Organizing Board Structure

and each teams functions

Department Tasks

External Affairs Sponsor Marketing Design

- Find sponsors Create marketing - Make poster

plan for the event.
- Make a list of - Design logo,
>100 sponsors - Overview tickets.

- Contact - Key message - Print visual aids

sponsors and
make - Marketing - Others
negotiations. theme

- Write proposals - Marketing

insight
Goals:
100,000,000 - Objectives
VND
- Target
- Make audience.
trans9actions
- Visual aids
(content)

- Marketing
timeline

Publicize the event

through different
channels.

Content Liaison
Project - Conceptualize the idea. - Make a list of 50 celebrities
Development who is planned to perform
- Make the script throughout in the show.
the show.
- Contact celebrities (singers,
- Prepare script for MC. beauty pageants,) and
make negotiations.
- List the performances.
- Contact club presidents in
- Create backup plan.
FTU.

- Liaise with the place where

the event is held.

Human Resource Human Resource Allocation:

- Divide the team into sub-teams. Each team is responsible for

different tasks.

- Create WBS and Gantt chart.

- Recruit volunteers for each team.

- Delegate work to team members in the event.

Finance Create budget plan.

Logistics
Buy decorative items, gifts, for giveaway and main event.

On the day of main event:

- Stage set-up

- Receptionist

- Ticket selling

- Technical control

- Service (guide audience to seats, distribute water)

- Check performers outfit.

- Backup