CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
SR 2017-094
July 11, 2017
Consent Agenda

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Paul Tomasi, Director of Public Safety

APPROVED BY: Chip Rerig, City Administrator

SUBJECT: Consideration of the adoption of a resolution authorizing the City Administrator to

execute an agreement for the purchase of a new police vehicle as identified in the FY
2017/18 Vehicle and Equipment Replacement Fund.

RECOMMENDATION

Adopt the resolution authorizing the City Administrator to execute an agreement for the purchase of a new
police vehicle as identified in the FY 2017/18 Vehicle and Equipment Replacement Fund.

BACKGROUND / SUMMARY

City Council approved the allocation of $59,000 for the replacement of a patrol vehicle in the FY17/18 Capital
Improvement Plan. The cost for the vehicle replacement includes the police vehicle purchase, equipment and
outfitting. The current patrol vehicle proposed for replacement is over five years old and has accumulated more
than 80,000 miles. It is the Police Departments goal to extend the life of vehicles as long as possible and in
this case the vehicle has reached a point where it is unreliable for emergency response.

Any additional funds remaining after the purchase and outfitting of the new vehicle are proposed to be used to
convert and outfit the current patrol vehicle, which will replace the current non-emergency response fire
inspection vehicle.

Three bids were received for the replacement of the police vehicle and McPeeks Dodge has been determined
to be the lowest responsive bidder. Staff recommends awarding the vehicle purchase contract to McPeeks
Dodge in accordance with Municipal Code Section 3.12.420.

FISCAL IMPACT

In the FY 2017/18 Budget, $59,000 was approved in a Capital Improvement Plan (POL 1718-01) for the
purchase of a Patrol Vehicle. This amount will cover the cost of the vehicle and outfitting, which is estimated to
be $59,000. M

PRIOR CITY COUNCIL ACTION

Council has previously approved the purchase of police vehicles to replace older vehicles in our fleet. This
was most recently done in FY 2016/17 as a Capital Improvement and funded from the Vehicle and Equipment
Replacement Fund.
ATTACHMENTS

1. Resolution to execute a purchase agreement

 CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA

RESOLUTION 2017-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN
AGREEMENT FOR THE PURCHASE OF A NEW POLICE VEHICLE AS IDENTIFIED AS A
CAPITAL IMPROVEMENT PROJECT IN THE FY 2017/18 BUDGET.

WHEREAS, the Police Department has made recommendations for Capital Improvements
in the FY 2017/18 budget for the replacement of a police vehicle; and

WHEREAS, the Capital Improvements for the Police Department include the purchase of a
police vehicle identified as a patrol vehicle (POL-1718-01); and

WHEREAS, bids for the purchase of the police vehicles were received and the lowest
responsive bidder was determined; and

WHEREAS, The purchase of the listed equipment will replace old outdated equipment;
and

WHEREAS, The Capital Improvements were accepted as part of the FY 2017/18 budget;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA DOES:

1. Authorize the City Administrator to execute the purchase of a patrol vehicle as part of
the FY 2017/18 Capital Improvement Plan.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-

THE-SEA on this 11th day of July 2017 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

SIGNED:

_________________________
STEVE G. DALLAS, MAYOR
ATTEST:

____________________________
Ashlee Wright, City Clerk