ABSTRACT

EMERGENCY This document is providing to prevent all foreseeable

emergency situations that might impact the safety of
employees and visitors & sub-contractors for Zephyr
Wind Power Project.

RESPONSE Azeemul Haq Usmani

Manager QHSE

PLAN

Zephyr Wind Power Project

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Table of Contents
1. Program Mission Statement: .......................................................................................................... 4
2. Scope of Plan: ................................................................................................................................... 4
3. Access Road ...................................................................................................................................... 4
4. Policy Statement...............................................................................................................................4
5. National and International Legislation and Guidance...................................................................... 5
6. RESPONSIBILITIES: ............................................................................................................................5
7. Direction and Control: ......................................................................................................................6
8. Plan development and Maintenance: ..............................................................................................7
9. Contingency Planning Committee:................................................................................................... 7
10. Four Phases of Contingency Planning: .............................................................................................7
10.1 Emergency Plan Review Mechanism ..............................................................................................7
11. EMERGENCY RESPONSE PROCEDURE: .............................................................................................8
11.1 Introduction .................................................................................................................................... 8
11.2 IDENTIFICATION/NOTIFICATION OF AN EMERGENCY: ................................................................... 8
11.2.1 Person Identifying Emergency: .................................................................................................... 8
11.2.2 Emergency Coordinator: .............................................................................................................. 9
11.2.3 EMERGENCY ASSESSMENT: ......................................................................................................... 9
11.3 EMERGENCY COMMUNICATIONS: .....................................................................................10
organizations, local government, or corporate officials. ......................................................................10
11.3.1 Communications with local emergency organizations and the facility: ....................................10
11.3.2 Communications among facility personnel: ..............................................................................10
11.3.3 Alerting emergency response personnel: ..................................................................................10
11.3.4 Raising the Alarm and Communication .....................................................................................10
11.4 EMERGENCY REPORTING AND NOTIFICATION REQUIREMENTS: .................................................10
11.4.1 Notification of Corporate Regional Personnel:..........................................................................10
12. Action for define Events: ................................................................................................................11
12.1 Serious Injury or Illness ...............................................................................................................11
12.2 Snakebite.....................................................................................................................................12
12.3 Road Accident ...............................................................................................................................12
12.4 Fatality.........................................................................................................................................12
13. Fire Prevention and Firefighting:....................................................................................................13
13.1 Organization and Personnel Responsibility: .................................................................................13
13.1.1 Fire Warden ...............................................................................................................................14

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13.1.2 Firefighting Team / First Aid Team...........................................................................................14
13.1.3 Incident Completion.................................................................................................................14
14. Spillage ...........................................................................................................................................14
14.1 Chemical Spill ................................................................................................................................14
14.2 Compressed Gas Cylinder Leakage .............................................................................................15
Precaution:............................................................................................................................................15
Safe Use Practices .................................................................................................................................16
15. Natural Disaster..............................................................................................................................16
15.1 Severe Weather........................................................................................................................16
15.1.1 Security Officer Procedure for Severe Weather.....................................................................17
15.2 Flood Emergency.........................................................................................................................17
15.2.1 Monitoring Potential Flood Event:.............................................................................................17
15.2.2 Emergency Response ..............................................................................................................18
15.2.3 Community Information and Warnings .....................................................................................18
15.2.4 Evacuation ................................................................................................................................19
15.2.5 Flood Rescue ..............................................................................................................................19
15.2.3 After the flood:...........................................................................................................................19
15.3 Earthquake....................................................................................................................................20
16. High Alert in case of Bomb Threat..................................................................................................21
16.1 Bomb Threat Response .................................................................................................................21
16.2 Suspicious Item Is Found ...........................................................................................................21
16.3 Suspicious parcels and Letter........................................................................................................22
16.4 Emergency Coordinator / Security Officer....................................................................................22
17. Acts of Aggression ..........................................................................................................................23
17.1 Armed Assault at Site/Camp .........................................................................................................23
17.1.1 Program Goals............................................................................................................................23
17.1.2 Types of Armed Assault .............................................................................................................23
17.1.3 Response to Armed Assault .......................................................................................................23
17.1.4 Gunfire within the Site/Camp ....................................................................................................23
17.1.5 Gunfire outside the Site/Camp ..................................................................................................23
18. Emergency Response Preparedness Training ................................................................................24
18.1 Plan Training .................................................................................................................................24
19. Emergency Drill ..............................................................................................................................25
19.1 Plan Drills and Exercises................................................................................................................25

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19.2 Exercise Documentation ...............................................................................................................25
20. Emergency Contact Numbers.........................................................................................................26
APPENDIX A Project layout plan .........................................................................................................26

DOCUMENT REVISION HISTORY

Details of Reviewed by
Revision no. Date Prepared/Revised by Approved by
Revision

1. Program Mission Statement:

The overall goal of the Emergency Response Plan (ERP) is to cover ZPPL project with a
comprehensive emergency management operation, which will provide the levels of protection
necessary for life, property and the safety of its employees, client and business units. The ERP will be
ongoing so that each department within the site/camp can find its niche in the emergency
management environment.

2. Scope of Plan:
It is HSE Departments intent to prevent all foreseeable emergency situations that might impact the
safety of ZPPL/G/S/OES employees and visitors through the implementation of a facility safety and
health program and the regular training of personnel in emergency procedures. However, it is
recognized that emergency situations are not totally preventable.

3. Access Road
The Project site is about 8 km from the Sindh Coastal Highway connecting the main National
Highway and the project site. Access to the site is possible via an existing dirt road (approx. 2 km
long) from the Sindh Coastal Highway, which passes through Goth Karam Ali Baloch, agricultural
fields and a check-post built by the management of HDPPL. This dirt road is currently used to provide
access to the wind power project of HDPPL and ZPPL.

ZPPL has proposed to build an access road of approximately 1.5 km long from the check-post to the
eastern boundary of the Western Land near T-25. ZPPL will liaise with the project management of
HDPPL for acquiring necessary permits or approvals for passing through the HDPPL check-post.
Equipment, supplies and personnel will move in and out from the site using this dirt road.

4. Policy Statement
The OES Emergency Response Plan is to immediately evacuate non-essential employees in the event
of fire, explosion, release of hazardous materials or other emergencies that create a potential for
immediate danger to life and health. Following the safe securing of the Site systems, essential
employees are evacuated. The use of fire-fighting or other emergency equipment is allowed only by

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those employees trained in their use, and only in cases where extinguishers can control size of the
fire and a minimal danger to the safety of response employees is recognized.

5. National and International Legislation and Guidance

This section discusses the policy, legal and administrative framework as well as institutional set-up of
the proposed 50 MW wind energy project that is being developed by ZPL. National and international
guidelines and performance standards that may be considered are also listed. This framework has
been structured as follows:

IFC General EHS Guidelines on Community Health and Safety:

Applicable environmental and social regulations and policies in Sindh province and Pakistan;
Institutional Framework for the implementation of the regulations;
WHO Emergency Response Framework;

6. RESPONSIBILITIES:
Responsibility for the preparedness effort;

PROJECT MANAGER:

The Project Manager has the overall responsibility for all facility activities, including final approval of
the emergency response program. The Plant Manager is specifically responsible for the emergency
response program and is directly responsible for developing and maintaining the plan and
coordinating the plan with other response organizations, as applicable and available.

The emergency response plan is reviewed and updated annually and is forwarded to key
organizations and appropriate individuals responsible for implementing the plan. Telephone
numbers referenced in emergency response procedures are updated quarterly.

PLANT PERSONNEL:

Plant Personnel are responsible for the following:

Reporting any emergency or potential emergency to the Shift Supervisor immediately.

Understanding their role/responsibility if applicable, in the Emergency Response Plan.
Following directives of the Emergency Coordinator when an emergency has been declared.
Knowing the nearest and safest evacuation point from their position during an emergency.
Being available after evacuation for assistance when required by the Emergency
Coordinator.

CONTRACTORS AND VISITORS:

Contractors and Visitors are responsible for the following:

Understanding the safety orientation given to them upon their arrival at the plant.
Immediately reporting any emergency or potential emergency to the nearest OES employee.
Proceeding to the nearest and safest evacuation point from their position when directed by
a OES employee or when the Emergency Coordinator has declared an emergency.

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EMERGENCY COORDINATOR;

The Emergency Coordinator is responsible for the following:

Identifying and declaring an emergency/potential emergency.

Understanding and executing the Emergency Response Plan in its entirety.
Knowing all operations and activities at the facility.
Knowing the location and characteristics of hazardous substances present at the facility.
Knowing the location of all records within the facility.
Knowing the physical layout of the facility.
Ensuring Contractors, visitors, and non-essential plant personnel are not unnecessarily
placed in harms way.
Providing coordination for the control of hazardous substance releases, collective
emergency action s, and assistance to local responding emergency services personnel should
a chemical release, fire or explosion involving hazardous substances occur at the Company's
Facility

The Emergency Coordinator has the authority to conduct the following in emergency situations:

Commit company resources.

Contact outside contractors.
Release information to local emergency agencies regarding the emergency.
Conduct changes to systems configurations/operations to prevent/combat an emergency or
prevent cascading casualties.
Utilize plant personnel when necessary to prevent an emergency or mitigate its effects.

DESIGNATED EMERGENCY COORDINATORS:

The Project Manager or his designated alternates are responsible for emergency coordination on a
24-hour per day, 7-day per week basis. The Project Manager at any point during an emergency can
relieve the acting Emergency Coordinator.

The following is a list of the designated Emergency Coordinators in order of their hierarchy:

Position Name Contact Number

Project Manager
ESHS Manager
Site Engineer
Shift Supervisor
Manager Security
Community Liaison Officer

7. Direction and Control:

The Emergency Rescue Plan will serve as the basic framework for the camp and site operations in
times of an emergency or crisis situation. The framework identifies the individuals and resources
necessary to adequately protect ZPPL/G/S/OES employees, workers and business units. These
individuals are responsible for the design, control, implementation and continued evolvement of the

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Emergency Rescue Plan. Each department within the site/camp is obligated to conform to the
policies set for this basic plan. HSE Department and ER Team identified below will assist each
department with the implementation of this Emergency Response Plan.

8. Plan development and Maintenance:

The HSE department and ER Team are responsible for the development and implementation of the
Emergency Response Plan. The structure of this plan will establish guidelines for the site/camp as a
whole and also, general procedures for each area and department. The Committee will be composed
of the following personnel:

9. Contingency Planning Committee:

Project Manager
Sr. Civil Engineer
Sr. Mechanical Engineer
Sr. Electrical Engineer
Site I/C HSE
QA/QC In-charge
Planning engineer
I/C Administration

10. Four Phases of Contingency Planning:

a) Emergency Preparedness
Preparedness actions serve to develop the response capabilities needed in the event of emergency
should arise. Insuring the continuity of an operational unit and protecting the lives of employees and
workers within the site/camp is the focus of emergency preparedness.

b) Response
It is the initial phase when the incident has occurred. Emergency plans and protocols are activated to
protect lives and property from further harm. Response activities include warning, evacuation,
rescue, and similar operations.

C) Mitigation
Mitigation is the corner stone of emergency management. It is the ongoing effort to lessen the
impact that disasters have on people and property. In addition mitigation measures can help reduce
loses and suffering so that there is less demands for funds and resources in the aftermath of
an incident.

d) Recovery
The time required for the recovery of the functional area and the restoration of normal services
depends on the damages caused by the disaster. The recovery process begins immediately after the
disaster and takes place in correlation with mitigation operations and in accordance with the plan
that has been implemented. The primary goal is to restore normal operations as soon as possible.

10.1 Emergency Plan Review Mechanism

HSE department and ERP team is responsible to review ERP plan on annual bases and also it will be
review after any accident / incident will occur at project site.
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11. EMERGENCY RESPONSE PROCEDURE:

11.1 Introduction
Emergency in this context means Fire, Medical case, Industrial Injury and or extensive property
damage. Potential Emergencies might be falling from Height, Failure of Lifting Gears, Fold, Earth
Quake, Flood, Collapse of Scaffolding and Vehicle accident. The objective of this Procedure is to
reduce the severity of loss and handle the situation in the best possible ways. It is therefore
necessary to ensure that all the employees at this project know what they have to do in the event of
an emergency.

Any emergency occurring at camp or job site may cause serious injuries, loss of life and extensive
damage to property. These situations may demand adequate rescue and relief measure to handle
such events quickly and effectively. The objective of this procedure is to reduce the severity of loss
and handle the situation in the best possible ways. It must be clearly understood that it is not a
substitute for maintaining good standard of health and safety requirements.

It is necessary to ensure that all the employees know what they have to do in the event of an
emergency through this procedure, the responsibilities and duties of the key personnel and every
individual shall be made clear. Practical training and program of regular drills and exercises, the
procedure addition to the duties and responsibilities of evacuation Fire Fighting, rescue,
searching and tackling other type of emergencies, will carry out testing of the system. It shall also
indicate the availability of facilities such as location of firefighting equipment, assembly points, exits
and access routes and procedure to take help from any outside agency in case of need.

11.2 IDENTIFICATION/NOTIFICATION OF AN EMERGENCY:

When an emergency/potential emergency is identified by or reported to a OES employee, the

following items will be conducted:

11.2.1 Person Identifying Emergency:

A. The employee notified will immediately notify personnel in the area of immediate danger to
evacuate the area.

B. The employee will notify the shift supervisor and inform him of the following:
Identity of the notifying employee.
Nature of the emergency.
Location of the emergency.
As many details of the emergency as possible. This should include as many of these items as
possible: the medium, approximate size of leak/fire/release, volume, systems and area
affected, injured personnel, and any actions taken by personnel to mitigate the emergency.

C. The employee will evacuate or remain at the site as directed by the Emergency Coordinator.

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11.2.2 Emergency Coordinator:

The emergency coordinator will conduct the following:

A. Based on the information provided by the person identifying the emergency, the Emergency
Coordinator will determine the facilities ability to isolate and contain the emergency.
B. Determine the need to evacuate the facility of all non-essential personnel.
C. Report the emergency over the facility communication system to inform all personnel of the
emergency and if needed, to evacuate. This communication will also provide:

The nature of the emergency.

Location of the emergency.
Wind direction if applicable.
The initiation of the Emergency Response Plan. This will notify plant personnel to assume
their responsibilities in the Plan.

D. Notify the facility management in order of hierarchy as outlined in the attached Emergence
Notification Plan and the list of Emergency Coordinators in this Plan.
E. Notify local emergency agencies as required, for assistance.
F. Direct evolutions by plant operations personnel as required to isolate and contain the
emergency, place the facility in a safe and/or secure condition, and/or evacuate as
applicable.
G. When an emergency results in the release of hazardous substances in a reportable quantity,
the Emergency Coordinator will immediately incorporate the procedures outlined in the Spill
Prevention, Control, and/or the Environmental Management Plan as applicable.

11.2.3 EMERGENCY ASSESSMENT:

In order for this response plan to function properly, all response personnel must have an
understanding of the general details of the incident. As soon as is practicable, the Emergency
Coordinator should obtain all relevant facts, assess the situation and develop an action plan.
The Emergency Coordinator should consider existing conditions, estimate future probabilities,
review the details of the incident, and evaluate the level of response necessary to mitigate the
incident.

This evaluation should be weighed against the response capability of the facility. The Emergency
Coordinator shall assess the possible hazards to human health, property, and the environment,
which may result from the release of hazardous substances, fire, flood, or explosion. The following
considerations should be weighed in classifying an assessment:

Time of emergency
Location of emergency
Nature of emergency (Identity, quantity, source)
Duration of emergency
Personnel exposures
Equipment involved
The most effective techniques to be employed for providing containment.
Root cause of emergency
Fire
Weather conditions
Potential hazard to life
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 Downwind hazard exposure in relation to wind direction.
Additional assistance required/available
Effects of hazardous surface water runoff from water or chemical agents used to control fire
and heat induced explosion.
Notification requirements, including those to off site and/or regulatory agencies.

11.3 EMERGENCY COMMUNICATIONS:

This section describes procedures for communications between the facility and any response
organizations, local government, or corporate officials.

11.3.1 Communications with local emergency organizations and the facility:

The primary means of communication between the OES Site and local emergency response
organizations is the commercial telephone circuit.

Initially the Shift Supervisor/Emergency Coordinator is in charge of communications to any local

emergency response organizations.

11.3.2 Communications among facility personnel:

Communications among facility personnel at the scene and in the control room can be accomplished
via utilization of the facility public address system and portable radios.

11.3.3 Alerting emergency response personnel:

As described above, notification of local emergency response personnel will be completed through
commercial phone lines. Facility personnel not at the site at the time of the emergency will be
notified via public telephone, radios, or cellular phones as appropriate.

11.3.4 Raising the Alarm and Communication

Communication is a critical factor in handling an emergency. To control the situation by the earliest
possible action at site, contact will be made on Radio/Wireless/mobile phone. In camp emergency
will be reported with camp office/Admin. In charge

Manual Hooter will be used in camp and at site. On hearing an emergency alarm all personnel shall
evacuate the room or workplace. Before leaving the room or work place the individual should leave
the room / work place as safe as possible like switching off of lights, appliances, running
machines/vehicles, gas cylinder, and gas burners.

All personnel shall assemble at the nearest point. Fire Safety Officer will carry out head counting.
Everyone will stay over there till up to all clear.

All the members of the respected teams shall report to the Fire Safety Officer. The Fire Safety Officer
shall take direction from the Fire fighter / fire wardens.

11.4 EMERGENCY REPORTING AND NOTIFICATION REQUIREMENTS:

11.4.1 Notification of Corporate Regional Personnel:
Accident/Incident/Loss/Spill/Release/Emergency/Safety/Health/Environmental/ Operations Report
etc.

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 A. verbal report is the first step of the reporting and notification process. The verbal report
should be done as soon as possible.
B. The second step is the written report notification requirement as a follow up to the verbal
communication (e-mail in 24 hours and accident/incident investigation report when
completed).
C. Accident/Incidents that result in injury, property damage, liability and near-miss cases must
be reported promptly to appropriate management. Likewise, each incident is to be
investigated to determine immediate, basic, root cause and contributing factors so that
corrective measures can be taken. This effort, plus sharing lessons learned, are key elements
to safeguarding employees, the public and company operations.
D. Emergency notification should be provided to lender within 48 hours of emergency
E. The DPS Plant Manager is responsible for notifying appropriate personnel and agencies
including the corporate offices of:

Safety
Emergency Response
Security
Risk Management
Communications
Environmental Protection
Legal

F. Incoming Notification (verbal) from an employee, contractor or visitor, to the Shift

Supervisor should be via phone or radio. The Shift Supervisor will notify:

Position Name Contact Number

Project Manager
ESHS Manager
Site Engineer
Manager Security

Or
The designated on-site emergency coordinator via public address system.

12. Action for define Events:

12.1 Serious Injury or Illness
A Serious injury or illness is one which requires;
The services of a paramedical staff at the site and/or immediate and urgent transfer of the sick or
injures person to a doctor for medical facility.

In-charge HSE
Make immediate area safe
Arrange best possible interim medical arrangements for patient during transfer to hospital
or while attendance by paramedic is being arranged
Advise Field Response Team Leader, request assistance as appropriate

Field Response Team Leader

Arrange ambulance and paramedic
Advise local hospital of imminent arrival of victim and nature of injury / illness if know
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12.2 Snakebite
Treatment of Snakebite (first make sure that no further bites can occur)
The victim must lie down and remain in this position. Reassure them to keep him. Arrange
treatment as soon as possible
The bitten area should be carefully washed to prevent tetanus
Do not cut. Do not suck with your mouth
Correctly apply an elastic bandage to snakebite. This requires the application of a tight
bandage completely around the affected limb (along its entire length). Proper bandaging
reduces the speed that Venom spreads. However, an improperly applied bandage may
become a tourniquet and cause the loss of a limb so does not apply a tourniquet.
Immobilize the limb with a splint as well, and maintain the victim
Transport the victim to a vehicle by stretcher, if possible. If absolutely necessary, a victim
may be carried
Remove the victim to hospital or observation as soon as possible. The victim should remain
under medical observation for twenty four hours
If attacked by a spitting cobra, flush the eyes immediately with copious amounts of water
After sufficient flushing, apply antibacterial eye drops
Note and record any symptoms and changes in the victim. These include quality of vision,
respiration rate, emotional changes, nausea etc.
Do not apply ice to the site of the bite as this may cause further tissue damage
Bring the dead snake along for identification if possible, then the appropriate antivenin can
be administered, if necessary

12.3 Road Accident

Upon receiving notification of a road accident involving a ZPPL/G/S/OES vehicle:
Site ambulance, paramedic, first aid kit to be dispatched to location immediately
Site Manager to be informed immediately for advice
Arrangements for treatment at local hospital to be made in contact by telephone
Police to be notified

12.4 Fatality
Until the identity of the deceased has been positively confirmed, the accident shall be referred to as
suspected fatality of project member. Next of kin should not be notified prior to positive
identification of the deceased.

Actions Required
EHS team is responsible to take action on immediate bases
EHS Engineer / EHS In-charge and/or EHS Manager will inform to project manager through
phone or mobile about accident and confirm the exact location or area of accident.
Project manager to contact Head Office immediately
In conjunction with HODs, arrange contact with appropriate local authorities e.g. police
Attempt to resuscitate the casualty if appropriate
Take all steps to preserve the dignity of the casualty

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 Where appropriate ensure that fatality site is not disturbed prior the arrival of the
appropriate authorities and or incident investigation teams
Suspend all operations
Liaise with and take advice from Head Office / HODs
Seek to obtain positive identification of the deceased.
Secure the deceased persons property and personal effects.
Record details of all events.
Do not make any statements to the media, all media enquiries shall be directed to head
office.

13. Fire Prevention and Firefighting:

Listed below are specific procedures that shall be addressed by the facility to minimize the
occurrence of and impact from a fire emergency.

The facility is committed to preventing the occurrence of fires and situations that may
promote a fire at the facility.
Fire prevention is the responsibility of all facility personnel. Employees should follow safe
practices to minimize fire hazards, and supervisors must ensure that safe practices are
followed on a daily basis. Supervisors shall check their work areas daily for fire prevention
problems and report these problems promptly to the HSE Department for corrective action.
All fire protection equipment will be inspected monthly by the HSE Department.

1) Equipment to be inspected will include the following:

Fire extinguishers
Fire Buckets
Fire Alarm / Hooter
Fire detector

2) All areas in the facility will be inspected to check for the following unsafe conditions:
Blocked or locked fire exits
Poor housekeeping procedures
Smoking in non-designated areas
Flammable/combustible materials not stored properly
Obstructed access to electrical rooms and panels

13.1 Organization and Personnel Responsibility:

During an emergency situation, the Site I/C HSE will have the responsibility for ensuring that proper
actions are taken to ensure the safety of employees and visitors to the facility. Management grants
the I/C HSE the authority to carry out those tasks & functions identified in the plan that provides for
the safety of personnel. In the event that the primary I/C HSE are not available, the next alternate in
the order listed will assume the responsibilities of I/C HSE.

Fire Fighting Teams would be established and trained to deal with most eventualities. All the
members of the fire team shall report to Fire Fighting Officer shall work according to his direction.

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13.1.1 Fire Warden
Fire Wardens shall be established separately for camp (camp In-charge will lead in the camp area)
and at site (Project Manager will lead at the site) with assigned responsibilities; specifically they will
have the following responsibilities:
As soon as the evacuation alarm is sounded, they will check all areas to confirm that all the
employees have left the premises; if they find a victim they shall inform the project
manager/ firefighting officer.
The project manager / firefighting officer shall assist the firefighting team by maintaining a
muster count and keep a record of all employees present. In the event of a no show they
will alert the firefighting team/ fire wardens. .

13.1.2 Firefighting Team / First Aid Team

Firefighting teams shall be fully trained in different rescue techniques and procedures e.g. removing
a victim from electrical sources, different types of handling techniques, the ABC of FIRST AID etc.

The team shall be responsible for recovering a casualty and getting him to the medical center
without aggravating his injuries.

13.1.3 Incident Completion

The incident controller following a thorough examination of the area, initiated by the incident
controller and other team leaders, shall sound all clear signals.

The Project Manager and site I/C HSE shall visit all location to ensure that the duties assigned to the
responsible parties are clearly understand.

14. Spillage
14.1 Chemical Spill
Major Spill
Dont Panic! Do not attempt to clean up the spill without knowledge!
If the spill presents an immediate danger, evacuate all users.
Remove casualties contaminated clothing. Flush with water at least 15 to 30 minutes.
Emergency Procedures should consider the immediate danger to persons and ensure
effective containment and clean up, appropriate disposal of waste material and notification
to all relevant authorities.
Do not touch any harmful substance. Take precautions to protect yourself if necessary.
Raise the alarm evacuate persons not involved in contamination from the area. Isolate
contaminated individuals and treat as per MSDS. Isolate affected persons and keep on site. If
required, summon a First Aid Officer.
Contact Project Manager or I/C HSE / Coordinator or nearest fire warden. Advise security to
notify Emergency Services if necessary.
Close doors to prevent further contamination. Secure the area to keep non-emergency
response personnel away from danger.
Assist the emergency response personnel and supply the Material Safety Data Sheet/s
(MSDS) if the chemical/s is known.

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 In conjunction with expert assistance, minimize the spread of contamination and commence
decontamination/clean up procedures.

For Minor spills:

Call I/C HSE for assistance if you are not sure what to do!
Alert those in the area.
Use protective equipment, use spills kit to contain the spilled materials.
Containment - spills must be cleaned up promptly and thoroughly.
Approach with care - many harmful chemicals lack color or offensive odors. Never assume
that they are harmless.
Identify the chemical/s and hazards involved check Material Safety Data sheet (MSDS).
Use the information on the physical and chemical properties of the material to judge
response and/or evacuation procedures.
Decontaminate equipment, clothing and personnel, including any victims, on site if
necessary.
Dispose of contaminated equipment and materials only after receiving specialist advice.
Ensure emergency procedures are in place and practiced.

14.2 Compressed Gas Cylinder Leakage

Cylinder leaks usually occur at welded seams (on low-pressure cylinders) or at the cylinder valve.
Proper quality control of materials and inspections, as required by Store in-charge / QC Department,
Reduce the probability of cylinder leaks. Compressed gas suppliers are required to inspect cylinders
for visual damage each time the cylinders are filled. In addition, gas producers must make certain
the cylinder closure is completely leak-tight, and that cylinders are internally inspected and
hydrostatically tested at the prescribed time intervals. The purpose of these inspections is to verify
that the cylinder is in sound condition and that it will be safe during transportation. In spite of such
precautions, leaks can develop from handling in transit, during storage, and during use. The greatest
leak potential is with the cylinder valve. There are four distinct areas where leaks at the cylinder
valve can occur: 1. Valve threads, 2. Pressure-relief device, 3. Valve stem and 4. Valve outlet

Users must always ensure all these fittings are properly installed. Always use gas detector or soapy
water or any suitable solution to ensure that are no leakage to the system.
Precaution:
Ensure cylinders are properly labeled when received. Do not accept cylinders that are not
labeled. Do not add, remove, or alter any cylinder markings or labels.
Wear eye protection, safety shoes, and work gloves when handling cylinders.
When a cylinder or valve is corroded or malfunctioning notify the gas supplier.
Do not modify or repair any part of the cylinder, including the pressure relief device and
valve.
Use a hand truck or approved lifting device to move cylinders. Never lift cylinders by the
valve cap.
Valve caps shall be in place and hand tightened when cylinders are in storage or being
transported. Valve caps are not needed when cylinders are in use.

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 Cylinders should not be used as rollers, supports, or for any purpose other than to contain
and use the contents, as received from the supplier.

Safe Storage Practices

Minimize the number of cylinders in use and storage with a just-in-time ordering process.
Avoid storing cylinders in hallways, near elevators, heavily traveled areas, or near exits.
Cylinders must not obstruct exit routes, electrical panels, or emergency equipment.
Cylinders must not be stored where moving objects may strike or fall on them.
All cylinders in service or storage must be secured to prevent falling or rolling. Store in an
upright position and secure with a bracket, chain or other suitable method.
Store and use cylinders in well ventilated locations that do not exceed 125F or 52C.
Storage areas must be prominently posted with the hazard class or the name of the gases
stored (e.g., Hydrogen-Flammable Gas-No Smoking-No Open Flames).
Empty cylinders should be segregated from full cylinders and shall be marked or tagged
EMPTY.
Cylinders should not be placed where they may become part of an electrical circuit.

Safe Use Practices

Never use a compressed gas cylinder when the contents are unknown.
Gas delivery lines should be clearly labeled to identify the gas.
Valves shall be kept closed at all times except when the cylinder is in use. Valve outlets
should be pointed away from personnel when the valve is being opened.
Use a check valve to prevent reverse flow into cylinder.
Ensure that the regulator and valve fittings are compatible and free of dust and dirt.
Slowly open the valve. If there is difficulty operating a cylinder valve, discontinue use and
contact the supplier. Never insert an object into valve cap openings. Doing so may damage
the valve causing a leak to occur.
Do not tamper with or modify valves, regulators, or safety devices.
Do not direct compressed gas streams toward any person. This could cause serious injury to
the eye or body.
Piping, regulators, and other apparatus shall be kept gas tight to prevent leakage. Use a
compatible leak test solution or an appropriate leak detection instrument to test
connections.
Before a regulator is removed, close the container valve and relieve the regulator of gas
pressure.
Regulators, gauges, hoses, and other apparatus provided for use with a particular gas shall
not be used on cylinders having different chemical properties or service pressure ratings
unless information obtained from the gas supplier indicates that this can be done safely.

15. Natural Disaster

15.1 Severe Weather
Severe weather can take many forms, including tornado, hurricane, flood, or winter storm. All of
these situations can impact the facility. Most severe weather situations provide some degree of
warning or buildup, which will allow for necessary preparations to be implemented of the types of
severe weather, a summer or winter storm is the most likely to impact the site facility.

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15.1.1 Security Officer Procedure for Severe Weather
Monitor Weather Alert Radio and report severe weather alerts from the National Weather
Service as follows:
On receipt of a severe weather advisory, notify the I/C HSE.
Monitor the weather radio/TV and provide any updates to the Facility Emergency
Coordinator as received.
Implement any actions as requested by the I/C HSE.
If a tornado is sighted or reported to be approaching the facility, make an announcement
over the radio/TV system. Instruct all personnel to seek cover. Call (phone#) and report the
situation.
11.1.2 HSE Procedures for Severe Weather
Respond to and direct the actions of the Emergency Response Team and facility employees
in securing the facility in preparation for severe weather conditions and in response to such
occurrences.
Ensure those necessary actions such as evacuation, accountability of personnel, and securing
of facility property is initiated.
Relocate employees and visitors to an area of safe refuge, if necessary.
Establish a telephone communication capability to allow employees and visitors to notify
their relatives/friends of their whereabouts and status.
Assess damage impact, areas that cannot be re-occupied.
Assess whether temporary repair work by employees to minimize further damage is feasible.

15.2 Flood Emergency

15.2.1 Monitoring Potential Flood Event:
The Project Manager will advise the ERP Team, when flood conditions are possible. When potential
flooding goes beyond a flood alert stage, the ERP Team will assign personnel the responsibility to
visually monitor the River/Sea elevations each hour and record and report the findings to the project
manager. The ERP Team will be responsible for implementing various components of the ERP based
on river/sea elevations
.
Contractors List / Phone Numbers (WHO TO HIRE AND WHEN)
Prior to the Flood:
Contractor Services Telephone # / Mobile #
Alarm/Security Protection Security/Monitoring
Building Controls Systems Fire Alarm Panel
Compressor Air Compressor
Mechanical HVAC
Sprinkler Contractor Sprinkle system
Hardware Supplies

Immediately Prior and During the Flood:

Contractor Services Telephone # / Mobile #
Electrical Contractor Electrical
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 Plumbing Contractor Plumbing

After the Flood:

Contractor Services Telephone # / Mobile #
Septic Service Septic
Roofing Contractor Roofs
Sewer Services Sewer
Waste Management contractor Waste Removal
Oil Company Fuel Oil
Gas Company Fuel gas
Environmental Service Contractor Environmental

15.2.2 Emergency Response

During the flood emergency situation, ERP team general considerations by the EHS Team will be as
follows:
Develop an appreciation of current flood levels and predicted levels. Are floodwaters, rising,
peaking or falling?
Assess flood consequences. Consider:

What areas may be at risk of inundation

What areas may be at risk of isolation
What areas may be at risk of indirect affects as a consequence of power, gas, water,
telephone, sewerage, health, transport or emergency service infrastructure
interruption
The characteristics of the populations at risk
Determine what the at-risk community need to know and do as the flood develops.
Warn the at-risk community including ensuring that an appropriate warning and community
information strategy is implemented including details of:

The current flood situation

Flood predictions
What the consequences of predicted levels may be
Public safety advice
Who to contact for further information
Who to contact for emergency assistance
Liaise with relevant asset owners as appropriate (i.e. water and power utilities)
Implement response strategies as required based upon flood consequence assessment.
Continue to monitor the flood situation

15.2.3 Community Information and Warnings

Guidelines for the distribution of community information and warnings are contained in the project
site flood emergency plan.
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Community information and warnings communication methods available include:
Emergency Alert;
Phone messages (including SMS);
Mobile and fixed public address systems;
Sirens;
Verbal Messages (i.e. Doorknocking);
Agency Websites;
Variable Message Signs (i.e. road signs);
Community meetings;
Etc.

The release of flood bulletins and information with regard to response activities at the time of a flood
event is the responsibility of ERP Team..

EHS Department has the responsibility to assist ERP Team to warn individuals within the community
including activation of flood warning systems, where they exist.

In cases where severe flash flooding is predicted, dam failure is likely or flooding necessitating
evacuation of communities is predicted, the ERP and EHS team may consider the use of the Emergency
Alert System.

15.2.4 Evacuation
The decision to recommend or warn people to prepare to evacuate or to evacuate immediately
rests with the ERP Team .
Once the decision is made ERP & EHS Team are responsible for the evacuation process where
possible. ERP Team is responsible for the development and communication of evacuation
warnings.

15.2.5 Flood Rescue

ERP Team and EHS Team may conduct flood rescues. Appropriately trained and equipped ERP
Team or other external agencies that have appropriate training, equipment and support may
carry out rescues.
Rescue operations may be undertaken where voluntary evacuation is not possible, has failed or
is considered too dangerous for an at-risk person or community. An assessment of available
flood rescue resources should be undertaken prior to the commencement of Rescue
operations.
Rescue is considered a high-risk strategy to both rescuers and persons requiring rescue and
should not be regarded as a preferred emergency management strategy. Rescuers should
always undertake a dynamic risk assessment before attempting to undertake a flood rescue.

15.2.3 After the flood:

Salvage and Business Resumption Plan (24 - 48 Hours)
a. Removal of remaining floodwater, mud and debris from the plant by using wash down hoses,
brooms, squeegees, mops, sump pumps and cleanup supplies.

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 b. Analyze all salvageable materials and equipment; begin discard/removal of all non-salvageable
materials/equipment
b. Remove sandbags, window boarding and other items used to protect building exterior.
c. Cleaning/drying of all essential equipment (lubricate as needed).
d. Dehumidify/dry all damp/moist areas.
e. Preserve equipment/materials that might otherwise be lost.
f. Reclaim any salvageable supplies/business operating equipment.
g. Conduct safety walkthrough by the Safety Committee and other necessary building/utilities
officials: Fire Department, Electric/Gas Utilities, Building Inspector, etc.

15.3 Earthquake
One of the greatest threats during an earthquake is falling debris. Earthquakes are unpredictable
and strike without warning. Therefore, it is important to know the appropriate steps to take when
one occurs, and to be so thoroughly familiar with these steps, that you can react quickly and safely.
If you are in a commercial or residential building, remember the following procedures.

Steps to Take During An Earthquake:

Remain inside the building.
Seek immediate shelter under a heavy desk or table--or brace yourself inside a door frame or
against an inside wall.
Stay clear of windows--at least 15 feet away.
Stay put. If shaking causes the desk or table to move, be sure to move with it.
Resist the urge to panic. Organize your thoughts. Think as clearly as possible, and anticipate the
sights and sounds that may accompany an earthquake.
Don't be surprised if the electricity goes out, fire or elevator alarms begin ringing, or
The sprinkler system is activated.
Expect to hear noise from broken glass, creaking walls, and falling objects.

Steps To Take Immediately After An Earthquake:

Remain in the same "safe" location for several minutes after the earthquake, in case of aftershocks.
Do not attempt to evacuate or leave your immediate area unless absolutely necessary or when
instructed to do so by a proper authority.
Check for injuries and administer necessary first aid. Recognize and assist co-workers who are
suffering from shock or emotional distress.
Implement your survival plan. Establish a temporary shelter if rescue teams are expected to be
delayed.
Use a stairway when instructed to exit building.

Steps to Basic emergency kit

Water at least two liters of water per person per day. Include small bottles that can be
carried easily in case of an evacuation order.
Food that wont spoil, such as canned food, energy bars and dried foods (remember to replace
the food and water once a year).
Manual can opener.
Wind-up or battery-powered flashlight (and extra batteries).
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 Wind-up or battery-powered radio (and extra batteries).
First aid kit.
Special items such as prescription medications, infant formula and equipment for people with
disabilities.
Extra keys to your car and house

16. High Alert in case of Bomb Threat

Bomb threats and other acts of violence are serious emergencies that require prompt attention. If
you receive a bomb threat over the phone, remain calm and try to act courteous. If possible, get
another person to listen on another extension. Take notes on the callers threat, tone, voice,
characteristics and background noise. Complete the bomb threat checklist upon receiving a
threatening call.

16.1 Bomb Threat Response

Record, document and preserve threat
Report threat to local police, administration and notify staff as appropriate
Assemble bomb threat response team at command center
Asses the threat and determine response (Search or Evacuate)

Search
Assemble and deploy search security teams as per plan
Security Teams search assigned areas; Workers search own areas

Evacuate (if necessary)

Select evacuation routes and assembly areas
Notify police departments, fire department and ambulance services, request assistance
Search teams clear routes and assembly areas
Notify Staff/Faculty to prepare for evacuation
Give evacuation order. In-charges, Supervisors and workers check own areas. Employees gather
belongings and evacuate
Units supervise, track and report evacuation progress
Debrief emergency services and coordinate further actions
Take attendance and report
As appropriate, determine Reoccupy and Dismiss action. Reoccupy when suspicious item not
found or when it has been cleared by law enforcement. Dismiss in consultation with
administration
Site decision maker remains on-scene until situation resolved or until relieved by another
administrator

16.2 Suspicious Item Is Found

DO NOT TOUCH THE ITEM
Person or search team who find the item report it to the project manager
Notify Police, fire and Bomb Disposal Squad

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 Notify other search teams and continue search if necessary
Secure area where item is located, DO NOT GUARD IT, (stay away from item). If possible and
can be done on the way out of area, open doors and windows near item
Notify management of the situation and direct them to prepare for evacuation
Select evacuation routes and assembly areas that are away from the suspicious item
Redeploy security teams/firefighting team to clear evacuation routes and assembly areas
Meet arriving emergency responders and brief them, letting them speak with person who find
item and informing them where the item is located
When evacuation routes and assembly areas are cleared, conduct evacuation as per
evacuation protocol
Law enforcement will resume command of the scene. The Bomb Threat Response Team should
remain at scene to inform and manage evacuees, media, parents, and others as appropriate
Continue with Reoccupy or Dismiss action, as appropriate

16.3 Suspicious parcels and Letter

Serious emergency are involve in letters and parcels containing suspected biochemical hazards, it is
prudent to provide some guidelines for any employee or contractor who opens a letter or parcel that
contains a suspicious substance. It is also our understanding that we are a low risk target. The
essential focus is not to spread any potential contamination, to look after the health of all people
and to let the trained emergency services manage the situation.

IF A LETTER / PACKAGE IS UNOPENED.

Immediately place the unopened item in a safe place in the immediate vicinity.
Move to a safe area.
Contact the Emergency Co-coordinator / Security officer.

IF A LETTER / PACKAGE IS OPENED WHICH CONTAINS SUSPICIOUS SUBSTANCE

Immediately place down in a safe place in the immediate vicinity.
Contact the Emergency Co-coordinator / Security Officer.
Move to an adjacent room or location.
Keep people away from the area and yourself.
Have the Emergency Co-coordinator arrange a water source to wash your hands and face, etc.
Do not leave the area.

16.4 Emergency Coordinator / Security Officer

On receive of a call to a letter / package that is opened which contains a suspicious substance;
Ensure the area is evacuated.
Ensure the person and area contaminated is isolated.
Call the Fire Brigade immediately.
Call the Police Service immediately.
Arrange for a water source for the contaminated person to wash hands and face, etc.
Arrange for Steam Plant operator to contact Factory Manager; I/C HSE

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17. Acts of Aggression
Acts of aggression have always been observed in different situations and locations. An attack on any
one of our vulnerable areas could cause major damage to site property and widespread casualty
situations. Emergency personnel must be prepared for the possibility of act of violence against
company employees or property. All employees and workers are encouraged to report any
suspicious behavior to Area In-charge/concerned department and finally report to the project
manager.

17.1 Armed Assault at Site/Camp

The key to effective response is, knowing when to respond and how to respond to a situation. If
faced with an armed individual on site or at camp event, it is important to respond
appropriately.

17.1.1 Program Goals

Provide a safer and more secure environment for employees and workers
To reduce the number of potential injuries and damage resulting from a situation involving a
person with a gun
Insure quick and efficient restoration of operations following an incident involving a person
with a gun

17.1.2 Types of Armed Assault

Site Invasion by External Sources
Internal Violence initiated by Workers

17.1.3 Response to Armed Assault

Armed Assailants Within the Site/Camp (Invasion)
Evacuate. Using any route that does not expose employees to the threat
Evacuate the area to the closest safe area
Shelter. If evacuation is not possible, shelter in containers, or other work areas securing or
blocking/locking doors and taking cover under or behind desks or other furnishings, keep out of
line of sight of any windows

17.1.4 Gunfire within the Site/Camp

Drop and cover. Check immediate area for the threat and if the area is clear, evacuate to a
secure location

17.1.5 Gunfire outside the Site/Camp

If gunfire is heard at a distance, do not come out of the camp or container (at site) and initiate
lockdown procedures
If gunfire is near, drop and cover. Check the area for the location of the threat. If clear,
evacuate into a container as stated above

WARNING: Do not attempt to Subdue Armed Assailants If such actions could result
in increased Danger or Injury to Employees or other Personnel.

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18. Emergency Response Preparedness Training

Work force will be trained to meet an emergency and immediate response as soon as possible.
Muster points and escape route will be defined and communicated to employees by direction
signboards.
Periodically Mock drill will be conducted to train the work force to assess the effectiveness of
ERP and preparedness to meet an emergency.

18.1 Plan Training

TRAINING

Employees will receive training initially upon employment and thereafter at the following
periodicities:

A. Initially when the plan is developed.

B. Whenever the employee's responsibilities or designated actions under the plan change.
C. When the plan is changed.
D. Annually for refresher training.

The following areas shall be covered in the above training:

Contents of the Emergency Response Plan.

Each employee role & responsibilities.
Review the parts of the plan that are applicable to each employee.
Alarms.
Evacuations and Drills.
Designate a sufficient number of persons to assist in the safe and orderly emergency
evacuation of employees.
Fire hazards of the materials and processes to which they are exposed.
Those parts of the plan the employee must know to protect himself in the event of an
emergency.

The goal of emergency response training is to ensure that all personnel within the facility are
provided with education and training on the emergency plan and the interrelationship of the
emergency plan to the associated emergency response procedures.

The training program is divided into three separate courses; emergency response orientation
training for non-emergency response personnel, and initial and review/re-qualification for
emergency response personnel.

Emergency Response Orientation Training

The emergency response orientation training encompasses the following topics:

The emergency classification system.

Response to emergency conditions.
Facility assembly, accountability, and evacuation procedures

Initial Emergency Response Training

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The initial emergency response training has been developed around the emergency plan and
implementing procedures. It is structured so that personnel with designated emergency roles and
responsibilities are provided with descriptions and performance measures for each major task they
will be required to perform. This training is necessary for all personnel who may respond during an
emergency.

Review/Re-qualification Training

The review/re-qualification training program follows the same design as the initial training
program. The emphasis of the review training will be on changes to the emergency plan and
procedures, problems/issues identified during actual emergency conditions, drills, exercises and
communication techniques.
.

19. Emergency Drill

Periodically emergency drill will be conducted for awareness among the workForce to meet an
emergency and for the assessment of ERP effectiveness.

19.1 Plan Drills and Exercises

To ensure that the plan will meet current conditions and that all involved individuals will respond
properly, the plan will be tested on a regular basis.

Frequency of Drills/Exercise
The plan will be exercised at least QUARTERLY on varied work shifts. Specific areas to be evaluated
during the QUARTERLY exercise will include the following:
a) Evacuation and accountability of personnel
b) Proper functioning of alarm system
c) Special procedures for evacuation of personnel with special disabilities or impairments
d) Response time of emergency response personnel to emergency situation
e) Adherence to plan procedures.

19.2 Exercise Documentation

All drills and exercises of the plan will be documented, indicating the results of the exercise and any
problems that were encountered, along with recommendations for plan modifications. The I/C HSE
shall submit a report to the Site Manager indicating results of an exercise and changes necessitated
by the exercise.

19.3 Emergency Response Exercise

Project ESHS Manager shall coordinate periodic emergency response exercise on site. This exercise
shall include trial emergency evacuation and trial use of emergency response equipment. The first
exercise shall be undertaken within two weeks of the establishment of Site Office, followed by
similar exercises at six months intervals. Project ESHS Manager shall maintain records of all
emergency response exercises.

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20. Emergency Contact Numbers
Emergency contact numbers, including the following shall be communicated to all employees, sub-
contractors and visitors and local communities:

Project Manager
Project ESHS Manager
Emergency Response Coordinator
Police
Fire Brigade
Ambulance/Nearest Hospital
.

NAME OF
ORGANIZATION / CONTACT PERSON TELEPHONE NO REMARKS
INSTITUTION / TITLE

Emergency

Traffic & Patrol

Police Department

Project Manager

Construction
Manager

ESHS Manager

Emergency Response
Coordinator

APPENDIX A Project layout plan

Site Evacuation and Emergency Response Layout will be added in this plan when will available.

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