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t3uprtmt <!rourt of the ilJ,iUppintB

manila

CIHCULAR NO.

TO: ALL JUDGES AND CLERKS OF COURT OF TilE HEGIONAL 'HHAL

COURTS. SHARI'A DISTRICT counTS, METHOPOLITAN TRIAL
COURTS. MUNICIPAL TRIAL COUHTS IN CITIES, MUNICIPAL
TRIAL COURTS, MUNICIPAL CIRCUIT TRIAL COURTS AND
SHARI'A CInCUIT COURTS.

SUBJECT: COURT FIDUCIARY FUNDS.

The following guidelines and proc~dures for purpuses of

uniformity in the manner of" collections and d epos i t s arc
hereby established:

(1) De p o s its of Fiduciary funds s ha lI be mad r: u nd c r .,

savings account. A current account may also be m.i i u t.a i u od
provided that a savings account 1['; also maintained wi th
automatic fund transfer arrangement.

(2) Deposits shall be made in the nat:,~: <J! t h(~ Court.

with its Clerk of Court and th(~ Executive Judge .]~;
authorized signatories.

,(3) Th0 Cf or k or Co ur t shall (H' the custodian of th~'

Pas s bn 0 k t0 he i s s u('d by the rlC'pus j tor y ban k a !I d ~~ h~ [ !
r e po r ..'t t o t h e Ex e c u t i v e JU<.l&,e f o r I(~rC~~ ~~rH~-;. ~te trIJ1C' ',' ~rTC~.~
. and the Presiding Judge for !lfTe:, MeTe and SCC. tll,' b;:uk' s
name.', branch and s a v i ng s Zc ur r e n t account numb o r . \('1'0": <.'0[,,:,-
of the p a s s bo ok shall bc s ubmitt.e d to tilt' Fi:::'.'al ,\ndi!
Di v is i on.

(1) Withdr,ctwal slips shall be s i g n e d by the E~;,:(:ntivf'/

Pr e s i d i ug Judge and countersigned uy the Clf'l'L of ('OI11't_.

(2) No w it.nd r-awa l s . e xc e p t ,'J.S specifically p r-ov i d orl in

the immediately preceding paragraph, shall be allowed unle~~
there is a lawful o rd er from the Co u rt that has .i u r i sd i c t i o n
over the subject matter involved.

(3) Wh':!tl maintaining .'l c u r re n t account. w i t h d ra wa Ls

shall be made by check. Signatories on thr !,,' d-,
r.: S 11.'1 l 1
1i k e w i s e be the ~xecutivc/Presiding Judge and tt,,: Clerl: of
Co u f"!. .

j
 (4) All collections from b a i Lbo nd s , r c n t a I (kpt1~.;it~;,
and other f'Ldu c i a r y c o Ll e cti o n s s ha l I be d cpo s i tr-rl w i t h in
twenty four (24) hours by the C1e1"l. of court. c onc er-ncd , upon
r ec e i p t t.ncr eo r , with the Land Ba uk of the Ph i Li pp in es ,

15) Ln t e r-e s t f~arnf'd on t h e s e d e p o s i ts a:H1 a u y I'o r fe i tc d

amounts shall a c c r u e to the gf~nend fund of the na t i oua l

gov cr-nmc nt. Within two (2) we ck s a tt e r tho cnd o f N1Ch
quartet', t h e Clrn'k of Court s ha Ll w it h d r aw such i n t e r e s t an'!
f o r-f c i t cd amounts andsha:ll r cra it th c s ame t o "he Na ti ona !
Tr-ea s n r y und e r a s e p a r-a tc , r-em i t t.a nc c advice. d']plic.'lt.(~
f.;(JPY t.hc r e o f to be I ur-n Ls h ed t h e Chief Ac c o un t.an t of tltf: 'J
Suprcmc Court for rccord and control purpos~s.

ffd On l y o nr: d':positrH'Y klnt shall ur: m.ai n ta i u c- ;...,!'I

the ban., mu s t br: I'o rria Ll y infol"IIt,:~{Jhy '.h<:
f.xl~elJti'}('/P('csi(ling Judge .'\~.; 1.0 who 31'C t h e .'\l1tIHJri7.r:(~
signatories to t!H~ withdrawal slips a ud that ("':(~"Y c..
withdl',nv~l s l ip mus t be a c c ornp a n i e d hy a COIU" Of'ftf~l'
au t ho r iz i ng the w i t hd r awa I of the amount i nd i.o a t cd t h e r ea t .

(7. Except in i n s t a nc e s specifically mentioned in t h e

immediately succeeding paragraph. all fiduciary cullections.
c ur r cu t Iy d epo s i ted with the local t r-e a s u r-e r s y a ud other
depositori(~s shall tie w i thd r awn t hc r e f'r-om and dpp(J~;il.I;:d with c
the s a v i ng s Zcu r r en t. a c c oun t s ma i u ta i n ed by the CfJU1't ff),"
these collections, L

(8 ) In Lo c a I i ties where there a r e no b r-a nc lre s of t he 1

Land nanl~ of the Philippines, f i d u c iary co Ll o ct i on s shall lH'
i1t:'positcd hy the Cf e r'k of Court wi t h the Pr o v i nc i uL, Ci ty Ot'
Mun i (~
i pal Treasurer,
c
(9 ) Wit h i n two ( :2 ) wo k s aft I) r. tIt o e n r.1 I) f
f~ :~ach
quu r t o r , all Cl e r k s . of Cour-t are h e r o hy r o q uI t'ed to s ubm i {- o
to the Chief Ac co un t an t of t ho Sup r ome Court, copy I'u r-n is hc d
the Off I c c of t h o Court Adm i n i s t.r-a t or , a qun r t.o r f y r('IHH" a
"indicating t h e outstanding b a l an c c rna i n t ai n cd with the
deposi t o r y bank 01' local treasurer, and t h e d a t c , nature and d
amount of all d e p o s i t s a n d \.i t hd r awu I.s mnd o w i thin s uch
period,

C:irculars that are inconsi:.=;tcntherewi th art' co n s i d e r-e-d

r evokcu .
Cl.
This Circular shall take effect on No vomtvc r 1, 1995.

October 11, 1995.

ECP/AAS
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