is not available online: user requests are checked against metadata records for the

material requested before access is allowed.

15.17 Case study 2

A state library relies on legal deposit legislation that specifically authorises it to make
and store copies for preservation purposes. Copyright conditions still apply, so the
library informs users of the need to get permission from the copyright owner before
making copies. The library negotiates access restrictions with owners of commercial
publications to protect their commercial interests for an agreed period of time, usually
set at 5 years during which only onsite single use is allowed. Many owners are happy
with less restrictive access because it broadens the audience for their publications,
while some require longer periods of restriction. A rights management metadata
system is used to record restrictions and to approve or reject requests automatically.

REFERENCES where to look for more information

Cross references
Working with producers also see chapter 13
Metadata also see chapter 14

Offsite references (all links viewed march 2003)

Many data archives use standard licence agreements with depositors to formalise the
transfer of rights. For example, see:
Oxford Text Archive, (2003). Licence for depositors. http://ota.ahds.ac.uk/,
under OTA Publications

For significant examples of rights management negotiations producing positive

results, see:
IFLA and the International Publishers Association, (June 2002). Preserving the
Memory of the World in Perpetuity: a Joint Statement on the Archiving and
Preserving of Digital Information. http://www.ifla.org/V/press/ifla -ipa02.htm
Koninklijke Bibliotheek (August 2002). National Library of the Netherlands and
Elsevier Science Make Digital Preservation History.
http://www.kb.nl/kb/resources/frameset_kb.html?/kb/ict/dea/ltp/ltp-en.html

Some other resources:

CEDARS Project (2002). CEDARS Guide to Intellectual Property Rights.
http://www.leeds.ac.uk/cedars/guideto/ipr/guidetoipr.pdf
Kavcic -Colic, Alenka (2002). Archiving the Web: Some Legal Aspects, 68th IFLA
Council and General Conference, Glasgow. http://www.ifla.org/IV/ifla68/papers/116-
163e.pdf

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