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ISM Code - All You Should Know About International Safety Management Code
ISM Code - All You Should Know About International Safety Management Code
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ISM code is International Safety Management code for the safe operation of ships and for
pollution prevention, as adopted by IMO assembly.
The Code establishes safety management objectives and requires a safety management
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system (SMS) to be established by the Company, which is defined as the shipowner or any
person, such as the manager or bareboat charterer, who has assumed responsibility for
operating the ship. The Company is then required to establish and implement a policy for
achieving these objectives. This includes providing the necessary resources and shore-based
support. Every company is expected to designate a person or persons ashore having direct
access to the highest level of management.The procedures required by the Code should be
documented and compiled in a Safety Management Manual, a copy of which should be kept
on board.
Responsibilities of safety could not be left entirely to the master of the ship alone. The
cornerstone of good safety management is the commitment from the top. In matters of safety
and pollution prevention, it is the commitment, competence, attitude and motivation of
individuals at all levels that determines the end result.
Important Definitions
1. The company is the owner of the ship or any other organization or person such as a
manager or bareboat charterer, who has responsibility for the operation of the ship from
the owner, and who on assuming responsibility has agreed to take over all duties and
responsibilities imposed by the code.
2. The administration is the Government of the State whose flag the ship in entitled to fly.
3. Safety Management System is a structured and documented system enabling the
company and its personnel to implement effectively the safety and environmental
protection policy.
4. Document of Compliance is a document issued to a company complying with Codes
requirements.
5. Safety Management Certificate is a document issued to a ship signifying that company
and its shipboard management operate in accordance with the approved SMS.
6. Objective Evidence is qualitative or quantitative information, records or statements of
fact pertaining to safety or the existence and implementation of a safety management
system element, which is based on observation, measurement or test and which can be
verified.
7. Observation is a statement of fact made during a safety management audit and
substantiated by objective evidence.
8. Non-conformity is an observed situation where objective evidence indicates the non-
fulfilment of a specified requirement.
9. Major non-conformity is an identifiable deviation that poses a serious threat to the safety
of personnel or the ship or a serious risk to the environment that requires immediate
corrective action and includes the lack of effective and systematic implementation of a
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requirement of this code.
10. The anniversary date is the day and month of each year corresponding to the expiry
date of relevant document or certification.
11. The convention is SOLAS 1974 as amended.
The objective of SMS is to ensure compliance with mandatory rules and regulations; and that
applicable codes, guidelines and standards recommended by IMO, administrations,
classification societies and maritime industry organizations are taken into account.
Responsibilities
Company
If the owner is not responsible for the implementation of the code, he must inform the Flag
State Administration (FSA) the name and details of the entity.
The company should define and document responsibilities, authorities, and interrelation of all
personnel who manage, perform and verify work related to and affecting safety and pollution
prevention.
Company is responsible for ensuring that adequate resources and shore-based support are
provided to enable DPA to carry out their functions.
Company should:
1. Ensure that the ship is manned with qualified, certificated and medically fit seafarers in
accordance with national and international requirements.
2. Establish procedures to ensure new personnel and personnel transferred to new
assignments related to safety and environment protection are given proper familiarization
with their duties.
3. Identify essential pre-sailing instructions and have it documented and be given to all
concerned.
4. Ensure all personnel are familiar with the SMS and have an adequate understanding of all
relevant rules, regulations, codes and guidelines.
5. Establish and maintain procedures for identifying any training required in support of SMS
and ensure such training is provided for personnel concerned.
6. Establish procedures by which the ships personnel receive relevant information on the
SMS in a working language or languages understood by them.
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7. Ensure that the ships personnel are able to communicate effectively in the execution of
their duties related to the SMS.
The DPA should have direct access to the highest level of management.
Responsibility and authority of the DPA should include monitoring safety and pollution
prevention aspects of the operation of each ship and ensuring adequate resources and shore-
based support are applied, as required.
a
d Master
f Masters responsibilities and authorities are:
k
1. Implementation of the safety and environmental protection policy of the company
6 motivating the crew in the observation of the policy.
2. Motivating the crew in the observation of the policy issuing appropriate orders and
inspections in a clear and simple manner.
3. Issuing appropriate orders and inspections in a clear and simple manner and verifying
that specified requirements are observed.
4. Reviewing the SMS and reporting its deficiencies to shore based management.
The company should ensure that SMS operating on ship contains a clear statement
emphasizing the masters authority. The Company should ensure that the master is properly
qualified for command, fully conversant with the companys SMS and given the necessary
support for the safe performance of the masters duties. The company should establish in SMS
that the master has the overriding authority and responsibility to make decisions with respect
to safety and pollution prevention and to request companys assistance as may be necessary.
inspections are held at appropriate intervals; any non-conformity is reported with its
cause if possible; appropriate corrective action is
inspections are held at appropriate intervals
any non-conformity is reported with its cause if possible appropriate corrective action is
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appropriate corrective action is taken and records of these activities are maintained;
all equipment and systems are tested regularly
inspections and measures as above must be integrated into ships operational
maintenance routine
5. Documentation should ensure that valid documents are available at all times, changes in
documentation are reviewed and approved by authorized personnel and obsolete
documents are promptly removed. Documents are incorporated in the SMS manual.
6. Company verification, review, and evaluation should ensure audits are conducted at
regular intervals. Corrective actions should be carried out. Auditors should be
independent.
SMC (Safety Management Certificate) is issued to ship by the FSA. The period of validity for
SMC is 5 years with annual verification within 3 months before or after the anniversary date.
Interim verification is done between 2nd and 3rd-anniversary dates. SMC can be withdrawn if
the annual verification is not requested or there is a reported major non-conformity.
ISMC (Interim Safety Management Certificate) is issued to a new ship on delivery or when a
company takes on responsibility for the operation of a ship which is new to the company or
when a ship changes flag. ISMC is issued by the FSA and valid for not more than 6 months but
can be extended as a special case by the FSA.
The safety officer is not to carry out above duties in the case when emergency action to
safeguard life or the ship is being taken.
The safety officer should not be in charge of medical treatment.
Safety Representatives
The company must make rules for the election and appointment of safety representatives. The
safety representatives must be voted with the maximum votes. He must have a minimum 2
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years consecutive sea service since attaining the age of 18 years, which in the case of tankers
must include 6 months tanker service.
The appointment of a safety representative will terminate on that person signing off or
resigning from the company.If the ship has crew number from 6 to 15, the officers and crew
should elect one safety representative. If there are more than 16, one safety representative
each should be elected from the officers and the crew respectively. If there are more than 30
ratings one safety representative from the officers and three safety representatives from the
rating i.e. one from the deck, one from the engine and one from the catering department.
Appointment of a safety representative must be recorded in writing in the Official Log Book.
The safety representative must have a good relationship with the safety officer and should
work with him to raise the safety standard on board.
Safety Committee
Every ship having an elected safety representative must have a safety committee. The master
is the chairman of that committee. The safety officer and the safety representatives are the
members including any competent person chosen. The appointment of any competent person
must be recorded in the Official Log Book.
The safety committee has the same powers under the regulations as the safety
representatives. The secretary of the committee should not preferably be the safety officer, as
he has to concentrate on the discussions. The committee should be compact and well-knit to
ensure its proper functioning. The meetings should be held every 4 to 6 weeks and as required
by the circumstances.
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therefrom.
A. By checking DOC, SMC, SMS Manuals, Internal / External audits reports, PSC & Flag state
deficiency reports.
A. It is the documentation used to describe and implement the Safety Management System
(SMS).
A. Audit means a process of systematic and independent verification, through the collection
of objective evidence, to determine whether the SMS complies with the requirements of the
ISM Code and whether the SMS implemented effectively to achieve the Codes objective.
Auditor means a person who is qualified and authorized to carry out ISM audits in
accordance with the requirements of ISM code.
A. Internal Audit: Carried out by the company itself. This is to ensure that all the on board
practices and methods are in accordance with the SMS.
External Audit: Carried out by the classification bureau and a DOC is granted only if the
conditions are met satisfactorily.
Q6. Can an SMC audit be carried out whilst the vessel is in Dry-Dock?
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A. From 2002 onwards, all ships over 500 grt.
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Download Attachments
MSC 104(73)
File size: 550 KB
MSC 179(79)
File size: 10 KB
MSC.195(80)
File size: 959 KB
MSC 273(85)
File size: 33 KB
MSC 353(92)
File size: 79 KB
BY CULTOFSEA
FILED UNDER: SAFETY
TAGGED WITH: ADMINISTRATION, ANNIVERSARY, AUDIT, AUDITOR, COMPANY, CONVENTION, DESIGNATED PERSON
ASHORE, DOC, DOCUMENT OF COMPLIANCE, DPA, EVIDENCE, EXTERNAL AUDIT, IDOC, INTERIM DOCUMENT OF
COMPLIANCE, INTERNAL AUDIT, INTERNATIONAL SAFETY MANAGEMENT, INTERNATIONAL SAFETY MANAGEMENT
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CERTIFICATION, INTERNATIONAL SAFETY MANAGEMENT MANUAL FOR SHIPS, INTERNATIONAL SAFETY MANAGEMENT
SYSTEM, INTERNATIONAL SAFETY MANAGEMENT TRAINING, ISM CODE, ISM CODE AND GUIDELINES, ISM CODE OF
ETHICS, MASTER, NON CONFORMITY, OBSERVATION, SAFETY OFFICER, SMC, SMS
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