PLANT LOCATION CUSTOMER JOB UNIT

KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 2 of 23 Rev. A

INDEX

1 SCOPE AND OBJECTIVE 3

2 REFERENCE DOCUMENTS 3

3 DEFINITIONS 4

4 PROCEDURE FOR SUBMISSION OF VENDOR DOCUMENTS 4

5 EQUIPMENT OPERATING INSTRUCTIONS & MAINTENANCE

MANUALS 12

6 NUMBER OF COPIES AND ADDRESS OF VENDOR DOCUMENTS

SUBMISSION 17

ATTACHMENT 1 19

ATTACHMENT 2 20

ATTACHMENT 3 21

ATTACHMENT 4 22

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 2 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 3 of 23 Rev. A

1 SCOPE AND OBJECTIVE

This document covers, for both Out of Kingdom (OOK) and In Kingdom (IK) :
- The requirements for the documents to be provided by the VENDOR and SUB-
VENDOR.
- The procedure to be followed by the VENDOR and SUB-VENDORfor the supply of
documentation to CONTRACTOR as requested by purchase order.
VENDOR, within the project agreed time schedule, shall submit to the CONTRACTOR
the required copies of documents for approval, review or information.
Failure to supply the documents listed in the here attached table (Form 1) shall cause
the Purchase Order to be considered as unfulfilled.

2 REFERENCE DOCUMENTS
COMPANYs documents
CONTRACT
6600033894 (OOK), 6600033895 (IK) and relevant Schedules

Saudi Aramco Engineering Standards

SAES-A-202 Engineering Drawings Preparation

Saudi Aramco Engineering Procedures

SAEP-122 Project Records
SAEP-127 Security and Control of Engineering Data
SAEP-334 Retrieval, Certification and Submittal of Saudi Aramco Engineering
& Vendor Drawings
SAEP-352 Welding Procedure Review and approval
SAEP-1142 Qualification of Non-Saudi Aramco NDT Personnel

Saudi Aramco Forms

9594 ENG Drawing Completion Certificate (DCC)
2617 ENG Drawing Control Index
SA FORMS 175 As applicable
SA 7900 SERIES NMR Forms as applicable

Saudi Aramco Standard Drawings

AE-036411 Drawing and Equipment Index Key
AE-036625 Engineering drawing forms Layouts

CONTRACTORs documents
000-ZA-E-009800 Document Management and Control Procedure
000-ZA-E-009080 Document Equipment and Material Numbering Procedure
000-ZA-E-009107 Project Progress Measurement Procedure

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 3 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 4 of 23 Rev. A

000-ZA-E-009083 3D Model Execution and Design Review Specification

000-ZA-E-009310 QC Requirements for Suppliers of Materials and Equipments

3 DEFINITIONS

For the purpose of this specification, the following definitions shall apply:
CONTRACTOR Saipem S.p.A.

VENDOR A firm that has accepted a Purchase Order from

CONTRACTOR for supply equipment and / or other
contractual work

SUB-VENDOR A firm that has entered into a subcontract with VENDOR

for execution of a part of the contractual work under
supervision and as specified by the VENDOR

DELIVERABLES Documentation to be issued by VENDOR after receipt of

P.O. to allow a complete understanding, transportation,
erection, use and maintenance of the materials under
supply

For the purpose of this specification, the following abbreviations shall apply:
EDMS Engineering Document Management System
IDS Inspection Data Sheet
ITP Inspection Test Plan
MDR Manufacturer Data Record Book
MR Material Requisition
PIM Pre Inspection Meeting
PO Purchase Order
PQR Procedure Qualification Records
QCP Quality Control Plan
TEP Technical Enquiry Package
TSP Technical Supply Package
WPS Weld Procedure Specification
VDR Vendors Document Register

4 PROCEDURE FOR SUBMISSION OF VENDOR DOCUMENTS

The VENDOR shall submit VENDOR documents in accordance with the following
procedure unless otherwise specified in the purchase order or in the Material
Requisition.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 4 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 5 of 23 Rev. A

This document shall be read in conjunction with relevant section of Document

Control and Review Procedure document 000-ZA-E-009800 which is the
dedicated document for registration, storage, distribution and control of all project
related technical and procedural documents.

4.1 Vendor document submission schedule

The VENDOR shall fill the yellow highlighted columns and submit list of
deliverables and time schedule for VENDOR documents FORM-1 (See
Attachment 2) within two weeks after the receipt of a purchase order or a letter of
intent. The reference for this list shall be the FORM-1 in Microsoft Excel format
that is available from CONTRACTOR.
This form will be filled in compliance with the list of document mentioned on the
SAUDI ARAMCO NMR (and document list foreseen in the Material Requisition)
that has to be considered as minimum contractual requirement; VENDOR shall
include the entire list of documents provided by his SUB-VENDORS.
The submission time schedule shall be in accordance with the dates expressed in
contractual documents (e.g. MR or PO).

The FORM-1 shall be submitted by e-mail or CD to the address shown in Section

6.

The above filled form will be sent by VENDOR to CONTRACTOR that shall submit
this excel form to the document controller for the upload of documents in the
EDMS with associated status WORKING.

VENDOR Documents, as received from VENDOR, will be reviewed by

CONTRACTOR and COMPANY in parallel.
CONTRACTOR is responsible to internally circulate within CONTRACTORs
organization and send the drawing to COMPANY through dedicated transmittal as
per 000-ZA-E-009800 (Document Management and Control Procedure).
CONTRACTOR will proceed in the internal cycle of comments / and then will
transmit back all comments including COMPANY comments to VENDOR within
dates indicated in paragraph 4.4.

The above is valid for all documents except for the ones falling in the below list:

a. Welding Book (to be reviewed as per SAEP-352 table 1) composed by

- Procedure Specification (WPS)
- Procedure Qualification Record (PQR)
- Welding Map & service conditions
b. Non Destructive Test (NDT) for IK manufacturers only
c. Non Destructive Test (NDT) for OOK manufacturers only

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 5 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 6 of 23 Rev. A

d. Inspection Test Plan (ITP)

e. Positive Material Identification (PMI)
Note: VENDOR and SUB-VENDOR, when required by COMPANY standard, shall
submit for review all procedures for refractory installation, welding, welding repair,
heat treatment and alloy verification (PMI).

Approval cycle for documents a - Welding Book (to be reviewed as per

SAEP-352):
follow workflow as shown in Attachment 3. Distribution to COMPANY only if
required by SAEP-352 or applicable SAMSS (no later than 21 working days prior
to the start of the specific work activity).

Approval cycle for documents b,&c NDT IK & OOK manufacturers:

CONTRACTOR will proceed with the internal cycle of comments / approval (through
CONTRACTOR NDT certified III Level) and with the preparation of a Master Copy, which is
the VENDOR document being marked up with CONTRACTOR comments.
Approval cycle for documents d ITP:
Only approved revision to be officially transmitted to COMPANY as per following workflow:
once received ITP from VENDOR, it is reviewed/commented by CONTRACTOR and
transmitted back to VENDOR with CONTRACTOR comments. The same document with
CONTRACTOR comments is sent to COMPANY as part of the Inspection Assignment
Package (IAP)
ITP shall be prepared for all equipment and materials assigned a level 2,3 or 4 in SAEP-
1151, and for any equipment deemed necessary by CONTRACTOR.
If ITP is not approved (status B minimum see point 4.4) PIM cannot be performed.
COMPANY comments are discussed and integrated by VENDOR during Pre-Inspection
Meeting.

Approval cycle for documents e PMI:

Only approved revision to be officially transmitted to COMPANY as per following workflow:

once received from VENDOR, it is reviewed/commented by CONTRACTOR and

transmitted back to VENDOR with CONTRACTOR comments. The same
document with CONTRACTOR comments is sent to COMPANY.
If COMPANY comments are received in due time before PIM, the ITP is forwarded
to VENDOR for their implementation otherwise, COMPANY comments are
discussed and integrated by VENDOR during Pre-Inspection Meeting.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 6 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 7 of 23 Rev. A

4.2 Preparation of Vendor documents

The VENDOR shall prepare VENDOR drawing based on FORM-1 reviewed by
CONTRACTOR (Document/Drawings titles and their numbers to be reviewed).

The VENDOR shall place the project sticker as shown in the 000-ZA-E-009080 on
each VVENDOR drawings beside the drawing title block or on the cover page of
the documents. If there is no space on the cover sheet, a cover sheet shall be
added for the project sticker. The project sticker is available from CONTRACTOR.

The following information shall be clearly shown on the project sticker:

SAIPEM (Portion of sticker referred to CONTRACTOR):

JOB: Saipem Job Number 032184
DWG./SPEC. No: Saipem drawing/specification number
REV. : Revision Number
DATE: Issue Date

ARAMCO OVERSEAS COMPANY (Portion of sticker referred to COMPANY):

P.O.NUMBER Number of Purchase Order
SERIAL NUMBER Progress number of issued VENDORs document
SHT No. Number of sheets
REV. No. Revision Number

Additional information:
The following additional information shall be shown on VENDOR documents:
Item:
Service:
(AOC Dummy N.: MF XX (Dummy number is mentioned on the 1st page of P.O.)
o MFCI : If the Vendor legal head office is OOK
o MFIK : If the Vendor legal head office is IK
BI Number: 10-01506

All VENDOR documents and as-built drawings shall be issued file types listed
below in accordance with document SAEP-334.

Documents issued by VENDOR without the CONTRACTOR cover sheet will not
be considered and will be rejected.
For each document submission, the VENDOR shall update the Project cover sheet
and shall indicate the date of issue and the revision number.

All official revision of documents shall be sent by VENDOR, since no jumps on

revision are allowed by CONTRACTOR document management system.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 7 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 8 of 23 Rev. A

Internal revisions, if any, between VENDOR and his sub-Contractors shall not be
delivered to CONTRACTOR and must not be cause of jumps in the numbering of
the official revisions.

4.3 Submission of Vendor Drawings

The VENDOR shall submit the final VENDOR drawings for record in accordance
with the requirements in the purchase order or requisition when all the VENDOR
drawing reviews are completed with the review code A.
Form and the number of copies for the submission are listed on Section 6 below.
The final VENDOR drawing will be submitted to the COMPANY for information
only.

The VENDOR shall send to CONTRACTOR the documents to the address shown
in Section 6. Form for the submission are listed on Section 6 below (unless
otherwise specified in P.O. or Material requisition).

The documents and data required from VENDOR are listed in Saudi Aramco SA-
7900 series forms (NONMATERIAL REQUIREMENTS forms) together with the
number of calendar weeks within which the documents shall be delivered after the
P.O. award. The calendar weeks declared shall be confirmed by VENDOR at the
bid phase.

After the receipt of P.O., VENDOR shall complete and submit to CONTRACTOR
the list of deliverables using the Vendor Document Register (VDR). Any deviation
after P.O. placement will not be allowed without official written approval by
CONTRACTOR.
Other document shall be added by VENDOR if necessary for full identification of
the supply.

When required in the P.O. and/or in the QA/QC Job Specifications, the delivery of
the electronic files of all documentation issued by VENDOR shall take place
simultaneously with the paper copy.
Electronic files shall be delivered on CD or DVD storage media.
All electronic documentation, unless otherwise specified in the Quality Project
Specification 000-ZA-E-009310 (QC REQUIREMENTS FOR SUPPLIERS OF
MATERIALS AND EQUIPMENTS) shall be produced in PDF format as well as in
the native format agreed with CONTRACTOR. The files shall be in a "workable
stand-alone" format, without any special features (links to other files, special fonts,
macros, etc.) which may affect the possibility of viewing and editing.

Documents issued by VENDOR without the above described procedure will not be
considered and will be rejected.

4.4 Return of Vendor Drawings and review code

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 8 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 9 of 23 Rev. A

VENDOR shall deliver the required documentation for review, approval and/or
information only in accordance to the VDR.
VENDOR documents shall be reviewed by CONTRACTOR to verify compliance to
the requisition as well as other contractual documents. All documents required to
be approved shall be returned to the VENDOR with stamp showing the actual
status.
CONTRACTOR will send back to the VENDOR the commented copies within 30
calendar days from receipt date. Any CONTRACTOR review/approval does not
relieve VENDOR from his responsibility or liabilities under the Contract and/or P.O.
obligations.

CONTRACTOR review status shall be clearly shown on the project sticker on the
VENDOR document using the following review codes:

A: Reviewed with no comments;

B: Reviewed with comments as noted. Comments shall be considered.
Revise and resubmit the vendor drawing for review by specified date;
C: Revise and resubmit the vendor drawing for review by specified date. Do
not proceed with fabrication;
IO: Received for information only.
SCF: Supplier Certified Final

VENDOR shall revise and submit the document within 15 calendar days or
otherwise indicated in the P.O. or material requisition.

Delays of CONTRACTOR comments on documents will not be cause of delay in

the material delivery or in the issuing of further documentation, unless
CONTRACTOR comments cause modification on the materials under supply due
to reasons which have not been covered by the contractual agreements
The following is the minimum list of documents which may have impact on
fabrication (hold points):

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 9 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 10 of 23 Rev. A

Inspection and Test Plan;

Weld Maps, WPS, PQR and Post Weld Heat Treatment procedure
(where required);
PMI where required

VENDOR is authorized to proceed with fabrication only after receipt of

CONTRACTOR review status (minimum status B) for the above documents; any
fabrication started without CONTRACTOR acceptance shall be under VENDOR
full responsibility.

VENDOR is required to issue a complete Project Inspection and Test Plan (ITP)
including all inspections and testing to be performed at his workshop and/or at
sub-VENDORs shops during manufacturing activities.

All VENDOR procedures shall be available for review during the Inspection
activities.
4.5 Resubmission of Vendor Drawings

When the VENDOR receives VENDOR drawings returned with a review code of
B or C, the procedure described in subsection 4.3 and 4.4 shall be repeated
until review code becomes A.
Codes A and B allows VENDOR to proceed with the fabrication if
CONTRACTORs comments and understood and agreed by VENDOR. Code C
does not allow VENDOR to proceed with fabrication of its materials / equipment.

The revised VENDOR drawings shall be marked with revision clouds and revision
marks to clearly indicate the revised parts.

After receiving status A. Vendor shall resubmit relevant document to obtain

SCF status.

4.6 Identification of Revised Parts

Documents in Word

The text revised parts will be identified by a vertical line in the right-hand margin
against the revised text (word puts a line in the right-hand margin) or a triangle as
per Numbering Procedure 000-ZA-E-009080.

For graphics/pictures the revised parts will be indicated by a triangle holding the
revision index positioned adjacent to the revision.

Document in excel
Text parts : The revised parts will be identified by a triangle holding the revision
index.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 10 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 11 of 23 Rev. A

Process data : The revised parts will be written in Italic and heavy type character
(reviewed PART). This means that the other data will not be
written in heavy type character.

P&ID, PFD and other drawings:

The revised parts will be indicated by a triangle holding the revision index plus a
cloud surrounding the modified zone.

Example :

After the final approval received from CONTRACTOR, VENDOR will issue all the
document in revision 00 as: Supplier Certified Final or Valid for Construction.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 11 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 12 of 23 Rev. A

5 EQUIPMENT OPERATING INSTRUCTIONS & MAINTENANCE MANUALS

5.1 INTRODUCTION
The user manual shall have an introduction, which describes how the manual is
structured, and how it shall be used. Address and telephone number for contacts for
assistance shall also be given.
The content of the relevant book shall comply with the sequential order specified in
the typical list of contents.
The detailed index shall be reviewed with status A by CONTRACTOR prior to the
compilation of the Equipment Operating Instructions & Maintenance Manuals (see
Attachment 4).
Adjustments to this typical list may be agreed between CONTRACTOR and
VENDOR considering the specificity of each supply.

5.2 MAIN DATA

Information for the complete equipment showing all data necessary for the
understanding of the equipment's mode of operation shall be given. Information
regarding health, environment and safety shall be emphasised. ther data may be
- restrictions in guarantee;
- performance data;
- restrictions in use;
- main connections and requirements on connected systems;
- weight and outline dimensions.

5.3 TECHNICAL DESCRIPTION

Design and function shall be described to facilitate a better understanding of the
different parts of the operating and maintenance instructions.

If the complete equipment package consists of several systems, the main system
should be described first, followed by descriptions of each subsystem and their
interconnections.

5.4 PREPARATION AND INSTALLATION

All preparations to be made from the moment the installation is completed until the
equipment is ready for normal operation shall be described. The description shall
include tests, adjustments, calibrations and necessary inspections. The sequence of the
activities shall be stated as well as all tools, auxiliary equipment, consumables and
spare parts that may be needed. If necessary, references to detailed technical
information (e.g. performance and operational data) in other parts of the user manual
shall be made.
Installation instruction, inclusive of all lifting drawings, skid levelling, equipment
alignment, grouting instruction and all bolts chart showing torque values.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 12 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 13 of 23 Rev. A

When foundation template is provided as part of the scope of supply, detailed

information and drawing shall be available.

5.5 OPERATING INSTRUCTIONS

5.5.1 Start, Normal Operation, Stop and Emergency Stop

The information shall be given in a logical sequence and shall include all operations and
observations, which the operator shall undertake. These may be:

- check list for pre-start preparations;

- pre-start settings and precautions;
- the starting sequence shall include all modes of operation (manual, automatic, remote
control, etc.);
- observations which shall be made during the starting sequence;
- precautions concerning interruption of the starting sequence;
- operations and observations during normal operation;
- normal stop;
- emergency stop;
- start after emergency stop.

5.5.2 Disturbance of Operation

Description of the various forms of disturbance of operation that may occur, how they
can be identified and the consequences they may have for the operation shall be given.

Structure and contents of operating instructions

Instructions should contain a minimum of elements and shall be constructed as follows:

- introduction, scope and possible limitations of the instruction;

- a list of drawings or other necessary supplementary documentation;
- necessary safety precautions before and during maintenance;
- detailed description of the procedure to be followed with references to relevant
supplementary documentation;
- necessary data and arrangement for lifting;
- list of necessary tools and equipment;
- recommended spare parts and consumables;
- control and measurement points with limits during maintenance and after completion
prior to restart;
- requirements for special skills and minimum crew for the maintenance;
- registrations which should be part of a specially defined maintenance log

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 13 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 14 of 23 Rev. A

5.5.3 Corrective Measures

A description shall be available of the necessary actions after a disturbance has
occurred. For actions, which cannot be taken by the operator, it may be necessary to
refer to the maintenance instructions.

The manual shall state all requirements for reports to the VENDOR in the form of
registrations and observations.

5.5.4 Hazards and Protective Measures

A description shall be given of all known hazards that may occur during operation. This
also applies to hazards, which are due to lack of observation of the VENDOR's
procedures as well as to external causes, e. g. lack of cooling water, loss of electrical
power, etc.

The manual shall give detailed information about protective measures, how to reduce
the consequences to a minimum and what procedures to follow in the event of an
accident.

Product data sheets for chemical substances shall be attached.

5.5.5 Qualification Requirements and Training Program for Operators

The VENDOR shall state the qualifications required for the operator and the training
programs that can be offered.

5.6 MAINTENANCE

5.6.1 General
Maintenance includes all inspections, measurements, adjustments and operations
carried out directly on the equipment in order to ensure safe, reliable and economical
operation.
Maintenance documentation shall cover the maintenance, which can normally be done
by the user and the maintenance, which is not expected to be done by the user.

5.6.2 Maintenance Instructions

These shall be divided into the following separate instructions:

5.6.2.1 Predictive Maintenance

This part of the maintenance consists of the regular inspections carried out by the
operation and/or maintenance personnel.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 14 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 15 of 23 Rev. A

The inspections consist of what can be measured, seen, heard or felt without
interference in the equipment both during an operation and while at standstill.

The VENDOR shall give instructions and intervals (weeks or running hours) concerning
inspection points based on his own experience and the selected monitoring system.

5.6.2.2 Planned Maintenance

It shall cover all planned and expected maintenance based on operation time, calendar
time or certain operational observations. This type of maintenance may e.g. include

- cleaning;
- lubrication schedule;
- adjustments;
- calibrations;
- replacement of wear parts;
- replenishments.

5.6.2.3 Corrective Maintenance

The most comprehensive maintenance possible on site shall be described under this
clause, e.g.:

- replacement of broken parts;

- repairs which can be done on site or in a normally equipped maintenance shop;
- dismantling parts of or the whole equipment for shipment to a special repair or
overhaul shop.

5.6.2.4 Major Repairs and Modifications

It is not normally required that this shall be covered by the instructions at the user's
disposal. However the VENDOR shall keep and upon request provide instructions
concerning overhaul and repairs at special shops. If agreed, the VENDOR shall also
keep all documentation for modification or rebuilding of the equipment.

5.6.2.5 Fault Finding and Correction of Irregularities

For heavy machinery, complicated equipment or if the equipment is considered critical
for the total operation of the plant, the VENDOR shall include a fault-finding diagram in
his documentation.

The diagram shall list possible faults and irregularities, and refer to possible causes.
The diagram shall cover faults which may be discovered during operation and
maintenance. Furthermore it shall be described how the fault is to be corrected, if
necessary by referring to other maintenance instructions.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 15 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 16 of 23 Rev. A

The VENDOR should prepare a registration form where the results of measurements
and observations can be noted systematically in order to give the VENDOR a better
basis for diagnosis when the user requests VENDOR's assistance.

5.6.2.6 Storing, Preservation and Maintenance of Preservation

This clause shall describe storing of equipment removed from use.

The description of the preparations for storage shall include preservation and other
protection against external influences.

The description of maintenance during storage shall include preventive and corrective
measures to ensure that the functionality of the equipment is taken care of. The clause
shall also describe how the equipment is prepared for operation after storage.

The VENDOR shall also state how spare parts to be stored and preserved.

5.6.2.7 Preservation of Machines installed

VENDOR to describe all the instruction of preservation activities to be carried out for the
equipment after is removed from shipping box and installed on its final position before
equipment is commissioned.

5.7 SPARE PARTS LIST

All components, which may require replacement due to destruction, wear, etc., shall be
noted in a spare parts list. The components shall be identified and described so that the
necessary spare parts can be obtained. The list shall be illustrated or refer to separate
drawings. The customer may specify the use of his own spare parts form.

The spare parts list shall include

- reference to figure l drawing (figure/drawing number and position number);

- description with material statement; the VENDOR's catalogue/parts number;
- reference to national or international standards for the component,
- for standardised parts, the real manufacturer's name and catalogue/parts
number;
- information about spare parts which the VENDOR keeps in stock.

The list should be made in such a way that spare parts intended for installation and
commissioning and spare parts intended for operation, are identified separately.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 16 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 17 of 23 Rev. A

6 NUMBER OF COPIES AND ADDRESS OF VENDOR DOCUMENTS SUBMISSION

The VENDOR shall submit VENDOR documents in accordance with the following
requirements unless otherwise specified in the purchase order or Material
Requisition, the attachments or the requisition.

Address
E_mail address to request blank Project Specialist Leader
FORM-1 submission (Name of PSL will be communicated after
the placement of P.O.)

xxxxxxxx

Address for VENDOR drawings Project Specialist Leader

submission (Name of PSL will be communicated after
the placement of P.O.)

xxxxxxxx

Via A. De Gasperi, 16
20097 San Donato Milanese, Milano Italy

Telephone: +3902520xxxxx

Number of copies required for

review Electronic copy:
PDF by mail, CD-ROM or DVD
(if requested, as per requisition)
Hard copy only otherwise specified in P.O.
or in M.R.
Number of copies required for
record Electronic copy:
1 electronic copy in pdf format, 1 electronic
copy in native format and one full size
reproducible copy of each IFC drawing,
design data sheet and specification and all
revision thereto and at least one
reproducible copy and one electronic copy
of drawings and all revision thereto.

Hard copy only otherwise specified in P.O.

or in M.R.
Equipment Operating Instructions Hard copy:
& Maintenance Manuals
4

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 17 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 18 of 23 Rev. A

Electronic copy:

PDF files shall be:

o searchable in such a way that
Acrobat recognizes individual words
and allows the searching of them
o navigable following the bookmarks
structure to be implemented

Refer to a typical structure of the manual

in Attachment 4. Specific sample of
electronic file will be sent separately.

Refer to 000-ZA-E-009310 QC
Manufacturer Data Record Book requirements for Vendors

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 18 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 19 of 23 Rev. A

Attachment 1

REV DATE CHECKED

JOB 032184 A xxx
JO / EWO BI-10-01506-0001

DWG/SPEC. N
___________________

ARAMCO OVERSEAS COMPANY

PURCHASE ORDER NUMBER
MFXX XXXXXX 001 A

PREFIX PLANT CLASS INCREMENT SEQUENCE SHT NO. REV.NO.

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 19 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 20 of 23 Rev. A

Attachment 2

FORM -1
Excel file attached

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 20 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 21 of 23 Rev. A

Attachment 3
WELDING PACKAGE TECHNICAL APPROVAL WORKFLOW
AOC PMT DESIGNATED
SP DISCIPLINE SP WELDING ENG.
VENDOR REPRESENTATIVE WELDING
(PSL) (TMC)
(PMT) REPRESENT. (DWR)

1) VENDOR SUBMIT
2) EXPEDITE AND CHECK
WELDING PACKAGE (WP)
VENDORS WP, LOAD
AS PER PREVIOUSLY
DOCUMENTATION IN AIM
AGREED SUBMITTAL
SCHEDULE

3) TRANSMIT WP TO 4) RECEIVE WP, REVIEW

TMC. MARK SAEP-352 AND FORMALLY CMAKE
ON DOCUMENT , IF AOC POSSIBLE OMMENTS TO
APPROVAL IS REQUIRED WP

6) RECEIVE WP WITH TMC 5) RETURN WP APPROVED

COMMENTS OR WITH COMMENTS TO
PSL

7) DOCUMENTATION
REQUIRE AOC REVIEW
PER SAEP 352 OR SAMSS

8A) CORRECT WP AND NO YES 8B) OFFICIALLY RECEIVE 9) REVIEW TMC

RESUBMIT UNTIL 8) WP WP + TMC COMMENTS. COMMENTS, ADD
ACCEPTED WITH NO SUBMIT DOCUMENTATION POSSIBLE COMMENTS
COMMENTS TO DWR AND SEND WP TO PMT

10) FORMALLY TRANSMIT

APPROVAL/COMMENTS
AS PER CODE TO SP-PSL

13) FABRICATION
12) RECEIVE 1,2,5
AOC STATUS CODES 1,2 & 5 11) AOC
LETTER/TRANSMITTAL
CODE
LOG AND DISTRIBUTE
TO VENDOR AND PIC
(PROJECT INSPECTOR
COORDINATOR) 3,4
14) CORRECT WP AND IF Company comments are
RESUBMIT present, comment sheet to be
AOC STATUS CODES 3 & 4 sent to TMC for review

= Welding Package shall include: Weld Map; WPS/PQR; Weld Descriptions (when required by
applicable SAES); the following information: Design Codes, Minimum Design Metal Temperature,
Service (WET H2S, H2, NaOH, etc.)

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 21 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 22 of 23 Rev. A

Attachment 4

TYPICAL INDEX OF VENDOR EQUIPMENT OPERATING INSTRUCTIONS AND

MAINTENANCE MANUALS

SECTION DESCRIPTION PAGE No.

1 Introduction

Main Data
2

3 Technical Description

4 Preparation and Installation

5 Operating Instructions

5.1 Start, Normal Operation, Stop and Emergency Stop

5.2 Disturbance of Operation

5.3 Corrective Measures

Hazard and Protective Measures

5.4

Qualification Requirements and Training Program for Operators

5.5

Maintenance
6

General
6.1

6.2 Maintenance Instructions

6.2.1 Predictive Maintenance

6.2.2 Planned Maintenance

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 22 of 23
 PLANT LOCATION CUSTOMER JOB UNIT
KHURAIS SAUDI ARABIA ARAMCO OVERSEAS COMPANY B.V. 032184 000

PROJECT / UNIT
Doc no. 000-ZA-E-009021
KHURAIS FACILITIES EXPANSION & SATELLITE GOSP

Sh. 23 of 23 Rev. A

6.2.3 Corrective Maintenance

6.2.4 Major Repair and Modifications

6.2.5 Fault Finding and Correction of Irregularities

6.2.6 Storing, Preservation and Maintenance Preservation

6.2.7 Preservation of Machines installed

7 Spare Part List

This document has been prepared by Saipem Spa for Aramco Overseas Company.
It contains information that is Confidential and such information is intended to be for the exclusive use of the individual or entity named above.
It shall be neither shown to third parties nor used for purposes other than those for which it has been disclosed. Page 23 of 23