CHECKLIST

Contact /
Task Date
Responsible Person

General

Identify table hostesses (1 per table - total of 20). Hostesses need to be

aware of the event responsibilities:
No-sew blanket directions,
Encourage Christmas conversations, family traditions that were
comforting? etc,
Debi
Monitor blanket progression & evening timeline,
Gift card circulation at table,
Fold blanket and put in gift bag w/ card at completion,
Arrange for their blanket delivery making sure to call ahead to
arrange amicable delivery date / time

Identify 8 event greeters (2 at each door, front & back). Greeters need
to be aware of the event responsibilities:
Open doors,
Debi
So glad you have come to share some Christmas comfort,
Direct ladies to coat closet,
Provide name tag directions

Introduction / Welcome dialog - How God comforted us w/ Jesus, Jesus

comforts us so that we can comfort others, and how our evening of Kathy & Debi
comfort will progress

Determine event logo to appear on name tags and alll advertisement Barbi & Sue

Name Tags Barbi

Add small table w/ white table cloth to EMC - make sure to put in
EMC
room layout diagram

No Tie Blankets (Qty 21)

Purchase Material Kathy

Blanket Preparation -
Cut bias off all material, which will be used as bows on gift bags 9/27/17 Kathy, Jackie & Rich
and to secure blankets when complete,

Match & tack one plaid w/ one solid color for next prep step w/ a
10/1/17 Jackie & Rich
larger group of women

Cut the fringe for the blankets so that at the event all that will be
TBD
required to compete the blankets is tying

Create Sample Blanket & Determine Tying Time for Event Kathy

Determine Blanket Donation Recipients - Review & finalize list w/ Levan Kathy & Debi

Email Levan & set up meeting if necessary or just go off homebound

Kathy
VBCers

Gift / Christmas Cards - Envelope will have recipient contact

information so that table hostesses can make arrangement for Kathy
delivery of gift

Unassigned Blanket Collection @ End of Evening will be stored at the

8/22/17 Barbi
office

Comfort Food

1
 Contact /
Task Date
Responsible Person

Menu Finalized: Soup, Bread Pudding, Water, Ice Tea, Coffee, etc..
10/4/17 Ron Cook
See meeting minutes from 10/4/17

Schedule meeting w/ Ron Cook to discuss the event: soup, use of

10/4 @ 4:30 Kathy & Debi
table settings, kitchen help, men to bus tables)

Find men to help (10) Kathy & Debi

Add 4 table w/ white table clothes - UPDATE EMC 10/5/17 Kathy

Decorations Roxie H

Table Center Pieces - Brown Gift Bags w/ Tissue Paper Roxie H

Cloth Forest green napkins - presentations? Roxie & Kathy

Acquire high quality green paper napkins 9/24/17 Kathy

Wash / Iron Napkins Kathy

Party Favors (Estimated 160-170) Complete Kathy

Card w/ A Christmas Prayer Barbi

Glass heart attached w/ hot glue Kathy

Comfort scent - spiced cider or Balsam Spritz Kathy or Debi

Purchase Plastic Table Clothes Kathy

Photographers - Womens Ministry Scrapbook

Steve Petro - 9/16 Steve Confirmed Availability 9/16/17 Kathy

Anna McKendrick (Table Pics) 9/16 asked & Confirmed 9/16/17 Kathy

Christmas Props for Photo Ops Group

Advertisement TBD

Infomercial (ok rcv/d from Chris 8/21)

Kathy & Debi
Air Date Approval (Barbi & Levan) - Nov 19th & 26th

Develop Script, Actors, Produce by end of October 10/27/17 Susan M & Chris S

Ladies Restroom Poster Design Sue Sutley

Monthly Bulletin Article - 1 month prior to event - Touch base with

Debbie DeNicola to see how she wants to handle taking it down 11/15/17 TBD
sometime the week of the 30th so you can be ready for the 5th.

Weekly Service Announcement

Village Voice Article ???

Signup Table 11/19, 11/26 & 12/3

11/16, 11/26, 12/3 Kathy
Complete sample blanket to be used on signup table

EMC filled out 9/15/17 Kathy

Review & Finalize Attendance Signup Sheet Kathy & Debi

Music

Lead the ladies in Christmas Prayer Songs Pam & Rebecca

Christmas lyrics on TV screens in Lobby Rebecca C

2
 Contact /
Task Date
Responsible Person

Microphone and keyboard need to be available in lobby - EMC

9/15/17 Kathy
Form

Determine where the music will be located and update EMC

Kathy, Debi, Roxie
diagram

Schedule meeting w/ Pam & Rebecca to be sure all of their needs

9/27/17 Kathy
are addressed for the event.

Create playlist on Mac for arrival and dinner. Old throwback music. Kathy

Test piped in playlist music (Kathy & Chris) Kathy & Chris

Rehearsal (Pam, Rebecca, Chris, Debi, Kathy) for piped in music and
Kathy
Christmas carols w/ cut ins/overs (see timeline detail)

Event Setup

Physical Table Setup - Irv based on EMC. EMC

Table Settings / Decorations - Blankets Table Clothes Covered by Plastic

Table Cloth, Table Settings, Napkins, Centerpieces, Two Copies Blanket 12/7/17 Kathy, Debi, Roxie
Instructions @ Each Table

Setup / Break Down - Irv based on EMC - Confirmed by Ron during

10/4/17 EMC
Comfort Food Meeting

Budget Kathy

Received email from Sue Sutley addressing this topic. No extravagant

8/16/17 Sue Sutley
amounts in the budget for this party.