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COA - C2015-002 GAM Supplemental Fs Ppsas Coding Structure PDF
COA - C2015-002 GAM Supplemental Fs Ppsas Coding Structure PDF
COMMISSION ON AUDIT
Commonwealth Avenue, Quezon City, Philippines
1.0 RATIONALE/PURPOSE
The account codes in the Revised Chart of Accounts for National Government
Agencies prescribed under COA Circular No. 2013-002 dated January 30, 2013, as
amended by COA Circular No. 2014-003 dated April 15, 2014, were adopted as an
integral part of the UACS or the object codes.
COA Resolution No. 2014-003 dated14n ary 24, 2014 prescribed the adoption
of 25 Philippine Public Sector Accounting Standards (PPSASs) effective January 1,
2014. These PPSASs were based on International Public Sector Accounting Standards
(IPSASs) which were published in the 2012 Handbook of International Public Sector
Accounting Pronouncements of the International Public Sector Accounting Standards
Board. Each IPSAS provides transitional guidelines on the proper implementation of
the IPSASs.
In view of these developments, there is a need to issue this Circular to
prescribe the guidelines on the:
1.1 preparation of the financial statements and other related financial reports
required for submission to COA and other oversight agencies for the reporting
period ending December 31, 2014 and onwards;
1.2 coding structure to be used for CY 2014 financial statements in accordance with
the UACS; and
2.0 COVERAGE
This Circular covers public sector entities, such as, the National Government
Agencies (NGAs) and Government-Owned and/or Controlled Corporations (GOCCs)
maintaining Special Accounts in the General Fund (SAGF). GOCCs not maintaining
SAGF and Local Government Units (LGUs) shall be covered by separate guidelines.
3.0 DEFINITIONS
For the purpose of this Circular, the following terms shall be construed to
mean as follows:
3.1 Entities refer to NGAs and GOCCs maintaining SAGF. These may be a group of
NGAs and GOCCs combined as a single entity (e.g. central and regional offices
including their operating units)
3.2 NGAs refers to the various units of the Government, including a department,
bureau, office and instrumentality.
3.4 Fund cluster refers to an accounting entity (similar to a bank account) for
recording expenditures and revenues associated with a specific activity for which
accounting records are maintained and periodic financial reports are prepared.
4.0 GENERAL GUIDELINES
4.1 The components of the financial statements, pursuant to PPSAS 1, are as follows:
4.2 For the purpose of preparing the Annual Financial Report (AFR) and the annual
audit reports (AARs) for CY 2014, all NGAs shall submit to the COA Auditors and
the Government Accountancy Sector (GAS), COA, the detailed financial
statements and trial balances consolidated by fund cluster as follows:
4.3 NGAs are required to upload the soft copies of the above required financial
statements at the COA website (www.coa.gov.ph)
4.4 GOCCs, such as NTA and PCA, shall submit to the COA Auditors and the
Government Accountancy Sector (GAS), COA, the trial balances and financial
statements stated in 4.2 of the SAGF as required by law, and upload the soft
copies of the same at the COA website.
4.5 The Budget and Financial Accountability ts (BEARs) prescribed under COA
DBM Joint Circular No. 2014-1 dated July 2, 2014 shall also be submitted to the
GAS, COA and Agency's COA Auditor, in addition to the financial statements and
reports stated in 4.1 and 4.2.
4.6 The NGAs, including the NTA and PCA, are likewise required to upload the BFARs
at the COA website following the deadlines prescribed in the COA-DBIVI Joint
Circular No. 2014-1 dated July 2, 2014.
4.7 The fund clusters and fund codes as prescribed in the UACS Manual per DBM-
COA-DOF Joint Circular No. 2013-1, as amended by DBM-COA-DOF Joint Circular
No. 2014-1 dated November 7, 2014, shall be used.
4,8 Upon the effectivity of this Circular, the following revised forms and registries
shall be used/maintained by the NGAs, including the NTA and PCA for their SAGF,
to facilitate the monitoring of budget information and the preparation of the
budget and accounting reports,:
5.1 All NGAs shall prepare and submit for the CY 2014 one set of financial statements
for all funds (combined all funds) as enumerated in paragraph 4.1 as their general
purpose financial statements.
5.2 The NTA and PCA shall submit the financial statements of the SAGF as stated
paragraph 4.4.
4
5.5 The guidelines in the submission of the financial statements and trial balances
for the preparation of the CY 2014 AFR and annual audit reports are as follows:
a. All the financial statements, except the Notes to Financial Statements, and
the trial balances shall be consolidated at the cluster level as follows:
b. Pursuant to Executive Order No. 292 series of 1987, instituting the 1987
Administrative Code, the financial statements and trial balances enumerated
in paragraph 4.1 shall be submitted to GAS, COA and the Agency's COA
Auditor on or before February 14, 2015. In addition, the printed copies of the
detailed financial statements (Annexes Al, B1 and C1) shall be submitted to
GAS, COA and electronic copies uploaded to the COA website.
5
5.6 The following are the revised budget forms and registries to be used/maintained
by NGAs:
6
c. Registry of Revenue and Other Receipts (Annex H, Hl-H4) - This shall be
kept by the Budget Unit of the entity and shall be maintained by fund cluster
as provided in paragraph 5.5.a.
1. Special Accounts - Locally Fun. 44S Domestic Grants Fund, specifically for
income collections of agencies constituted as special accounts
2. Internally Generated Funds
3. Business Related Funds, and
4. Trust Receipts/IATF.
6.1. The guidelines for the implementation of the PPSAS transitional provisions are as
follows:
7
information for CY 2013 and CY 2014 is not required. Thus, the CY 2014
financial statements shall reflect CY 2014 balances only. After CY 2014,
comparative information for the current and immediately preceding year
shall be reflected in the FS.
b. Borrowing Costs (PPSAS 5). The entity shall capitalize only those borrowing
costs incurred after January 1, 2014 that meets the criteria for capitalization.
1. Entities which have pre-existing leases shall determine whether these are
finance or operating leases.
a. Apply the amendments to those leases on the basis of the facts and
circumstances existing as of January 1, 2014; and
8
e. Investment Property (PPSAS 16)
4. The estimated useful life and the estimated residual value used for
Property, Plant and Equipment (PPE) shall be applied to depreciable
investment property.
1. Public Infrastructures
9
experience, copy furnished the Agency COA Auditor and the
Government Accountancy Sector, COA.
a. An entity shall, in accordance with PPSAS 17, recognize the cost and
the related accumulated depreciation and impairment losses of
existing PPE which were not previously recognized due to absence of
ownership/title based on contract, memorandum of agreements and
other reasons.
4. The estimated useful lives of PPE prescribed under COA Circular No.
2003-007 dated December 11, 2003, as amended, shall continue to be
used until revoked/amended.
10
5. The accounting policy on tangible assets with serviceable life of more
than one year but small enough to be considered as PPE as provided
under COA Circular No. 2005-002 dated April 14, 2005, which revoked
the threshold of P10,000 for semi-expendable items, shall continue to
be applied until revoked/amended.
2. Entities are not required to change their accounting policies with respect
to the recognition and measurement of revenue from non exchange
transactions other than taxation revenue, for reporting periods beginning
on January 1, 2014 and three years thereafter.
tl
entity shall also disclose (a) which classes of revenue from non-exchange
transactions are recognized in accordance with PPSAS 23, (b) those that
have been recognized under an accounting policy that is not consistent
with the requirements of PPSAS 23, and (c) the entity's progress towards
implementation of accounting policies that are consistent with PPSAS 23.
The entity shall disclose its plan for implementing accounting policies that
are consistent with PPSAS 23 in the Notes to Financial Statements.
2. An entity shall apply the transitional provisions in PPSAS 28, 29 and 30,
unless impracticable.
12
7,0 Saving Clause
Procedural issues and other matters not covered in this Circular shall be
covered by supplemental issuances and/or shall be referred to the Government
Accountancy Sector of the Commission on Audit for resolution.
All circulars, memoranda and other issuances or parts thereof which are
inconsistent with the provisions of this Circular are hereby rescinded/
repealed/modified accordingly.
MENDOZA
Commissioner
Officer-in-Charge
JOS A IA
Commiss oner
13
Annex A
Note Amount
ASSETS
Current Assets
Cash and Cash Equivalents 6 xxx
Receivables 8 xxx
Inventories 9 xxx
Investments 7 xxx
Other Current Assets 14 xxx
Total Current Assets xxx
LIABILITIES
Current Liabilities
Financial Liabilities 19 xxx
Inter-Agency Payables e icy 20 xxx
Intra-Agency Payables 21 xxx
Trust Liabilities 22 xxx
Deferred Credits/Unearned Incom 23 xxx
Provisions xxx
Other Payables xxx
Total Liabilities
NET ASSETS/EQUITY
Accumulated Surplus/(Deficit) 28
Total Net Assets/Equity
14
Annex Al
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
ASSETS
Current Assets
Cash on Hand
Cash - Collecting Officer
Petty Cash
Cash Equivalents
Treasury Bills
Receivables
15
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Lease Receivable
Operating Lease Receivable
Allowance for Impairment - Operating Lease Receivable
Net Value - Operating Lease Receivable
Finance Lease Receivable
Allowance for Impairment - Finance Lease Receivable
Net Value - Finance Lease Receivable
Inter-Agency Receivables
Due from National Government Agencies'
Due from Government-Owned and/or Contr I orporations
Due from Local Government Units
Due from Joint Venture
Inventories
16
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Inventory Held for Distribution xxx
Food Supplies for Distribution
Welfare Goods for Distribution
Drugs and Medicines for Distribution
Medical, Dental and Laboratory Supplies for Distribution
Agricultural and Marine Supplies for Distribution
Agricultural Produce for Distribution
Textbooks and Instructional Materials for Distribution
Construction Materials for Distribution
Property and Equipment for Distribution
Other Supplies and Materials for Distribution
Investments
17
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Investments in Treasury Bonds - Local xxx
Allowance for Impairment - Investments in Treasury Bonds - Local (xxx)
Net Value - Investments in Treasury Bonds-Local xxx
Investments in Treasury Bonds - Foreign xxx
Allowance for Impairment - Investments in Treasury Bonds - Foreign (xxx)
Net Value - Investments in Treasury Bonds - Foreign xxx
Advances
Advances for Operating Expenses
Advances for Payroll
Advances to Special Disbursing Officer
Advances to Officers and Employees
Prepayments
Advances to Contractors
Prepaid Rent
Prepaid Registration
Prepaid Interest
Prepaid Insurance
Other Prepayments .
Deposits
Deposit on Letters of Credi
Guaranty Deposits
Other Deposits
Investments
18
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Investments in GOCCs xxx
Investments in GOCCs xxx
Allowance for Impairment - Investments in GOCCs xxx
Net Value - Investments in GOCCs xxx
Land
Land
Accumulated Impairment Loss
Net Value
Land Improvements
Land Improvements, Aquaculture Structures
Accumulated Depreciation - Land Improvements, Aquaculture Structures
Accumulated Impairment Losses - Land Improvements, Aquaculture Structures
Net Value
Land Improvements, Reforestation Projects
Accumulated Impairment Losses - Land Improvements, Reforestation Projects
Net Value
Other Land Improvements
Accumulated Depreciation - Other Land Improvements
Accumulated Impairment Losses - Other Land Improvements
Net Value
19
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Flood Control Systems xxx
Accumulated Depreciation - Flood Control Systems (xxx)
Accumulated Impairment Losses - Flood Control Systems (xxx)
Net Value xxx
Sewer Systems xxx
Accumulated Depreciation - Sewer Systems (xxx)
Accumulated Impairment Losses - Sewer Systems (xxx)
Net Value xxx
Water Supply Systems xxx
Accumulated Depreciation - Water Supply Systems (xxx)
Accumulated Impairment Losses - Water Supply Systems (xxx)
Net Value xxx
Power Supply Systems xxx
Accumulated Depreciation - Power Supply Systems (xxx)
Accumulated Impairment Losses - Power Supply Systems (xxx)
Net Value xxx
Communication Networks xxx
Accumulated Depreciation - Communication Networks (xxx)
Accumulated Impairment Losses - Communication Networks (xxx)
Net Value xxx
Seaport Systems xxx
Accumulated Depreciation - Seaport Systems (xxx)
Accumulated Impairment Losses - Seaport Systems (xxx)
Net Value xxx
Airport Systems xxx
Accumulated Depreciation - Airport Systems (xxx)
Accumulated Impairment Losses - Airport Systems (xxx)
Net Value xxx
Parks, Plazas and Monuments xxx
Accumulated Depreciation - Parks, and Monuments (xxx)
Accumulated Impairment Losses - Par s, Plazas and Monuments (xxx)
Net Value xxx
Other Infrastructure Assets xxx
Accumulated Depreciation - Other Infrastructure Assets (xxx)
Accumulated Impairment Losses - Other Infrastructure Assets (xxx)
Net Value xxx
20
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Hospitals and Health Centers xxx
Accumulated Depreciation - Hospitals and Health Centers (xxx)
Accumulated Impairment Losses - Hospitals and Health Centers (xxx)
Net Value xxx
Markets xxx
Accumulated Depreciation - Markets (xxx)
Accumulated Impairment Losses - Markets (xxx)
Net Value xxx
Slaughterhouses xxx
Accumulated Depreciation - Slaughterhouses (xxx)
Accumulated Impairment Losses- Slaughterhouses (xxx)
Net Value xxx
Hostels and Dormitories xxx
Accumulated Depreciation - Hostels and Dormitories (xxx)
Accumulated Impairment Losses - Hostels and Dormitories (xxx)
Net Value xxx
Other Structures xxx
Accumulated Depreciation - Other Structures (xxx)
Accumulated Impairment Losses - Other Structures (xxx)
Net Value xxx
21
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Communication Equipment xxx
Accumulated Depreciation - Communication Equipment (xxx)
Accumulated Impairment Losses - Communication Equipment (xxx)
Net Value xxx
Construction and Heavy Equipment xxx
Accumulated Depreciation - Construction and Heavy Equipment (xxx)
Accumulated Impairment Losses - Construction and Heavy Equipment (xxx)
Net Value xxx
Disaster Response and Rescue Equipment xxx
Accumulated Depreciation - Disaster Response and Rescue Equipment (xxx)
Accumulated Impairment Losses - Disaster Response and Rescue Equipment (xxx)
Net Value xxx
Military, Police and Security Equipment xxx
Accumulated Depreciation - Military, Police and Security Equipment (xxx)
Accumulated Impairment Losses - Military, Police and Security Equipment (xxx)
Net Value xxx
Medical Equipment xxx
Accumulated Depreciation - Medical Equipment (xxx)
Accumulated Impairment Losses - Medical Equipment (xxx)
Net Value xxx
Printing Equipment xxx
Accumulated Depreciation - Printing Equipment (xxx)
Accumulated Impairment Losses - Printing Equipment (xxx)
Net Value xxx
Sports Equipment xxx
Accumulated Depreciation - Sports Es ,Ire 1 -nt (xxx)
Accumulated Impairment Losses - Spo euipment (xxx)
Net Value xxx
Technical and Scientific Equipment xxx
Accumulated Depreciation - Technical and Scientific Equipment (xxx)
Accumulated Impairment Losses - Technical and Scientific Equipment (xxx)
Net Value xxx
Other Machinery and Equipment xxx
Accumulated Depreciation - Other Machinery and Equipment (xxx)
Accumulated Impairment Losses - Other Machinery' and Equipment (xxx)
Net Value xxx
22
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Aircrafts and Aircrafts Ground Equipment xxx
Accumulated Depreciation - Aircrafts and Aircrafts Ground Equipment (xxx)
Accumulated Impairment Losses - Aircrafts and Aircrafts Ground Equipment (xxx)
Net Value xxx
Watercrafts xxx
Accumulated Depreciation - Watercrafts (xxx)
Accumulated Impairment Losses - Watercraft (xxx)
Net Value xxx
Other Transportation Equipment xxx
Accumulated Depreciation - Other Transportation Equipment (xxx)
Accumulated Impairment Losses - Other Transportation Equipment (xxx)
Net Value xxx
23
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Leased Assets Improvements, Buildings xxx
Accumulated Depreciation - Leased Assets Improvements, Buildings (xxx)
Accumulated Impairment Losses - Leased Assets Improvements, Buildings (xxx)
Net Value xxx
Other Leased Assets Improvements xxx
Accumulated Depreciation - Other Leased Assets Improvements (xxx)
Accumulated Impairment Losses - Other Leased Assets Improvements (xxx)
Net Value xxx
24
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Service Concession - Power Supply Systems xxx
Accumulated Depreciation - Service Concession - Power Supply Systems (xxx)
Accumulated Impairment Losses - Service Concession - Power Supply Systems (xxx)
Net Value xxx
Service Concession - Communication Networks xxx
Accumulated Depreciation - Service Concession - Communication Networks (xxx)
Accumulated Impairment Losses -Service Concession - Communication Networks (xxx)
Net Value xxx
Service Concession - Seaport Systems xxx
Accumulated Depreciation - Service Concession - Seaport Systems (xxx)
Accumulated Impairment Losses - Service Concession - Seaport Systems (xxx)
Net Value xxx
Service Concession - Airport Systems xxx
Accumulated Depreciation - Service Concession - Airport Systems (xxx)
Accumulated Impairment Losses - Service Concession - Airport Systems (xxx)
Net Value xxx
Service Concession - Parks, Plazas and Monuments xxx
Accumulated Depreciation - Service Concession - Parks, Plazas and Monuments (xxx)
Accumulated Impairment Losses - Service Concession - Parks, Plazas and Monuments (xxx)
Net Value xxx
Other Service Concession Assets xxx
Accumulated Depreciation - Other Service Concession Assets (xxx)
Accumulated Impairment Losses - Other Service Concession Assets (xxx)
Net Value xxx
Biological Assets
25
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Aquaculture xxx
Accumulated Impairment Losses - Aquaculture (xxx)
Net Value xxx
Other Bearer Biological Assets xxx
Accumulated Impairment Losses - Other Bearer Biological Assets xxx
Net Value xxx
26
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Confiscated Property/Assets xxx
Accumulated Impairment Losses - Confiscated Property/Assets (xxx)
Net Value xxx
Abandoned/Surrendered Property/Assets xxx
Accumulated Impairment Losses - Abandoned/Surrendered Property/Assets (xxx)
Net Value xxx
Other Assets xxx
Accumulated Impairment Losses - Other Assets (xxx)
Net Value xxx
Prepayments
Advances to Contractors
Prepaid Rent
Prepaid Registration
Prepaid Interest
Prepaid Insurance
Other Prepayments
Deposits
Deposit on Letters of Credit
Guaranty Deposits
Other Deposits
TOTAL ASSETS
Liabilities
Current Liabilities
Payables xxx
Accounts Payable
Due to Officers and Employees
Internal Revenue Allotment Payable
Notes Payable
Interest Payable
Operating Lease Payable
Finance Lease Payable
Awards and Rewards Payable
Service Concession Arrangements Payable
27
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Bills/Bonds/Loans Payable xxx
Treasury Bills Payable xxx
Bonds Payable - Domestic xxx
Discount on Bonds Payable - Domestic xxx
Premium on Bonds Payable - Domestic xxx
Bonds Payable - Foreign xxx
Discount on Bonds Payable - Foreign (xxx)
Premium on Bonds Payable - Foreign xxx
Loans Payable - Domestic xxx
Loans Payable - Foreign xxx
Provisions xxx
Pension Benefits Payable xxx
Leave Benefits Payable xxx
Retirement Gratuity Payable xxx
Other Provisions xxx
28
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Financial Liabilities
Payables
Notes Payable
Finance Lease Payable
Service Concession Arrangements Payable
Bills/Bonds/Loans Payable
Treasury Bills Payable
Bonds Payable - Domestic
Discount on Bonds Payable - Domestic
Premium on Bonds Payable - Domestic
Net Value
Bonds Payable - Foreign
Discount on Bonds Payable - Foreign
Premium on Bonds Payable - Foreign
Net Value
Loans Payable - Domestic
Loans Payable - Foreign
Trust Liabilities
Bail Bonds Payable
Guaranty/Security Deposits Payable
Customers' Deposits Payable
Other Payables
Trust Liabilities
Trust Liabilities
Trust Liabilities - Disaster Risk Reduction and Management Fund
29
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014
Amount
Provisions xxx
Pension Benefits Payable xxx
Leave Benefits Payable xxx
Retirement Gratuity Payable xxx
Other Provisions xxx
Net Assets/Equity
Equity XXX
30
Annex B
Note Amount
Revenue
Tax Revenue 29 xxx
Service and Business Income 30 xxx
Shares, Grants and Donations 31 xxx
Gains 39 xxx
31
Annex B1
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL PERFORMANCE
(ALL FUNDS OR NAME OF FUND)
FOR THE YEAR ENDED DECEMBER 31, 2014
Amount
Revenue
Tax Revenue
Tax Revenue - Individual and Corporation
Income Tax xxx
Professional Tax xxx
Travel Tax xxx
Immigration Tax xxx
Tax Revenue - Property
Estate Tax xxx
Donors Tax xxx
Capital Gains Tax xxx
Tax Revenue - Goods and Services
Import Duties xxx
Excise Tax xxx
Business Tax xxx
Tax on Sand, Gravel and Other Quarry Products xxx
Tax on Delivery Vans and Trucks xxx
Tax Revenue - Others
Documentary Stamp Tax xxx
Motor Vehicles Users' Charge xxx
Other Taxes xxx
Tax Revenue - Fines and Pen
Taxes on Individual and Corporation xxx
Property Taxes xxx
Taxes on Goods and Services xxx
Other Taxes xxx
Total Tax Revenue xxx
Business Income
32
Annex B1
School Fees
Affiliation Fees
Examination Fees
Seminar/Training Fees
Rent/Lease Income
Communication Network Fees
Transportation System Fees
Road Network Fees
Waterworks System Fees
Power Supply System Fees
Seaport System Fees
Landing and Parking Fees
Income from Hostels/Dormitories and Other Like Facilities
Slaughterhouse Operation
Income from Printing and Publication
Sales Revenue
Less: Sales Discounts
Net Sales
Hospital Fees
Guarantee Income
Fidelity Insurance Income
Dividend Income
Interest Income
Share in the Profit of Joint Venture
Fines and Penalties - Business Income
Service Concession Revenue
Other Business Income
Total Business Income xxx
Gains
Gain on Initial Recognition of Biological Assets xxx
Gain on Sale of Biological Assets xxx
Gain from Changes in Fair Value Less Cost to Sell of Biological Assets xxx
Gain from Changes in Fair Value Less Cost to Sell of Biological Assets xxx
Gain on Sale of Agricultural Produce xxx
Total Gains xxx
33
Annex 81
Other Compensation
Personal Economic Relief Allowance (PERA) xxx
Representation Allowance (RA) xxx
Transportation Allowance (TA) xxx
Clothing/Uniform Allowance xxx
Subsistence Allowance xxx
Laundry Allowance xxx
Quarters Allowance xxx
Productivity Incentive Allowance xxx
Overseas Allowance xxx
Honoraria xxx
Hazard Pay xxx
Longevity Pay xxx
Overtime and Night Pay xxx
Year End Bonus xxx
Cash Gift xxx
Other Bonuses and Allowances xxx
Total Other Compensation xxx
34
Annex B1
Utility Expenses
Water Expenses
Electricity Expenses
Total Utility Expenses xxx
Communication Expenses
Postage and Courier Services xxx
. xxx
Telephone Expenses
Internet Subscription Expe xxx
Cable, Satellite, Telegraph and Radio Expenses xxx
Total Communication Expenses xxx
35
Annex B1
Professional Services
Legal Services
Auditing Services
Consultancy Services
Other Professional Services
Total Professional Services xxx
General Services
Environment/Sanitary Services
Janitorial Services
Security Services
Other General Services
Total General Services xxx
Financial Expenses
Financial Expenses
Management Supervision/Trusteeship Fees xxx
36
Annex B1
Interest Expenses
Guarantee Fees
Bank Charges
Commitment Fees
Other Financial Charges
Total Financial Expenses xxx
Non-Cash Expenses
Depreciation
Depreciation - Investment Property
Depreciation - Land Improvements
Depreciation - Infrastructure Assets
Depreciation - Buildings and Other Structures
Depreciation - Machinery and Equipment
Depreciation - Transportation Equipment
Depreciation - Furniture, Fixtures and Books
Depreciation - Leased Assets
Depreciation - Leased Assets Improvements
Depreciation - Heritage Assets
Depreciation - Service Concession Assets
Depreciation - Other Property, Plant and Equipment
Total Depreciation
Amortization
Amortization - Intangible Assets
Impairment Loss
Impairment Loss - Financial Assets o Maturity
Impairment Loss - Loans and Receivab es
Impairment Loss - Lease Receivables
Impairment Loss - Investments in GOCCs
Impairment Loss - Investments in Joint Venture
Impairment Loss - Other Receivables
Impairment Loss - Inventories
Impairment Loss - Investment Property
Impairment Loss - Property, Plant and Equipment
Impairment Loss - Biological Assets
Impairment Loss - Intangible Assets
Impairment Loss - Investments in Associates
Impairment Loss - Other Assets
Total Impairment Loss xxx
Losses
Loss on Sale of Biological Assets
Loss on Sale of Agricultural Produce
Loss on Initial Recognition of Biological Assets
Total Losses
37
Annex 81
Gains
Gain on Foreign Exchange (F(RREX xxx
Gain on Sale of Investments xxx
Gain on Sale of Investment Prope xxx
Gain on Sale of Property, Plant and Equipment xxx
Gain on Sale of Intangible Assets xxx
Other Gains xxx
Total Gains xxx
Losses
Loss on Foreign Exchange (FOREX) xxx
Loss on Sale of Investments xxx
Loss on Sale of Investment Property xxx
Loss on Sale of Property, Plant and Equipment xxx
Loss on Sale of Intangible Assets xxx
Loss on Sale of Assets xxx
Loss of Assets xxx
Loss on Guaranty xxx
Other Losses xxx
Total Losses xxx
38
Annex C
Note Amount
Cash Inflows
Receipt of Notice of Cash Allocation 29 xxx
Collection of Income/Revenues 30 xxx
Receipt of Assistance and Subsidy from Other NGAs, LGUs and GOCCs 31 xxx
Collection of Receivables 32 xxx
Receipt of Inter-Agency Fund Transfers 33 xxx
Receipt of Intra-Agency Fund Transfers 34 xxx
Trust Receipts 35 xxx
Other Receipts 36 xxx
Adjustments 37 xxx
Total Cash Inflows xxx
39
Cash Outflows
Purchase/Construction of Investment Property 61 xxx
Purchase/Construction of Property, Plant and Equipment 62 xxx
Investments 63 xxx
Purchase of Bearer Biological Assets 64 xxx
Purchase of Intangible Assets 65 xxx
Grant of Loans 66 xxx
Total Cash Outflows xxx
Cash Inflows
Proceeds from issuance of bills and bonds 67
Proceeds from Domestic and Foreign Loans 68
Total Cash Inflows xxx
Cash Outflows
Payment of Long-Term Liabilities
Redemption of Bills/Bonds Issued
Payment of Interest Expense (BTR/NG Debt)
Total Cash Outflows
40
Annex C1
(NAME OF THE ENTITY)
STATEMENT OF CASH FLOWS
(ALL FUNDS OR NAME OF FUND)
FOR THE YEAR ENDED DECEMBER 31, 2014
Amount
Cash Flows From Operating Activities
Cash Inflows
Receipt of Assistance and Subsidy from Other NGAs, LGUs and GOCCs xxx
Subsidy from Other National Government Agencies xxx
Assistance from Local Government Units xxx
Assistance from Government-Owned and/or Controlled Corporations xxx
Adjustments xxx
Restoration of cash for cancelled/lost/stale checks/ADA xxx
Restoration of cash for unreleased checks xxx
Other adjustments - Inflow xxx
41
Cash Outflows
Prepayments L xxx
Advances to Contractors for repair and maintenance of property, plant and equipment (not capitalize xxx
Prepaid Rent xxx
Prepaid Registration xxx
Prepaid Interest xxx
Prepaid Insurance xxx
Other Prepayments xxx
42
Refund of excess Working Fund/fund transfers/Trust Fund XXX
Adjustments XXX
Cash Inflows
Cash Outflows
Purchase/Construction of Investment Property XXX
Payment for rehabilitation of property, plant and equipment (capitalized repair) XXX
Payment of accounts payable for the construction of property, plant and equipment XXX
43
Investments XXX
Cash Inflows
Cash Outflows
44
Annex D
Accumulated
Surplus/
Note (Deficit)
Others 2 77 xxx
*1 - Net revenue deposited with the National Treasury (revenue including constructive receipt of income by DFA
*2 - Direct adjustments to Net Assets/Equity which are not revenue or expense (e.g. transfer of PPE from one
45
Annex E
Actual
Difference
Budgeted Amount Amounts on
Particulars Note Final Budget
Comparable
and Actual
Basis
Original I Final
RECEIPTS
Tax Revenue 3.13 & 3_15 xxx XXX XXX XXX
Services and Business Income 3.14 & 3.15 xxx XXX XXX XXX
Assistance and Subsidy 3.13 & 3.15 xxx XXX XXX XXX
Shares, Grants and Donations 3.13 & 3.15 xxx )0(X XXX XXX
Gains 3.14 & 3.15 xxx XXX )0(X XXX
Other Non-Operating Income 3.15 xxx XXX XXX XXX
Other Non-Operating Receipts 3.15
Loan Proceeds 3.15 xxx xxx XXX xxx
Refund of Petty Cash and Advances 3.15 xxx xxx xxx xxx
Others 3.15 xxx xxx xxx xxx
Total Receipts xxx xxx xxx xxx
PAYMENTS
Personnel Services 3.15 xxx xxx xxx xxx
Maintenance and Other Operating Expenses 3.15 xxx xxx xxx xxx
Capital Outlay 3.15 xxx )0(X xxx xxx
Financial Expenses 3.15 xxx xxx xxx xxx
Other Disbursements 3.15
I
Loan Repayment 3.15 xxx xxx xxx xxx
Remittance to National Treasury 3.15 xxx xxx xxx )0(X
Others 3.15 xxx xxx xxx >30(
Total Payments xxx xxx xxx xxx
46
Annex r
Payee
Office
Address
1.1ACS Code/
Responsibility Center Particulars MFO/PAP Amount
Expenditure
Total
Signature : Signature
Position Position
Head, Requesting Office/Authorized
Representative . Head, Budget Unit/Authorized
t/Authorized Representative
Date Date
C. STATUS OF OBLIGATION
Reference Amount
47
OBLIGATION REQUEST AND STATUS (ORS)
INSTRUCTIONS
A. The form shall be accomplished as follows: Box B Certification by the Head of Budget
Unit/Authorized Representative that allotment is
I. Serial No. - Number assigned to the ORS by the available for obligation based on the Registries of
Budget Section/Unit, as follows: Allotments, Obligations and Disbursements
011 00 1000 {)100 10 0)000 (RAODs) maintained.
I 1 Serial number (one series for Box C Status of Obligation. It shall serve as the
each year)
subsidiary record for obligations to be maintained
ll Month
by the Budget Unit.
Year
Nt VACS Funding Source Obligations shall be posted in the Obligation
Code Column and Not Yet Due and Demandable
Allotment Class Column based on ORS issued. A Notice of
I Personnel Services Obligation Request and Status Adjustment
2 Maintenance & Other (NORSA) shall be issued to the Budget Unit by
Operating Expenses the Accounting Unit for any correction made in
3 Financial Expenses
the ORS, as the basis of the Budget Unit in
4 - Direct Costs
effecting adjustment in the RAOD. Based on
(manufacturing and
trading) Journal Entry Voucher (JEV) drawn, services
6 - Capital Outlays rendered/goods delivered per Inspection and
2. Date Date of receipt Acceptance Report (EAR) shall be posted as
3. Fundthe fund code in which the obligation is addition to Due and Demandable Column and a
to be charged reduction to Not Yet Due and Demandable
Column. Amount of expenses paid shall be
NOTE: Items 1-3 shall be accomplished by the posted in the Payment Column based on JEV
Budget Unit upon receipt of contracts, purchase drawn and a reduction on Due and Demandable
orders, claim vouchers and other supporting column. The money columns shall be footed,
documents balances and ruled upon full payment/settlement.
4. Agency - name of the entity After every transaction, pencil footing shall be
5. Payee - Name of payee or creditor made to determine available balance. At the end
6. Office/Address - Name of the office/address of of the month, each column shall be footed to
payee/creditor arrive at the balances. When the obligation is
7. Responsibility Center Code of the cost center fully liquidated, any excess obligation shall be
where expenses shall be charged adjusted or negated both in the Obligation and
8. Particulars Brief description of the obligation Not Yet Due and Demandable columns.
requested code for
9. MFO/PAP Major Final Output or Pr9grat / C. ORS which have been fully liquidated or with zero
Activity/Project as shown in. balances shall be filed separately from those with
GAA/SARO/GARO balances.
10. Account Code the appropriate account code
according to the Revised Chart of Accounts in D. This form shall be prepared in three copies to be
which the object of obligation shall be charged distributed as follows:
I I Amount Amount of obligation
Original Budget Unit (as subsidiary record)
Duplicate Copy to be attached to the DV
B. The three sections of the ORS shall be accomplished Triplicate Copy Accounting Unit
as follows:
NOTE: Items A.4 to A.1 I shall be accomplished by
Box A Certification by the Head of Requesting the Head of Requesting Office/Authorized
Office/Authorized Representative that charges to the Representative upon submission of claim based on the
responsibility center are proper, necessary, and under Budget/Allotment Allocation of the Office received
his direct supervision. from the Budget Unit.
48
Annex G
Payee
Office
Address
Total
A. Certified: Charges to budget necessary, lawful B. Certified: Budget available and utilized
and under my direct supervision, and supporting for the purpose/adjustment necessary as
documents valid, proper and legal indicated above
Signature : Signature :
Position Position
Head, Requesting Office/Authorized Head, Budget Unit/Authorized
Representative Representative
Date Date
C. STAT S OF OBLIGATION
Reference Amount
49
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REGISTRYOF REVENUE AND OTII ER RECEIPTS
(RI2012)
INSTRUCHONS
3. Sheet No. - sheet number which shall be one series for each year
4. Date-the date of recording
5. Reference the report number of the Report of Collections and Deposits, the
Cash Receipts Register, or the Journal Entry Voucher Number.
6. UACS Code - the object code provided in the -MACS Manual and in accordance
with the Revised Chart of Accounts
7. Estimated Revenue the amount of estimated revenue as reflected in the
approved budget/other relevant document of the entity
8. Revenue Collections the amount of collections received from revenue
transactions. In the case of collections for the General Fund, revenue
collection is further divided to tax and non-tax.
9. Non-Revenue Collections the amount of collections received from revenue
transactions and other receipts (example is refund from overpayment of
expenses)
10. Cumulative Revenue/Other Receipts the sum of the revenue collections and
non-revenue collections
11. Variance (Estimated Revenue r Cumulative Revenue and Other
Receipts) the difference between the estimated revenue over the actual
revenue collections and other receipts.
12. Remittance to 'far the amount of collections remitted to the Bureau of the
Treasury
13. Deposit with AGDB/AABs the amount of collections deposited with the
Authorized Government Depository Banks/Accredited Agent Banks
14. Cumulative Remittances and Deposits -- the sum of the remittances to the
Bureau of the Treasury and the deposits with AGDBs/AABs
15. Unremitted/ Undeposited Revenue and Other Receipts the difference
between the total of the revenue collections and other receipt and the total
remittances to BIr and deposits with AGDB.
B. This Summary shall be kept by the Budget Unit for each of the fund clusters maintained
by the entity.
52
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INSTRUCTIONS
B. Blank columns are intended for collections other than the collection that columns were
specifically provided.
C [his shall be maintained by the Budget Unit of the entity for the following fund clusters:
56
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REGISTRY OF REVENUE AND OTHER RECEIPTS
(Special Accounts Locally/Foreign Funded)
INSTRIK :TIONS
B. Blank columns are intended for collections other than the collection that columns were
specifically provided.
C. This shall be maintained by the Budget Unit of the entity for t h e following fund clusters:
58
Revenue Collections Non-Revenue Collections (6)
P
E
r3
car;
02
p
2
>w re
7 ii;
s
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17, . E
f'
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wE ..,2. 5' 6 2'a
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(40202040)
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s
Annex Hi
INSTRUCTIONS
B. Blank columns are intended for collections other than the collection that columns were
specifically provided.
C. This shall be maintained by the Budget Unit of the entity for the following fund clusters:
60
re -ig In
0 :- = al
a
Ea 11 43
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= E o ce
7 = (...)
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Annex 1-1L
B. Blank columns are intended for receipts that columns were not specifically provided.
C. This shall be maintained by the Budget Unit for the Trust Receipts/Inter-Agency
Transferred Funds (IATF) fund cluster.hM
62
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a
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0 2
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(MODE(
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re
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42
a-
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Other Op erating Capita l Outlays ( CO) Other Op erating Capita l Outlays (00)
'Li
K
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(FE)
1
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re
0
Expenses ( MODE) Expenses (14 000)
C[C' d
(25) (27) (28) (29) (31. (32) (33) (34)
1-
e
Annex I
INSTRUCTIONS
13. This Registry shall be maintained by fund cluster by the Budget Unit of each government entity to
ensure that allotment releases are within the authorized appropriation. Separate registry shall he
iaintained for prior year's appropriations.
66
a)
L
d
N
O
2
w
Q
m
ct
F-
C
C
_J
_J
0
C
N
5
)- :et
F. co
N. 2
0E
Z
Name of Agency
`
O
LL
S
Fund Cluster
0
0
(0
Reference UnpaidObligations
UACSObject
Unobligate
a
....0e
Code/ Allotments Obligationsd Disbursements
Allotments Due a nd Not YetDue and
Date Serial Number Expenditure
Demanda ble Demandable
Annex J
INSTRUCTIONS
68
REGISTRY OF BUDGET. UTILIZATION A ND DISBURSEMENTS
Name of Agency
Unpa id Utilization
U
C
V.
0
UACS Object Unutilized
0
0
=
=
Code/ Budgeted Amount
BudgetedAmount Due and NotYet Due and
Date Serial Number Expenditure Demandable
Demanda ble
Annex K
INSTRUCTIONS
3. Sheet No. -- sheet number which shall be one series per year
4. Date the date of recording
5. Reference - Date - the date of the reference date
6. Reference Serial No. -- the serial number of the Budget Utilization
Request and Status (BURS)/Reports of Checks Issued (RCO/Report
of Advice to Debit Account (RADAI)/Tax Remittance Advice
(TRA)/Notice of Budget Utilization Request and Status Adjustment
(NBURSA)/Journal Entry Voucher (JEV)
7. -VACS Object code/Expenditure -- the expenditure code based on the
VACS Manual
8. Budgeted Amount the amount of approved budget and any
supplemental/ additional budget as of a given date
9. Utilization the amount of utilized budget/commitment made based on the
approved BURS supported by pertinent documents
10. Unutilized Budgeted Amount t le amount of budget still available for
utilization (Budgeted Pad t less Utilization)
1 I Disbursement the actual nt paid based on the Reports of Checks
Issued and Journal Entry Vouchers
12. Unpaid Utilization Due and Demandable balance of budget
utilization with goods delivered and/or services rendered yet to be paid
(Payable less Disbursement)
13. Unpaid Utilization -- Not Yet Due and Demandable the amount of
budget utilization without goods delivered and/or services rendered
(Utilizations less Payable)
C. The RUUD shall be maintained by fund cluster and by Major Final Output
(MFG) or Program/Activity/Project (PAP) and by budget classification.
70
Appendix A
Agency Letterhead
(Name of Department/Agency) is
The management of
responsible for all information and representations contained in the accompanying Statement
and the related Statement of Financial
of Financial Position as of
Performance, Statement of Cash Flows, Statement of Comparison of Budget and Actual
Amounts, Statement of Changes in Net Assets/Equity and the Notes to Financial Statements for
the year then ended. The financial statements have been prepared in conformity with the
Philippine Public Sector Accounting Standards and generally accepted state accounting
principles, arid reflect amounts that are based on the best estimates and informed judgment of
management with an appropriate consideration to materiality.
In this regard, management maintains a system of accounting and reporting which provides for
the necessary internal controls to ensuretha transactions are properly authorized and
recorded, assets are safeguarded against thorized use or disposition and liabilities are
recognized.
71