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GradSchool ApplicationProcess Detailed PDF
GradSchool ApplicationProcess Detailed PDF
APPLICATION PROCESS
Contents
; Send your standardized test scores to the universities through ETS for GRE and TOEFL
; Have your college/university transcripts ready
; Have the funds to be shown in the Financial document ready
; Contact 3-4 people to be your prospective recommenders
; Write the necessary application-related documents like essays, SOPs, LORs, Resume, etc.
; Start networking with professors
; Fill out the online application form and dispatch application packages
Score Reporting:
GRE and TOEFL scores are recognized by universities only when they are directly reported by
ETS
GRE Score Reporting Procedures:
http://www.ets.org/portal/site/ets/menuitem.1488512ecfd5b8849a77b13bc3921509/?vgnextoid
=ef152d3631df4010VgnVCM10000022f95190RCRD&vgnextchannel=c50946f1674f4010Vgn
VCM10000022f95190RCRD
TOEFL Score Reporting Procedures:
http://www.ets.org/portal/site/ets/menuitem.c988ba0e5dd572bada20bc47c3921509/?vgnextoid
=07ce494655ae7110VgnVCM10000022f95190RCRD&vgnextchannel=9701197a484f4010Vg
nVCM10000022f95190RCRD
Transcripts:
FROM,
Registrar
ABC University
Front of the envelope
TO,
Graduate Admissions Office
University of XYZ
Austin, TX 12345
USA
Letters of Recommendation:
Project guide(s)
Professor(s) who taught the students preferred concentration(s)
Immediate supervisor if work-ex is relevant and more than 1 year
Offline:
Online:
Recommenders Back of
signature and stamp Envelope
(if available)
FROM,
Name &
Address of the Front of
recommender Envelope
TO,
Graduate
Admissions Office
University of XYZ
Austin, TX 12345
USA
Essays
Statement of Purpose
If the university has any prescribed format and word/character limit, the SOP has to be drafted
accordingly. Please note that characters and words are not synonymous.
If there are no specific format and word/character limit, the SOP should be a one-page
document stating the students long term and short term goals, and justification for admission
For PhDs, SOP should be very technical, concentrating on the students preferred area of
research
May be different based on the mode of application form submission (paper Vs online)
Financial Documents
Have to be sent either with the application package or after receiving admission offer:
University-specific
Only liquid assets can be shown as sources of funds. Liquid assets include Savings accounts,
Fixed deposits, PF/PPF, etc.
If a university has a specific format of Financial Certificate, it has to be filled along with the
necessary bank statement/bank letter
Sponsors are required to fill in an Affidavit of Support along with the necessary bank
statement/bank letter. A student can have as many as 3-4 sponsors. Sponsors can be parents,
relatives or friends.
Bank Statement/Bank letter (originals or photocopies) should be signed and stamped by the
authorized bank official
Once you decide which universities to apply to, you will need to start networking with the professors.
This significantly improves your chances of admission and financial aid. In fact, for PhD applicants,
this is a must. Please go through the university websites and find the faculty list of your interested
department. Then, find the email addresses of the professors whose research areas interest you and
email them. While emailing the professors, please take note of the following do's and donts.
1. While emailing the Profs, make sure NOT to include ANY attachments. Professors don't open
emails with attachments for fear of viruses, etc.
3. The tone of the email should be polite and formal, but never subservient. Professors generally don't
entertain desperate-sounding candidates.
4. Do NOT CC them emails. If you have to email 5 professors, send 5 separate emails.
Also, if you want to email the admissions office of your department, you can go ahead and do that.
However, usually the admissions office has little or no say in the RA selection process. They can only
recommend students; the professor makes the final decision.
The following is a sample email to give you an idea about the format of the email that you would send.
I am an aspiring student at the XYZ University. If admitted, I will be joining in the Spring semester of
2006. I have done the four-year bachelor of technology (B.Tech.), Computer Engineering, program at t
he Technological Institute of Textiles and Sciences, Bhiwani, India in 2004. While browsing through
the university website, I came across the list of Computer Science faculty, going through which, I
realized that your research interests match with my desired area of specialization.
Over the last two years, I have been working on developing applications for different industrial usage
such as Information system for Siemens, office Automation system for National Horticulture Board,
Employee toolkit & Library Management System, etc. During this period, I extensively worked on
MS SQL server, Oracle 8.0, PL/SQL, C++, LISP, Visual Basic 6.0, Visual Basic, .NET, etc. I am also
a Microsoft Certified Professional. (Write about your practical training / work experience)
Also, as part of my B Tech degree, I have worked at Siemens Information System Ltd. as a trainee.
During this period, I contributed to the development of various store management modules as part of
"Hospital Information System". Store management module includes sales, purchase, and inventory
management and accounting. (Write about any important achievements during your BE)
My ambition is to contribute in an original manner to this field, which I feel, will be facilitated at the
University of Texas at Austin, under your guidance. I request you to make a candid assessment of my
chances of getting admission along with full aid in the form of fellowships, research/teaching
assistantships, to university of Texas at Austin and whether I am deserving of the same as per the
standards of your university.
I would be glad to send you any other information and would welcome any suggestions you may like
to offer. I look forward to hearing from you soon.
Sincerely yours,
2. Skills
3. Resume
4. Course structure
-----------------------------------------------------------------------------------------------
Research summary
Projects undertaken :
Name of the project: a short summary of the project.(BE Final year project and/or any other projects)
Skills:
Programming Languages:
Experience working with: Oracle, SQL Server, ASP. NET, ADO. NET, Windows, MS-DOS, Linux, etc.
Resume
Academic qualifications:
GRE: V/Q/AW
TOEFL:
Course Structure
Write the names of all the courses you took during your BE/B Tech
Cover Letter
Transcripts
Letters of Recommendation
Essays / SOP
Application form
Resume
Financial Documents
Sometimes all supplemental materials have to be sent to the Office of Graduate Admissions
Sometimes all supplemental materials have to be sent to the admissions office of the
Department to which the student is applying
Sometimes, part of the supplemental materials have to be sent to the Office of Graduate
Admissions, and the remaining materials to the admissions office of the Department to which
the student is applying
BACK TO CONTENTS
Institute of Technology and Management (ITM) is affiliated to the Maharshi Dayanand University.
The university follows the following pattern for evaluation of its students:-
The B.E course consists of VIII semesters (4 years) and each semester is of sixteen weeks duration.All
subjects are compulsory,except in the final year, where the student chooses the project and two
electives both in the seventh and the eight semester.Each lecture is of fifty minutes duration.Theory
papers and practical examinations require a minimum of 40% marks for passing.For each subject there
are two separate assessments as Semester Work Marks and a final Examination conducted by the
University.
Maharshi Dayanand University does not employ the Grade Point Average (GPA) system but uses an
aggregate percentage of the student in the year to award classes as follows:
PRINCIPAL
ITM, GURGAON
Maharshi Dayanand University is Situated at a distance of 70-km Northwest of Delhi on the National
Highway No. 10.It is spread over a sprawling 740 acres of land on the outskirts of the historic city of
Rohtak. Named after the great social reformer and founder of Arya Samaj, Maharshi Dayanand
University was established in 1976.
The University during this span, has grown to 27 Post-Graduate departments under 12 Faculties
with more than 350 faculty members; one Post-Graduate Regional Centre at Rewari; one
maintained University College; one Directorate of Distance Education and one Computer
Centre.Maharshi Dayanand University conducts undergraduate,graduate and post graduate courses in
the Arts,Commerce,Science,Education and other faculties and also professional courses for
Engineering and Technology,Business Administration etc. Besides, 110 affiliated colleges offering
courses in humanities, science, commerce and management; Post-Graduate Medical Research
Institute and Dental College, Rohtak; Medical College, Agroha; State College of Engineering,
Murthal; Technological Institute of Textiles, Bhiwani are among the premier affiliated
institution which form the nucleus of University's diverse academic programmes.
Equipped with Hi-tech Instrumental Aids, Computer Labs, Conference Rooms, EDP Rooms,
Xerox, Fax and E-mail facilities, its own In-House Management Library with over 10,000
titles, subscribing to 10 dailies and 35 national and international journals, Institute of Management
Studies and Research (IMSAR) is housed in a beautifully designed building. Besides running 2-Year
Full-time and 3-Year Part- time MBA Courses, it is the only Institute in Haryana that offers 5-
Year Integrated MBA Programme IMSAR is further augmenting its contribution to the
corporate world by introducing 2-Year Masters Programme in Global Business Management,
One-Year P.G. Diploma in Advertising and Media Management and one-Year P.G. Diploma
in Pharmaceutical Marketing through Distance Education. To satisfy the long standing demand
of the people of Haryana, the University has also established the Department of Pharmaceutical
Sciences which is meeting the requirements of the fast emerging Pharmaceutical Sector in
the Country. Apart from running LL.M., LL.B. 3 Year course and Post Graduate Diploma in Labour
Law, the faculty of law has been the pioneer in introducing 5-Year Integrated Course of LL.B. in
1983, which has been the subsequently followed by various Universities of the country
The University teachers have been regularly publishing research articles in prestigious national
and/or international journals and magazines. Teachers in various departments have also published a
number of books in various disciplines. The fact that more than 300 research scholars have been
awarded Ph.D. degrees in various disciplines since last convocation in 1998 speaks of the volume
of research work being done in the University.
Date:
Page 3 of 6
This is to certify that <Name> is a bonafide student of <College name> and is currently pursuing
<Course name>. <Name> is a student of the <Semester>. The final semester exams would be held in
<tentative date for last semester exams>
In these circumstances, he/she cannot produce the proof of actual Degree and final year transcript. I
request you to accept this certificate in lieu of Transcripts/Degree.
<Officer in charge>
College Stamp
Date:
Page 5 of 6
Page 6 of 6
This is to certify that Mr/Ms______________, <Address> is maintaining his account number <acc.
No.> with us. The present balance in the account is <Amount in rupees> which is equivalent
to<amount in dollars> at a conversion rate of 1 USD = INR..
This amount is available for the higher education of his <Relationship to the sponsor> <Student
Name>.
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This is to certify that I, <name of sponsor>, am financing the higher studies of <applicants name> at
your university.
I hereby state that I have kept sufficient funds to support the education and living expenses for
<applicants name>, and that he will not become a public charge during his stay.
I plan to contribute USD <Amount of money in USD> for the duration of his study.
The respective certificates issued by the banks in this regard are enclosed herewith.
Regards
<Signature>
Sponsors Name
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This letter is to certify that <Name of the company> have been highly valued customers with our for a
period exceeding 7 years. The net worth of the company as on March 19, 2007 is 15, 0000000 INR
(Equivalent to 3333333 USD @ 1USD=45 INR).
Details of Account:
Account number:
Date of Account opening:
Average Deposits:
Average Balances:
They have set aside an amount of 3000000 INR (Equivalent to 66667 USD @ 1USD=45 INR) for the
higher education of <name of applicant>. This amount is available for remittance.
Ravie Salluj
(Authorized signatory)
Designation: Manager Connaught Place Branch
BACK TO CONTENTS
Certified extract from the minutes of the meeting of the Board of directors of <Name of company>,
held on <date> at <time>
Resolved that <name of company> will support the education and living expenses for <name of
applicant> in the United States of America, and that he will not become a public charge during his stay
in the United States of America. We do plan to make specific contributions to the support of the
prospective student. We plan to contribute <amount in USD> per year for 2 years of his study.
Attached, please find enclosed the necessary documents detailing our financial standing.
<name of director>
<name of company>
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This is to state that Mr. <persons Name> is working in our company, <name of the company>, for the
past <number> years and is maintaining his/her P.F. account in the company. The funds available in
his/her account as on <write the date> is Rs. .. which is equivalent to USD. @ 1
USD = ..INR
<authorized Signatory>
BACK TO CONTENTS
Technical Skills:
Operating System: Windows 98/ 2000/XP, LINUX 9(RED HAT) (BASIC)
Programming Language: C, C++, JAVA (J2SE CORE), .Net (VB.Net, c# & ASP.Net), Xilinx
Web Development: HTML, MS-FrontPage
DBMS: MS Access, Oracle 9i, MySql 4.1
Hispirits.com <Dates>
Duration: 2 months
Tools used: .NET (VB.Net & ASP.Net)/MS Access
Its basic function was storing the data entered by the user and provide with various job options relating
to the field by using the concept of search engines.
BACK TO CONTENTS