GAIL GAS Ltd.

Device Management overview

Dated 17th Oct, 2011

Presenter:
Atin Chandra
Purpose of this presentation

The main purpose of this presentation is to familiarize the participants

with the key features, processes and terminology used in SAP IS-Utilities
Device Management module.

This presentation gives an overview of master data requirements and all

the process flows which are involved in device management.

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Agenda

Purpose of SAP IS-U

SAP ISU - Device Management Overview

Business Master Data

Technical Master Data

Device Master Data

Meter Reading Scheduling

Metering Management

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Utility Scenario

The main purpose of this presentation is to familiarize the participants

with the key features, processes and terminology used in SAP IS-Utilities
Device Management module.

This presentation gives an overview of master data requirements and all

the process flows which are involved in device management.

After going through the presentation the participants should be able to

understand the overall scope of device management.

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Business Master Data
The Business Master Data consists of:

Business partner

Contract account

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Business Partner(Customer)
Business Partner means the Consumer who
consumes a utility service which in this case is Gas.

Each customer has a unique Business Partner

number in the system

The business partner is billed for the Gas consumed

and is responsible for the payment of the bill.

Typically a business partner is classified in the

following categories: Person, Group, and
Organization.

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Contract Account (Customers Billable A/C)

Contract Account is the customer's account with the

utility company against which the customer is billed for
his consumption of the utility services.

In case if the customer is consuming Gas at various

installation points, all such individual contracts can be
grouped under the same Contract Account and a
collective bill can be generated against it.

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Technical Master Data

The Technical Master Data consists of:

Connection Object
Premise
Device Location
Utility Installation
Device Installation

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Connection Object

Connection Object is the physical entity

where the Utility Company provides the utility
services.

A typical example of a connection object can

be a Building or a Factory

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Premise
A premise is an enclosed spatial unit (such as an apartment or suite)
to which a utility service is supplied.

The premise is allocated to a connection object and is associated to

the address of that connection object.

Several installations can be allocated to one premise (for different

utilities such as water, Gas etc.)

A contract account become billable only after the customer moves in

to the premise.

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Device Location
Device location is a place within a Connection Object where the
device (Meter) is physically installed.

The device location is allocated to the address of the connection

object and premise.

Device Location contains a description to define the exact location of

the meter inside the building for the convenience of the meter reader
in locating the installed Meter for taking reading when he visits the
building.

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Utility Installation

Utility Installation represents the installation of Gas connection at the

customer's premises.
Utility Installation contains data relevant to billing contracts, for
example the rate category and installation facts e.t.c.
Utility Installations are assigned to and grouped under a Meter
Reading Unit (MRU) based on their location. Meter Reading
Schedules are generated separately for each MRU which determine
the dates and frequency of Meter reading.

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Device Installation (Meter Installation)

Device Installation represents the installation of Meter at the

customer premise against a utility Installation.

Device Installation connects a Contract Account, Premise and the

Device together and makes the customer billable for the amount of
Gas consumption measured by the installed device

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Device(Meter) Master Data

Device Master Data consists of:

Register Group
Device Category
Device Serial Number

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Register Group

Register Group consists of the set of registers

in a meter which actually capture the amount
of units consumed at an installation.

Each Device Category of the type Meter is

assigned a Register Group.

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Device Category (Type of Meter)
Device Category groups together
devices (meters) with the same
features.
It categorizes meters based on
their features such as : Single
Phase Meter or Three Phase
Meter e.t.c.
Name of a device category can
be based on:
Meter Make
Model
Number of Dials
Meter Type

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Device Serial Number(Meter Serial
Number)

Device Serial Number is a number associated

with each device (Meter).

Device Serial Number is assigned to Premise

and Contract Account of the customer during the
Meter installation.

Each Device is assigned under a device

category having a particular register group.
Thus each combination of Device Serial Number,
Device Category and Register Group is unique
and identifies a particular Meter.

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Meter Reading Scheduling
The Meter Reading Scheduling consists of:
Portions : Portions are groups of contracts that are to be billed
together.

Meter Reading Unit (MRU): Meter reading units group together

utility installations according to regional criteria. They contain all
data relevant to meter reading scheduling.

Scheduling: Scheduling periodically generates dates for meter

reading and billing.

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Portions

Portions are groups of contracts that

are to be billed together. A contract is
allocated to a portion either directly in
the contract or indirectly via the meter
reading units that are specified in the
utility installation belonging to the
contract

They are the equivalent of billing

cycles, they combine contracts that are
to be billed together, and contain dates
for billing.

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Meter Reading Units (MRU)

Meter reading units group together utility installations according to

regional criteria.
They contain all data relevant to meter reading scheduling.

Meter reading schedules are generated separately for each MRU.

Meter reading units can only be created if a Portion already exists.

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Scheduling
Scheduling periodically generates dates for meter reading and billing.
Before you can generate these schedule records, you must create the
schedule master records for meter reading (the meter reading units) and
for billing (the portions).

Based on the dates set up in the portion, schedule records are generated
for all MRUs

When the scheduled meter reading date associated with an MRU is

reached Meter Reading Orders have to be generated against it. Billing
Orders are generated automatically.

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Meter Management

Metering Management consists of:

Meter Reading Orders
Meter Reading Entry
Meter Reading Estimation
Meter Reading Validation
Meter Reading Correction

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Meter Reading Orders
The meter reading order contains register-specific data and
information on scheduled meter readings such as meter reader and
scheduled meter reading date.

Meter reading orders are generated based on meter reading schedules

for each Meter Reading Unit (MRU).

Meter reading entry takes place on dates specified in the schedule for the
number of meter installations which lie within that particular Meter reading
unit for which the order has been generated

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Meter Reading Entry

Meter readings can be recorded in the

following two ways:

Meter reader from the utility company

visits the customer premise and records
the meter readings based on the MR
Order.

Customer himself records and provides

the meter readings to the Utility company
over phone.

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Meter Reading Entry [Contd...]

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Meter Reading Estimation

If a periodic reading has not arrived by the time the bill period end date is
reached then an estimated reading will be generated and bill will be
produced based on the estimated meter reading.

The estimated meter reading is calculated using customer specified

criteria and standard SAP functionality based on previous meter reading
history.

If the available history is insufficient for producing a good estimation then

the estimation of meter reading will be done based on periodic
consumption.

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Meter Reading Validation
All readings are validated using standard SAP
validation rules.

Any readings that fail validation will be marked

as Implausible the business need to review all
implausible readings and either Release for
billing or enter a corrected reading.

All readings that pass validation will

automatically be considered as Plausible and
billed (If appropriate).

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Meter Reading Correction

After Validation if the meter readings are found to be implausible then the
implausible Meter readings will be reviewed and corrected by the Utility
company authorities.

Corrected meter reading will again be passed through the validations until
they are validate as correct as per the specified validation rules.

Corrected meter reading will then be passed on for billing to the SAP
Billing system.

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 GAIL GAS Ltd.

Thank You
Dated 17th Oct, 2011

Device Management overview