Supreme Student Council Inventory System

Supreme Student Council Inventory System
1.1 Introduction
Logical Model Report PUPQC 1

1.1 Introduction
Every student governments in different universities in our country are supported
by the university fund for different tools, equipment and other utilities. Each student
government have a specific and delegated office area. Those office area are compose of
different materials, tools, supplies furniture and fixture and other necessity. Those
materials are important in order to student government to work properly.
In Polytechnic University of the Philippines, Quezon City Branch. Supreme Student
Council serve as the student government of the university. It is an immense challenge for
the SSC to maintain an accurate and updated records of all items inside the office.
Pursuant to the constitution and by-laws of the student council, ARTICLE VIII
DUTIES AND RESPONSIBILITIES OF SSC OFFICERS ; Section 9 The Internal Affair
Officer shall have the following powers, duties and responsibilities: Shall have the
responsibility for the procurement of supplies needed by the organization.
As a solution, Supreme Student Council SSCIS must be implemented properly.
This system allows the officer to enter the details of the item belong to the organization
and allow to view in list form. Using this system it is much efficient to record all items plus
less paper is needed.
The proponent used Microsoft Visual Studio for the front end of the system and
Microsoft SQL for the back end or for the database of the system.

1.2 System Description

1.2 System Description
The SUPREME STUDENT COUNCIL of Polytechnic University of the Philippines
Quezon City Branch is the highest student organization representing the general
interests, rights, and welfare of the studentry.
The office of the Supreme Student Council comprise with different materials,
equipment, appliances, furniture and other necessary materials that may help the
council to work properly. In line with this, the council must record properly the list of all
items inside the office.
As a solution, Supreme Student Council SSCIS must be implemented properly.
This system allows the officer to enter the details of the item belong to the organization
and allow to view in list form. Using this system it is much efficient to record all items plus
less paper is needed.
The system has a default username and password, user serve as the default
username while ssc serve as the default password. This system allow the user to
enter information about the officer and also allow the user to enter information about the
items to be logged. The system can show the list of the officers and prior information
about them same in item.

1.3 System Features

1.3 System Features
The proposed Supreme Student Council Inventory System has the following
features:
Records the personal information of the officers The user can store the data of
the officers to the database for faster reviewing.
Records inventory date - The user can store the data of the specific date of
inventory.
Record items information The user can store the data the items.
Display of records The user can view the entire record of the items and officers
Display Graph The user can view the record in a virtual representation.

1.4 System Requirements

1.4 System Requirements

The objective and the main purpose of the proposed system are to provide a
computer-generated data to the store.
1.4.1 Hardware Requirements
Hardware Minimum Recommended

Requirement Requirement
Processor 2.6 GHz 3.3 GHz or higher

Memory 1 to 2 GB 2 GB or higher
Hard Drive 80 to 250GB 500 GB or higher
Printer Print Print/Scan/Copy/Fax
Video Card 1 GB 2GB
Motherboard
Monitor
Mouse
Keyboard
AVR
UPS
Speakers
Casing
Table 1.4.1
Hardware Requirements
The above table shows the Hardware requirements of the proposed system, as
shown above there are minimum specifications but for better and faster development of
the system there recommended hardware specifications.

1.4.2 Software Requirements
Software Recommended Use

Requirement
Operating System Windows 7 (Professional) For the environment or
platform to be used.
Programming Language C# For the development of
the system.
Database MSSQL For the storage of the
records.
Table 1.4.2
Software Requirements
The table above shows the software requirements of the proposed system. There
is a Use column to show what the requirement will be used for. Windows 7 platforms
are known for their stability and its user friendly interface but because Microsoft will stop
supplying security updates for Windows XP after two years, Windows 7 is recommended.
Microsoft Visual Studio and Microsoft SQL softwares are recommended because they
are open-source softwares.

1.4.3 Data Requirements
Data Description
Login Data Username Refers to the default

username of the user.
Password Refers to the default
password of the user.
Officers Data Last Name Refers to the last name of the
officer.
First Name Refers to the first name of the
officer.
Middle Initial Refers to the middle initial of
the officer.
Sex Refers to the sex of the
customer.
Contact Number Refers to the contact number
of the customer.
Items Data Item Name Refers to the name of the

item.
Item Description Refers to the description of

the item.
Item Quantity Refers to the quantity of the

item.
Item Unit Refers to the quantity unit of

the item.
Item Status Refers to the status of the

item.
Item Storage Refers to the storage area of

the item.

Funds Data Fund Name Refers to the source of fund

name.
Inventorys Data Inventory Date Refers to the date of

inventory
Table 1.4.3
Data Requirements
The table above shows information needed by the system in order for it to generate
better and more reliable reports.
1.4.4 People Requirement
People are the most important requirements needed in the system. The unified
system is very helpful for the user.
People Description
System Administrator The person responsible for maintaining a

single-user computer system. This
individual also performs procedures to
prevent the spread of viruses in a
computer to protect the system.
Table 1.4.4
People Requirements
The table above are the people that are expected to use the system and those
who can help in giving information about Supreme Student Council Inventory System.

1.5 Entity Relationship Diagram

1.5 Entity Relationship Diagram
Figure 1.5.1
Entity Relationship Diagram
The figure above shows the entity relationship diagram for Supreme
Student Council Inventory System.

1.6 System Composition

1.6 System Composition
Supreme Student
Council Inventory
System
System Setup Transaction Queries Report Log out
Add Officer List of Transaction

Dates
Add Item
Figure 1.6.1
Composition of the Supreme Student Council Inventory System
The figure above shows the composition of the proposed system. There are
System Setup, Transactions, Query, Report and Logout that the proposed system will
generate.

1.7 Source Documents

1.7 Source Documents
1.7.1 Source Documents Inventory
Forms Description
Login Form Used to input the default user information
Used to input another organization

Add Officer Tab
officers.
Add Item Tab Used to input another item.
Inventory Form Used to input the inventory date, item

details, officer position, and fund source.
Table 1.7.1
Source Document of Supreme Student Council Inventory System
The table above shows the source documents which the information needed for
the system will come from.

1.7.2 Source Documents Format
Figure 1.7.2.1
Login Form
The figure above is used to input admin essential information to access the system.

Figure 1.7.2.2
Add Officer Tab
The figure above is used add, edit and delete the necessary information of organization
officer and view the list of officers.

Figure 1.7.2.3
Add Item Tab
The figure above is used input another item.
Figure 1.7.2.4
Transaction Form
The figure above is used input transaction.

1.8 Query Forms

1.8.1 Query Forms Inventory
Form Description
Transaction Log
Used to see the transaction
list.
Table 1.8.1
Queries Forms of the Supreme Student Council Inventory System
1.8.2 Query Form Format
Figure 1.8.2.1
Map Form
The figure above is used locate the customer using google map.

1.9 Report

1.9.1 Report Form Inventory
Form Description
Report form
Used to show a printable
report.
Table 2.0.1
Report Form of the Supreme Student Council Inventory System
1.9.2 Report Form Format
Figure 1.9.2.1
Report Form
The figure above is used show printable report.

1.10 Log out Form

1.10.1 Logout Form Inventory
Form Description
Log out form

Used to exit the system.
Table 1.10.1
Logout Form of the Supreme Student Council Inventory System
1.10.2 Logout Form Format
Figure 1.10.2.1
Logout Form
The figure above is used stop the process of the system.

Supreme Student Council Inventory System

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Supreme Student Council Inventory System

Logical Model Report PUPQC 1

Every student governments in different universities in our country are supported

materials are important in order to student government to work properly.

In Polytechnic University of the Philippines, Quezon City Branch. Supreme Student

DUTIES AND RESPONSIBILITIES OF SSC OFFICERS ; Section 9 The Internal Affair

responsibility for the procurement of supplies needed by the organization.

As a solution, Supreme Student Council SSCIS must be implemented properly.

less paper is needed.

Logical Model Report PUPQC 2

1.2 System Description

Logical Model Report PUPQC 3

1.2 System Description

The SUPREME STUDENT COUNCIL of Polytechnic University of the Philippines

interests, rights, and welfare of the studentry.

items inside the office.

As a solution, Supreme Student Council SSCIS must be implemented properly.

less paper is needed.

about them same in item.

Logical Model Report PUPQC 4

1.3 System Features

Logical Model Report PUPQC 5

1.3 System Features

Logical Model Report PUPQC 6

1.4 System Requirements

Logical Model Report PUPQC 7

1.4 System Requirements

1.4.1 Hardware Requirements

Hardware Minimum Recommended

Processor 2.6 GHz 3.3 GHz or higher

Logical Model Report PUPQC 8

1.4.2 Software Requirements

Software Recommended Use

Logical Model Report PUPQC 9

1.4.3 Data Requirements

Login Data Username Refers to the default

Items Data Item Name Refers to the name of the

Item Description Refers to the description of

Item Quantity Refers to the quantity of the

Item Unit Refers to the quantity unit of

Item Status Refers to the status of the

Item Storage Refers to the storage area of

Logical Model Report PUPQC 10

Funds Data Fund Name Refers to the source of fund

Inventorys Data Inventory Date Refers to the date of

1.4.4 People Requirement

System Administrator The person responsible for maintaining a

Logical Model Report PUPQC 11

1.5 Entity Relationship Diagram

Logical Model Report PUPQC 12

1.5 Entity Relationship Diagram

Logical Model Report PUPQC 13

1.6 System Composition

Logical Model Report PUPQC 14

1.6 System Composition

System Setup Transaction Queries Report Log out

Add Officer List of Transaction

Logical Model Report PUPQC 15

1.7 Source Documents

Logical Model Report PUPQC 16

1.7 Source Documents

1.7.1 Source Documents Inventory