steel plates and /or pipes): shall
meet the minimum prescribed pre-qualification requirement as above for
the respective locations
(1) Audited Financial Statements including Balance Sheet and Profit &
Loss Account etc. for the preceding three financial years as required
under Clause 2.1.
HPCL reserves the right to complete the evaluation based on the details furnished
without seeking any additional information. The bid evaluation procedure is specified
in bid document.
2.4 WHO CAN BID: Parties who are affiliates of one another can decide which
Affiliate will make a bid. Only one affiliate may submit a bid. Two or more
affiliates are not permitted to make separate bids directly or indirectly. If 2 or
more affiliates submit a bid, then any one or all of them are liable for
disqualification. However up to 3 affiliates may make a joint bid as a
consortium, and in which case the conditions applicable to a consortium shall
apply to them. Affiliate of a Party shall mean any company or legal entity
which:
(b) In case the bidder is a newly formed and incorporated joint venture and
which has not completed three financial years from the date of
commencement of business, then either the said JV shall fulfill each
eligibility criteria or any one constituent member/ promoter of such a JV
shall fulfill each eligibility criteria. If the bid is received with the proposal
that one constituent member/ promoter fulfils each eligibility criteria,
then this member/promoter shall be clearly identified and he/it shall
assume all obligations under the contract and provide such comfort
letter/guarantees as may be required by HPCL. The guarantees shall
cover inter alia the commitment of the member/ promoter to complete
the entire work in all respects and in a timely fashion, being bound by
all the obligations under the contract, an undertaking to provide all
necessary technical and financial support to the JV to ensure
completion of the contract when awarded, an undertaking not to
withdraw from the JV till completion of the work, etc.
11) Entities which are affiliates of one another are allowed to bid
either as a sole bidder or as a consortium only;
12) Any person or entity can bid either singly or as a member of only
one consortium.
Public Sector Enterprises and Small scale industries (Registered with NSIC) are
exempted from submission of Bid Security. However to claim the exemption Public
Sector Enterprises shall submit a declaration on their letter head and Small Scale
Industries shall submit valid copy of NSIC Registration Certificate.
Bidder is to forward hard copy of the bid security / EMD exemption claim
document ( self declaration in case of Public Sector Enterprises OR copy of
valid registration certificate in case of units registered with NSIC) as well as to
upload scanned copy of the same on the e-portal alongwith the offer.
Micro & Small Enterprises (MSEs) are exempted from submission of Bid Security (if
applicable) as per provisions of PUBLIC PROCUREMENT POLICY for Micro and Small
Enterprises as given at chapter-2, ITB.
3.1.1 The bid security/EMD is required to protect the Owner against the risk of Bidders
conduct, which would warrant the securitys forfeiture.
EMD shall be accepted in the form of demand draft/ pay order, bankers cheque (in
favour of Hindustan petroleum Corporation Ltd, payable at Delhi, issued by any
scheduled bank other than cooperative bank or in the form of Irrevocable Bank
Guarantee issued by any scheduled bank other than cooperative bank.
In case EMD is submitted in the form of Bank Guarantee, it should be made on non-
judicial stamp paper of appropriate value (denomination) and should be valid for SIX
(6) months from due date / extended due date of the tender (in the format at
Annexure-A of Chapter-6), however, demand draft / pay order/ Bankers
Cheque may be valid for three months.
Cheque / FDR or EMD in any other form shall be treated as offer without EMD and
shall not be acceptable.
3.1.2 EMD (original instrument: DD/Pay order/ Bankers Cheque OR Bank Guarantee )/ EMD
exemption document should be kept in separate envelope (super-scribed with tender number, job &
due date) and should be deposited by tender due date and time, in the tender box provided in the
office of
SR MANAGER PROCUREMENT
HINDUS TAN PETROLEUM CORPORATION LIMITED
P IP ELINES DE PTT. 8th Floor,
Nort h Tower, Core-2,
S c ope Minar,Laxminagar,Delhi-92
3.1.3 In case the EMD (original instrument) is not deposited in the tender box (as
mentioned above) by tender due date and time, the offer of bidder shall be
rejected.
Owner / HPCL shall not be responsible for any postal delays or non-receipt of EMD
by tender due date and time, reasons whatsoever.
3.1.4 Bidders are requested to advise their BANKS not to post Bank Guarantee/or any
other EMD/Bid security document directly to HPCL, as the Bid Security/EMD is to be
submitted as detailed above.
3.1.5 The EMD shall be held interest free and no bank charges shall be payable by
Owner / HPCL towards the EMD submitted by the bidders.
3.2 EMD FORFEITURE (In case EMD is applicable) AND FURTHER ACTION AS PER
CORPORATIONS (HPCL) POLICY:-
EMD submitted by the bidder for subject tender shall be forfeited in following cases:-
(ii) Unsolicited post bid modification (To be read in conjunction with clause no.
11.4 of ITB).
(vii) Any new deviation stipulated after tender due date (To be read in conjunction
with point no. 22 iv of Chapter-2B)
DISCLAIMER: - Besides above, Owner/HPCL reserves the right to forfeit the EMD of
bidder (In case EMD is applicable) and take further action as per
corporations (HPCLs) policy in case bidder deviates from his
submitted offer/adopt unfair practice.
The successful Bidders bid security will be discharged upon the Bidders accepting
the Contract/ Purchase Order, and furnishing the requisite bank guarantee / security
Deposit in line with the tender terms and conditions.
5.1 The bidder (s) or his authorized representative are invited to attend a prebid
meeting, if so stated and date and time as given at RFQ.
5.2 The purpose of meeting will be to clarify issues related to tender on any matter that
may be raised at that stage. Session may also be arranged for bidders to
demonstrate the eTendering system to facilitate bidders to submit the Bid Online.
5.3 The bidder requiring any clarification of the Bidding Document should upload their
queries on HPCLs etendering system. It may not be practicable at the meeting to
answer queries received late, but queries and responses/clarifications thereof will be
transmitted through e-portal.
5.4 HPCL will respond in writing to any request for clarification of the Bidding Document,
which it receives through e tendering system two days prior to date of Pre Bid
Meeting. Written copies of HPCL/HPCL response (including an explanation of the
query but without identifying the source of the query) will be hosted on the websites.
Bid clarification sought through any other means like e-mail etc shall not be
considered for reply.
5.5 Any addendum/corrigendum/ clarification to the bidders query thus issued shall be
part of the bidding documents and shall also be hosted on the website.
5.6 Nonattendance of the prebid meeting will not be a cause for disqualification of the
bidder.
5.7. In case pre-bid meet is not envisaged in the tender and bidder(s) require some
clarifications, bidder(s) can upload the same within 7 days (for limited Tender) /
10 days (for public tender) of uploading the tender enquiry on the e-portal.
6.0 General
6.1 Bidder to note that complete Tender Document along with Bidders Eligibility Criteria
(BEC), has been web hosted at https://etender.hpcl.co.in;
https://www.hindustanpetroleum.com for viewing / downloading, bids shall be
submitted at HPCLs E-Tendering website https://etender.hpcl.co.in only.
6.2 No extension in the bid due date shall be considered on account of delay in receipt of
bid document by mail/ non-availability of of digital certificate etc.
6.4 OWNER/ HPCL will not be responsible for cost incurred in preparation and delivery of
bids, regardless of the conduct of outcome of the bidding process.
6.5 OWNER/ HPCL reserves the right to extend price / purchase preference as per the
prevailing guidelines of Government of India.
6.6 OWNER/ HPCL reserves the right to accept any tender in whole or in part or reject
any or all tenders without assigning any reason. HPCL reserves right to accept any or
more tenders in part. Decision of OWNER/HPCL in this regard shall be final and
binding on the bidder.
6.7 OWNER/ HPCL will not be responsible for delay due to any reason including Postal
delays in receiving the hard copies of documents as specified in the tender from
Bidders.
6.8 Void
6.9 Bidder can download the Bid Document from HPCLs Website
http://www.hindustanpetroleum.com and the bidder shall enclose the requisite bid
document fee (if applicable) by Crossed Bank Draft from by any Scheduled Bank in
India other than Co-operative Bank, along with the bid.
However, in case of e-tender, offer / bid shall only be submitted online at site :
https://etender.hpcl.co.in & offers sent through any other mode shall not be
accepted.
6.10 For submitting the bid on-line it would be mandatory for bidders to obtain digital
certificate (which will enable data encryption as well as digital signing). For
information regarding digital certificate, bidders may visit http://www.cca.gov.in . For
submitting the bid online, bidders are advised to follow the step by step procedure
given under the link Help at website https://etender.hpcl.co.in . In case bidders are
unable to access the site they may contact Help Desk at Phone nos. given at HPCL
website.
6.11 Bids sent through Fax/ E-mail / Computer Floppy shall not be accepted.\
6.12 Bids will be submitted online. Time & Date of opening of Price Bids shall be
intimated only to qualified and techno commercially acceptable bidder(s) at a later
date. Incomplete offers shall not be considered for evaluation
6.13 Each bidder shall submit only one offer in compliance with the requirements of the
bidding document, including the basic technical design as indicated in the drawing
and specifications. Alternatives will not be considered. Submission of more than one
bid for one package will cause all the proposals with the bidders participation to be
disqualified.
7.0 A firm which is not a PSU or an associate or a joint venture of a PSU and which has
been engaged to provide goods or works for a project and any of its affiliates will be
disqualified from providing consultancy services for the same project. Conversely, a
firm which is not a PSU or an associate or a joint venture of a PSU, hired to provide
consultancy services for the preparation or implementation of a project, and any of its
affiliates, will be disqualified from subsequently providing goods or works or services
related to the initial assignment for the same project.
HPCLs or any of their affiliates who are not PSUs or an associate or a joint venture
of a PSU will not be hired for any assignment, which by its nature, may be in
conflict with another assignment of the HPCLs.
The above clauses, however, will not be applicable to a firm engaged in preparation
of Detailed Feasibility Report (DFR) but will apply to an EPC (Engineering
Procurement Contractor) or PMC (Project Management HPCL)
If a contractor submits his bid, qualifies and does not get the contract because of
his being not the lowest, he will be prohibited from working as a subcontractor for
the contractor who is executing the contract.
R. K. GUPTA
Manger Purchase
RKPL PROJECT
HPCL