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Configure Quota Arrangement in SAP MM
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Dibyendu Patra
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MM (Materials Management)
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Quota Arrangement :
As we know about source list, as well as source list, we can use quota
arrangement.
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 1/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
We know source list is used for a source for a material. In purchase requisition
there is a tab Assign Source of Supply.
We can assign many vendors to source list, at that time system will propose
all vendor in source of supply field and we have to choose one from the list.
But via quota arrangement, we can give the quantity and percentage for a
vendor, so if we maintain many vendors in source list, system will take the
correct vendor with comparison of quantity of document and quota
arrangement.
Configuration
In this part, we will configure all things which is required for quota
arrangement.
Enter your number range.. You can set the number range as external or
internal (Its depend on your business process).
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 2/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
As you can see I have selected only Purchase Requisition but you can select
these option as per your business requirement.
Go to MM02, enter your material, select plant and in purchasing tab give the
newly created Quota arrangement uses number.
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 3/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
So we have created Info record for each vendor with regards to material.
Go to MEQ1
You can see the above screen. Enter the valid to date, (Valid from date will be
automatically set as current date of quota arrangement create date)
In the option Minimum qty split, Its specify for the splitting quota (for more
help, you can press F1 on this option). You can choose as per your business
process
After pressing enter, You can see the date from is appeared as current date.
Then you can choose Item or you can double click on the line item.
You can see the initial screen will be appeared for quota arrangement
creation.
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 5/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
Here we can found many options for quota uses. We have to choose as per
our business process.
To know about every field, you can select the field and press F1 for a help
topic for the field.
If I use below 20 quantity in PR, then the source of supply will be the vendor
KKNN003.
From 21-50 quantity in PR, it will pick the source of supply KKNN002.
From 51-100 quantity in PR, it will pick the source of supply KKNN001.
You can see I have given quota = 3 for vendor KKNN003 and quantity 20 and
its percentage shows 50.0, it means When I use below or equal 20, then
system will propose the vendor KKNN003.
When I have pressed the Assign Source of Supply, system has proposed me
the vendor KKN003.
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 6/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
You can see my default vendor is came into source of supply field.
Now when I press Assign Source of Supply, System will change the source of
supply to KKNN002.
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 7/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
And when I press the Assign Source of Supply, system will change the vendor
to KKNN01 in field source of supply.
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 8/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
Now I have changed the quantity 110, as we can see in that position our
quantity is exceed against quota arrangement setup.
Now we can see system will propose the all vendors which is can be used as
source of supply not only the quota arrangement setup..
Here we can see, system is not proposing me only the vendor which is under
quota arrangement, system will propose me all vendor which can a source for
this material, and also system will gives us a warning message Choose a
source of supply
Just click on the blank option which is left on the vendor number.
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 9/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
After pressing this, you can see a green indicator on the vendor.
You can see the source of supply is raised as per our selection..
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 10/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
Now Vendor KKNN002 inform us that he cant deliver the material any more.
So source of supply should not be vendor KKNN002.
But if we order the material for qty 5 to 10, then it will shows the vendor
KKNN002 as source of supply.
In that position, we can;t delete the vendor from quota arrangement, because
we have already placed some order.
We have to just remove the quota from vendor KKNN002, so that it will not
display on source of supply..
And suppose vendor KKNN003 will delivered the rest of quantity of vendor
KKNN002.
Then we can increase the maximum quantity to 30. So that when we placed
order for quantity 1 to 15, it will always take the vendor KKNN003 as source of
supply.
Or if you dont want to change the quota sequence, then you can also change
the maximum quantity.
Just change the maximum quantity as same as allocated quantity, then the
vendor will not able to use in source of supply..
If you want that the vendor KKNN001 will supply the rest of quantity of vendor
KKNN002, in that case, you can increase the maximum quantity of KKNN001
as 110.
https://blogs.sap.com/2014/01/29/configure-quota-arrangement-in-sap-mm/ 11/21
7/5/2017 Configure Quota Arrangement in SAP MM | SAP Blogs
Now suppose vendor KKNN004 wants to deliver the material, and you have to
add the vendor KKNN004 in quota arrangement list, so that the vendor will
com automatically in source of supply.
Suppose vendor KKNN004 inform you that he can borrow the order of
maximum quantity 7.
But the vendor has already supplied the material with quantity of 5. In that
situation, you have to entered the quantity 5 in Quota Base Qty, so in quota
calculation, then vendor will prior for just quantity 2.
In this situation, Vendor KKNN004 will be sourced for only quantity (7-5)= 2
quantity.
If you have placed order below than 2 quantity, then the source will be vendor
KKNN004 and over 2 it will goes to vendor KKNN003.
If you vendor content the same quota in QA, then the source list will picked as
per maximum quantity..
But in that scenario, you have to maintain the sequence for maximum
quantity
Here you can see my maximum quantity is 50 for vendor KKNN001 and 500
for vendor KKNN002. Both vendor has same quota.
When I order below 50 quantity, system will propose the vendor KKNN001
and when I order more than 50, then system will propose the vendor
KKNN002 as source of supply.
Dev Patra
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28 Comments
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Hi Dev,
Thank you.
Once again a nice document.
Regards,
Keerthi
veeraprathap kankanala
Hi,
Good Document
Ranjeet singh