stylecard/ SAMPLE LETTERS

Block Letter Style with Open Punctuation

Begin 2 from top or 1/2 below letterhead

Dateline July 24, 2008 Begins all lines at left

Tap Enter 2 times margin; uses easy-
to-read jagged right
Mr. Bert A. Pittman margin and single-
Letter address
1938 South Welch Avenue spaced, unindented
Northwood, NE 65432-1938 paragraphs.
Tap Enter 1 time
Salutation Dear Mr. Pittman
Tap Enter 1 time
Your recent article, Are Appraisers Talking to Themselves? has drawn
many favorable comments from local real estate appraisers.
Tap Enter 1 time
The Southeast Chapter of the Society of Real Estate Appraisers has felt a
strong need for more information about appraisal report writing. About 200 Omits colon after
Body
members will attend our annual seminar. They would be glad to meet you salutation and comma
and are interested in hearing you discuss Appraisal Report Writing. The after complimentary
meeting will be at the Tilton Hotel on Thursday, August 23, at 7 p.m. We close in open
promise you a pleasant evening and an attentive audience. punctuation style.
Tap Enter 1 time
Along with your acceptance, we would appreciate a photograph by August
7 so that we can include your picture in the program.
Tap Enter 1 time
Complimentary Sincerely
close Tap Enter 2 times leaving space for signature
Signs legibly in available
Signature block Jennifer Malley space and identifies
Reference initials Program Chair writer.
tw Identifies person keying
Tap Enter 1 time document.

The document illustrates contemporary spacing with 1.15 spaces between lines. If using
traditional single spacing (1.0), tap Enter 2 times to double-space between paragraphs and 4 times
to quadruple space after the dateline and the complimentary close.

More review tools at 4ltrpress.cengage.com/bcom

BCOM2_modeldoc_StyleCards_1-12.indd 5 5/3/10 2:19:23 PM

 Modified Block Letter Style with Mixed Punctuation

Begin 2 from top or 1/2 below letterhead

tterhead
ad

Dateline October 15, 2008 Begins dateline,

Tap Enter 2 times complimentary close,
Letter address and signature block at
Mr. Saunders Greyson, Manager horizontal center.
Tropical Importers, Inc.
1240 Coastal Lane
Miami, FL 33140-1000
Tap Enter 1 time
Salutation Dear Mr. Greyson: Includes colon after
Tap Enter 1 time salutation in mixed
It was a pleasure meeting you at the career fair this morning. The punctuation style.
opportunities offered in logistics management identifies your company as
being a leader in todays international marketplace.
Tap Enter 1 time
My experience and knowledge of logistics management enable me to be a
Body valuable asset to your company:
Realistic international experience with a delivery company.
Demonstrated commitment to developing an appreciation for Uses single-spaced,
international cultures and business practices. unindented
Excellent performance evaluations, including special recognition for paragraphs, but
troubleshooting transportation problems to remote locations. indentions are
Tap Enter 1 time acceptable with
Please message me so we can discuss my joining Tropical Importers. modified block style.
Tap Enter 1 time
Complimentary Sincerely, Includes comma after
close Brandon Shaw complimentary close
Tap Enter 2 times leaving space for signature in mixed punctuation
style.
Signature block Brandon Shaw
Signs legibly in
available space and
identifies writer.

Omits reference
initials since writer
keyed document

Document illustrates contemporary spacing. If using traditional spacing (1.0) between lines,
tap Enter 2 times to double space between paragraphs and 4 times to quadruple space after the
dateline and the complimentary close.

More review tools at 4ltrpress.cengage.com/bcom

BCOM2_modeldoc_StyleCards_1-12.indd 6 5/3/10 2:19:55 PM