b1 2007 B Sbo Mailer

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How to Work with the SBO

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June 2009
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SAP Business One 2007 B How to Work with the SBO Mailer Signature
Contents
How to Work with the SBO Mailer Signature ................................................................................................ 3
Creating or Modifying E-Mail Signatures ....................................................................................................... 3
Upgrading from Previous SAP Business One Releases ............................................................................... 4
Copyrights, Trademarks, and Disclaimers.................................................................................................... 5
SAP AG 2009 2
How to Work with the SBO Mailer Signature

The SBO Mailer is used for sending e-mails from SAP Business One.
In the SAP Business One 2007 B release, if you are running more than one productive company database
on one SAP Business One server, you can share one generic e-mail signature for all companies or you can
define a unique signature for some of them.
In some countries, there are legal regulations regarding unique business information that needs to appear in
the signature of all business correspondence. The SBO Mailer enhancements that are provided in SAP
Business One 2007 B enable you to create e-mail signatures that comply with these regulations.
Prerequisites
The following are mandatory prerequisites for configuring the SBO Mailer signature:
You have installed SAP Business One 2007 B.
You have started the SBO Mailer component in SAP Business One Service Manager on your SAP
Business One server.
You must have superuser status to create a new e-mail signature or modify an existing one in SAP
Business One. For more information, see Defining Authorizations in the online help.
For more information, see the administrators guide provided with SAP Business One 2007 B.
Creating or Modifying E-Mail Signatures

SAP Business One 2007 B provides two e-mail signature options:
Common for all company databases on one SAP Business One server installation
Company for a specific company database
NOTE
You cannot create e-mail signatures for individual users in the Mail Settings - E-mail Signature
window.
To create or modify a common or company e-mail signature:
1. Log on to SAP Business One, and choose the company whose e-mail signature you want to create or
modify.
NOTE
You must have superuser status to create a new e-mail signature or modify an existing one in
SAP Business One. For more information, see Defining Authorizations in the online help for
SAP Business One.
2. From the SAP Business One Main Menu, choose Administration System Initialization Services
Settings Mail Settings - E-mail Signature.
3. In the Mail Settings - E-mail Signature window, choose one of the following Signature To Be Used
options. You can do this either now or after entering your information on the relevant tabs that are
described in subsequent steps:
{ Common
{ Company
4. Enter an e-mail signature on one or both of the following:
{ Common E-Mail Signature tab
SAP AG 2009 3
Choose this tab to create or modify an e-mail signature for all the companies that are installed
on the server.
{ Company E-Mail Signature tab
Choose this tab to create or modify an e-mail signature for the company you are currently
logged on to.
NOTE
If you choose this option, it does not affect the signatures of the other companies. Only the
e-mail signature on the Common E-Mail Signature tab is valid for all companies on the same
server.
5. On the tab you have chosen in step 4, in the text box, enter an e-mail signature having a maximum of
32,768 characters and spaces. You can use any HTML tags for formatting the text except <HTML> and
<BODY>.
6. Choose one of the following Signature To Be Used options, if you have not already done so in step 3:
{ Common (the default)
{ Company
7. Choose Update and then choose OK.
Upgrading from Previous SAP Business One Releases

When you upgrade from SAP Business One 2005 B or 2007 B, your previous settings for SBO Mailer e-mail
signatures are copied automatically to the Common database and appear in the Mail Settings - E-mail
Signature window, on the Common E-Mail Signature tab.
NOTE
As of SAP Business One 2007 B, you can no longer access SBO Mailer e-mail signature
settings through the SAP Business One Service Manager window. You can access these
settings using the path provided in step 2.
SAP AG 2009 4
Copyrights, Trademarks, and Disclaimers

Copyright 2009 SAP AG. All rights reserved.
The current version of the copyrights, trademarks, and disclaimers at

http://service.sap.com/smb/sbocustomer/documentation is valid for this document.
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PUBLIC

How to Work with the SBO

Solutions from SAP

SAP Business One

How to Work with the SBO Mailer Signature

Creating or Modifying E-Mail Signatures

Upgrading from Previous SAP Business One Releases

Copyrights, Trademarks, and Disclaimers

The current version of the copyrights, trademarks, and disclaimers at

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