oS JOR DESCRIPTION DREAMS ACCOUNTS ASSISTANT- GIRL CHILD NETWORK Location GCN Fld OMise- Saya ‘Tob Title of Immediate Supervisor Finance Offieer a TO Tae oF eons Supe Sapat Salsas ad Vous 7 ‘Job Summary ~The Overall Purpose ofthe Job Position Summary: The Accounts Assistant will be based in Siaya Office and will ensure financial integrity in all aspects of the project and menage all financial, sccouning, and ‘administrative aspects of the project. The Accounts Assistant will support the Finance Officer in financial reporting, budget planning, projections, project related procurements, monitoring, ‘maintaining timely and accurate financial information ‘Main Responsibilit + Prepare financial activity retums/tepors for DREAMS project in accordance with the ¥equirements of the donors and submit 9 head office + Brsure that all expenditures ae authorized and in aeeordance with the approved budgets ‘+ Support in the procurement transactions by ensuring supporting documentation {Support in preparation of annual financial statements and reports of the projects. ‘+ Management of Siaya office petty cash and cash Imprest + Prepare office petty cash reconciliation and submit to head office + Management of Siaya Office asset register + Ensure adherence to USAID rules and regulations, + Undertake special assignments and/or perform other related duties as required. ications/Skills and Knowledge: + Degree in accounting or finance + CPAAIV qualification wil be desirable + Minimum of five (3) years financial management experience required, including prior experience in USAID funded programs *+ Experience working with a Non-Governmental Organizations+ Demonstrated expertise in USAID rules and regulations highly preferred. + Knowledge and experience in QuickBooks accounting systems preferred. + Strong oral and written communications skills with a proven ability «© convey information clearly and concisely. + Ability to coordinate cross-departmental efforts to achieve common goals on time Weekly Duties: ‘* Requisitions raising and aceounting forall project returns ‘+ Preparation of weekly financial reports ‘+ regularly with the project staf for updates both finance and program Monthly Dut ‘© Budget Planning, projectsfoeused preparation ‘© Preparation of Dreams monthly update financial reports ‘+ Proparation of monthly requisitions Annual Duties: ‘+ Preparation of annual project budget, projection and expenditure reports + Updating of project assets files at Field Office level + Preparation of annual financial reports to be submitted to the Finance Officer ‘+ Parieipate in annual project reviews Internal and External Contacts required for the Successful Performance of the Job Contact Purpose [Frequency Nature | Executive ireotor | Approval, Consuation, | When necessary | Face to Tae, memos | Information sharing and meetings Reporing Depaty Director | Approvals, Consultation and | When necessary Face to Tce, memos, Programs, Information sharing meetings Deputy Director | Approvals, planning, | When necessary | Face to Tace, memos, Finance conrultation, information meetings sharing and reporting ance Officer | planing, Daily, weekly, | Face w face, memos, {formation sharing and | monthly or When | meetings reporting necessary [Nature and Amount of Supervision required for the Successful Performance ofthe Job Minimal Supervision; Regular consultation with the Finance Officer and minimal consultation with the Deputy Director Finance, Project Coordinator and Deputy Director Program and Periodic Consultation withthe Executive Director.‘Types of Decision and Recommendations for the Job Holler ‘The officer is responsible in ensuring that project resourcesfinancesfassets are well managed and accounted for all the time. Regular meeting and updates with the Finance Officer will be necessary towants fulfillment ofthese obligations. ‘Access and Custody of Important and Confidential Information ‘+ Custodian of GCN’s confidential programs/projects information at the field office level * Deals with sensitive and confidential information of GCN development partners, ‘members and collaborators within the project areas. Responsibility over Assets ‘© Custodian of all office assets including computers/laptops, cameras, printers, photocopying machine, cash safe as well as other office furniture and equipment among others. ‘+ Responsible for proper implementation and management of project related assets + Responsible for maintaining a sound and updated project files and other related documents, Job Conditions Flexibility to work and adjust in a complex working environment ‘* Highly orpanized /management of time is crucial ‘+ Work during weekends, before 8am and after Spm if ced be Performance Standards ‘+ Development and timely submission of reports (activity, monthly, quarterly and annual) to your supervisor © Carrying out all project work in accordance with the Organizational proceduses and policies * Timely implementation of project and submission ofthe same to your Supervisor ‘+ Support any other program work as it may be assigned to by the superv Personal Attributes: “Honesty and trustworthy Ability to work in a complex environment Good communication and interpersonal skills Flexibility and good in time management Demonstration of sound work Ethics