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JAMBOREE ADMISSION CELL

APPLICATION PROCESS

@ Copyright Jamboree Education Pvt. Ltd., 2009


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Contents

Application procedure pages 3 - 9

Sample Transcript pages 10 - 15

Sample Bank Letter (personal funding) pages 16

Sample Affidavit of Support (personal funding) pages 17

Sample Bank Letter (company sponsor) pages 18

Sample Affidavit of Support (company sponsor) pages 19

Sample PF Account Statement pages 20

Sample Resume pages 21 - 22

@ Copyright Jamboree Education Pvt. Ltd., 2009


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Application Process

After finalizing your university list, do the following:

; Send your standardized test scores to the universities through ETS for GRE and TOEFL
; Have your college/university transcripts ready
; Have the funds to be shown in the Financial document ready
; Contact 3-4 people to be your prospective recommenders
; Write the necessary application-related documents like essays, SOPs, LORs, Resume, etc.
; Start networking with professors
; Fill out the online application form and dispatch application packages

Score Reporting:

GRE and TOEFL scores are recognized by universities only when they are directly reported by
ETS
GRE Score Reporting Procedures:
http://www.ets.org/portal/site/ets/menuitem.1488512ecfd5b8849a77b13bc3921509/?vgnextoid
=ef152d3631df4010VgnVCM10000022f95190RCRD&vgnextchannel=c50946f1674f4010Vgn
VCM10000022f95190RCRD
TOEFL Score Reporting Procedures:
http://www.ets.org/portal/site/ets/menuitem.c988ba0e5dd572bada20bc47c3921509/?vgnextoid
=07ce494655ae7110VgnVCM10000022f95190RCRD&vgnextchannel=9701197a484f4010Vg
nVCM10000022f95190RCRD

Transcripts:

Transcripts are official statements of marks/grades.


Have to be issued by the institution/university. If university does not issue transcripts, then
mark sheets attested (signed and stamped) by registrar/dean of the university will suffice
Some universities might accept documents attested by the college. But to be on the safer side,
SEND DOCUMENTS ATTESTED BY YOUR UNIVERSITY NOT COLLEGE.
Per semester/per year mark sheets have to be sent along with consolidated mark sheets
If originals cannot be issued, then photocopies attested (signed and stamped) by registrar/dean
of the university will suffice
HAVE to be in properly sealed and signed envelopes

FROM,
Registrar
ABC University
Front of the envelope
TO,
Graduate Admissions Office
University of XYZ
Austin, TX 12345
USA

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University Back of the


seal & envelope
signature

Letters of Recommendation:

Your recommenders can be:

Project guide(s)
Professor(s) who taught the students preferred concentration(s)
Immediate supervisor if work-ex is relevant and more than 1 year

Letters of recommendation can be sent offline or online.

Offline:

LOR should be about 1-page long


LOR should be on the letter head of the recommender
If the university has a specific LOR format, it HAS to be filled in addition to the written
LOR. This format should not be on the recommenders letter head.
Both the written LOR and the university format (whenever applicable) should be signed
and stamped by the recommender and placed in a properly signed and sealed
envelope

Online:

Email addresses of the recommenders have to be provided in the universitys online


application form. Some universities accept only the official email ids of the
recommenders hotmail ids, yahoo ids, etc. are not preferred.
University emails the necessary forms directly to the recommender

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Recommenders Back of
signature and stamp Envelope
(if available)

FROM,
Name &
Address of the Front of
recommender Envelope
TO,
Graduate
Admissions Office
University of XYZ
Austin, TX 12345
USA
Essays

Statement of Purpose

Usually one SOP is required per university

If the university has any prescribed format and word/character limit, the SOP has to be drafted
accordingly. Please note that characters and words are not synonymous.

If there are no specific format and word/character limit, the SOP should be a one-page
document stating the students long term and short term goals, and justification for admission

For PhDs, SOP should be very technical, concentrating on the students preferred area of
research

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Application fee

Different for different universities

Different for International students

May be different based on the mode of application form submission (paper Vs online)

In some cases, waiver possible

Can be paid in 2 ways:


Credit card (for online application)
Dollar Draft

Financial Documents

Required for I20 issuance

Have to be sent either with the application package or after receiving admission offer:
University-specific

Only liquid assets can be shown as sources of funds. Liquid assets include Savings accounts,
Fixed deposits, PF/PPF, etc.

If a university has a specific format of Financial Certificate, it has to be filled along with the
necessary bank statement/bank letter

Sponsors are required to fill in an Affidavit of Support along with the necessary bank
statement/bank letter. A student can have as many as 3-4 sponsors. Sponsors can be parents,
relatives or friends.

Bank Statement/Bank letter (originals or photocopies) should be signed and stamped by the
authorized bank official

Networking with Professors

Once you decide which universities to apply to, you will need to start networking with the professors.
This significantly improves your chances of admission and financial aid. In fact, for PhD applicants,
this is a must. Please go through the university websites and find the faculty list of your interested
department. Then, find the email addresses of the professors whose research areas interest you and
email them. While emailing the professors, please take note of the following do's and donts.

1. While emailing the Profs, make sure NOT to include ANY attachments. Professors don't open
emails with attachments for fear of viruses, etc.

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2. Do NOT address them as Sir or Madam. They like to be addressed as Dr./Professor.

3. The tone of the email should be polite and formal, but never subservient. Professors generally don't
entertain desperate-sounding candidates.

4. Do NOT CC them emails. If you have to email 5 professors, send 5 separate emails.

Also, if you want to email the admissions office of your department, you can go ahead and do that.
However, usually the admissions office has little or no say in the RA selection process. They can only
recommend students; the professor makes the final decision.

The following is a sample email to give you an idea about the format of the email that you would send.

Dear Dr. XYZ,

I am an aspiring student at the XYZ University. If admitted, I will be joining in the Spring semester of
2006. I have done the four-year bachelor of technology (B.Tech.), Computer Engineering, program at t
he Technological Institute of Textiles and Sciences, Bhiwani, India in 2004. While browsing through
the university website, I came across the list of Computer Science faculty, going through which, I
realized that your research interests match with my desired area of specialization.

Over the last two years, I have been working on developing applications for different industrial usage
such as Information system for Siemens, office Automation system for National Horticulture Board,
Employee toolkit & Library Management System, etc. During this period, I extensively worked on
MS SQL server, Oracle 8.0, PL/SQL, C++, LISP, Visual Basic 6.0, Visual Basic, .NET, etc. I am also
a Microsoft Certified Professional. (Write about your practical training / work experience)

Also, as part of my B Tech degree, I have worked at Siemens Information System Ltd. as a trainee.
During this period, I contributed to the development of various store management modules as part of
"Hospital Information System". Store management module includes sales, purchase, and inventory
management and accounting. (Write about any important achievements during your BE)

My ambition is to contribute in an original manner to this field, which I feel, will be facilitated at the
University of Texas at Austin, under your guidance. I request you to make a candid assessment of my
chances of getting admission along with full aid in the form of fellowships, research/teaching
assistantships, to university of Texas at Austin and whether I am deserving of the same as per the
standards of your university.

I would be glad to send you any other information and would welcome any suggestions you may like
to offer. I look forward to hearing from you soon.

Thanking you for your time and help,

Sincerely yours,

Name of the student.

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Enclosures: 1. Research summary.

2. Skills

3. Resume

4. Course structure

-----------------------------------------------------------------------------------------------

Research summary

Projects undertaken :

Name of the project: a short summary of the project.(BE Final year project and/or any other projects)

Skills:

Programming Languages:

Experience working with: Oracle, SQL Server, ASP. NET, ADO. NET, Windows, MS-DOS, Linux, etc.

Resume

Academic qualifications:

GRE: V/Q/AW

TOEFL:

Course Structure

Write the names of all the courses you took during your BE/B Tech

@ Copyright Jamboree Education Pvt. Ltd., 2009


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Components of an application package

Cover Letter

Transcripts

Letters of Recommendation

Essays / SOP

Application form

Application fee receipt/ Application fee draft

Resume

Photocopies of GRE and TOEFL score reports

Financial Documents

Photocopies of first 2 and last 2 pages of the passport

Where to send application packages:

Sometimes all supplemental materials have to be sent to the Office of Graduate Admissions

Sometimes all supplemental materials have to be sent to the admissions office of the
Department to which the student is applying

Sometimes, part of the supplemental materials have to be sent to the Office of Graduate
Admissions, and the remaining materials to the admissions office of the Department to which
the student is applying

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Page 1 of 6 Sample Transcript


EVALUATION SYSTEM

Institute of Technology and Management (ITM) is affiliated to the Maharshi Dayanand University.
The university follows the following pattern for evaluation of its students:-

The B.E course consists of VIII semesters (4 years) and each semester is of sixteen weeks duration.All
subjects are compulsory,except in the final year, where the student chooses the project and two
electives both in the seventh and the eight semester.Each lecture is of fifty minutes duration.Theory
papers and practical examinations require a minimum of 40% marks for passing.For each subject there
are two separate assessments as Semester Work Marks and a final Examination conducted by the
University.

The Scaling of Marks as provided in the university Ordinance is given below:-

Name of Examination Scaled Marks


I Year 40 %
II Year 60%
III year 80%
IV Year 100%

Maharshi Dayanand University does not employ the Grade Point Average (GPA) system but uses an
aggregate percentage of the student in the year to award classes as follows:

70% and above I Class with Honors


60% and above but below 70% I Class
50% and above but below 60% II Class
40% and above but below 50% Pass Class

PRINCIPAL
ITM, GURGAON

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Page 2 of 6 Maharshi Dayanand University at a Glance

Maharshi Dayanand University is Situated at a distance of 70-km Northwest of Delhi on the National
Highway No. 10.It is spread over a sprawling 740 acres of land on the outskirts of the historic city of
Rohtak. Named after the great social reformer and founder of Arya Samaj, Maharshi Dayanand
University was established in 1976.

The University during this span, has grown to 27 Post-Graduate departments under 12 Faculties
with more than 350 faculty members; one Post-Graduate Regional Centre at Rewari; one
maintained University College; one Directorate of Distance Education and one Computer
Centre.Maharshi Dayanand University conducts undergraduate,graduate and post graduate courses in
the Arts,Commerce,Science,Education and other faculties and also professional courses for
Engineering and Technology,Business Administration etc. Besides, 110 affiliated colleges offering
courses in humanities, science, commerce and management; Post-Graduate Medical Research
Institute and Dental College, Rohtak; Medical College, Agroha; State College of Engineering,
Murthal; Technological Institute of Textiles, Bhiwani are among the premier affiliated
institution which form the nucleus of University's diverse academic programmes.

Equipped with Hi-tech Instrumental Aids, Computer Labs, Conference Rooms, EDP Rooms,
Xerox, Fax and E-mail facilities, its own In-House Management Library with over 10,000
titles, subscribing to 10 dailies and 35 national and international journals, Institute of Management
Studies and Research (IMSAR) is housed in a beautifully designed building. Besides running 2-Year
Full-time and 3-Year Part- time MBA Courses, it is the only Institute in Haryana that offers 5-
Year Integrated MBA Programme IMSAR is further augmenting its contribution to the
corporate world by introducing 2-Year Masters Programme in Global Business Management,
One-Year P.G. Diploma in Advertising and Media Management and one-Year P.G. Diploma
in Pharmaceutical Marketing through Distance Education. To satisfy the long standing demand
of the people of Haryana, the University has also established the Department of Pharmaceutical
Sciences which is meeting the requirements of the fast emerging Pharmaceutical Sector in
the Country. Apart from running LL.M., LL.B. 3 Year course and Post Graduate Diploma in Labour
Law, the faculty of law has been the pioneer in introducing 5-Year Integrated Course of LL.B. in
1983, which has been the subsequently followed by various Universities of the country

The University teachers have been regularly publishing research articles in prestigious national
and/or international journals and magazines. Teachers in various departments have also published a
number of books in various disciplines. The fact that more than 300 research scholars have been
awarded Ph.D. degrees in various disciplines since last convocation in 1998 speaks of the volume
of research work being done in the University.

Date:

Page 3 of 6

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To whomsoever it may concern

This is to certify that <Name> is a bonafide student of <College name> and is currently pursuing
<Course name>. <Name> is a student of the <Semester>. The final semester exams would be held in
<tentative date for last semester exams>

In these circumstances, he/she cannot produce the proof of actual Degree and final year transcript. I
request you to accept this certificate in lieu of Transcripts/Degree.

<Officer in charge>
College Stamp

Date:

Page 4 of 6 MAHARSHI DAYANAND UNIVERSITY, ROHTAK

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Bachelor of Engineering( Computer Science & Engg.)


First Year Of Engineering( July 2002 May 2003)
Name: ROOP SATSANGI S/O VIVEK SATSANGI Regn No. : 02-ITMG-53

SEMESTER 1,DEC 2002 Roll No. : 087448


Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks
1 ENGLISH 059 040 100T
028 087 060 050S 150
2 MATHEMATICS - 1 080 040 100T
037 117 060 050S 150
3 PHYSICS 1 057 040 100T
028 085 060 050S 150
4 ENGINEERING 021 020 050P
GRAPH 038 059 040 050S 100
5 PHYSICS 023 010 025P
LAB 1 017 040 020 025S 050
6 CHEMISTRY 047 040 100T
036 083 060 050S 150
7 FUNDAMENTALS OF 075 040 100T
COMP. & PROG. 042 117 060 050S 150
8 CHEMISTRY 015 010 025P
LAB 020 035 020 025S 050
GRAND TOTAL O660 1000

SEMESTER 2,MAY 2003 Roll No. : 151404


Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks
1 WORKSHOP 076 040 100T
TECHNOLOGY 029 105 060 050S 150
2 ELECTRICAL 070 040 100T
TECHNOLOGY 033 103 060 050S 150
3 COMM. SKILLS IN 047 040 100T
ENGLISH 039 086 060 050S 150
4 MATHEMATICS 2 081 040 100T
036 117 060 050S 150
5 PHYSICS 2 060 040 100T
036 096 060 050S 150
6 WORKSHOP 018 010 025P
PRACTICE 020 038 020 025S 050
7 ELECTRICAL 018 010 025P
TECHNOLOGY LAB 014 032 020 025S 050
8 ENGINEERING 030 020 050P
DRAWING 035 065 040 050S 100
9 PHYSICS 021 010 025P
LAB - 2 021 042 020 025S 050
10 GENERAL PROF. 041 041 020 050S 050
GRAND TOTAL O725 1050

Total for the Year: 1385/2050


Percentage: 67.56%
PRINCIPAL
ITM, GURGAON

Page 5 of 6

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Second Year Of Engineering( July 2003 May 2004)

SEMESTER 3,DEC 2003 Roll No. : 068431


Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks
1 PRINCIPLES & APP. 071 040 100T
OF ECONOMICS 041 112 060 050S 150
2 MATHEMATICS 3 081 040 100T
043 124 060 050S 150
3 ELECTRICAL 015 010 025P
WORKSHOP 020 035 020 025S 050
4 ELECTRICAL ENGG. 062 040 100T
MAT. & SEMI COND. 037 099 060 050S 150
5 DISCRETE 074 040 100T
STRUCTURES 035 109 060 050S 150
6 PROGRAMMING 079 040 100T
LANGUAGES 041 120 060 050S 150
7 DATA 075 040 100T
STRUCTURES 043 118 060 050S 150
8 SOFTWARE 045 020 050P
PACKAGES LAB 038 083 040 050S 100
9 PROGRAMMING 021 010 025P
LANGUAGES LAB 022 043 020 025S 050
10 ELEC. ENGG. MAT. 021 010 025P
& SEMI COND. LAB 020 041 020 025S 050
GRAND TOTAL O884 1150

SEMESTER 4,MAY 2004 Roll No. : 215631


Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks
1 PRINC. & PRACT. OF 060 040 100T
MANAGEMENT 034 094 060 050S 150
2 COMPUTATIONAL 095 040 100T
TECHNIQUES 040 135 060 050S 150
3 ANALOG 075 040 100T
ELECTRONICS 031 106 060 050S 150
4 DIGITAL 079 040 100T
ELECTRONICS 034 113 060 050S 150
5 COMMUNICATION 065 040 100T
ENGG. 1 030 095 060 050S 150
6 MECHANICAL 064 040 100T
TECHNOLOGY 034 098 060 050S 150
7 ANALOG 015 010 025P
ELECTRONICS LAB 021 036 020 025S 050
8 DIGITAL 011 010 025P
ELECTRONICS LAB 024 035 020 025S 050
9 COMMUNICATION 016 010 025P
ENGG. 1 LAB 023 039 020 025S 050
10 MECH TECH LAB 017 010 025P
020 037 020 025S 050
GRAND TOTAL O828 1150

Total for the Year: 1712/2300


Percentage: 74.43%
PRINCIPAL
ITM, GURGAON

Page 6 of 6

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Third Year Of Engineering(July 2004 May 2005)

SEMESTER 5,DEC 2004 Roll No. : 427892


Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks
1 PRINCIPLES OF 058 040 100T
OP- SYSTEMS 047 105 060 050S 150
2 COMPUTER 040 040 100T
ORGANISATION 046 086 060 050S 150
3 INTRODUCTION TO 074 040 100T
LOGIC 044 118 060 050S 150
4 MICRO 059 040 100T
PROCESSORS 041 100 060 050S 150
5 COMPUTER 047 040 100T
GRAPHICS 048 095 060 050S 150
6 OBJECT ORIENTED 077 040 100T
PROGRAMMING 046 123 060 050S 150
7 OPERATING 020 010 025P
SYSTEM LAB 022 042 020 025S 050
8 COMPUTER 017 010 025P
GRAPHICS LAB 024 041 020 025S 050
9 OBJECT ORIENTED 024 010 025P
PROG LAB 023 047 020 025S 050
10 PRACTICAL
TRAINING - 1 B G
GRAND TOTAL O757 1050

SEMESTER 6,MAY 2005 Roll No. : 531432


Sr. No. Subject Marks Obtained Minimum Pass Marks Maximum Marks
1 SYSTEM 063 040 100T
PROGRAMMING 043 106 060 050S 150
2 ANALYSIS & 043 040 100T
DESIGN OF ALGO. 043 086 060 050S 150
3 INTRODUCTION TO 077 040 100T
DATABASE 039 116 060 050S 150
4 DIGITAL SYSTEM 056 040 100T
DESIGN 041 097 060 050S 150
5 THEORY OF 060 040 100T
COMPUTATION 042 102 060 050S 150
6 COMPUTER 059 040 100T
NETWORK 042 101 060 050S 150
7 SYSTEM PROG. 016 010 025P
LAB 015 031 020 025S 050
8 DATABASE MANAG. 021 010 025P
SYSTEM LAB 020 041 020 025S 050
9 DIGITAL SYSTEM 023 010 025P
DESIGN LAB 019 042 020 025S 050
10 GENERAL 046
PROFICIENCY 046 020 050S 050
GRAND TOTAL O768 1100

Total for the Year: 1525/2150


Percentage: 70.93%
PRINCIPAL
ITM, GURGAON
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Sample Bank Letter (personal funding)

TO WHOMSOEVER IT MAY CONCERN

This is to certify that Mr/Ms______________, <Address> is maintaining his account number <acc.
No.> with us. The present balance in the account is <Amount in rupees> which is equivalent
to<amount in dollars> at a conversion rate of 1 USD = INR..

This amount is available for the higher education of his <Relationship to the sponsor> <Student
Name>.

<Bank authoritys seal and signature of the authorized person>


<Date>

(Should be on Bank letter head)

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Sample Affidavit of support (personal funding)

TO WHOMSOEVER IT MAY CONCERN

This is to certify that I, <name of sponsor>, am financing the higher studies of <applicants name> at
your university.

I hereby state that I have kept sufficient funds to support the education and living expenses for
<applicants name>, and that he will not become a public charge during his stay.

I plan to contribute USD <Amount of money in USD> for the duration of his study.

The respective certificates issued by the banks in this regard are enclosed herewith.

Regards

<Signature>
Sponsors Name

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Sample Bank Letter (Company Sponsor)

TO WHOMSOEVER IT MAY CONCERN

This letter is to certify that <Name of the company> have been highly valued customers with our for a
period exceeding 7 years. The net worth of the company as on March 19, 2007 is 15, 0000000 INR
(Equivalent to 3333333 USD @ 1USD=45 INR).

Details of Account:

Account number:
Date of Account opening:
Average Deposits:
Average Balances:

They have set aside an amount of 3000000 INR (Equivalent to 66667 USD @ 1USD=45 INR) for the
higher education of <name of applicant>. This amount is available for remittance.

Ravie Salluj
(Authorized signatory)
Designation: Manager Connaught Place Branch

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Sample Affidavit of support (company sponsor)

TO WHOMSOEVER IT MAY CONCERN

Applicant's Name: <name of applicant>

Sponsor's Name: <name of the company>

Sponsor Mailing Address: <address of the company>

Certified extract from the minutes of the meeting of the Board of directors of <Name of company>,
held on <date> at <time>

Resolved that <name of company> will support the education and living expenses for <name of
applicant> in the United States of America, and that he will not become a public charge during his stay
in the United States of America. We do plan to make specific contributions to the support of the
prospective student. We plan to contribute <amount in USD> per year for 2 years of his study.

Attached, please find enclosed the necessary documents detailing our financial standing.

<name of director>

On behalf of the Board of Directors

<name of company>

Sponsor's signature: ______________________Date signed: ___________________

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Sample PF Account Statement

(LETTER HEAD OF THE COMPANY)

To Whomsoever It May Concern

This is to state that Mr. <persons Name> is working in our company, <name of the company>, for the
past <number> years and is maintaining his/her P.F. account in the company. The funds available in
his/her account as on <write the date> is Rs. .. which is equivalent to USD. @ 1
USD = ..INR

Stamp & Sign

<authorized Signatory>

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NAME
Address:
E-mail: , Ph:
Education:
B.Tech (Computer Science) Aug03 Jun07
Northern India Engineering College, Guru Gobind Singh Indraprastha University, Delhi

12th AISSCE, Father Agnel School with 83% Apr01-Apr02

Technical Skills:
Operating System: Windows 98/ 2000/XP, LINUX 9(RED HAT) (BASIC)
Programming Language: C, C++, JAVA (J2SE CORE), .Net (VB.Net, c# & ASP.Net), Xilinx
Web Development: HTML, MS-FrontPage
DBMS: MS Access, Oracle 9i, MySql 4.1

Projects Undertaken& Summer Trainings:

Bank Management System <Dates>


Duration: 2 months
Tools used: C++
A program designed for managing all types of Accounts & loans offered by a bank. The program
maintains the records of all the customers and the type of accounts along with their loan details.

Hispirits.com <Dates>
Duration: 2 months
Tools used: .NET (VB.Net & ASP.Net)/MS Access
Its basic function was storing the data entered by the user and provide with various job options relating
to the field by using the concept of search engines.

NextGen HIS (hospital information system) <Dates>


Duration: 3 months
Tools used: .NET(C# & ASP.Net)/ MySql 4.1
It is a live project based on Hospital Management. The software had various modules like Registration,
Medical, Services, Financial, Security and Other. I worked on the financial module relating to patient's
billing in which I had to design the interface and connect it to the database

Achievements & Extra Curricular Activities


Attained 3rd rank in Second Semester, Date
Among the top 10 students in my Stream in all the Semesters Date
Scored the highest marks in my branch in JAVA Programming and Website Design (86%),
Applied Chemistry -II (79%) and second highest in Computer Architecture (84%) Date
Bagged prizes in programming competitions at school and college level Date
Done paper presentation on various topics like Free Space Optics and Software
Requirement and Safety Engineering Date
Won the University Championship in Basket Ball Date

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Was appointed as one of the main organizers for technical fest of our college that was held in
collaboration with IEEE Date
Actively participated in organizing the farewell of our college Date

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GOOD LUCK WITH YOUR ADMISSIONS PROCESS!!

@ Copyright Jamboree Education Pvt. Ltd., 2009

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