OFFICE OF THE PROTHONOTARY AND CLERK OF COURTS

CLEARFIELD COUNTY
BRIAN K. SPENCER LAVIETA LERCH, ESQUIRE
PROTHONOTARY SOLICITOR
AND KNARESBOROLAWFIRM@GMAIL.COM
CLERK OF COURTS
BSPENCER@CLEARFIELDCO.ORG

STEPHEN A MARSHALL LAURA IRWIN

DEPUTY PROTHONOTARY PO Box 549 ADMINISTRATIVE ASSISTANT
SMARSHALL@CLEARFIELDCO.ORG Clearfield PA 16830 LMILLER@CLEARFIELDCO.ORG
(814) 765-2641 Ext. 5013
FAX (814) 765-7659

July 21, 2017

Warden Greg Collins

115 21st Street
Clearfield, PA 16830

Dear Warden Collins:

I am in receipt of your letter of July 20, 2017. Although you state in your letter you will
not engage in a public discussion of the matter, you have chosen to send your response to the
local media. That seems contradictory. You were the first to bring up this discussion at a
public Prison Board Meeting where media were present. You now complain that I did not send
you a letter through normal office to office channels; however, your complaint is hypocritical,
since you did not send me a letter through normal office to office channels before airing your
complaints in front of the media. Actually, my Deputy Prothonotary did reach out to you by
phone and left a message so we could discuss the issue and investigate the matter. That
phone message was never returned. Since you are continuing this discussion through the
public I will respond in like manner.

You reference two Orders saying they were not docketed and scanned. As you were
previously informed, the docketing is being processed timely once we receive the orders from
the Court Administration. Regarding scanning, the CPCMS (the States electronic case
management system) is an electronic file of the case, not an official record. The jail cannot
release inmates by viewing the CPCMS system. The jail does not even have access to the
CPCMS system.

I have yet to receive specific examples (names, docket numbers, and dates) of inmates
who were not able to be transferred due to the Orders not being timely processed. As
previously stated, and I will repeat, I am asking you, as the Warden of the Jail and the one
originally lodging the complaint, to work with me in order that I may investigate this further and
attempt to uncover exactly where any hold up may be occurring and how my office may be
able to help your office function more efficiently.

I remain committed to providing the best service for the citizens of Clearfield County and
am open to working with you to resolve issues that may be affecting your department. Please
contact me so we may arrange a time to meet and discuss the matter.

Best Regards,
Brian K. Spencer
Prothonotary & Clerk of Courts
Clearfield County Government
bspencer@clearfieldco.org
(814) 765-2641x 2137