Supporting Document For The Global Compendium After IPM 2017

AIESEC
Global Compendium
Supporting Document
Updated International Presidents Meeting February 2017
Updated by Governance and Legislation SubCommittee and approved

by AIVP Finance
Table of Content
1. INTRODUCTION 3
1.1. Global ER Principles 3
2. MEMBERSHIP 26
2.1. Who can run AIESEC operations 26
2.2. Definition of Membership 26
2.3. Membership Criteria and timeline 36
2.4. Current membership status 39
2.5. War Status and Domestic & Civil Unrest 39
2.6. Membership Subcommittee (MSC) 40
2.7. Global Expansion Board (GEB) 40
3. ELD MANAGEMENT 41
3.1. Glossary of terms 41
3.2. AIESEC Experience 42
3.3. Exchange Product Policies (XPP) 42
3.4. Complaint Procedure 57
3.5. Annex Submission of Report of Harassment 79
3.6. Internal Control Board (ICB) 81
3.7. Entity Control Board (ECB) 81
3.8. Annexes 82
4. FINANCIAL MANAGEMENT 83
4.1. Financial Models 83
4.2. Global Funds 86
5. GLOBAL DECISION MAKING 93
5.1. International Conferences 93
5.2. Global Reporting 104
5.3. Motions and Mandates 107
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AIESEC Global Compendium Supporting Document
International Congress 2016
5.4. Minute Taking 112
5.5. Extraordinary Global Legislations 114
5.6. Governance & Legislation Subcommittee (GLSC) 116
6. AI MANAGEMENT 117
6.1. Data Privacy & Terms Of Use Policies On Global Information Systems 117
6.2. Global Information Management Principles 127
7. PIPELINE MANAGEMENT 130
7.1. AI Election and Selection Procedure 130
7.2. Global Subcommittee Structure 135
7.3. Global External Body Structure 136
7.4. Internal Auditor 136
7.5. 172
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1. INTRODUCTION
1.1. Global ER Principles
1.1.1. Purpose of the Global ER Principles
1.1.1.1. The aim of this document is to establish a framework to enable the overall growth of
partnerships across the AIESEC network, whether that be between AIESEC International and
Member Entities, or among Member Entities themselves. It outlines the following principles
related to enabling a collaboration framework between entities, market access definition,
communication processes, partnership classification, product standardization, pricing
standardization, revenue share and responsibility share of parties engaged with GEPs and GEAPs
(Defined in point 4.2.2 of this document).
1.1.2. Managing Disputes in the Global ER Principles
1.1.2.1. In the event that the ER principles are breached, the concerned parties should attempt to
resolve the dispute between themselves. If no agreement is found, a case can be submitted to the
internal control board through the case submission procedure outlined in the internal control
board section of this document.
1.1.3. Market Access and Communication Process between entities
1.1.3.1. Market Access Definition
1.1.3.1.1. Market access between Entities, be it among Member Entities themselves or
between AIESEC International and Member Entities, shall be defined through the
use of Focus Lists. The Global Focus List refers to the list of organisations AIESEC
International has the intention of focusing on during the term. The Entity Focus List
refers to the list of organisations a Member Entity partners with and/or has the
potential of up-scaling during the term. They are both defined in more detail in the
points 3.2.1 and 3.3.1 of this document.
1.1.3.1.2. All Focus Lists must include: the Name of Company, the Current Status of
the relationship with that company, the Products taken by the company (for current
partners only) and the updated contact information of the AIESEC account
manager.
1.1.3.1.3. These Focus Lists will ensure transparency, alignment and collaboration
among Entities, as well as, professionalism when approaching the external market.
1.1.3.1.4. Entities are expected to consult the Global and Entity Focus Lists before
approaching any organisation.
1.1.3.2. Member Entity Responsibilities
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1.1.3.2.1. Each Member Entity will ensure that their Local Entities are not prospecting
an organisation listed in the Global Focus List without permission from AIESEC
International. Each Member Entity is encouraged to notify another Member Entity if
their Local Entities are prospecting an organisation listed in said other Member
Entitys focus list.
1.1.4. Entity Focus List
1.1.4.1. Member Entities must provide their Entity Focus List to AIESEC International by the end of
International Congress every year. The Entity Focus List is created by each Member Entity and
comprises of every Member Entitys current Entity Partners, as well as, their top 10 leads (A
minimum of 1 lead must be submitted). It should also include all points covered in point 3.1.
1.1.4.2. In order to submit an organisation as a top 10 lead, the following criteria must be met:
1.1.4.2.1. The Member Entity has a direct contact inside the organisation, and
1.1.4.2.2. Either the organisation has an interest in purchasing GEPs or GEAPs at a
global scale,
1.1.4.2.3. Or The Member Entity identifies potential for this organisation to become a
Premium Partner (defined in point 4.1.1 of this document) and grow on a global
scale.
1.1.4.3. Entity Conference List
1.1.4.3.1. Member Entities wanting AIESEC International to sell, on their behalf,
Plenary Spaces for their Entity Conferences (defined in point 4.2.3.2 of this
document) must submit to AIESEC International, their list of conferences for the
term. The Entity Conference List must include conference dates, location, objective
of the conference, delegate capacity, profile of target delegates, and cost of a
plenary space for that conference (minimum delivery standards found in point
4.2.3.2. of this document). The Entity Conference List must be submitted to AIESEC
International by the end of International Congress every year.
1.1.4.3.2. Member Entities that do not submit an Entity Conference List, are
expressing that they do not wish to open their Plenary Spaces to Premium Partners.
1.1.5. AIESEC International Responsibilities
1.1.5.1. AIESEC International is responsible for collecting Entity Focus Lists and storing them on a
platform accessible and editable by all Member Entities. This is in order to enable all Member
Entities and AIESEC International to consult the Global and Entity Focus Lists before engaging in
sales processes.
1.1.5.2. AIESEC International should also remind Member Entities to update their Entity Focus lists
each quarter and equally AIESEC International should update the Global Focus List each Quarter.
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1.1.5.3. The Global Focus List
1.1.5.3.1. AIESEC International must share the Global Focus List with the network each
year 30 days after the end of International Congress.
1.1.5.3.2. The Global Focus List is created by AIESEC International and should be
updated quarterly throughout the term. It comprises of the top 550 organisations
AIESEC International has the intention of focusing on during the term, whether it be
through new sales, up-scaling Entity Partners and/or expanding existing Premium
Partners (detailed in point 6 of this document). The Global Focus List should also
include all current Premium Partners, even though AIESEC International may not
choose to focus on expanding them during that term. It should also include all
points covered in point 3.1 of this document.
1.1.5.4. The Global Portfolio
1.1.5.4.1. AIESEC International is encouraged to circulate to the network the Global
Portfolio each year, including the AIESEC International GEPs and GEAPs and their
prices for the term. This should be circulated at the latest 30 days after the end of
the annual International Congress.
1.1.5.4.2. If AIESEC International does not circulate the Global Portfolio, they are
expressing that they do not wish for the Member Entities to sell GEPs and GEAPs
managed by AIESEC International.
1.1.6. Communication Processes
The following processes outline the standard behaviours and action steps that should be adopted by the
parties depending on the scenario.
1.1.6.1. Engaging with an organisation listed in the Global Focus List
1.1.6.1.1. Any Member Entity wanting to work with, or contacted by, an organisation
listed in the Global Focus List, must:
1.1.6.1.1.1. Before initiating any contact with the organisation, receive written approval
from the AIESEC International account manager, stating that this Member
Entity has the authorization to engage with this organisation.
1.1.6.1.1.2. The AIESEC International account manager must respond within 7 working
days of receiving the Member Entitys request.
1.1.6.1.1.3. If the AIESEC International account manager responds that the Member
Entity should not approach the organisation, they must provide explanations
as to why not. In the case where the Member Entity was contacted by the
organisation; the Member Entity must refer AIESEC International to the
organisation so that AIESEC International can take up the conversation from
then onwards.
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1.1.6.1.1.4. If the AIESEC International account manager gives approval for the Member
Entity to engage with the organisation, AIESEC International and the Member
Entity must define together whether they will approach the organisation
jointly using the Co-Sales, Up-Scale or Expansion Sales process, respectively
defined in point 6 of this document, or whether the Member Entity will
approach the organisation on their own using the usual Member Entity sales
approach.
1.1.6.1.1.5. If the AIESEC International account manager does not respond within 7
working days, the Member Entity can proceed with contacting the
organisation using the usual Member Entity sales approach.
1.1.6.2. Engaging with an organisation listed in an Entity Focus List
1.1.6.2.1. Between Member Entities
1.1.6.2.1.1. Any Member Entity X wanting to work with, or contacted by, an organisation
listed in another Member Entitys Entity Focus List, must:
Before initiating any contact with the organisation, inform (without need of
approval) the Member Entity/ies that have listed the organisation in their Entity
Focus List, of their intention to approach said organisation and give an overview
of the current situation.
The Member Entity X and Member Entity/ies that have listed the organisation in
their Entity Focus List are encouraged to share their experience with the
organisation to date and keep each other updated with the progress of the
partnership in their respective entities.
1.1.6.2.2. Between AIESEC International and a Member Entity
1.1.6.2.2.1. When AIESEC International wants to work with, or is contacted by, an
organisation listed in an Entity Focus List, that is not a Premium Partner, and
whose key contact is based in territory Y, AIESEC International must:
Before initiating any contact with the organisation, inform the Member
Entity/ies that have listed the organisation in their Entity Focus List, of who
AIESEC International intends to interact with within the organisation and of
what the current situation is.
Invite the Member Entity of territory Y to join AIESEC International in the co-
sales or up-scale process (Defined in this document in points 6.1 and 6.2
respectively).
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AIESEC International does not need to wait for a response from Member Entity Y
to proceed, however AIESEC International, cannot sell, virtually or physically, in
Member Entity Ys territory without informing them of the intention to do so
and without informing of which partner theyre approaching.
If the Member Entity Y does not reply within 7 working days regarding joining in
the co-sale or up-scale process (Defined in this document in points 6.1 and 6.2
respectively), then AIESEC International shall consider that Member Entity Y has
chosen to leave AIESEC International to proceed with the organisation on their
own.
1.1.7. Defining Products & Partnerships
1.1.7.1. Differentiating Partnerships
1.1.7.1.1. Premium Partner Definition
1.1.7.1.1.1. Are recognized as Premium Partners, all organisations that sign a contract
with AIESEC International to acquire GEPs or GEAPs (defined in point 4.2.2 of
this document) with scope at the global and/or entity level.
1.1.7.1.1.2. An Organisation will be recognized as a Premium Partner for as long as the
contract with AIESEC International lasts.
1.1.7.1.1.3. A Memorandum of Understanding (MoU) must be signed between AIESEC
International and the Member Entity/ies in which the Premium Partnership is
to be delivered, in order to agree on:
The duration of the agreement,
Delivery minimums,
Responsibilities and revenue share,
Payment duties
Any other matters necessary to respond to the Premium Partners
requests.
1.1.7.1.2. Entity Partner Definition
1.1.7.1.2.1. Are recognized as an Entity Partner, all organisations that sign a contract
with a Member Entity to acquire GEPs or GEAPs (defined in point 4.2.2 of this
document) with scope at the entity level.
1.1.7.1.2.2. An Organisation will be recognized as an Entity Partner for as long as the
contract with the Member Entity lasts.
1.1.7.1.2.3. An Entity Partner can take global GEPs and/or GEAPs without becoming a
Premium Partner through the Expansion-Sales process explained in point 6.3
of this document.
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1.1.7.1.2.4. An Entity Partner can become a Premium Partner through the Up-Scaling
process detailed in point 6.2 of this document.
1.1.7.1.3. If a Partnership is created across more than one Member Entity, without the
involvement of AIESEC International, then a Memorandum of Understanding (MoU)
must be signed by the Member Entities in question, to agree on:
1.1.7.1.3.1. The duration of the agreement,
1.1.7.1.3.2. Delivery minimums,
1.1.7.1.3.3. Responsibilities and revenue share,
1.1.7.1.3.4. Payment duties
1.1.7.1.3.5. Any other matters necessary to respond to the Partners requests.
1.1.7.2. Differentiating Products
1.1.7.2.1. The purpose of having Products
1.1.7.2.1.1. Products represent the services delivered by Entities (both AIESEC
International and Member Entities) to Premium and Entity Partners in order
to achieve AIESECs vision by driving exchange and raising funds for activities
that increase AIESECs impact at the Global and Entity level.
1.1.7.2.1.2. Products are the basis around which partnerships between AIESEC and
external organisations are established.
1.1.7.2.2. Product Definition
AIESECs current products are, but are not limited to, those listed below:
1.1.7.2.2.1. Global Exchange Products (GEPs) These products directly relate to
AIESECs Global Talent Product (GT) (including the Global Entrepreneurs sub-
product) and Global Volunteer (GV).
1.1.7.2.2.2. GEPs can be taken by both Premium Partners and Entity Partners.
1.1.7.2.2.3. Global Exchange Amplifiers Products (GEAPs) These are products that
increase the appeal, exposure and value of AIESECs GEPs. They often include
partner Brand Positioning exposure. Such exposure can be achieved during,
but is not limited to, Plenary Spaces in conferences (further detailed in point
4.2.3.2 of this document). GEAPs can be taken by both Premium Partners and
Entity Partners.
1.1.7.2.2.4. Entities interested in selling GEAPs other than the Plenary Space product
with AIESEC International or a Member Entity are welcome to approach the
concerned party to negotiate which activities will be sold, at which prices and
how revenue will be split.
1.1.7.3. Product Delivery Standards
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1.1.7.3.1. For GEPs
All entities involved in the delivery of GEPs should fulfil the responsibilities and standards outlined in
the Global Compendium Supporting Document
1.1.7.3.2. For GEAPs
Plenary Space: GEAPs are not limited to the delivery of the Plenary Space
product, however, all entities involved in the sales and delivery of the Plenary
Spaces Product should fulfil the requirements outlined below:
Allocate a minimum of 30 minutes for the duration of a Plenary Space.
Ensure the Plenary Space will be delivered to 100% of the Delegates attending
the conference or event
Guide & support the partner with the creation of the content and review the
final version before the Plenary Space is delivered to ensure alignment between
the partner and the Entity who is hosting the conference.
Create a Partner Engagement Plan that provides the partner with an experience
greater than the simple delivery of the Plenary Space and that ensures they will
truly engage with the AIESEC network during the conference or event. An
agenda detailing the Partners experience during the conference or event
should be sent to the partner at least 7 days before the start of the conference
or event.
Provide the right information to the partner minimum 1 month before about
the venue, the number of delegates and their profiles, the agenda and the
wished content.
Collect feedback about the space delivered by the partner from all delegates
and communicate the output of the feedback to the partner.
Create a report for the partner, showcasing the outcome of their participation
in the conference or event.
1.1.7.4. Delivery Responsibilities
1.1.7.4.1. For GEPs
1.1.7.4.1.1. When AIESEC International is involved:
The table below outlines the list of internal responsibilities that must be fulfilled by each
entity as part of the delivery of GEPs.
Open In Approved Realized Completed
progress
~ 10 ~
AI - Account management - Notify MC/LC - Notify MC/LC Keep contact details
- EXPA management - Shortlisting - MA on EXPA (GC or AI)
- Define JD
- S&S (4,5,6)
- Promotion & sources
MC - Open the opportunity Shortlisting - Track VISA / Work - NPS reminder

permit
& LC on EXPA - RE on EXPA - Reintegration
- Buddy Assignment
- Track Standards - S&S (1,2,3,7, (Recommended)
- Follow up JD 8,12,13,14,15)
- Pre Visa Review
- S&S (9,10,11)
1. Visa and work permit (HOST) 9. Insurance (HOME)

2. Arrival pickup (HOST)
10. Accommodation (HOST)
3. Departure support (HOST)
4. Job description (HOST) 11. Basic living costs (HOST)
5. Duration (HOST)
12. AIESEC Purpose (HOME)
6. Working Hours (HOST)
7. First day of work (HOST) 13. Expectation setting (HOME)
8. Ind. respon. & goals (HOST)
14. Preparation (HOME)
15. Leadership development spaces (HOST)
16. Leadership development spaces (HOME)
The table below outlines the different services that are provided to the partner as part of the delivery of
GEPs. The responsibility share of each service category is as follows:
Talent Shortlisting,
Selection and Approved
Global Promotion & Key Delivery & Sub Account
Model Type Account Management Fee Fee Management Fee
Model A:
AI AI MC
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Model B:
AI MC MC
Model C AI AI & MC MC
The decision to use Model A, B or C will depend on either the wishes of the partner, and/or on the
agreement made between AIESEC International and the Member Entity/ies involved. Revenue share will be
allocated in accordance to the responsibility share model used.
1.1.7.4.1.2. When AIESEC International is not involved:
Responsibility share to deliver a GEP when two or more Member Entities are involved, will
be agreed on between the Member Entities involved. The details of the agreement should
be expressed in a MoU between the entities, as explained above.
~ 12 ~
1.1.7.4.1.3. For GEAP
For the Plenary Space product:
A Member Entity is the final responsible for ensuring the entire delivery of all GEAPs that
have scope within said Member Entitys territory.
AIESEC International is the final responsible for ensuring the entire delivery of all GEAPs that
have regional and global scope across any Member Entitys/ies territory.
However, when both entities are involved with the partner, they are encouraged to support
the final responsible with the delivery process.
1.1.7.4.1.4. For other GEAPs
Delivery responsibility share for GEAPs that are not defined in this document will be defined
between the entities involved.
1.1.8. Pricing & Revenue Share
1.1.8.1. The pricing for GEPs and GEAPs with scope at the global level are defined and managed by
AIESEC International on behalf of the global plenary, and are published in the Global Portfolio.
1.1.8.2. The prices published in the Global Portfolio plus those listed in this document in points
5.1.2.1; 5.1.3.1 and 5.1.5.1 represent the Global Prices.
1.1.8.3. All the products mentioned in this document will be sold using Global Prices if a global
contract got signed with the respective company.
1.1.9. Pricing Tiers
1.1.9.1. Entities are allocated into different pricing tiers based on market prices and delivery costs in
order to be able to maximize sales taking into consideration different markets .
1.1.10. Changing an Entitys Pricing Tier
1.1.10.1. Any entity can choose to change tiers either on the recommendation of AIESEC International
or based on their own decision to do so. Any changes to the tier structure, be it entity allocation
across the tiers or changes regarding the price range of each tier can only be made during each
physical ILM (International Legislation Meeting) every year. Changes are applicable immediately
after having been legislated, however contracts signed before the changes must be respected for
their full duration and price changes will only apply when the contract is updated or resigned.
1.1.10.2. GEP: GT
1.1.10.2.1. Pricing
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Tier Total Cost per Global Talent Shortlisting, Delivery & AIESEC Countries & Territories
trainee Promotion & Selection and Sub Account
Key Account Approved Fee Management
Management Fee
Fee
1 A 4,400 400 1,000 3,000 Denmark, Norway, Panama, Qatar, Sweden, USA.
1 B 3,900 400 1,000 2,500 United Kingdom, Iceland
1 C 3,100 400 1,000 1,700 Australia, Finland, Switzerland
1 D 2,700 400 1,000 1,300 Austria, Belgium, Canada, Colombia, France, Germany,
Hong Kong, Ireland, Malaysia, The Netherlands, UAE.
2 D 2,200 400 900 1,000 Italy, Korea, Malta, New Zealand, Russia, Taiwan, Japan,
Singapore
3 E 1,800 400 800 800 Azerbaijan, Bahrain, Brazil, Costa Rica, Croatia, Czech
Republic, Estonia, Greece, Hungary, Latvia, Lithuania,
Mainland of China, Oman, Poland, Portugal, Slovakia,
South Africa, Spain.
3 F 1,500 400 800 500 Algeria, Argentina, Armenia, Bosnia & Herzegovina,
Botswana, Bulgaria, Chile, Dominican Republic,
Ecuador, Egypt, El Salvador, Ghana, Guatemala, Iran,
Jordan, Kazakhstan, Lebanon, Mauritius, Mexico,
Mongolia, Morocco, Mozambique, Nigeria, Peru,
Puerto Rico, Republic of Macedonia, Romania,
Slovenia, Tajikistan, Thailand, Tunisia, Turkey, Ukraine,
Uruguay, Venezuela
4 G 1,000 400 600 300 Afghanistan, Benin, Bolivia, Burkina Faso, Cambodia,
Cameroon, Cote dIvoire, Ethiopia, Georgia, India,
Indonesia, Kenya, Kyrgyzstan, Laos, Liberia, Moldova,
Nicaragua, Pakistan, Paraguay, Rwanda, Senegal, Sri
Lanka, Tanzania, The Philippines, Togo, Uganda,
Vietnam
For Partners that have a contract signed with AIESEC International the following progressive pricing
adjustment will take place.
From 01.03.2017 to 31.03.2018
Tier Total Cost per Talent Delivery & Sub AIESEC Countries & Territories
trainee Global Account
Shortlisting,
Promotion & Management Fee
Selection and
Key Account
Approved
Management
~ 14 ~
Fee Fee
1 D 2,700 400 1,000 1,300 Austria, Belgium, Canada, Colombia, France, Germany, Hong
Kong, Ireland, Malaysia, The Netherlands, UAE.
Singapore
Mainland of China, Oman, Poland, Portugal, Slovakia, South
Africa, Spain.
3 F 1,500 300 800 500 Algeria, Argentina, Armenia, Bosnia & Herzegovina, Botswana,
Bulgaria, Chile, Dominican Republic, Ecuador, Egypt, El
Salvador, Ghana, Guatemala, Iran, Jordan, Kazakhstan,
Lebanon, Mauritius, Mexico, Mongolia, Morocco,
Mozambique, Nigeria, Peru, Puerto Rico, Republic of
Macedonia, Romania, Slovenia, Tajikistan, Thailand, Tunisia,
Turkey, Ukraine, Uruguay, Venezuela
Cameroon, Cote dIvoire, Ethiopia, Georgia, India, Indonesia,
Kenya, Kyrgyzstan, Laos, Liberia, Moldova, Nicaragua,
Pakistan, Paraguay, Rwanda, Senegal, Sri Lanka, Tanzania, The
Philippines, Togo, Uganda, Vietnam
From 01.04.2018 to 31.10.2018
Tier Total Cost per trainee Global Talent Delivery & Sub AIESEC Countries & Territories
Promotion & Shortlisting, Account
Key Account Selection and Management
Management Approved Fee Fee
Fee
~ 15 ~
Singapore
Uruguay, Venezuela
Vietnam
From 31.10.2018 onwards
Tier Total Cost per Global Talent Shortlisting, Delivery & AIESEC Countries & Territories
trainee Promotion & Selection and Sub Account
Key Account Approved Fee Management
Management Fee
Fee
Singapore
~ 16 ~
Uruguay, Venezuela
Vietnam
1.1.10.2.1.1. Global Promotion & Key Account Management Fee definition:

Services which are always delivered by AIESEC International. These include
but are not limited to the access to the global AIESEC exchange platform, a
promotion space within that platform and extra promotion activities
organized by AIESEC International. They also refer to the work invested by
AIESEC International in terms of Managing the Account globally.
~ 17 ~
1.1.10.2.1.2. Talent Shortlisting, Selection & Approved Fee definition: This
includes but is not limited to the services delivered as part of shortlisting
candidates; from the selection process (i.e. interviews) to connecting relevant
candidates to the organisation.
1.1.10.2.1.3. Delivery Fee & Sub Account Management Fee definition: Services
which are always delivered by a Member or Local Entity to ensure the right
standards and satisfaction of an exchange experience and to facilitate the
leadership development we aim to achieve. They also refer to the work
invested by the Member or Local Entity in terms of Managing the Account
locally. All entities involved (home and host entities) in the delivery of GEPs
should fulfil the responsibilities and standards outlined in the Global
Compendium Supporting Document Art. 3.3 Exchange Product Policies.
1.1.10.2.2. Revenue Sharing Model
1.1.10.2.2.1. The Global Promotion & Key Account Management fee will always
be allocated to AIESEC International at the exception of when the cross-sales
process is used, where the concerned parties will agree on the prices used
and the revenue share allocation, (detailed in point 6.4 of this document).
1.1.10.2.2.2. The Delivery & Sub Account Management fee, will always be
allocated to the Member or Local Entity delivering the product, under the
condition that all the minimum standards of delivery, defined in point 4.2.4.1
of this document, are met.
1.1.10.2.2.3. The Talent Shortlisting, Selection & Approved fee revenue sharing
model will be agreed between the parties according to who will be the final
responsible for the activities that make up the fee*
Talent Shortlisting,
Selection and Approved
Model A AI MC MC
Model B AI AI MC
Model C AI AI & MC* MC
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1.1.10.3. GEP: GE (Global Entrepreneurs)
1.1.10.3.1. Pricing
Tier Total Cost per trainee Global Promotion Talent Delivery & Sub AIESEC Countries & Territories
& Key Account Shortlisting, Account
Management Fee Selection and Management
Fee
Approved
Fee
1 A 1,760 160 400 1,200 Denmark, Iceland, Norway, Qatar, Sweden, USA
1 B 1,560 160 400 1,000 United Kingdom
1 C 1,240 160 400 680 Australia, Finland, Switzerland,
1 D Austria, Belgium, Canada, Colombia, France, Hong Kong,

1,080 160 400 520 Germany, Ireland, Malaysia, The Netherlands, UAE.
2 D Greece, Italy, Korea, Malta, New Zealand, Russia, Taiwan,

880 120 360 400 Japan, Singapore
3 E Azerbaijan, Bahrain, Brazil, Costa Rica, Croatia, Czech

Republic, Estonia, Hungary, Latvia, Lithuania, Mainland of
China, Oman, Panama, Poland,, Slovakia, South Africa,
720 80 320 320 Spain.
3 F Algeria, Argentina, Armenia, Bosnia & Herzegovina,

Botswana, Bulgaria, Chile, Dominican Republic, Ecuador,
Egypt, El Salvador, Ghana, Guatemala, Iran, Jordan,
Kazakhstan, Lebanon, Mauritius, Mexico, Mongolia,
Morocco, Mozambique, Nigeria, Peru, Portugal, Puerto
Rico, Republic of Macedonia, Romania, Slovenia, Tajikistan,
600 80 320 200 Thailand, Tunisia, Turkey, Ukraine, Uruguay, Venezuela
4 G Afghanistan, Benin, Bolivia, Burkina Faso, Cambodia,

Nicaragua, Pakistan, Paraguay, Rwanda, Senegal, Sri Lanka,
400 40 240 120 Tanzania, The Philippines, Togo, Uganda, Vietnam
~ 19 ~
1.1.10.3.1.1. Global Promotion & Key Account Management Fee definition:
Services which are always delivered by AIESEC International. These include
but are not limited to the access to the global AIESEC exchange platform, a
promotion space within that platform and extra promotion activities
organized by AIESEC International. They also refer to the work invested by
AIESEC International in terms of Managing the Account globally.
1.1.10.3.1.2. Talent Shortlisting, Selection & Approved Fee definition: This

includes but is not limited to the services delivered as part of shortlisting
candidates, from the selection process (i.e. interviews) to connecting relevant
candidates to the organisation.
1.1.10.3.1.3. Delivery Fee & sub account management Fee definition: Services
which are always delivered by a Member or Local Entity to ensure the right
standards and satisfaction of an exchange experience and to facilitate the
leadership development we aim to achieve. They also refer to the work
invested by the Member or Local Entity in terms of Managing the Account
locally. All entities involved (home and host entities) in the delivery of GEP
should fulfil the responsibilities and standards outlined in the Global
Compendium Supporting Document.
1.1.10.3.2.1. The Global Promotion & Key Account Management fee will always
be allocated to AIESEC International at the exception of when the cross sales
process is used, where the concerned parties will agree on the prices used
and the revenue share allocation, (detailed in point 6.4 of this document).
1.1.10.3.2.2. The Delivery & Sub Account Management fee, will always be
allocated to the Member or Local Entity delivering the product, under the
condition that all the minimum standards of delivery, defined in point 4.2.4.1
of this document, are met.
1.1.10.3.2.3. The Talent Shortlisting, Selection & Approved fee revenue sharing
model will be agreed between the parties according to who will be the final
responsible for the activities that make up the fee*
Talent Shortlisting, Selection
and Approved
Model A AI MC MC
~ 20 ~
Model B AI AI MC
Model C AI AI & MC* MC
1.1.10.4. GEP: GV
1.1.10.4.1. Prices for GEP: GV products are not defined in this document, they are to be
defined between the entities involved who are responsible for negotiate which
activities will be sold, at which price and how revenue and responsibilities will be
split.
1.1.10.5. GEAPs: Plenary Spaces

1.1.10.5.1. Pricing
Tier Total Cost per AIESEC Countries & Territories

Plenary Session
1 A 4,400 Denmark, Norway, Qatar, United Kingdom, Sweden, USA.
1 B 3,100 Australia, Finland, Germany, Switzerland
1 C 2,700 Austria, Belgium, Canada, France, Hong Kong, Iceland, Ireland, The Netherlands, UAE.
2 D 2,200 Greece, Italy, Korea, Malaysia, Malta, New Zealand, Portugal, Russia, Taiwan, Japan, Singapore
3 E 1,800 Azerbaijan, Bahrain, Brazil, Colombia, Costa Rica, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Mainland of China,
Oman, Panama, Poland, Slovakia, South Africa, Spain.
3 F 1,500 Algeria, Argentina, Armenia, Bosnia & Herzegovina, Botswana, Bulgaria, Chile, Dominican Republic, Ecuador, Egypt, El Salvador, Ghana,
Guatemala, Iran, Jordan, Kazakhstan, Lebanon, Mauritius, Mexico, Mongolia, Morocco, Mozambique, Nigeria, Peru, Puerto Rico,
Republic of Macedonia, Romania, Slovenia, Tajikistan, Thailand, Tunisia, Turkey, Ukraine, Uruguay, Venezuela
4 G 1,000 Afghanistan, Benin, Bolivia, Burkina Faso, Cambodia, Cameroon, Cote dIvoire, Ethiopia, Georgia, India, Indonesia, Kenya, Kyrgyzstan,
Laos, Liberia, Moldova, Nicaragua, Pakistan, Paraguay, Rwanda, Senegal, Sri Lanka, Tanzania, The Philippines, Togo, Uganda, Vietnam
~ 21 ~
1.1.10.5.2.1. Revenues will be shared according to the Global ER Principles Sales
Model outlined in this document.
1.1.10.6. GEAPs: Others
1.1.10.6.1. If a GEAP other than a Plenary Space is sold, AIESEC International and the
Member Entity must define the prices and revenue share together depending on
the situation.
1.1.10.7. GEAPs: Regional Conference Plenary Spaces and Youth Speak Forum
1.1.10.7.1. Pricing
Distribution to
Sales done by Region AI Host Entity CC Other Entities

(fund) (Event)
OST 40% 0% 20% 40% -
HE/CC 0% 0% 60% / 20% 40% / 80% -
Other Entities 0% 0% 20% 40% 40%
AI 20% if it is 60% 0% 20% 20% (when it is co-sales, if it is not,

co-sales) goes to AI)
1.1.11. Global ER Principles Sales Models
~ 22 ~
1.1.12. Co-Selling Sales Model
1.1.12.1. Definition
1.1.12.1.1. Co-sales take place in the case where AIESEC International and a Member
Entity identify a joint prospect, present in the territory of the said Member Entity,
and choose to attend meetings together (virtually or physically), in order to explore
the possibility of establishing a partnership between the prospect and AIESEC by
selling GEPs and/or GEAPs.
1.1.12.2. Sales Process
1.1.12.2.1. AIESEC International plans on making a visit to the Member Entitys market,
or wants to book virtual meetings, with representatives of organisations whose
main office is in the Member Entitys market, to drive GEP or GEAP sales,
1.1.12.2.2. Or the Member Entity identifies a prospect which they think has potential to
become a Premium Partner, or identifies a prospect they would like to approach
which is listed on AIESEC Internationals Global Focus List.
1.1.12.2.3. AIESEC International must notify the Member Entity in question of the dates
of the visit or the virtual meeting and share with them the list of prospects they
have the intention of approaching during the visit or the planned virtual meetings,
1.1.12.2.4. Or the Member Entity must contact AIESEC International and ask them
whether or not they can approach this prospect.
1.1.12.2.5. AIESEC International and the Member Entity must ask each other and agree
on whether they have interest in co-selling to the partners in question.
1.1.12.2.6. AIESEC International and the Member Entity must define who will approach
the prospect based on who has the warmest lead.
1.1.12.2.7. AIESEC International and the Member Entity will work together to define
and co-create the strategy to approach the prospect, as well as, design together the
presentation delivered during the co-sales meeting and follow up. Both Entity and
Global Prices & Portfolios should be presented during the co-sales meeting.
1.1.12.3. Revenue Sharing Model
1.1.12.3.1. In the case where the outcome of the Co-sales process results in an Entity
Partnership, where the partner takes GEPs or GEAPs in the said Member Entitys
territory only; the Member Entity is then responsible for the entire delivery process
of the products sold and Entity Prices shall be applied; no revenue share between
the Member Entity and AIESEC International shall occur.
~ 23 ~
1.1.12.3.2. In the case where the outcome of the Co-sales process results in a Premium
Partnership, where the partner does not take GEPs or GEAPs in the said Member
Entitys territory, then AIESEC International is responsible for ensuring the entire
delivery process of the products sold and Global Prices shall be applied; no revenue
share between AIESEC International and the Member Entity shall occur.
1.1.12.3.3. In the case where the outcome of the Co-sales process results in a Premium
Partnership, where the partner takes GEPs or GEAPs in the said Member Entitys
territory, Global Prices shall be used and the following processes and revenue share
allocations shall be applied:
For GEPs: The usual revenue share for the delivery of the GEPs shall be applied as
outlined in Point 5.1.2.2 and 5.1.3.2 of this document.
For GEAPs: Revenue share will depend on who generated the lead and booked the
meeting as well as on who is delivering the product:
Entity finding the lead and Entity delivering on the

Model Type Booking the meeting GEP Amplifier
% of Total Revenue Share 10% 90%
~ 24 ~
1.1.13. Up-Scaling Sales Model
1.1.13.1.1. The up-scaling of a partnership takes place when a Member Entity decides
to sell to a current Entity Partner with AIESEC International, the opportunity to
become a Premium Partner taking any of the GEPs or GEAPs at a global scale.
1.1.13.1.2. Up-scaling an Entity Partner to become a Premium Partner does not cancel
the existing Entity Partnership contract; the initial contract must continue until its
termination date. Once the initial Entity Partner contract has ended, the Premium
Partnership contract(s) should be the sole contract(s) used between the Partner and
AIESEC.
1.1.13.1.3. The Member Entity and AIESEC International must ensure that the up-
scaling process does not negatively affect the existing Entity Partnership.
1.1.13.2.1. The Member Entity will approach AIESEC International to inform them of
their interest in up-scaling a current partnership from Entity Partner to Premium
Partner or AIESEC International will approach the Member Entity with a suggestion
to up-scale one of their Entity Partners to become a Premium Partner.
1.1.13.2.2. The Member Entity will work with AIESEC International to define and co-
create a proposal to be presented to the Entity Partner.
1.1.13.2.3. The Member Entity will introduce AIESEC International in order to schedule
a virtual or physical meeting with the company where the global portfolio will be
introduced.
~ 25 ~
1.1.13.2.4. The Member Entity and AIESEC International will go together to the up-
scaling meeting, where new opportunities will be presented to the partner and both
will be responsible for the follow-up.
1.1.13.3. Revenue Sharing Model
1.1.13.3.1. Up-scaling Significant Entity Partners
1.1.13.3.1.1. Definition
Significant Member Entity Partners, are defined as the top 5 Entity Partners that
bring the largest amounts of revenue within one entity.
During the up-scaling process, when an Entity Partner is significant, the AIESEC Entity
has the option to continue being one of the account managers with AIESEC
International within their territory. This means that the Member Entity will oversee
and run all the activities to do with this newly up-scaled partner in their territory.
1.1.13.3.1.2. Delivery Process and Responsibilities
All the GEPs or GEAPs raised to be delivered in the Member Entitys territory who
up-scaled the partnership will be delivered by that Member Entity and/ or AIESEC
International depending on the responsibility share model used (see points 4.2.4.1
and 4.2.4.2 of this document).
All the GEPs or GEAPs raised in other Member Entity for that partner will be
delivered by AIESEC International and those other Member Entities.
1.1.13.3.1.3. Revenue Sharing Model
GEPs: Global Prices must apply as according to point 5.1 of this document.
GEAPs: Global Prices (detailed in point 5.1.5.1 of this document) and the following
revenue share structure must apply:
Entity up-scaling the Key Account Management

Model Type* partnership (AI) Entity Delivering the GEAP
% of Total Revenue Share 10% 35% 55%
This revenue model will apply for the first 12 months after the premium partnership is
signed and will concern GEP Amplifier products delivered in Entities other than the up-
scaling entity. It represents a percentage of the total financial revenue brought by the
GEP Amplifier product.
~ 26 ~
If the soon-to-be Premium Partner requests it and if the Member Entity and AIESEC
International agree; the new premium partner can choose to keep the original Entitys
prices just for the Member Entity who up-scaled the partnership. However global prices
will be used for products in all other Entities.
For GEAPs delivered in the up-scaling entity no revenue share shall apply.
1.1.13.3.2. Up-scaling Non-Significant Entity Partners
Non-Significant Entity Partners, are defined as all partners that do not meet the
significant Entity Partner criteria detailed in point 6.2.3.1 of this document.
During the up-scaling process, AIESEC International will become the sole Account
Manager for the partnership.
1.1.13.3.2.2. Delivery Process and Responsibilities
All the GEPs or GEAPs raised to be delivered in the Member Entitys territory who up-
scaled the partnership will be delivered by that Member Entity and/ or AIESEC
International depending on the responsibility share model used (see points 4.2.4.1 and
4.2.4.2 of this document).
All the GEPs or GEAPs raised in other Member Entity for that partner will be delivered by
AIESEC International and those other Member Entities.
GEPs: Global Prices must apply as according to point 5.1 of this document.
GEAPs: Global Prices (detailed in point 5.1.5.1 of this document) and the following
revenue share structure must apply:
Entity up-scaling the Key Account Management Entity Delivering the GEP
Model Type* partnership (AI) Amplifier
% of Total Revenue Share 5% 35% 60%
~ 27 ~
This revenue model will apply for the first 12 months after the premium partnership is
signed and will concern GEAPs delivered in Entities other than the up-scaling entity. It
represents a percentage of the total financial revenue brought by the GEAP.
If the soon-to-be Premium Partner requests it and if the Member Entity and AIESEC
International agree; the new premium partner can choose to keep the original Entitys
prices just for the Member Entity who up-scaled the partnership. However global prices
will be used for products in all other Entities.
~ 28 ~
For GEAPs delivered in the up-scaling entity no revenue share shall apply.
1.1.14. Expansion Sales Model
1.1.14.1. Expansion Sales I
1.1.14.1.1. Definition
1.1.14.1.1.1. Expansion Sales I take place when a Member Entity sells, to their
Entity Partner, a GEAP with scope at the global level and when this Entity
Partner is not interested in becoming a Premium Partner. In the case where a
Member Entity wishes to expand GEPs to another Entity or to the global scale
through AIESEC International, this corresponds to the processes of Cross-Sales
and Up-scales respectively (defined in points 6.4 and 6.2 of this document).
1.1.14.1.1.2. Expansion Sales I happen in order to allow Entity Partners to access
one-off opportunities of taking a GEP Amplifier product at the global scale.
Entity Partners can only be offered 2 GEAPs using the Expansion Sales I
process per term; if they wish to take more GEAPs at the global scale after
that, they will need to upscale to become a Premium Partner.
1.1.14.1.1.3. Expansion Sales I do not require a contract to be signed between the
Entity Partner and AIESEC International; the Member Entity managing the
partner will continue issuing and managing the contract with that partner.
1.1.14.1.2. Sales process
1.1.14.1.2.1. The Member Entity will approach AIESEC International to inform
them of their interest in selling a GEAP delivered at the global scale to a
current Entity Partner.
1.1.14.1.2.2. The Member Entity will create a proposal to be presented to the
Entity Partner, after having received approval and relevant information from
AIESEC International.
1.1.14.1.2.3. The Member Entity will approach the Entity Partner to sell the GEAP
and will inform AIESEC International of the output of the meeting. AIESEC
Internationals involvement in this step is optional and to be agreed between
the two parties.
1.1.14.1.2.4. The Member Entity will sign the agreement with the Entity Partner,
after having received approval from AIESEC International regarding the
conditions set in the agreement.
1.1.14.1.2.5. Once the agreement with the Entity Partner is signed, an MoU
between AIESEC International and the Member Entity will be signed to define
responsibility share during the delivery of the product.
~ 29 ~
1.1.14.1.2.6. AIESEC International will not become an account manager for this
partner.
1.1.14.1.3.1. For GEAPs: Global Prices, found in the Global Portfolio defined in
point 3.3.2 of this document, must be applied and the following revenue
share model must be used:
Entity expanding and Entity Delivering the GEP

Model Type* managing the partnership Amplifier
~ 30 ~
1.1.14.1.3.2. This revenue model will be applied to the single sales of GEAPs with
scope at the global level to Entity delivered in Entities other than the up-
scaling entity. It represents a percentage of the total financial revenue
brought by the GEAPs.
1.1.14.2. Expansion Sales II
1.1.14.2.1. Definition
1.1.14.2.1.1. Expansion Sales II take place when AIESEC International sells, to a
current Premium Partner, GEPs or GEAPs in Entities in which that partner
previously didnt have any operations.
1.1.14.2.1.2. Expansions Sales II operate as part of the Premium Partner contract
and use global prices. AIESEC International remains the key account manager.
1.1.14.2.2. Sales Process
1.1.14.2.2.1. After finding an opportunity for a specific Member Entity, AIESEC
International will contact the Member Entity to inform them about it.
1.1.14.2.2.2. The Member Entity has the right to accept or not to deliver the
proposed opportunity.
1.1.14.2.2.3. If the Member Entity accepts to deliver on the opportunity, AIESEC
International and the Member Entity will work together to co-create the final
proposal and will both follow up on the opportunity.
1.1.14.2.2.4. AIESEC International will sign the agreement with the Premium
Partner if needed. Once the agreement with the Premium Partner is signed, a
MoU between AIESEC International and the Member Entity will be signed to
define responsibility share during the delivery of the product.
1.1.14.2.2.5. AIESEC International will remain the key account manager for this
partner, and the Member Entity may become a sub account manager if
required.

1.1.14.2.3.1. GEPs: Global Prices must apply as according to point 5.1 of this
document.
1.1.14.2.3.2. GEAPs: Global Prices (detailed in point 5.1.5.1 of this document) and
the following revenue share structure must apply:
~ 31 ~
Entity expanding and
Model Type* managing the partnership Entity Delivering the GEAP
1.1.15. Cross-Selling Sales Model

1.1.15.1.1. A Cross-selling process takes place when a Member Entity X, capitalizing on
its network, sells or provides a referral* that results in a partnership of GEPs or
GEAPs for a Member Entity Y.
1.1.15.1.2. There are different scenarios to be taken into account in the cross-sales
process.
1.1.15.1.3. Cross-sales can occur with either new or current partners of Member Entity
X.
1.1.15.1.4. *A referral is worthy only if the following criteria is provided by Member
Entity X:
Name of a key contact
Role of this contact
Email of this contact
Official introduction via a recommendation letter, internal email introduction or
meeting invitation
1.1.15.2.1. Scenario A
Member Entity X: Provides a referral to Member Entity Y without being involved in
the sales process.
Member Entity Y: Receives the referral, sells and deliver the GEP(s) or GEAP(s) sold.
~ 32 ~
1.1.15.2.1.2. Delivery process and responsibilities
Member Entity Xs Entity Partner Contacts Member Entity X and shows an interest
for the market of the Member Entity Y OR the Member Entity X identifies an
opportunity for Member Entity Ys market OR Member Entity Y asks Member Entity
X for a specific referral.
The Member Entity X initiates the contact between the Partner and Member Entity
Y. Revenue Share will also be defined by the two entities at this stage.
The Member Entity Y will follow up, sell and sign a Member Entity contract with the
Partner and deliver 100% of the products.
GEP: Member Entity Ys Prices must apply.
GEP Amplifiers: Member Entity Ys Prices must apply
The revenue share structure must be defined by the two concerned entities.
1.1.15.2.2. Scenario B
Member Entity X: Provides a referral to Member Entity Y and is involved in the sales
process.
Member Entity Y: Receives the referral, co-sells and delivers the GEPs or GEAPs sold
1.1.15.2.2.2. Delivery process and responsibilities
Member Entity Xs Entity Partner Contacts Member Entity X and shows an interest
for the market of Member Entity Y OR the Member Entity X identifies an
opportunity for Member Entity Ys market OR Member Entity Y asks Member Entity
X for a specific referral.
Member Entity X needs to have an alignment meeting with Member Entity Y to
provide information about Entity Xs Partner and to co-create the final proposal and
sales strategy. Revenue Share will also be defined by the two entities at this stage.
Member Entity X initiates the contact between the Partner and Member Entity Y.
Both Member entities are encouraged to participate in the sales process be it
virtually or through physical meetings.
Member Entity Y will follow up and sign a Member Entity contract with the Entity
Partner.
Member Entity Y delivers 100% of the products.
GEP: Member Entity Ys Prices must apply.
GEP Amplifiers: Member Entity Ys Prices must apply.
~ 33 ~
The revenue share structure must be defined by the two concerned entities.
1.1.16. Glossary
1.1.16.1. Cross-Selling: Cross-selling means that a Member Entity X, capitalizing on its network, is
helping the Member Entity Y to create a partnership with an organisation. It can be a current
reliable partner of Entity X or a totally new partner.
1.1.16.2. Co-Selling: Co-sales take place in the case where AIESEC International and a Member Entity
identify a joint prospect, present in the territory of the said Member Entity, and choose to attend
meetings together (virtually or physically), in order to explore the possibility of establishing a
partnership between the prospect and AIESEC by selling GEPs and/or GEAPs.
1.1.16.3. Entity Conference List: The Entity Conference List refers to the list of conferences held by a
Member Entity in one term submitted to AIESEC International.
1.1.16.4. Entity Partner: Are recognized as Entity Partners all those organisations that sign a contract
with a Member Entity to acquire entitys GEPs or GEAPs.
1.1.16.5. Entity Partnership: Partnership established with an organisation that only takes GEPs or/and
GEAPs at the entity level.
1.1.16.6. Entity Focus List: The Entity Focus List refers to the list of current Entity Partner and Top
Leads a Member Entity has.
1.1.16.7. Expansion Sales I: Expansion sales take place when a Member Entity sells, to an organisation
which is not a current Premium Partner, a GEAP delivered by AIESEC International and when this
organisation does not wish to become Premium Partner.
1.1.16.8. Expansion Sales II: Expansion sales take place when AIESEC International sells, to a current
Premium Partner, GEPs or GEAPs in Entities in which that partner previously didnt have any
operations.
1.1.16.9. Focus List: They are two types of Focus Lists: the Global Focus List and the Entity Focus List.
1.1.16.10. Global Entrepreneurs (GE): This is one of the sub product of the Global Talent Product.
1.1.16.11. Global Exchange Products (GEP): They are AIESECs Global Talent Product (including the
Global Entrepreneurs sub-product) and Global Volunteer Product.
1.1.16.12. Global Exchange Amplifiers Products (GEPA): These are the products that increase the
appeal, exposure and value of AIESECs GEPs and include partner Brand Positioning exposure. For
example, Plenary Spaces in a conference.
1.1.16.13. Global Focus List: The Global Focus List refers to the list of organisations AIESEC International
has the intention of focusing on during the term plus the current Premium Partners.
1.1.16.14. Global Portfolio: The Global Portfolio refers to the list of the GEPs and GEAPs that AIESEC
International is wanting to sell at the global level during that term and their prices.
~ 34 ~
1.1.16.15. Local Entity(ies): Local Entity are all the local full member offices in a Member Entity (LCs)
1.1.16.16. Member Entity(ies): Member Entities are all the full member, contracted Units and Entities in
Debt who can run AIESEC activities. Expansion
1.1.16.17. Initiatives (officially endorsed by AIESEC International) are only allowed to gather
information to support a feasibility study
1.1.16.18. Plenary Space: Space within an AIESEC conference agenda in which Premium or Entity
Partners can interact and engage with AIESEC members for minimum 30 minutes.
1.1.16.19. Premium Partner: An organisation who signs a contract with AIESEC International acquiring
global or entity level GEPs or GEAPs.
1.1.16.20. Revenue Sharing: Amount of money shared between two or more Entities involved in the
sales and/or delivery of GEPs or GEAPs.
1.1.16.21. Up-Scaling: Up-scaling is a sales model that happens when a Member Entity decides to sell to
a current Entity Partner with AIESEC International the opportunity to become a Premium Partner
and have access to any of the global products.
2. MEMBERSHIP
2.1. Who can run AIESEC operations
2.1.1. Full Members, Contracted Units, Entities in Debt and Members in Alert can run
AIESEC activities.
2.2. Definition of Membership
2.2.1. Full Member is an entity that is fulfilling all membership criteria according to the
Global Compendium.
2.2.1.1. Full Member has the right to participate and vote in Global decision-making process.
2.2.2. Member in Alert
2.2.2.1. If a Full Member fails to fulfil membership requirements after every membership check, the
Member will become a Member in Alert. The move from Full Member to Member in Alert is
automatic on July 1st and January 1st of each year.
2.2.2.2. For all Members in Alert the following must occur:
2.2.2.2.1. The Membership subcommittee shall be responsible for reviewing the
Member in Alerts at every membership check after the Member in Alert failed
criteria. This review will be based on the development plan action steps and
timeline together with the report that the Member in Alert has provided to the
Global Plenary 30 days before the membership check. The report includes;
2.2.2.2.1.1. Reasons why the criteria were not fulfilled
~ 35 ~
2.2.2.2.1.2. Current and past performance of the Member
2.2.2.2.1.3. The commitments that were made in a development plan at the preceding
membership check
2.2.2.2.1.4. The plan for next membership check to fulfil the commitments presented at
the previous one
2.2.2.2.1.5. Any other information that the subcommittee finds relevant
2.2.2.3. If a Member in Alert fails to regain full membership requirements within three years of
Member in Alert status, there will be an automatic motion to disband the Member with
immediate effect.
2.2.2.4. The Member in Alert with the input of the respective Subcommittee will create an entity
development plan (to re-gain Full Membership) within 1 month after each ILM. The development
plan will outline the responsibilities of all parties.
2.2.2.5. Membership Subcommittee will be responsible to track the implementation of this
development plan continually and give this information to the Global Plenary two weeks before
each ILM.
2.2.2.6. A Member in Alert is not a voting Member.
2.2.2.7. The following sanctions apply to members in alert based on the numbers of years they have
been on Member in alert status
Year of MIA Sanction
First year running (0-1) 1. Cannot apply for or receive any global awards
2. Must report twice per year, 30 days before each
membership check
Second year running (1-2) 1. Cannot apply for or receive any global awards
2. Must report twice per year, 30 days before each
membership check
Third year running (2-3) 1. Cannot apply for or receive any global awards
2. Cannot submit any ILM hosting bids
3. Must report every three months to plenary, on March 1st,
June 1st, September 1st and December 1st on
membership criteria fulfilment plan
4. Cannot be partner entity
5. Cannot register new LCs in Experience.aiesec.org
If not getting disbanded after over 3 years 1. Cannot apply for any global awards
year running (>3) 2. Cannot submit any ILM hosting bids
3. Must report every three months to plenary, on March 1st,
June 1st, September 1st and December 1st on
membership criteria fulfilment plan
4. Cannot be partner entity
~ 36 ~
5. Cannot register new LCs in Experience.aiesec.org
6. Cannot apply regional conferences bid
~ 37 ~
2.2.3. Entity in Debt
2.2.3.1. An entity that fails to pay AI membership fee and/or owes any debt over 5000 to AIESEC
International automatically becomes Entity in Debt (EiD)
2.2.3.1.1. An entity can also voluntarily choose to become an Entity in Debt
2.2.3.2. An Entity in Debt is a non-voting member in the Global Plenary
2.2.3.3. An Entity in Debt no longer pays Member fees until their debt is repaid
2.2.3.3.1. Following invoices then are excluded and sums reflected upon the
distribution model for the Global Plenary.
2.2.3.4. An Entity in Debt is subject to regulation, management, and support from the Finance
Subcommittee as indicated in Section 4: Financial Management under Finance Subcommittee.
2.2.3.5. All Entity(ies) in debt sign a repayment contract with AI stating repayment of debt.
2.2.3.6. Entity in Debt that fails agreed repayment with AI or has Entity in Debt status for 2 years
receives an automatic vote for disbandment in the Global Plenary.
2.2.3.7. If any Member fails to pay their AI fees for 3 years, or they have a debt to AI larger than
5000 EURO, there is an automatic motion for the entity to become an Entity in Debt.
2.2.3.8. An EiD will not pay Member fees, and they are required to sign a repayment contract with AI
that states the timeline for the repayment of their debt.
2.2.3.9. If no repayment contract is signed, each year the EiD must pay back the yearly average of
their last 3 years AI fees.
2.2.3.10. An Entity in Debt is not a voting member
2.2.3.11. For all EiD, the following must occur
2.2.3.11.1. Once an EiD repays the debt, if the entity was previously a full member and
they now fulfil all membership criteria, they automatically go to Full Member. If
not, MSC makes a recommendation to go to OE or MiA.
2.2.3.11.2. Progress and Review
2.2.3.11.2.1. If an Entity in Debt fails to fully repay their debt within 3 years, there
is an automatic motion for disbandment.
2.2.3.11.2.2. In every ILM the Entity in Debt must present a financial report,
which includes (at least but not limited to) a Profit and Loss Statement, and
Balance Sheet of the previous year, and a cash flow projection of the
following six months, taking into consideration (at least but not limited to) the
following items.
I. Balance Sheet:
~ 38 ~
1. Assets
A. Cash in hand (petty cash and bank)
B. Receivables
C. Other assets
2. Liabilities
A. Liabilities external
B. Liabilities internal
C. Other liabilities
II. Profit and loss statement

1. Costs
A. Direct exchange costs
- GT ICX
- GT OGX
- GV ICX
- GV OGX
B. Partnership delivery costs
C. HR costs
- accommodation
- salaries
- other HR costs
D. Office costs
E. Conferences and meetings
F. Other costs
2. Revenues
A. Exchange revenues
- GT ICX
- GT OGX
- GV ICX
- GV OGX
B. Sponsorship
C. Other Revenues
~ 39 ~
2.2.3.11.2.3. The entity reporting has to mention dates of the submitted data
(Balance Sheet and Profit and Loss Statement). All information needs to be
submitted in Euros.
2.2.3.11.2.4. The entity can choose to submit only MC or MC+LC data.
2.2.3.11.2.5. In case there are receivables, the entity reporting is requested to
mention these, if these are contracted.
2.2.4. Expansion Initiative
2.2.4.1. An Expansion Initiative is the first stage of a new country/territory to become a member of
AIESEC. An Expansion initiative is a country/territory which is about to open AIESEC physically or
virtually, creating a business plan and/or finding investors.
2.2.4.2. How to apply to be an Expansion
2.2.4.2.1. Anybody can apply to the GEB to become an Expansion.
2.2.4.2.2. The application contains minimum a business plan with a list of investors
and an operational and financial plan as well as a final responsible.
2.2.4.2.3. The GEB shall provide an application package upon request.
2.2.4.2.4. The application is approved through simple majority by the GEB Chair, MSC
Chair, FSC Chair, GFB Chair, LSC chair, 3 MCPs and 1 member of AIESEC
International. The approval shall be based on the above mentioned criteria as well
as individual review criteria if necessary. With this the Expansion Initiative becomes
an Expansion.
2.2.4.2.5. The Global Plenary has the right to reverse the approval of the GEB at any
ordinary or extraordinary ILM.
2.2.4.2.6. There are countries/territories exposed to special/sensitive circumstances,
which make expanding excessively resource consuming and/or causing risks for
involved stakeholders and/or the overall organization. Therefore the global plenary
shall approve their application during an ILM.
2.2.4.2.7. These countries/territories are: Central African Republic, Democratic
Republic of the Congo, Iraq, Israel, Kosovo, Libya, North Korea, Palestine and
territories, Polisario, Somalia, South Sudan, Sudan, Syria, Yemen.
2.2.5. Expansion
2.2.5.1. An Expansion is the second stage of a new country/territory to become a member of AIESEC.
An Expansion is a fully operating entity in AIESEC that can run all or some AIESEC ELD and EWA
products. Internal and/or external investors are supporting the Expansion in a number of different
aspects, which is governed by a contract between the Investors and the Expansion.
2.2.5.2. Each expansion has an expansion manager.
2.2.5.3. Becoming an Expansion
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2.2.5.3.1. To become an expansion there needs to be a signed contract with at
minimum one investor for financial support regarding setting up and running
operations.
2.2.5.3.2. Investors can be local committees, member committees, universities, NGOs,
companies and/or any kind of external stakeholder willing to invest. In case it is a
local committee, a recommendation letter will be required from the member
committee with the contract signing.
2.2.5.3.3. The expansion manager is the final responsible for financial liability towards
the global plenary for example, but not limited to, ICB financial penalties,
cancellation, no-show fees of global conferences and external liabilities.
2.2.5.3.4. The contract between the two or more parties is by default valid until the
expansion becomes either a full member or is disbanded.
2.2.5.3.5. The Expansions responsible for meeting its responsibilities towards the
Global Plenary.
2.2.5.3.6. The Global Plenary will be the ultimate decision maker as to any breaches of
contract between expansion and investor and consequences thereof.
2.2.5.4. Being an Expansion
2.2.5.4.1. The goal of an expansion if to reach full member status.
2.2.5.4.2. To achieve this, expansions are permitted to run any AIESEC operations for
the ELD and EWA Products, including incoming and outgoing exchange,
membership products and recruitment of students. This is subject to the legality of
these operations in the laws of the country/territory in question.
2.2.5.4.3. An expansion may:
2.2.5.4.3.1. Request legal consultancy from the GFB
2.2.5.4.3.2. Request legal consultancy from an external expert (f.ex. lawyer) on the laws in the
country/territory that may influence the expansions activities
2.2.5.4.3.3. Receive training for the expansion team from the GEB
2.2.5.4.4. An expansion is required to:
2.2.5.4.4.1. Create a constitution and/or compendium
2.2.5.4.4.2. Establish an advisory group
2.2.5.4.4.3. Establish a legal entity of AIESEC in the country/territory and register its trademark
2.2.5.4.4.4. Have an expansion team or expansion manager in the country/territory
2.2.5.4.4.5. Implement an accounting and bookkeeping system. This can be provided by the GFB
2.2.5.4.4.6. Open a bank account.
2.2.5.4.5. Towards the global plenary expansions are required to:
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2.2.5.4.5.1. To send a quarterly report on investments to GFB and GEB.
2.2.5.4.5.2. Send a progress report to the MSC and GEB 30 days before each membership check containing:
a. Structure and operations plan that includes:
MC or expansion team structure
LC EB structure
Planned and achieved results in every product
Functional and general initiatives/projects
Planned contribution of the Investor(s)
b. General HR situation to sustain operations
c. Planned vs. achieved project goals
d. General Information on legality, specifying the progress on the time and needs to register the organization
in the country as well as the time and needs for trademark registration.
g. Investor(s) letter stating the support of the entity.
2.2.5.4.6. An expansion Initiative has 2 years from becoming an Expansion Initiative to
apply for full membership. The time until the next ILM is excluded from these 2
years.
2.2.5.4.7. In the case that the contract is breached the GEB decides on the appropriate
measures to take including a possible presentation to the global plenary.
2.2.5.5. Becoming a Full Member
2.2.5.5.1. A Contracted Unit can become a full member by applying for Membership
according to the requirements and criteria outlined in Section 2 of the International
Compendium.
2.2.5.5.2. In addition to the criteria the Membership Sub Committee will make a
decision regarding the overall HR sustainability of the entity. As guiding principles
an entity should have at least 15 realized TM and 5 realized TL experiences on
experience.aiesec.org at the time of application.
2.2.5.5.3. Should the Membership Sub Committee not accept the HR sustainability of
the Contracted Unit, instead of automatically becoming a Full Member at the ILM,
there shall be an automatic motion of the same to be voted upon by the Global
Plenary. To become a Full member in this case it would require a 2/3 majority by
the voting members.
2.2.5.5.4. Should the Membership Sub Committee accept the HR sustainability of the
Contracted Unit, they will automatically become a Full Member upon meeting the
membership criteria
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2.2.5.6. In case of changes or updates in the membership model of AIESEC, all entities must be
submitted to a status match under the new model.
2.2.5.6.1. The Membership Subcommittee and the Global Expansions Board are
responsible for defining the equivalent of statuses.
2.2.5.6.2. An entity can receive special authorization to keep its old status up to fulfil
full membership status, within a maximum of one year.
2.2.6. Virtually allocated market
2.2.6.1. Markets of countries/territories that are not mentioned under 2.2.4.2.6 and where AIESEC is
not yet physically present can be virtually allocated to an existing full member entity if permitted
by the GEB, a member of AIESEC International and the respective entity.
2.2.7. Merging Entities
2.2.7.1. Full Members can only apply for the merging process to start at ILM.
2.2.7.2. Full Members that want to merge have to send the following documents to the global
plenary and the AI VP F at least 30 days prior to IPM:
2.2.7.2.1. One document made by the two or more Full Members involved stating the
reasons for the merger
2.2.7.3. One report made by the two or more Full Members involved including the benefits and risks
of the merger in the following categories:
Overall performance and capacity
Budget
Fund raising
AIESEC brand
Impact on stakeholders
Implementation of the AIESEC experience
Organizational strategies
Organizational structure
Legal registration of the merging Full Members
Trademark registration of the merging Full Members
Governance
BoA recommendations for the merger of each of the involved Full Members
External audit report of each of the involved Full Members
2.2.7.4. A merging process plan that goes up to 12 months from IPM onwards
2.2.7.5. Once the Global Plenary votes that the merging process can start the two or more Full
Members become one entity having the Merging Member status.
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2.2.7.6. A merging member entity is an entity that has all rights and duties of a full member entity.
An entity can only become a merging entity at ILM and may only be a splitting member for a
maximum period of one year.
2.2.7.7. The Merging Member has to present a progress report of the operations and organizational
results in the next IC and a final report of the operations and organizational results in the next
IPM
2.2.7.8. The entities that apply to merge communicate before ILM to the Member Subcommittee who
will be representing the Merging Member during the one year merger process
2.2.7.9. The Merging Member shall fulfil all Full Member criteria according to paragraph 2.3 of the
compendium before the next membership check. If this is not the case, the entity will
automatically become a Member in Alert
2.2.7.10. Full Member(s) and an Expansions that want to merge
2.2.7.10.1. Full Members(s) and Expansions that want to merge can only apply for the
merging process to start on an ILM.
2.2.7.10.2. The Expansion that wants to merge with the Full Member(s) has to submit a
progress report 30 days before ILM takes place
2.2.7.10.3. The Full Member(s) and the Expansion that want to merge have to send the
following documents to the global plenary, the AI VPF and AI VP responsible for
expansions at least 30 days prior to ILM
2.2.7.10.4. One document made by the Full Member(s) and Expansion involved stating
the reasons for the merger
2.2.7.10.5. One report made by the Full Member(s) and Expansion involved including
the benefits and risks of the merger in the following categories according to the
national standards:
Budget
Fundraising
AIESEC brand
Legal registration of both the Full Member and OE
Trademark registration of both the Full Member and OE
Governance
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2.2.7.10.6. BoA recommendations for the merger of the involved Full Member(s) and
Extension
2.2.7.10.7. External audit report of the involved Full Member(s) and Extension
2.2.7.10.8. A merging process plan that goes up to 12 months from ILM onwards
2.2.7.10.9. When the Global Plenary votes that the merging process can start the two
entities become one entity having the Merging Member status
2.2.7.10.10. A merging member entity is an entity that has all rights and duties of a full
member entity. An entity can only become a merging entity at ILM and may only be
a merging member for a maximum period of one year.
2.2.7.10.11. The Merging Member has to present a progress report of the operations and
organizational results in the next ILM and a final report of the operations and
organizational results in the ILM one year after the merge was legislated.
2.2.7.10.12. The entities that apply to merge communicate before ILM to the Member
Subcommittee who will be representing the Merging Member during the one year
merger process
2.2.7.10.13. The Merging Member shall fulfil all Full Member criteria according to
paragraph 2.3 of the compendium before the next ILM. If this is not the case, the
entity will automatically become a Member in Alert
2.2.7.11. Member Committees that want to split into multiple entities
2.2.7.11.1. The Full Member that wants to split into multiple entities shall send the
following documents to the global plenary and the AI VPF at least 30 days prior to
IPM.
2.2.7.11.1.1. One document stating the reasons for the split of the Full Member
2.2.7.11.1.2. One report including the benefits and risks for the entities arising
from the split in the following categories:
Budget
Fund raising
AIESEC brand
Organizational structure
Legal registration
~ 45 ~
Trademark registration
Governance
BoA recommendation for the split of the entity
A proposed timeline for when splitting entity becomes separate entities.
2.2.7.12. When a non-full member wants to split
2.2.7.12.1. Follow the guidelines required by a full member.
2.2.7.12.2. Provide an additional report where it is explained that the splitting will
actually be beneficial to achieve full membership criteria and that not meeting
some of the criteria is in fact due to difficulties arising from being one entity.
2.2.7.13. When the Global Plenary votes that the splitting process can start the Full Member that
wants to split turns into one entity having the Splitting Member status
2.2.7.14. A splitting member entity is an entity that has all rights and duties of a full member entity.
An entity can only become a splitting entity at IPM and may only be a splitting member for a
maximum period of one year.
2.2.7.15. The Splitting Member has to present a progress report of the operations and organizational
results of the entities in the next IC and a final report of the operations and organizational results
of the entities in the next IPM
2.2.7.16. The entities that arise from the split shall fulfil all Full Member criteria before the next IPM. If
this is not the case, the Splitting Member will automatically become a Member in Alert.
2.3. Membership Criteria and timeline
2.3.1.1. Find in the following paragraphs the detailed explanation of the current Membership criteria:
2.3.1.1.1. To pay all Service Fees and contribute to the restricted funds, as legislated
by the Global Plenary. The fees should be paid twice per year and are due day 0 of
every ILM.
2.3.1.1.2. To maintain its status, a member needs to complete the State of the Global
Association (SOGA) quarterly surveys as necessary and within the deadlines
determined by AIESEC International. For December membership check entities
should submit Q2 and Q3 reports and for July membership check entities should
submit Q 4 and Q 1 reports. Entities will be given at least three weeks for
completion of the survey every quarter.
2.3.1.1.3. To maintain its status, a member needs to complete the Internal Audit
Survey as necessary and within the deadlines determined by AIESEC International
twice per year. Member entities will be given at least 4 weeks for completion of the
survey.
~ 46 ~
2.3.1.1.4. To have settled or agreed on payment plans for any debt held towards other
members or growth networks. If any member has an unsettled debt with another
member, the creditor entity is entitled to disclose such situation to the Membership
Subcommittee before each ILM If an agreement before the ILM is reached, this
must be submitted by the indebted entity through a written memorandum of
understanding signed by both parties.
2.3.1.1.5. (Confirm AI Balance) To confirm their financial balance with AI as at May
31st. AI shall send their balance to member committees no later than June 11th.
Every member committee shall ask any questions needed in advance of the
deadline and confirm their agreement with the balance no later than June 25th. The
balance is to be signed by the Member Committee President of the member and
sent to AIESEC International by email (scanned original) by the due date.
2.3.1.1.6. (Complete FLB survey) For December membership check entities should
submit Q2 and Q3 reports and for July membership check entities should submit Q
4 and Q 1 reports.
2.3.1.1.7. To have MCPs/proxy of the entities as representative at every ILM.
2.3.1.2. Finance and Governance
2.3.1.2.1. (Unqualified external audit) To submit an unqualified external audit
conducted by a licensed auditor and consisting minimum of balance sheet, profit
and loss statement and auditors opinion. External audit should be from previous
financial year of the entity. If the entitys financial year is calendar year, in IPM the
entity cannot submit the audit from the immediate financial year, but must submit
the previous. An English translation of the audit must be provided. The audit is to be
signed by the auditor, include auditors contact information, scanned and uploaded
to entity membership wiki or its equivalent. In case a member is not able to conduct
an unqualified external audit due to legal reasons, a member can apply for an
exception at the previous ILM where membership is reviewed; to deliver a
corresponding audit. FLB is a body who reviews the criteria and give
recommendations to MSC.
2.3.1.2.2. (Independent bank account) To have an independent bank account or bank
account with the entity that they are affiliated with, in accordance with 2.2.5.3.1
Members must submit a scanned account statement or letter from the bank where
consistency with 2.2.5.3.1 is shown. The criteria should be updated for every
membership check meaning by 1st of July and by 1st of January. The date in the
bank letter/ bank account statement has to be clearly visible.
~ 47 ~
2.3.1.2.3. (Legal status) To have legal status as a separate entity or as an affiliation to
existing legal body in the territory or territories a member operates in. To have
notarized translation of legal status is required
2.3.1.2.4. (Constitution and/or Compendium) All entities must have a constitution
and/or a compendium. English translation of MCP elections/selection part of the
compendium is required.
2.3.1.2.5. (External accountability body) Each member should have an external body
that keeps it financially accountable to their national plenary. The national plenary
of the member entity has the power to determine the process of managing the
members of this external body.
2.3.1.2.6. (VAT or equivalent tax declaration) A proof of the VAT or equivalent tax
status of AIESEC in each country/territory has to be in one of the following forms:
VAT or equivalent tax declaration
Confirmation letter from official authorities stating exception from VAT or
equivalent tax, including the contact details from responsible lawyers or the
official officers
Letter of proof of VAT or equivalent tax research in progress, including
contact details from the responsible lawyer with a cap for 2 years
2.3.1.2.6.1. The proof has to be offered in English Translation.
2.3.1.2.7. (Trademark) To submit a proof of a completed trademark registration or a
trademark registration in progress. The trademark registration in progress cannot
exceed a period of 2 years. The proof should contain the AIESEC name and the
AIESEC logo registration in the classes 35, 36, and 41, signature and stamp of the
official authorities, date and place of registration/expedition and validity/expiration
of the registration. Contracted Units must submit a plan on how to register the
trademark for their country/territory. If an entity is not able to register the
trademark in their country/territory within 2 years, due to national laws and
regulations, then the entity is required to prove that fact to the Membership
Subcommittee.
2.3.1.2.7.1. The proof has to be offered in English translation.
2.3.1.2.8. To have at least one legislative meeting during the year: To have at least one
legislative meeting per year, including elections or selection. The national plenary of
the member entity has to have the power to decide the process of selection or
election of the Member Committee President. Please follow the template letter for
submission.
2.3.1.3. Exchange performance
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2.3.1.3.1. To maintain or gain Full Member status, a member needs to realize on
average 2 EPs and 2 opportunities per LC. Number of LCs, Eps and opportunities will
be counted from official LCs and exchanges registered on experience.aiesec.org. On
each membership check, MSC is going to review the performance from the previous
12 months.
2.3.1.3.2. In order to gain or maintain full membership an entity should not have more
than 1 lost case with ICB per 1000 exchanges in period between membership
checks. Entities doing less than 1000 exchanges should not have more than one lost
case in period between membership checks.
2.3.1.3.3. Every entity should establish an ECB and submit a letter proving that entity
has Entity control board. The letter needs to be signed by MCP and ECB responsible.
2.4. Current membership status
Total number of entities: 122
2.4.1. Full Members:
AIESEC in: Albania, Argentina, Armenia, Australia, Austria, Azerbaijan, Bahrain, Belarus,
Belgium, Bolivia, Bosnia and Herzegovina, Brazil, Bulgaria, Canada, Chile, China, Mainland of,
Colombia, Costa Rica, Croatia, Czech Republic, Denmark, Dominican Republic, Ecuador, Egypt,
Estonia, Finland, France, Georgia, Germany, Ghana, Greece, Guatemala, Hong Kong, Hungary,
Iceland, India, Indonesia, Italy, Korea, Kyrgyzstan, Macedonia, Republic of, Malaysia, Malta,
Mexico, Montenegro, Morocco, Nepal, The Netherlands, Nicaragua, Norway, Pakistan,
Panama, Paraguay, Peru, The Philippines, Poland, Portugal, Montenegro, Romania, Serbia,
Singapore, Spain, Sri Lanka, Sweden, Switzerland, Taiwan, Tanzania, Thailand, Tunisia, Turkey,
Uganda, Ukraine, United Kingdom, United States, Uruguay;
2.4.2. Members in Alert (+ when membership was lost):
AIESEC in: Afghanistan (IPM 2017), Cambodia (IPM 2017), El Salvador (IPM 2015), Iran (IPM
2017), Japan (IPM 2017), Jordan (IPM 2017), Kenya (IPM 2017), Lithuania (IPM 2017),
Mongolia (IC 2016), Mozambique (IC 2016), New Zealand (IPM 2011), Puerto Rico (IPM 2013),
Russia (IPM 2017), Slovakia (IPM 2016);
2.4.3. Entities in debt (when membership was lost/entity entered into EiD;
AIESEC in: Benin (IPM 2017), Burkina Faso (IPM 2017), Botswana (IPM 2014), Cameroon (IPM
2015), Cape Verde (IPM 2017), Cote dIvoire (IPM 2016), Ethiopia (IPM 2017), Ireland (IPM
2003 / IPM 2012), Kazakhstan (IPM 2016), Latvia (IPM 2009), Lebanon (IPM 2016/IPM 2017),
Mauritius (IPM 2016), Moldova (IPM 2016/IPM 2017), Nigeria (IPM 2015), Oman (IC
2016/IPM 2017), Rwanda (IPM 2010/IPM 2017), Senegal (IPM 2017), Slovenia (IMP 2015),
South Africa (IPM 2016), Tajikistan (IC 2016/IPM 2017), Togo (IC 2016/IPM 2017), United
Arab Emirates (IPM 2014/IPM 2017), Venezuela (IPM 2016), Vietnam (IPM 2015);
~ 49 ~
2.4.4. Contracted Units are also present in (10)
2.4.5. Contracted Units of AIESEC to:
Algeria, Bangladesh, Kuwait, Laos, Liberia, Malawi, Myanmar, Namibia, Seychelles
2.5. War Status and Domestic & Civil Unrest
2.5.1. A Member in war status is not required to fulfil membership criteria and is not
permitted to perform Exchange activities
2.5.2. A Member shall stay for a maximum of two consecutive years in war status. The
Membership Subcommittee will then review the status and make a report to the
Global Plenary. Membership subcommittee shall automatically prepare a motion for
the removal of membership for any entity remaining on War Status for two
consecutive years.
2.5.3. War Status/Domestic & Civil Unrest will be determined by the following two sources:
ReliefWeb and then cross-checked with the US Department of State website.
2.5.4. If a Members war status is removed, and the entity does not fulfil membership
criteria, the Member automatically becomes a Contracted Unit. A partner entity needs
to be found by the next ILM. In case a partner entity cant found by the upcoming ILM,
the Membership Subcommittee shall make a report on the situation of this entity to
the Global Plenary.
2.6. Membership Subcommittee (MSC)
2.6.1. Membership Subcommittee is responsible for managing the global membership
criteria and application, review process of entity membership.
2.6.2. Responsibilities
2.6.2.1. Membership subcommittee would be responsible for reviewing and membership criteria at
every membership checkpoint before ILM.
2.6.2.2. Chair of membership subcommittee will be responsible for selection of the team, structured
based on regional allocation.
2.6.2.3. Membership Subcommittee will be responsible for membership criteria education of the
Global Plenary.
2.6.2.4. Each MSC member should have maximum of 10 entities to review, unless he/she voluntarily
accepts to be responsible for more than 10 entities and provides written confirmation of his/her
acceptance to the Chair of the MSC, and MSC team.
2.7. Global Expansion Board (GEB)
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2.7.1. The Global Expansions Board is an independent body, responsible for coordinating
the international expansion process of AIESEC, supporting the Global Plenary and all
stakeholders interested in the sustainable growth of the organization.
2.7.2. Responsibilities
2.7.2.1. Coordinate and constantly review AIESECs global expansion process, according to
organizational trends, mid-term ambition and needs;
2.7.2.2. Support, track and coach (internal and external) expansions stakeholders
2.7.2.3. Provide accurate information and present periodic reports to the global plenary and AIESEC
International on the evolution of expansion goals at each international legislation meeting;
2.7.2.4. Track the organizational status evolution of expansion entities
2.7.2.5. Propose updates and improvements, regarding expansions and membership criteria, to the
global compendium.
2.7.2.6. Present to the global plenary a quarter report on the entities progress stating:
Performance
Financial resources and management
Human resources
Legal management
2.7.2.7. Supporting directly the expansion entities with the following content: strategy knowledge,
financial management, frameworks (financial and strategical), legal management
2.7.3. Access to information
2.7.3.1. Within limitations of data sensitivity and data confidentiality considerations, the GEB shall
have access to all global data necessary for the execution of its mission, especially the ones
regarding membership criteria and potential expansion markets.
3. ELD MANAGEMENT
3.1. Glossary of terms
Term Definition
Global Exchange Product Product or Exchange

or Exchange
Refers to the AIESEC Exchange Products, including Global Volunteer (GV),
Global Talent (GT) and Global Entrepreneur (GE).
~ 51 ~
Global Talent (GT) Global Talent is an opportunity for a young person to develop leadership
qualities of self-awareness, solution orientation, empowering others and
world citizenship by living a cross-cultural professional experience. In the
product a young person works abroad to advance their goals.
Global Entrepreneur (GE) Global Entrepreneur is an opportunity for a young person to develop
leadership qualities of self-awareness, solution orientation, empowering
others and world citizenship while living a cross-cultural experience with a
start-up organization. In the product, a young person works abroad in a
start-up organization with entrepreneurs to advance their goals and grow.
Global Volunteer (GV) Global Volunteer is an opportunity for a young person to develop
leadership qualities of self-awareness, solution orientation, empowering
others and world citizenship while living a cross-cultural volunteer
experience. Through this product a young person volunteers abroad on
social impact projects that contribute to the Sustainable Development
Goals.
Intern or Exchange AIESEC members participating in the Global Exchange Product and going
Participant (EP) through all stages of the Exchange process.
Opportunity Provider A corporate, non-governmental or governmental entity hosting the EP

(OP) during the product realization.
Local Committee (LC) Any local headquarter formally recognized as such by AIESEC International.
An LC can send its members abroad or receive EPs.
Sending AIESEC Entity Official Local or Member Committee of AIESEC or AIESEC International
(SE) which carried out the selection process of an EP and is or was responsible
for its preparation, Approval, and reintegration.
Hosting AIESEC Entity The official Local or Member Committee of AIESEC that carries out the
(HE) Exchange Product with an organisation by uploading the exchange form,
Approval, and organizing the EPs reception and integration.
Member Committee Any country or territory headquarter formally recognized as such by AIESEC
(MC) International. The Member Committee is the final responsible regarding
the activities of any of its Local Committees.
Engagement with AIESEC A phase in the AIESEC experience that sparks an interest in young people to
develop themselves to contribute to a better world.
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AIESEC International (AI) Foundation administered by the Management Board of Stichting AIESEC
International, having its official office located at 126 Teilingerstraat, NL-
3032 AW Rotterdam, The Netherlands. It is the highest governing body of
AIESEC looking over operations of the global AIESEC network.
Acceptance Note (AN) The official document contained in the appendices of the Exchange Product
Policies; Appendix B EP Acceptance Note and Appendix C OP
Acceptance Note. The AN form contains the final conditions of the
particular exchange as agreed by all involved parties.
3.2. AIESEC Experience

3.2.1. Definition of AIESEC Experience
3.2.1.1. The AIESEC Experience is the set of opportunities we provide as an organization to engage
and develop leadership among young people.
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3.2.2. Phases of AIESEC Experience.
3.2.2.1. The complete experience consists of three phases:
3.2.2.2. Engagement with AIESEC
3.2.2.2.1. This phase sparks an interest in young people to develop themselves to
contribute to a better world.
3.2.2.3. Experiential Leadership Development
3.2.2.3.1. This phase enables young people to develop their leadership through
learning from practical experiences in challenging environments.
3.2.2.4. Life-Long Connection
3.2.2.4.1. This phase includes every person who has gone through AIESEC's
Experiential Leadership Development Phase or has been a member of AIESEC
embodies what we envision while being a leader in everyday life.
3.2.3. Current Products of Engagement with AIESEC Phase
3.2.3.1. YouthSpeak Forum
3.2.3.1.1. YouthSpeak Forum, powered by AIESEC, is a forum run by youth for youth.
It is a forum where inspiration and collaboration convert into action. Both young
and senior leaders are brought together to form a diverse cross-sector and multi-
generational space for inspiring conversations around pressing global, national and
local issues. It is an attractive and engaging approach to making AIESEC relevant to
any young person and a way to get involved with no barriers and low commitment.
3.2.3.2. Local Volunteer
3.2.3.2.1. Local Volunteer is an EwA product which gives an introduction into what a
Global Volunteer experience looks like. It allows locals to volunteer on a project or
in an NGO addressing one of the Sustainable Development goals for 6-8 weeks,
alongside Global Volunteer participants. The aim is to empower young people to
develop LDM characteristics by volunteering together with the participants of
Global Volunteer product.
3.2.4. Current Products of Experiential Leadership Development Phase
3.2.4.1. Global Volunteer
3.2.4.1.1. Global Volunteer is an opportunity for a young person to develop leadership
qualities of self-awareness, solution orientation, empowering others and world
citizenship while living a cross-cultural volunteer experience. Through this product.
a young person volunteers abroad on social impact projects that contribute to the
Sustainable Development Goals.
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3.2.4.2. Global Talent
3.2.4.2.1. Global Talent is an opportunity for a young person to develop leadership
qualities of self-awareness, solution orientation, empowering others and world
citizenship by living a cross-cultural professional experience. In the product a young
person works abroad to advance their goals.
3.2.4.3. Global Entrepreneur
3.2.4.3.1. Global Entrepreneur is an opportunity for a young person to develop
leadership qualities of self-awareness, solution orientation, empowering others and
world citizenship while living a cross-cultural experience with a start-up
organization. In the product, a young person works abroad in a start-up
organization with entrepreneurs to advance their goals and grow.
3.2.5. AIESEC Membership is divided into
3.2.5.1. Team Leaders.
3.2.5.1.1. Anyone taking a leadership position within the organization (local, national,
global level) with a minimum of three members in the team.
3.2.5.1.2. Team Leader Experience is an opportunity for a young person to develop
AIESEC's leadership qualities through leading and guiding others in their work and
experience at a local, national, regional or global level.
3.2.5.1.3. We provide a Team Leader experience through providing practical learning
and development to a young person through the experience of managing a team
and delivering the minimums for a team experience. Team Leaders contribute to
the development of others while ensuring AIESECs performance and the delivery of
its experiences.
3.2.5.2. A young person gains the following through a Team Leader Experience
3.2.5.2.1. The opportunity to go through AIESEC's Leadership Development Model and
develop qualities of Self-Awareness, Solution Orientation, Empowering Others and
World Citizenship
3.2.5.2.2. A practical team leader or executive leadership body experience
3.2.5.2.3. Personal and professional development
3.2.5.2.4. Practical hard and soft skills development
3.2.5.2.5. Activities which develop an entrepreneurial and responsible attitude
towards being a better leader.
3.2.5.3. Team Members.
3.2.5.3.1. Anyone fulfilling a job description within a team in the organization (local,
national and global level).
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3.2.5.3.2. Team Members Experience is an opportunity for a young person to develop
AIESEC's leadership qualities by living a practical team experience at a local,
national, regional or global level.
3.2.5.3.3. We provide a Team Member experience through providing a practical
learning and development experience to a young person, who takes part in a team
and takes responsibilities towards managing AIESECs performance and the
delivery of its experiences.
3.2.5.4. A young person gains the following through a Team Member Experience
3.2.5.4.1. The opportunity to go through AIESEC's Leadership Development Model and
develop qualities of Self-Awareness, Solution Orientation, Empowering Others and
World Citizenship
3.2.5.4.2. A practical team experience
3.2.5.4.3. Practical hard and soft skills development
3.2.5.4.4. Access to a global network
3.2.5.4.5. An entrepreneurial and responsible attitude towards being a better leader.
3.3. Exchange Product Policies (XPP)
3.3.1. Introduction
3.3.1.1. Any stakeholder involved in the AIESEC Exchange Product is required to:
3.3.1.2. Observe all aspects of the XPP, be informed of its content and respond in a timely and
constructive manner to any grievances, which may arise at any stage;
3.3.1.3. Follow all the responsibilities stated in the XPP article 3.4.6. Global Safety
Management and 3.4.7 Anti-Harassment and Violence Protocol;
3.3.1.4. Fulfil any and all private, written mutual agreements with EPs and OPs relating to
responsibilities of one party to another;
3.3.2. Liabilities of AIESEC Entities
3.3.2.1. AIESEC International, SE and HE may only be held liable for their personal respective
responsibilities as described in these policies. In particular, the aforementioned entities shall never
be held liable:
3.3.2.2. In case of refusal from the authorities to provide a visa, work permit or any other
legal document or authorization needed by the individual to participate in the exchange;
3.3.2.3. In case of false, inaccurate or incorrect information provided by the EP or the OP
resulting in the approved stage, when they were not aware of the information on being false;
3.3.2.4. In case of accident incurred by the EP during the exchange;
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3.3.2.5. In case of damages caused by the EP to the organization or to any third party during
the exchange;
3.3.2.6. In case of damages or loss of any working material (as laptop, camera, cell phone,
etc.) provided to the EP by the OP for work purposes;
3.3.2.7. For any consequential or indirect damages, including loss of income or profits;
3.3.2.8. Where the failure to fulfil their obligations has been caused by circumstances beyond
their control (proof required).
3.3.2.9. In case of any failure if it is a result of Acts of Nature (including fire, flood,
earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies,
hostilities (whether war is declared or not), civil war rebellion, revolution, insurrection, military or
usurped power or confiscation, terrorist activities, nationalization, government sanction,
blockage, embargo, labour dispute, strike, lockout or interruption or failure of electricity.
3.3.2.10. In case EP causes direct or indirect damage to the organization; including
loss of income or profits because of his/hers actions such as stealing intellectual property
3.3.3.Responsibilities of Member Committees
3.3.3.1. To develop EP and OP contracts in agreement to the XPP and local/national labour
regulations;
3.3.3.2. To provide assistance on complaint procedures to its LCs, EPs and organizations
when standards issues or violations from the present policies arise. Member Committees should
attempt to resolve complaints with sending/hosting Member Committees privately and file claim
with the ECB Responsible of counter entity according to Section 3.8.4. when such attempts cannot
be resolved independently.
3.3.3.3. To cover financial compensations in accordance with the law and XPP, and remain
the final responsible for any violation made by its LCs.
3.3.3.4. To ensure all exchanges facilitated by AIESEC should fulfil the conditions set in the
national and local labour regulations that are in force in the hosting entity and in the local area
where the exchange has taken place. All exchanges must also fulfil the conditions set in the
present XPP. In case of any difference or contradiction between the referred rules, the regulation
which offers more benefits to the EP shall prevail;
3.3.3.5. To ensure that all LCs are running exchanges and to provide all the necessary
systems and tools for them to operate any exchange products;
3.3.3.6. To ensure that all LCs are adhering to the XPP, and any other relevant supporting
documents of the Global Compendium as well as policies that the MC has developed specifically
for their entity;
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3.3.3.7. To follow all relevant policies if any MC plays the role of SE or HE;
3.3.3.8. Participate in a national audit if directed by AIESEC International or ICB.
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3.3.3.9. In case of natural, social or any other disaster and/or crisis occurring within the area
of the HE, the HE MC is responsible to check the safety status of all the EPs in their entity and
report the status to the Global Plenary, AI, and ICB within 24 hours. The report must be
continuously shared to the MCPs, AI, and ICB until the HE MC ensures the status of all the EPs
safety
3.3.3.10. To ensure that HE has external involvement one or more OPs and doesnt
solely organize an exchange.
3.3.4. Exchange Product Criteria
3.3.4.1. Exchange Participants (EP)
3.3.4.1.1. To qualify as an EP a person must:
3.3.4.1.2. Be at the age of 30 or under before signing the
contract
3.3.4.1.3. Demonstrate the following:
3.3.4.1.3.1. Understanding of the purpose of the Exchange Products the applicant is
applying for;
3.3.4.1.3.2. Language proficiency in language required in OP form and/or any other
language necessary for an exchange;
3.3.4.1.3.3. Capability of living and working in a foreign culture;
3.3.4.1.3.4. Academic and/or working qualifications and skills suitable to his/her desired
type of exchange;
3.3.4.1.3.5. Understanding of his/her role as an ambassador of his SE;
3.3.4.1.4. An EP may:
3.3.4.1.4.1. take up a maximum period of 36 months of Exchange Products in total.
These 36 months can be allocated whenever and in whichever order, so long
as they follow the minimum and maximum duration of AIESEC exchanges as
outlined in section 1 of this document, and respect all XPP;
3.3.4.1.4.2. apply for an Exchange with any country or territory in which he/she has lived
for a minimum period of six (6) weeks;
3.3.4.1.4.3. have an Exchange in any entity with the exception of entities in which they
have lived for more than two (2) years in the last ten (10) years. The starting
date of the last ten (10) years should be considered from the date that the EP
applies to the Exchange selection process. CEED/MC/AI experiences may be
excluded from this two-year period.
3.3.4.1.5. An individual does not have the right to apply for
the AIESEC Exchange Products:
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3.3.4.1.5.1. If he/she does not have the capacity to enter into legal agreements in its SE,
cannot legally travel abroad independently, with or without parent/legal
guardians formal authorization and without requiring the HE to have legal
power of attorney over the individual;
3.3.4.1.5.2. If he/she previously violated the XPP.
3.3.4.2. Opportunity Provider (OP)
3.3.4.2.1. To qualify as a OP a company/organisation must:
3.3.4.2.1.1. Be legally registered company/organisation in the territory of operations
3.3.4.2.1.2. Support AIESECs values
3.3.4.2.1.3. Aim to create or support direct positive impact in communities through their
activities, initiatives, or projects. Can be from public, private, or social sector,
or a project.
3.3.4.2.1.4. Aim to enhance their organization through involving an EP, improving their
processes or growing their organizational performance.
3.3.4.2.1.5. Be able to provide an adequate working environment to ensure the EP is not
being discriminated by race, colour, gender, sexual orientation, creed, and
religion, national, ethnic and social origin, age, their life put at risk or where
they would be harassed.
3.3.4.2.2. An organisation does not have the right to apply for
the AIESEC Exchange Products:
3.3.4.2.2.1. If it cannot meet the XPP due to any reasons;
3.3.4.2.2.2. It has been recognized by an authoritative AIESEC entity and/or the ICB as
having previously broken the XPP.
3.3.4.2.2.3. If they do not align with the Code of Ethics and the Global ER Principles.
3.3.5. Exchange Product Criteria
Global Talent Product Global Volunteer Product
1a. HE to provide an internship in a hosting 1b. HE to provide an international volunteer
organisation, through which an EP experience through which EPs develop
contributes to the goals of the organisation, themselves while empowering individuals,
completes a job description requiring communities or organisations. Be focused
special expertise or skills. This includes the on areas and issues with the needs for
development of practical skills and direct social impact and sustainable
knowledge in a foreign environment to solutions. GV EPs may have different type of
complement the EPs higher educational volunteer experiences, including using
background or field of career aspirations. professional skills, to contribute to their
The EP is supervised and evaluated by one personal development and positive impact
or more full-time employee of the host OP. on the society.
2. The internship lasts from a minimum of 6 weeks to a maximum of 78 weeks from the
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first day to the last day of the internship
3. Extension must not be accepted for over a total 78 weeks with the same OP. If the OP
and the intern agree to extend the experience, AIESEC will have no responsibility or role in
facilitating this;
4. Meet the national and local legality in the both HE and SE. In case of any difference or
contradiction between the referred rules, it shall prevail the regulation which offers more
benefits to the EP;
5. Have a OP, that provides clear legal status for visa invitation and other conditions in the
HE as the OP, fulfilling all its responsibilities as described in the XPP
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3.3.6. General Policies and Procedures
3.3.6.1. General Policies and Procedures Applicable to all stakeholders at any stage
3.3.6.1.1. To follow the privacy policy on
opportunities.aiesec.org (http://opportunities.aiesec.org/) and refrain from
exporting information about EPs/OPs to other platforms
3.3.7. General Policies and Procedures Applicable to Exchange Participant
(EP)
3.3.7.1. At any stage of the exchange products
3.3.7.1.1. a) To raise the issue with the relevant party (OP or
AIESEC entity) according to the dispute resolution mechanism described on Article
3.8.4. and be proactive in resolving it.
3.3.7.1.2. b) To make proactive steps to resolve any issues
faced by contacting the hosting entity, sending entity and actively participating in
negotiations with the OP.
3.3.7.2. Until arrival in Host Entity:
3.3.7.2.1. Participate in a selection process organised by the
SE, if entities require it.
3.3.7.2.2. Complete and send all the documentation for
participation in AIESEC Exchange. Have written proof of an academic background,
working experience, skills, language proficiency as specified on the EP profile.
3.3.7.2.3. Have written proof of the academic background
(transcripts) and working experiences (references) as specified on the EP form;
3.3.7.2.4. Pay the necessary application fees and/or deposits
to their SE;
3.3.7.2.5. Attend preparation events and complete the
preparation requirements of the country and territory;
3.3.7.2.6. Provide true and accurate information relating to
work experience, academic backgrounds or language proficiency levels of the EP;
3.3.7.2.7. Provide the required legal information including
data from a valid passport which covers the entire duration of exchange
3.3.7.2.8. To update the HE about his/her passport status
within one week of Approval.
3.3.7.2.9. The Acceptance procedure is valid for 10 days [As
stated in annex: EP AN]
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3.3.7.2.10. Inform the sending AIESEC entity if he/she becomes
unavailable for an exchange, or if the EP is looking into other opportunities;
3.3.7.2.11. The EP reviews and understands the conditions

under which he/she can withdraw from exchange without financial penalties;
3.3.7.2.12. The EP cannot reject OP form after he/she has
officially accepted AN to Opportunity and the OP has accepted the EP.
3.3.7.2.13. To review the visa/work permit regulations for the
host country prior to the purchase of a ticket to travel to the country (air/sea/land
transportation);
3.3.7.2.14. To submit the visa application within a period up to
two (2) weeks after getting all the documents mentioned in OP form; HE must
provide information of this policy unless an alternative timeline was agreed-upon
with the sending AIESEC entity or the OP. The EP has to keep in touch with hosting
AIESEC entity and provide regular updates;
3.3.7.2.15. To cover visa costs, unless otherwise agreed upon
with the Hosting AIESEC entity or OP;
3.3.7.2.16. To inform him/herself about all information related
to specific legal policies, life conditions, safety, and cultural norms in the hosting
country in order to be aware of any potential risk in the country or local area, both
by asking the hosting entity as well as through independent research. The EP is the
only responsible for assuming those risks, and shall not sue AIESEC or OP for any
damage or prejudice caused by an event related to those risks, and shall not break
its Approval or end an exchange without accrued financial penalties.
3.3.7.3. From arrival in HE until completion of Exchange Product
3.3.7.3.1. The EP must have sufficient funds to incur all expenses related to
transportation to and from the country or territory.
3.3.7.3.2. The EP must have sufficient funds to cover
3.3.7.3.2.1. For GT: all living expenses for the first four weeks of the exchange. This
period can be prolonged in case first salary is received after more than four
weeks of exchange provided this information is outlined in the OP.
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3.3.7.3.2.2. For GV and GE: all living expenses for the entire period of the exchange if
he/she is not receiving any monetary compensation from the OP as outlined
on the OP form.
3.3.7.3.3. The EP must officially register with the home
embassy in the host country if their home country requires.
3.3.7.3.4. The EP must behave in accordance to cultural,
religious, ethical norms, national or local law and other policies that exist in the
country or territory of exchange.
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3.3.7.3.4.1. Must inform SE and HE about his/her departure at least two (2) weeks about
his/her travel details
3.3.7.3.5. The EP must take a completion survey to assess the
exchange product at the end of experience.
3.3.8. General Policies and Procedures Applicable to OP
3.3.8.1. At any stage of the exchange product
3.3.8.1.1. To receive support from AIESEC in dispute
resolution in cases where there are complaints against the EP for violation of any
policy stated in the XPP, breaking any internal corporate code of conduct, or any
other ethical/religious/cultural norms.
3.3.8.1.2. To receive a replacement EP under the conditions
stated in the XPP; or if this proves to be unreasonable or impossible, to receive
financial compensation.
3.3.8.1.3. To raise the issue with the relevant party [EP or
AIESEC entity(ies)] according to the dispute resolution mechanism described in the
section 3.4 of XPP and be proactive in resolving the situation. The issue raised
should be based on the AIESEC XPP when unsatisfied with the EPs performance or
if the EP has violated any XPP statement.
3.3.8.1.4. To ensure that the EP is legally qualified to work in
the offered exchange (legal residency requirements and labour law exigencies);
3.3.8.2. Until arriving at Host Entity
3.3.8.2.1. To select an EP according to procedure described in
the XPP and its own selection criteria and procedure; provided they are mentioned
in Job Questionnaire [Find in Annex] and the OP;
3.3.8.2.2. Select an EP among the candidates who have
accepted particular exchange (sent an Official Acceptance Note). EP form of such
candidates should be presented to this organisation by hosting AIESEC entity. An
Acceptance Note of EP is valid for 10 subsequent days;
3.3.8.2.3. Receive complete information about the candidate
as requested within reasonable limits. The information requested must also abide
with the legal regulations of the country where the organisation is located;
3.3.8.2.4. Contact the candidate directly for the interview or
fulfilment of any other selection criteria
3.3.8.2.5. To designate one representative in the organisation
as responsible for coordinating the selection process (interviewing and
accepting/rejecting candidates), together with an AIESEC Representative and
subsequently supporting the EP for the duration of the exchange.
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3.3.8.2.6. To give a response regarding the suitability of any
candidate or next selection stages in the period not exceeding 10 subsequent days
from the date the EP has accepted particular exchange, unless the candidate agrees
to continue this period. If a selection process takes place, the rules and deadlines of
each stage must be communicated to the candidate in advance;
3.3.8.2.7. To provide feedback to AIESEC about all the
candidates if the OP rejects more than three candidates that fulfil all the criteria set
as requested in the OP form. If sufficient feedback on candidates was not provided,
AIESEC can determine whether the OP should continue.
3.3.8.2.8. The OP can request a supplementary signed work
contract from the EP which is in conformity with the labour laws of the hosting
country, provided contract does not change the working conditions indicated on the
OP form.
3.3.8.2.9. The OP can request another EP from the same
AIESEC entity, if previous EP rejected the exchange after being accepted by the OP.
3.3.8.2.10. The OP can get a copy of the EPs passport details
within one (1) week of an Approval in cases where an application for a passport has
been initiated with the government officials upon acceptance, unless otherwise
agreed-upon with the hosting AIESEC entity or the OP;
3.3.8.2.11. The OP must provide within two (2) weeks all the
necessary documents to the EP directly or through the HE (including the written
invitation) required for application for visa/work permit. If 2 weeks are insufficient,
the EP should be informed and agree with the timeline for provision of any required
documents.
3.3.8.2.12. The OP can expect from the EP to submit the visa
application in a period up to two (2) weeks after getting all the necessary
documents and if the other timeline was not agreed with the hosting entity or the
OP.
3.3.8.2.13. The OP must make sure together with AIESEC entity
that the EP for the exchange would be able to leave and return to the home country
independently, and they also must verify the EP would be able to work in an AIESEC
exchange legally in the country the organisation is located;
3.3.8.2.14. The OP must set expectations with the EP regarding
expectations of the exchange job role prior to the arrival of the EP.
3.3.8.3. From arrival in HE until completion of Exchange Product
3.3.8.3.1. The OP can demand that the EP perform the full
extent of requirements and duties stated in the OP form.
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3.3.8.3.2. The OP must provide guidance, training, additional
information and adequate working condition according to OP form.
3.3.8.3.3. The OP must assign one representative as
responsible for the EPs workplace integration, so he/she may integrate as best as
possible into the new working environment;
3.3.8.3.4. The OP must provide performance-related feedback
on EPs performance on a regular basis throughout the exchange.
3.3.8.3.5. If the hosting entity can provide evidence of
expenses incurred on the EP by organisation, the amount can be scrutinized or
considered for reimbursement during complaint procedures.
3.3.8.3.6. In all cases the OP is sole responsible for any
damage or loss of any working material unless otherwise agreed upon with the
intern.
3.3.9. General Policies and Procedures Applicable to Hosting Entity
3.3.9.1. To have a login created for the OP (Organisation and Branch) in
opportunities.aiesec.org
3.3.9.2. To have the whole process of pre-screening candidates conducted for the OP.
3.3.9.3. To put OP form on Draft status if the exchange product has become temporary
unavailable, or if the particular organisation cannot participate in an AIESEC Exchange product
due to reasons stated in Compendium.
3.3.9.4. To constantly (once a week) inform applicant about the progress of his application if
he/she was shortlisted. Information should be sent to applicant either by OP manager or by
Global coordinator.
3.3.9.5. The HE must comply with Exchange Standards in Global Compendium;
3.3.9.5.1. Relevant Visa and labour law information.
3.3.9.5.2. EP key contact information (2 minimum point of
contacts with the LC).
3.3.9.5.3. Accommodation, LC and MC office address.
3.3.9.5.4. Information on local specific safety for the areas of
OP and accommodation location referring to the local authorities official
statements.
3.3.9.5.5. Within two weeks (2) provide all necessary
documentation including the written acceptance note/invitation required for
application of visa/work permit for the EP.
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3.3.9.6. Check the EPs safety status at least once in a week until he/she departs from the
country/territory with the same visa status provided by the HE, even after the Exchange Product
duration has ended. If the EP decides to stay in the country/territory longer with his/her own
coordination of the visa or residential status, AIESEC is no longer responsible for his/her safety
status.
3.3.9.7. To have an individual responsible person (preferably OP manager) for providing
overall services to the EP throughout the exchange duration. They must facilitate the EPs
reception and orientation during the first month of the exchange, unless otherwise specifically
assigned;
3.3.9.8. To have an access to platform (e.g. forum, mail group, phone number etc.) for the EP
to be able to communicate with the hosting entity members during the whole period of exchange.
3.3.9.9. Provide support on registration with relevant local authorities within the timelines
mentioned by the country's law. The hosting LC shall communicate (including information on
country page) the registration timelines and requirement to the sending LC and the EP as soon as
the EP is selected.
3.3.9.10. Assistance to open a bank account if necessary and assistance in converting
money to the local currency on EPs request.
3.3.9.11. Provide information about location and guidance for use of general services
such as medical systems, use of emergency services, public transport, groceries and any other
information that would be necessary to allow the EP to successfully complete their exchange.
3.3.9.12. Provide assistance in obtaining essential service as electricity, water, gas,
heating if required and provide a communication platform in case any inconveniences with these
services take place.
3.3.9.13. Provide assistance in dealing with housing agreements and landlords if
required by EP.
3.3.9.13.1. Setting expectations with the EPs supervisor
regarding expectations of the exchange job role, unless it is stated in OP already.
3.3.9.13.2. Inform all the stakeholders involved regarding the
complaint and termination procedures (Section 3.4), integration plans for EP and
frequency of communication/evaluation between the OP and the AIESEC.
3.3.9.13.3. Ensure the EP receives performance-related
feedback from the organisation on a regular basis throughout the exchange.
3.3.9.13.4. Provide information about local cultural norms,
including those related to dressing, greeting, traditions and law policies
3.3.9.13.5. Provide introduction to the local AIESEC members,
the LC reality and culture.
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3.3.9.13.6. Provide opportunities for the EP to become involved
in AIESEC activities related to their interests and goals if EP is interested.
3.3.10. General Policies and Procedures Applicable to Sending Entity
3.3.10.1. The SE must provide training and support through an EP buddy/manager
from approval stage until the end of exchange product.
3.3.10.2. The SE must comply with Exchange Standards in Global Compendium.
3.3.10.3. The SE must provide access to a platform (e.g. forum, mail group, phone
number etc.) for the EP to be able to communicate with sending LC during the whole period of
exchange for feedback, evaluation, information sharing and general support.
3.3.10.4. Constantly communicating with the EP including his/her location and the
safety at least:
3.3.10.5. GT: when he/she arrives and after once a month
3.3.10.6. GV and GE: when he/she arrives, in the middle of the experience and in the
end.
3.3.10.7. If the SE cannot reach the EP any longer than 10 (ten) days without any
notification from the EP and/or the HE, the SE is responsible to coordinate with the HE to research
and be updated about the EP location and his/her safety, and on SEs own judgment, contact the
family/guardian of the EP in the SE.
3.3.10.8. Inform the EP about existing re-integration opportunities in AIESEC
3.3.10.9. Approved Status between an EP and OP is only considered official when both
the EP and organisation has fulfilled at least one of the requirements below:
3.3.10.9.1. Have accepted each other through
opportunities.aiesec.org and signed online official Acceptance Notes
3.3.10.10. Acceptance of opportunity automatically means the EP is accepting the
particular exchange with all its conditions, as described in the opportunity available in
opportunities.aiesec.org.
3.3.10.11. Acceptance opportunity automatically means that the EP is guaranteed as
available for the exchange while Acceptance Note is valid for ten (10) days.
3.3.11. Policy of Breaking Status
3.3.11.1.1. The realisation broken will be discounted from both
countries official results for the matter of the Membership Criteria.
3.3.11.1.2. Exchange is considered realised when the EP starts
working at the OP office on the first working day. The OP manager is responsible to
change the status of OP form on Realised.
~ 69 ~
3.3.11.1.3. Once a Realisation is assigned on
opportunities.aiesec.org by the OP Manager or by any other qualified AIESEC
member from the hosting entity it can only be broken (i.e., the status of the EP and
OP form can only be changed) with mutual agreement of the two relevant ECBs. In
case the entity does not have an established ECB set, the responsibility falls on the
Member Committee.
3.3.11.1.4. The break of realisations between merged entities
can be authorized by its Member Committee representatives standing for both, EP
and OP form. Refer to section 3.4 for break RE procedure
3.3.11.1.5. Policy of Breaking Approved Status
3.3.11.1.5.1. The EP has the right to break Approval if one of the following
situations applies:
3.3.11.1.5.2. The EP has not received all necessary documents required for
application for visa/work permit from the hosting LC (including invitation)
within two (2) weeks, which has resulted in the EP not being able to
commence with the exchange; or the EP was not informed of the timeline for
provision of any required documents;
3.3.11.1.5.3. In the case where the standard under policy 3.5.7.6.5; (to view the
visa ) is met by the EP but a delay was caused by third party and this delay
fundamentally changes the conditions of the exchange (Proof required).;
3.3.11.1.5.4. The EP has an emergency in his/her family (Proof required). After
breaking an Approval due to family emergency the EP is not allowed to put an
EP form on Open or raise new EP form on opportunities.aiesec.org for the
next 6 weeks;
3.3.11.1.5.5. The EP becomes ill and the situation can be dangerous for his/her
health (Proof required);
3.3.11.1.5.6. The EP may be put in danger due to the area where he/she works
being formally declared in emergency due to war, natural disasters, people
revolution, and terrorism attacks;
3.3.11.1.5.7. The OP has the right to break Approval if one of the following
situations applies:
3.3.11.1.5.8. The organisation is within the labour laws of the host entity to end
the exchange early.
3.3.11.1.5.9. The EP has falsified information related to his work experience,
academic background or language proficiency, and is unable to fulfil his
exchange job role as specified in the OP form.
3.3.11.1.6. Policy of Breaking Realised Status
~ 70 ~
3.3.11.1.6.1. The EP has the right to Break realisation if one of the following
situations applies:
breaking a realization due to family emergency the EP is not allowed to put an
EP form on Open or open new EP form on opportunities.aiesec.org for the
next 6 weeks.
3.3.11.1.6.4. The EP is in danger due to the area where he/she works being
formally declared in emergency due to war, natural disasters, people
3.3.11.1.6.5. The EP does not have an official working/living permit in the country
of exchange upon arrival unless other legal options have been agreed upon;
3.3.11.1.6.6. The exchange job is different to the description the OP AN form
refers to and was not agreed upon by the EP, where the change affects the
nature/purpose of the job, or puts the EP in financially or physically
disadvantaged state. The EP is expected to try to resolve the issue first with
the OP and hosting entity;
3.3.11.1.6.7. The EP is discriminated against race, colour, gender, sexual
orientation, creed, religion, national, ethnic or social origin, or age at his/her
work place;
3.3.11.1.6.8. The EP is sexually harassed at their work place or by AIESEC
members;
3.3.11.1.6.9. The organisation does not provide the basic work conditions or any
main benefit offered to the EP that the OP AN form refers to and the EP did
not agree to the abolition. The basic work conditions or benefits referred
above must be of a nature that their abolition reasonably makes impossible or
too difficult the EPs job or living conditions in order for a broken Approval to
be validated. The EP is expected to make certain preliminary steps to resolve
the issue, including contacting the hosting entity and actively participating in
negotiations with the organisation to resolve any issues;
3.3.11.1.6.10. The OP does not pay corresponding salary to the EP for two
consecutive months. The EP may still claim accrued salary from the OP
provider and hosting entity in case of a broken realization.
3.3.11.1.6.11. The OP has the right to Break realisation if one of the following
situations applies:
~ 71 ~
3.3.11.1.6.11.1. The EP has falsified information related to his work experience,
academic background or language proficiency, and is unable to fulfil his
exchange job role as specified in the OP form.
3.3.11.1.6.11.2. The EP is breaking a law of the hosting entity or is continuously
breaking internal regulations of the organisation despite being warned
or aware of them.
3.3.11.1.6.11.3. The organisation is within the labour laws of the host country to end
the exchange early.
3.3.12. Complaint Procedure
3.3.13. To raise an issue regarding AIESEC Exchange Products, any party must
follow the dispute resolution process in the order outlined below:
Step 1. (Internal Level): The complaint party should inform the Hosting
AIESEC Entity and the response party and try to solve an issue privately with
them.
Step 2. (Local Level): If Step 1 has been tried and failed, the complaint party
should inform and involve the Sending Entity, while this entity will inform and
communicate with the hosting entity to solve the problem in accordance with
the Exchange Product Policies.
Step 3. (National Level): If Step 2 has been tried and failed, then both sending
and hosting entity should inform their ECB and MC that will work together to
solve the issue. In addition, they may share the issue over the Global Network.
Step 4. If the parties involved cannot reach a mutual agreement within a two-
week period, it is advised to submit a formal Case Application as stated in
3.6.2
3.3.14. Submission of a complaint to ECB
3.3.14.1. Before any party can submit a complaint to ECB, it has to try to settle the
issue on a local level.
3.3.14.2. Complaining parties have a responsibility to raise complaints with
appropriate local parties within one month of the date of the alleged violations. ECB shall
automatically accept arbitration of cases where parties started negotiation/communication with
each other on disputes within one month of the violation. However, ECB chair shall have
discretion in accepting or rejecting arbitration of cases where communication between
3.3.14.3. If the parties involved cannot reach a mutual agreement within one week
period on a local level, it is advised that the situation be brought forth to ECB.
3.3.14.4. The following steps must be followed to submit a complaint to ECB:
~ 72 ~
3.3.14.4.1. The complaining party (LC or Intern) shall contact
ECB with initial complain on Exchange Standards by writing an email to ECB of their
entity. ECB contact email shall be accessible on the entity website. ECB shall support
the complaining party in filling in the Official Case Application Package (please refer
to Article 3.6.3.) within one week after official complaint is received. If no reply
within one week or contact not found, please refer to icb@ai.aiesec.org.
3.3.14.4.2. Application package must contain LC to LC
correspondence where ECB can find that mutually acceptable solution could not be
found.
3.3.14.4.3. Application package should contain all proof of
acclaimed XPP violations which can include but not limited to: receipts, flight
tickets, examples of communication, OP/EP ANs, pictures etc.
3.3.14.4.4. ECB has the right to request that documents are
notary translated
3.3.14.4.5. Along with this, ECB and EP must sign the last
paragraph of the Official Case Application
3.3.14.5. ECB will inform the relevant counter entity of the complaint by submitting
Official Case Application Package.
3.3.14.6. ECB of counter entity has one week to submit answer to the case by filling in
Official Case Application which was sent to them, notice the following:
3.3.14.6.1. In case ECB of a counter entity does not submit
Official Case answer within one week and also didnt ask for prolonging the deadline
for valid reasons, ECB who filed a case automatically continues the procedure
assuming that there are no arguments against from counter Entity. In this case
counter entity cannot make an appeal to ICB, unless they can provide proof that the
Case Application was not received.
3.3.14.6.2. The respondent may also file a claim against the
original claimant. Such counter-claims must include the same information originally
submitted by the claimant.
3.3.14.6.3. Once the above information is gathered, ECB will
email the entities with any requests for required additional information. All
information must be submitted within one (1) week from the date of the email. In
case the entity cannot meet this deadline then the entity can ask for additional time
before the deadline by directly submitting such a request to ECB e-mail address.
~ 73 ~
3.3.14.6.4. In case of an emergency or when basic living
conditions of an intern do not fulfil the standards (for example lack of
accommodation, lack of salary) case can be solved only by ECB Chair and ICB Chair
within 48h.
~ 74 ~
3.3.15. Official Case Application Form (in Annex)
3.3.16. ECB Decisions and Follow Up
3.3.16.1. ECB shall hand down decisions with recommendations for solutions of the
case within 1 week of receiving all information.
3.3.16.2. The solution provided by ECB is never obliged to include a financial
compensation component, and is always subject the interpretation of the XPP by ECB.
3.3.16.3. Solution should be provided due to the Official Case Solution form which is
outlined in Article 3.6.3. Official Case Application should be send to ECB of counter entity and ICB
(icb@ai.aiesec.org). ICB is responsible to track follow up and/or reimbursement procedure.
3.3.16.4. ECB is taking into consideration expectations of compensation submitted
with the case and has the jurisdiction to decide on the amount and type of any applicable
financial compensation. ICB will revise it after receiving Case Solution and has the final decision on
the amount reimbursed and follow up actions.
3.3.16.5. Financial compensation as a final solution may consist of the following
categories prescribed by ECB according to particular case details, XPP policies violated and proofs
submitted:
3.3.16.5.1. OP/ EP fee;
3.3.16.5.2. Travel Expenses;
3.3.16.5.3. Travel Insurance;
3.3.16.5.4. Visa Expenses;
3.3.16.5.5. Additional Expenses incurred by any party caused by
XPP violation by other party.
3.3.16.6. In case of financial compensation, the complaining party is given up to one
week to create an invoice. Fined party has up to one month to proceed with the payment after
receiving invoice.
3.3.16.7. In case the entity fails to pay the fine amount within the timeline set by ICB,
AI should automatically pay this sum from its funds and record it as loan for the owing entity in
their entity balance.
3.3.16.8. If the internship in question is continuing at the time of complaint, ECB will
inform ICB and provide an intermediate recommendation for immediate steps to address the
situation within 2 days of receiving all the necessary information. ECB shall not be bound by this
recommendation in forming its final decision.
3.3.16.9. Entities will be responsible for sending a report to ICB about implementation
of the solutions handed down within 1 month of the case being solved. In cases of ongoing cases,
parties will be required to submit updates to ICB once every week until progress towards the
solution is complete.
~ 75 ~
3.3.16.10. Any personal details of individuals involved will be redacted from case
solutions at time of publish.
3.3.16.11. Break Realization Procedure:
3.3.16.11.1. Both representatives of SE ECB and HE ECB must
agree on it
3.3.16.11.2. Inform ICB about (icb@ai.aiesec.org):
Reason of break Realization
Link on internship.aiesec.org of EP and OP
3.3.16.12. Submission of an Appeal to the ICB
3.3.16.12.1. In the case that ECB of counter entity or EP/LC does
not agree to the decision made by ECB who filed the case, the party has the right to
appeal against ECB decision during 7 days (one-week period) after Official Case
Solution was announced by ECB.
3.3.16.12.2. Appeal should be submitted to ICB
(icb@ai.aiesec.org) and should contain Official Case Application, Answer, Solution
and all the proofs from both sides. In such events, a final appellate committee
composed of ICB members will review the case.
3.3.16.12.3. ICB has 48 hours to accept or reject appeal
depending on the arguments and proves provided by Appealing party.
3.3.16.12.4. If Appeal is accepted ICB will inform the relevant
counter entity of the appeal by submitting Official Appeal Application Package.
3.3.16.13. Once the above information is received, ICB will email the entities with any
requests for required additional information. All information must be submitted within 72 hours
from the date of the email. In case the entity cannot meet this deadline then the entity can ask for
additional time before the deadline by directly submitting such a request to ICB e-mail address
(icb@ai.aiesec.org). ICB shall review the appeal independently of the first case solution. ICB shall
base its decision on the documented evidences provided by ECB within the established deadlines
3.3.16.14. The recommendation of ICB is the final decision which shall be sent within
72 hours after receiving all relevant documentation.
3.3.16.15. In instances where a decision involving a fine is not paid by the involved
parties within the timeframe required by ICB, AI should automatically pay this sum from its funds
and record it as loan for the owing entity in their entity balance.
3.3.16.16. If an ECB is noticed to be partial or not following up the procedure on
compendium when solving a case, ICB has the right to disband the ECB depending on the gravity
of the violation.
~ 76 ~
3.3.16.17. ECB that was disbanded is not allowed to solve cases regarding quality of
exchange products until the body is re-elected and received new training from ICB. The training
happens upon request (icb@ai.aiesec.org), coach calls are provided within two weeks from
receiving the request. After coach calls ECB will have one month probation under ICB supervision,
by the end of probation ECB can solve cases independently.
3.3.17. Compensation for EPs
3.3.17.1. No financial penalties can be claimed by any party under the circumstances
stated in policies:
next 6 weeks.
revolution, and terrorism attacks)
3.3.17.2. The EP has the right to Break realisation if one of the following situations
applies:
3.3.17.2.1. The EP becomes ill and the situation can be
dangerous for his/her health (Proof required);
3.3.17.2.2. The EP is in danger due to the area where he/she
works being formally declared in emergency due to war, natural disasters, people
3.3.17.2.3. The EP does not have an official working/living
permit in the country of exchange upon arrival unless other legal options have been
agreed upon;
3.3.17.2.4. The exchange job is different to the description the
AN form refers to and was not agreed upon by the EP, where the change affects the
nature/purpose of the job, or puts the EP in financially or physically disadvantaged
state. The EP is expected to try to resolve the issue first with the OP and hosting
entity; (The EP is responsible for their own travel expenses).
3.3.17.3. Under the circumstance stated in policy:
~ 77 ~
3.3.17.3.1. The EP has an emergency in his/her family (Proof
required). After breaking a realization due to family emergency the EP is not
allowed to put an EP form on Open or open new EP form on
opportunities.aiesec.org for the next 6 weeks.
3.3.17.3.2. The EP is discriminated against race, colour,
gender, sexual orientation, creed, religion, national, ethnic or social origin, or age at
his/her work place;
3.3.17.3.3. The EP has not received all necessary documents
required for application for visa/work permit from the hosting LC (including
invitation) within two (2) weeks, which has resulted in the EP not being able to
commence with the exchange; or the EP was not informed of the timeline for
provision of any required documents;
3.3.17.4. Compensatory act can be claimed by a party depending on which party has
fulfilled the responsibilities stated in section:
3.3.17.4.1. After providing the passport details, receive, within
two (2) weeks, all the necessary documentation from the hosting AIESEC entity
(including the written acceptance note/invitation) required for application for a
visa/work permit;
3.3.17.4.2. To update the hosting entity about his/her passport
application within one (1) weeks of an Approval in cases where an application for a
passport has been initiated with the government officials upon acceptance, unless
otherwise agreed-upon with the hosting AIESEC entity or organisation. An EP
Acceptance Note may be deemed invalid if this standard is not met;
3.3.17.4.3. To review the visa/work permit regulations for the
host country prior to the purchase of a ticket to travel to the country (air/sea/land
transportation);
3.3.17.4.4. To submit the visa application within a period up to
two (2) weeks after getting all the documents mentioned in OP form HE must
provide information of this policy unless an alternative timeline was agreed-upon
with the sending AIESEC entity or the OP. The EP has to keep in touch with hosting
AIESEC entity and provide regular updates;
3.3.17.4.5. To cover visa costs, unless otherwise agreed upon
with the Hosting AIESEC entity or OP;
~ 78 ~
3.3.17.4.6. To inform him/herself about all information related
to specific legal policies, life conditions, safety, and cultural norms in the hosting
country in order to be aware of any potential risk in the country or local area, both
by asking the hosting entity as well as through independent research. The EP is the
only responsible for assuming those risks, and shall not sue AIESEC or OP for any
damage or prejudice caused by an event related to those risks, and shall not break
its Approval or end an exchange without accrued financial penalties.
3.3.17.5. Under the circumstances stated in policies:
3.3.17.5.1. The EP is sexually harassed at their work place or by
AIESEC members;
3.3.17.5.2. The organization does not provide the basic work
conditions or any main benefit offered to the EP that the OP form refers to and the
EP did not agree to the abolition. The basic work conditions or benefits referred
above must be of a nature that their abolition reasonably makes impossible or too
difficult the EPs job or living conditions in order for a broken Approval to be
validated. The EP is expected to make certain preliminary steps to resolve the issue,
including contacting the hosting entity and actively participating in negotiations
with the organization to resolve any issues;
3.3.17.5.3. The OP does not pay corresponding salary to the EP
for two consecutive months. The EP may still claim accrued salary from the OP and
hosting entity in case of a broken realization.
3.3.17.5.4. The organization is within the labor laws of the host
country to end the exchange early.
3.3.17.5.5. The hosting entity must provide then a new
exchange in the same country/territory.
3.3.17.5.5.1. For GT within 1 month. This period may be extended upon written
mutual consent.
3.3.17.5.5.2. For GV and GE: within 2 weeks. This period may be extended upon
written mutual consent.
3.3.17.5.6. Either a suitable exchange cannot be found, or if the
immigration/ labor law of the hosting country/territory does not allow the EP to
stay in the country or to change work place, then the EP has the right to have
compensated by the OP or the hosting entity the full travel expenses to and from
the hosting entity and other expenses caused by the violation of the relevant
policies. Hosting entity can charge the compensation from the OP.
~ 79 ~
3.3.17.5.7. EP and hosting entity should consider that if a
minimum of three exchanges corresponding to the specifications of the EP form are
presented within the period of two week for GV and the EP rejects all of these, then
the hosting entity is under no further obligation to the EP.
3.3.17.6. Compensation for OP
3.3.17.6.1. No financial penalties can be claimed by any party
under the circumstances stated in policies:
3.3.17.6.1.3. The EP does not have an official working/living permit in the country
of exchange upon arrival unless other legal options have been agreed upon;
3.3.17.6.1.4. The exchange job is different to the description the OP form refers
to and was not agreed upon by the EP, where the chanbereage affects the
nature/purpose of the job, or puts the EP in financially or physically
disadvantaged state. The EP is expected to try to resolve the issue first with
the OP and hosting entity;
3.3.17.6.1.5. In the case where the standard under policy 3.5.7.6.5; (to view the
visa ) is met by the EP but a delay was caused by third party and this delay
fundamentally changes the conditions of the exchange (Proof required).;
breaking an Approval due to family emergency the EP is not allowed to put an
EP form on Open or raise new EP form on opportunities.aiesec.org for the
next 6 weeks;
3.3.17.6.1.8. The EP may be put in danger due to the area where he/she works
being formally declared in emergency due to war, natural disasters, people
3.3.17.6.2. Request a new EP to replace the original EP, in all
circumstances stated below:
next 6 weeks.
~ 80 ~
3.3.17.6.3. The Sending AIESEC entity is then responsible to find
a suitable EP within 2 months. This period may be extended upon mutual written
agreement between the OP and the sending AIESEC entity. The sending AIESEC
entity must submit a minimum of 3 suitable candidates that reasonably fulfil the
criteria of the OP form. If the OP rejects the candidates, the sending AIESEC entity is
under no further obligation to the organisation. If no suitable EPs can be found
within the timeframe, the EP or the sending entity may be asked to pay up to full
amount of the Exchange Product fee (OP fee) paid by the OP or other expenses
incurred on the EP by the OP. The amount can be scrutinized or considered for
reimbursement during complaint procedures. Compensation shall only be paid
upon the request of the organisation.
3.3.17.7. Reimbursement Policies and Procedures
3.3.17.7.1. Proof for all violations must be provided to the ECB
and ICB in accordance with Official Case procedure outlined in articles 3.6.3. and
3.6.4.
Violations Actions Responsible
No LEAD for EP EP fee reimbursement SE

EP over 30 OP fee If EP lied: EP
If SE knew: SE
EP has lived in destination 3 new EP to the HE entity SE

country for more than 2 years
in the past 10 years (excluding
AI/MC/CEED)
EP has not lived in the country Put EP in the country by right Wrong SE country to put in
in which they were raised for the right SE
more than 6 weeks
EP provided false information 1st. 3 new EPs for the HE entity SE

2nd. If not suitable payment of
OP fee
Not getting salary Payment of all salary OP (or HE if OP does not

communicate)
~ 81 ~
Different salary from what Payment of the difference 1.If payment is less than
agreed agreed: HE to EP
2. If payment is more that
agreed: EP to HE
Having wrong type of visa visa payment reimbursement 1.If missing or wrong
and any fines reimbursement information: HE is
related to visa responsible
2.If EP applied for the wrong
visa: EP is responsible
Accommodation was not Reimbursement of HE
provided as it promised accommodation expenses
proof needed
Food was not provided as Reimbursement for each meal HE

promised that was promised
JD does not correspond to the EP fee and traveling cost HE
one in OP form
EP came to HE and the Travel costs, EP fee and Visa HE
internship was cancelled and
there was no option to find
another one
The JD does not fit the Travel costs, EP fee and visa HE
description in more than 50% costs
Exchange less than 6 weeks Travel costs, EP fee and visa HE

costs and any other cost EP had
~ 82 ~
3.3.17.8. Exceptional Circumstances
3.3.17.8.1. To facilitate an exchange with a non-member
AIESEC entity. In such cases, all forms and procedures must flow through the
Sponsoring Entity. The following two scenarios illustrate this:
3.3.17.8.1.1. Turkey (being the OP country) and Azerbaijan (being the EP
Entity but Turkey being the Sponsor country): in this case, AIESEC
International would be assigning the Approval, as both the OP and EP IDs
would be from the same country (Turkey).
3.3.17.8.1.2. Poland (being the OP Entity) and Azerbaijan (being the EP Entity but
Turkey being the Sponsor Entity): in this case, Turkey would be providing the
EP ID. The supporting MC must ensure that all the exchange policies are
followed for both the member and non-member in the facilitation of these
exchanges. An exchange may not take place between two non-members.
3.3.17.8.2. To facilitate exchanges between entities within a
merged entity. Once Acceptance Notes have been exchanged, the hosting entity
must inform AIESEC International of the Approval and forward the Acceptance
Notes as proof (via email or fax). AIESEC International will assign the Approval on
behalf of the two parties. The OP and EP entities are responsible to follow XPP. In
those cases the Acceptance Notes alone are enough proof for an Approval.
3.3.17.8.3. In case of breaking realisation for an Approval or
realisation between merged entity, the Member Committee must follow the
breaking realisation policy stated in the XPP 5(SE) and report the situation to the ICB
for confirmation.
3.3.17.9. Whistle-Blowing procedure
3.3.17.9.1. Whistle-blowing is an official reporting mechanism
that will be enabled to create a direct reporting channel with the ICB. Whistle-
blowing is justified when at least one of the following conditions is met:
3.3.17.9.1.1. The behaviours being reported are likely to result in serious harm
to one of the entities involved
3.3.17.9.1.2. The usual channels have been tried and have failed
3.3.17.9.2. If any controversial issues emerge as a result of non-
compliance with the XPP or Global ER Principles, premises and implementation
guidelines, and the concerned entities tried and could not come to an agreement
between themselves then:
~ 83 ~
3.3.17.9.3. It is possible to use the whistle blowing
procedure available. In such a case, the ICB shall:
3.3.17.9.3.1. Inform the parties involved of the case and solutions
3.3.17.9.3.2. Track the implementation of the solutions/ recommendations given
3.3.17.10. Under the conditions described by the whistleblowing procedure, any AIESEC
entity or individual can bring forward a complaint about a violation of the XPP or Global ER
Principles to the ICB by submitting the complaint to the following e-mail address:
icb@ai.aiesec.org according to the escalation mechanism aforementioned or degree of the
reported violation.
3.3.17.11. The complaining party shall send an email to a member of ICB that will
include the following information:
3.3.17.11.1. Reasons for raising the complaint including
areas of the AIESEC XPP or Global ER principles which have been violated
3.3.17.11.2. Background information (e. g, documents,
containing proof of the situation-letters, emails, scanned documents)
3.3.17.11.3. A detailed description of the current
situation
3.3.17.11.4. Contact information (telephone and email)
of all parties relevant to the case
3.3.17.11.5. A request to be given a whistle blower
status by ICB
3.3.17.12. Along with this, the complaining party must submit a signed letter stating
that:
3.3.17.12.1. The case has been brought forth to ICB for
case solving.
3.3.17.13. When whistle-blower status is given to an individual his identity is protected
by the ICB and shall not be disclosed to any party under any circumstances apart from
individuals/entities that the whistleblower has agreed to be discovered e.g. PAI, FLB etc.
3.3.17.14. AIESEC Entities need to respond to ICB emails within 48 working hours unless
other deadline is provided. In case Entity representatives do not respond, ICB will inform the
Global Plenary about the situation and proceed with further steps stated in XPP. Note: ICB emails
all emails received from current ICB members
3.3.18. Global Safety Management Guideline
3.3.18.1. Purpose and scope of this guideline
~ 84 ~
3.3.18.1.1. This guideline is to identify the minimum standard
requirements for all entities and stakeholders involved in the AIESEC activities to
ensure that the safety management and crisis response management systems and
structures are in place. This is to protect AIESEC as a whole organisation when we
face any crisis and to prevent any crisis to happen.
3.3.18.1.2. This guideline is to be implemented for all full and
non-full members of AIESEC, and this guideline is applicable for all activities
organised under the name of AIESEC, including but not limited to: Exchange
Products, CEED, Conferences, and Study Tours.
3.3.18.1.3. In case of any miss-implementation or violation of
this guideline, any parties involved must follow the complaint/dispute resolution
process outlined in the XPP and the Compendium.
3.3.18.1.4. Glossary:
3.3.18.1.4.1. Sending Entity MC is the MC whose local members are participating
in overseas activities of AIESEC.
3.3.18.1.4.2. Hosting Entity MC is the MC whose hosting an Exchange Products,
CEED, Conference, Study Tour or any other AIESEC activities which receives
international participants from overseas.
3.3.18.2. Responsibility of the Sending Entity MC
3.3.18.2.1. To ensure all the EPs and members of own entity to
sign a contract with AIESEC local or member committee prior to their travel abroad
under any activities with AIESEC name. The contract must contain the following:
3.3.18.2.1.1. I,_______________, as a participant of AIESEC overseas activity
(Exchange Products/CEED/International Conference/Study
Tour/____________) understand and hereby agree to follow all the terms,
conditions and responsibility of myself stated in the AIESEC XPP as well as
following statements:
To be responsible for own participation to the AIESEC overseas activity product
and act with own safety as the first priority;
To be responsible for own decisions of going to the destination country/territory
and for any safety risks it contains;
To be liable for any harms caused by own actions to any stakeholders involved;
To have overseas travel and health insurance as own responsibility, and take
vaccination if necessary;
To inform the contact details in the destination prior to leave the home
country/territory, to their family and the Sending Entity.
~ 85 ~
3.3.18.2.1.2. Full Name; Contact details in the home country/territory; Duration
of overseas activity; Destination country/territory; signature of agreement to
above statements.
3.3.18.2.1.3. Emergency contact details in the home country/territory.
3.3.18.2.1.4. Acknowledgement signature, full name and the contact details of
parents/guardians if the participant does not have power to enter into legal
agreements by his/her own.
3.3.18.2.1.5. AIESEC Sending Entity responsible person full name and contact
details.
3.3.18.2.2. To have a clear standard and guideline of identifying
the possible destination choices and its restriction for any AIESEC overseas
activities, based on own government or any official standard of safety status of the
areas.
3.3.18.2.3. If the Sending Entity decide not to have such
restriction or guideline, the SE must clarify and emphasize the responsibility of each
participants to take their own responsibility and liability of choosing the destination,
and provide clear education to the participants on the destination safety conditions
including:
3.3.18.2.3.1. Official status of the country/territory of its political situation;
3.3.18.2.3.2. Past terrorism, incidents and natural disasters records and current
status of such safety standard;
3.3.18.2.3.3. Crisis prevention actions and mindset for traveling and living in the
country/territory;
3.3.18.2.3.4. Potential diseases and its necessary vaccinations;
3.3.18.3. Responsibility of the Hosting Entity MC
3.3.18.3.1. To ensure all the participants of AIESEC activities
hosted in own entity to register at their home country/territorys embassy or
consulate.
3.3.18.3.2. To have the contact details of the participant at
least ten (10) days before he/she arrives the country/territory.
3.3.18.3.3. To ensure all the participants of AIESEC activities
hosted in own entity to agree on the responsibility and liability condition of AIESEC
Hosting Entity in written proof (e.g. Indemnity form for conferences).
3.3.18.3.4. To have prepared safety management guidelines for
interns and AIESEC members in case of seasonal risks such as floods, earthquakes
etc.
~ 86 ~
3.3.18.3.5. To have complains system created for EPs,
Opportunities as well as other visiting AIESEC Members where they can submit their
complaints and track its solution.
3.3.18.4. Responsibilities of both Hosting and Sending Entities MC
3.3.18.4.1. To have established relations with the lawyer, a PR
agency or/and other parties who in case of emergency can support AIESEC in
dealing with crisis communication towards both media and sides of the conflict.
3.3.19. Anti-Harassment and Violence Protocol
3.3.19.1. INTRODUCTION
3.3.19.1.1. AIESEC has approved the present Harassment and
Violence Protocol (hereafter Protocol) with the commitment of preventing sexual
harassment, sex or gender-related harassment and/or psychological harassment, as
this type of conduct represents a threat to the dignity of persons, damages the
workplace atmosphere and has negative effect on the health, moral, confidence
and self-esteem of individuals.
3.3.19.1.2. With this in view, the present Protocol defines
conducts to be avoided as well as specific measures aimed at prevention. It also
explains how to process charges or claims that may be presented by individuals who
have been victims of the said type of conduct. Consequently, an efficient and agile
investigation procedure has been established that will be implemented when the
said type of conduct is reported. The said procedure will guarantee confidentiality
and protect the identity of the individuals affected and of all those taking part in the
process.
3.3.19.2. PRINCIPLES
3.3.19.2.1. AIESECs vision is We aim to achieve peace &
fulfilment of humankinds potential.
3.3.19.2.2. AIESECs values are: Acting Sustainably, Striving for
Excellence, Enjoying Participation, Activating Leadership, Living Diversity, and
Demonstrating Integrity.
3.3.19.2.3. AIESEC is a global, youth-run, non-political
organization
3.3.19.2.4. We aim to provide a safe environment for all our
stakeholders to develop themselves in by providing an adequate working
environment to ensure all our stakeholders are not being discriminated by race,
colour, gender, sexual orientation, creed, and religion, national, ethnic and social
origin, age, their life put at risk or where they would be harassed.
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3.3.19.3. SCOPE
3.3.19.3.1. The Protocol will be applicable to all people who
work for AIESEC. This includes all exchange participants, and all levels within AIESEC,
such as SUs, NSTs, etc. The sphere considered, for any mode of harassment, will be
the work centre; consequently, if cases of harassment should occur outside the
workplace, proof must be provided that the situation is directly work-related (for
example, during global exchange products, CEED or MC term, conferences or
events).
3.3.19.4. CONTENTS
3.3.19.4.1. CONCEPTS
3.3.19.4.1.1. SEXUAL HARASSMENT
3.3.19.4.1.1.1. Sexual Harassment is any conduct of a sexual nature, whether verbal
or physical, with the purpose of infringing or that infringes on the dignity
of a person, particularly when it generates an intimidating, derogatory
or offensive environment.
3.3.19.4.1.1.2. Sexual harassment is distinguished from freely accepted and
reciprocal advances to the extent that sexual harassment is unwanted
by the person object of the said advances. As an example, and without
excluding or limiting other aspects, the types of conduct described
below could be considered sexual harassment.
3.3.19.4.1.2. CONDUCT UNDERSTOOD AS SEXUAL HARASSMENT
3.3.19.4.1.2.1. Verbal conduct is Unwelcome sexual insinuations, propositions or
pressure to enter into sexual intercourse, insistence to take part in social
activities outside the workplace once an individual has clearly stated
that the said insistence is inappropriate and unwarranted; offensive
flirting; insinuating, indirect or obscene comments; unwanted telephone
calls; jokes or comments on a persons sexual appearance.
3.3.19.4.1.2.2. Nonverbal conduct is Exhibition of sexually suggestive or
pornographic photographs, of objects or texts, indecent looks, whistles
or gestures; offensive letters or e-mail messages with sexual contents.
3.3.19.4.1.2.3. Physical conduct - is deliberate and unwanted physical contact,
unwanted hugs or kisses, excessive and unnecessary physical nearness.
3.3.19.4.2. TYPES OF SEXUAL HARASSMENT
3.3.19.4.2.1. Two types of sexual harassment can be distinguished based on
whether the above indicated behaviour implies an element of coercion or not.
3.3.19.4.2.1.1. Quid pro quo" harassment
~ 88 ~
This consists in forcing the victim to choose between accepting sexual
advances or losing/seeing reduced certain work benefits or conditions
that affect that person's access to professional training, employment,
promotion, salary or any other decision connected with these issues. As
this behaviour implies abuse of authority, the individual involved will
have the power, whether directly or indirectly, to provide or refuse
certain work benefits or situations.
3.3.19.4.2.1.2. Environmental harassment
The subject involved in the harassment creates a work environment that
is intimidating, hostile, derogatory, humiliating or offensive for the
victim, due to unwelcome attitudes and behaviour of a sexual nature.
This may involve any stakeholders involved with AIESEC, including
employees of the company organizations that we work with, host family,
etc., regardless of their position or status, or third persons with access
to the Branch.
3.3.19.4.2.2. SEX- AND/OR GENDER-RELATED HARASSMENT
Any conduct, based on a persons sex, gender and/or sexual orientation, with
the purpose of infringing or that infringes on the dignity of the person and
generates an intimidating, derogatory or offensive environment
3.3.19.4.2.3. CONDUCT UNDERSTOOD AS SEX-RELATED HARASSMENT: Below is
an example of behaviours or conducts that, if conducted in relation to a
persons sex or sexual orientation and with the intention of infringing against
a person's dignity, could be considered sex-related harassment:
3.3.19.4.2.3.1. Ignoring or excluding a person.
3.3.19.4.2.3.2. Unfair or biased assessment of a person's work.
3.3.19.4.2.3.3. Assigning tasks or work below a persons professional capacity or
skills.
3.3.19.4.2.3.4. Explicit or implicit behaviour aimed at making decisions on a
person's access to professional training and job scope, to the continuity
of employment, salaries and/or subsidies or any other decision on these
issues.
3.3.19.4.2.3.5. Unfavourable treatment due to pregnancy or maternity situations.
3.3.19.4.2.4. PSYCHOLOGICAL HARASSMENT (MOBBING):
~ 89 ~
Mobbing, moral harassment at the workplace or psychological harassment
at the workplace are terms used to describe a situation where the behaviour
of a person or group of people includes extreme, abusive and unfair
psychological violence, in a systematic and recurring manner, over a
prolonged period of time, against another person at the workplace and that
may infringe on that persons dignity.
It must be stated that certain hostile actions may take place occasionally in
the workplace, although, to be considered psychological harassment they
must be, as stated above, systematic, habitual, over long periods of time and
targeting one specific individual.
Therefore, psychological harassment must not be confused with situations
of work-related pressure or conflict. The latter refers to situations where
there are disagreements, given that differences of opinion, discussions or
eventual conflicts may arise in the workplace. Psychological harassment, on
the other hand, consists in a malicious, systematic and sustained attack
against a specific person.
3.3.19.4.2.5. CONDUCT UNDERSTOOD AS PSYCHOLOGICAL HARASSMENT:
Below is an example of specific behaviours that, if they comply with the
definition indicated in the previous point, may be considered psychological
harassment at the workplace:
3.3.19.4.2.5.1. Harassment based on organisational measures:
Forcing a person to perform tasks that go against their conscience.
Offensively judge a person's performance, concealing that person's efforts
and skills.
Questioning and disavowing a persons decisions.
Not assigning any tasks, or assigning pointless or degrading tasks.
Refusing or concealing the means to perform a task, or providing incorrect
data.
Assigning tasks that are clearly above the skills or qualifications of the
person, or that require qualifications far below those held by the person.
Giving contradictory or impossible orders.
Manipulating work tools (for example, deleting computer files).
Stealing belongings, documents, tools
Threatening or putting pressure on the people who support the person
being harassed.
Manipulating, concealing, returning a persons correspondence, calls and
messages.
~ 90 ~
Refusing or complicating access to permits, courses, activities...
3.3.19.4.2.5.2. Harassment based on reducing communication possibilities:
Changing people to a different place to separate them from colleagues
(isolation).
Ignoring the presence of a person.
Not speaking to a person.
Restricting colleagues from speaking to a person.
Not allowing a person to express his/her views.
Avoiding all visual contact.
Eliminating or restricting available means of communication (telephone,
email).
3.3.19.4.2.5.3. Activities that affect the physical or psychological health of the
victim:
Threats or physical aggression.
Verbal or written threats.
Shouting at or insulting a person.
Threatening telephone calls.
Provoking a person, forcing a person to react emotionally.
Intentionally generating expenses to affect the person.
Damaging a persons workplace or belongings.
Requiring a person to perform jobs that are dangerous or damaging for a
persons health.
3.3.19.4.2.5.4. Criticising a persons private life or an individuals personal or
professional reputation.
Manipulating an individuals personal or professional reputation through
spreading rumours, degrading remarks or ridiculing an individual.
Making it understood that a person has psychological problems, trying to
make them go for a psychological examination or diagnosis.
Making fun of gestures, voice, physical appearance, disabilities, giving
people nicknames
Criticising a persons nationality, political or religious attitudes and beliefs,
private life
3.3.19.4.3. PREVENTIVE MEASURES
3.3.19.4.3.1. With a view to preventing and avoiding behaviours that may be
considered as harassment at the workplace, AIESEC will disseminate this
Protocol through:
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AIESECs online platforms
E-mails to all members of the organisation.
Any other means through which the said objective can be achieved.
3.3.19.4.3.2. AIESEC will encourage specific training of all members of its
organisation on sexual harassment, sex-related harassment and psychological
harassment. Moreover, AIESEC will provide appropriate training for any
members of its organisation who hold any type of responsibility in the
procedures implemented for reporting the abovementioned types of
harassment as a part of induction in to the organisation.
3.3.19.4.3.3. Furthermore, AIESEC is committed to promoting respect and
consideration among all its collaborators, preparing documents and
performing any other action considered necessary to fulfil the purpose of this
Protocol.
3.3.19.4.4. PROTOCOL
3.3.19.4.4.1. INCIDENT REPORTING PROCEDURE
3.3.19.4.4.1.1. Any case detected must be reported in writing by the person
affected or by a third party who is aware of any case of sexual
harassment, sex-related harassment and/or psychological harassment.
The said person must identify him/herself, anonymous notices will not
be taken into consideration.
3.3.19.4.4.1.2. The written report/charge sheet will be sent by e-mail, or by any
other means that provide proof of delivery, to any of the people who
form part of the "Harassment Prevention Committee", which will study
and investigate the case.
3.3.19.4.4.1.3. An investigation will always take place regardless of the data
provided in the report, although it must be stressed that the
investigation will take less time and will be more efficient if as much
information and details as possible are included in the report.
Consequently, we recommend that the report should include the
following information, at least:
The people involved.
Types of conduct.
Dates and places where the said behaviour took place.
Possible witnesses.
Identification of the potential harassment victim.
3.3.19.4.4.2. CONFIDENTIALITY AND PROTECTION
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3.3.19.4.4.2.1. The intention is that the procedure should be as speedy and
efficient as possible and that the privacy, confidentiality and dignity of
the people affected should be protected at all times. Furthermore, the
victim will be provided sufficient protection in relation to his/her health
and safety, taking into account any possible physical and psychological
consequences that may derive from the situation; providing special
attention to the work-related circumstances of the alleged victim of
harassment.
3.3.19.4.4.2.2. A strict level of confidentiality will be maintained throughout the
entire procedure, and all internal investigations will be performed with
tact and due respect to both the person reporting the case, the victim
who may not receive any unfavourable treatment due to the case - and
to the person reported, whose guilt will not be presumed. All people
involved in the process will be under a commitment to confidentiality
and will be identified in the dossier.
3.3.19.4.4.3. FUNCTIONS OF THE HARASSMENT PREVENTION COMMITTEE
3.3.19.4.4.3.1. The Committee will study and assess each case, it will have the right
of access to all the information and documents required to solve a claim
and its agreements will be adopted by a majority vote of its members. It
will function in accordance with its internal regulations, which will be
approved by the Committee at its first meeting.
3.3.19.4.4.3.2. The Committee should consist of at least one MC and one external
(Alumni, Advisors, Lawyer and/or Psychologist)
3.3.19.4.4.3.3. The competence/responsibilities of this Committee are:
Receive all reports, complaints, claims, suggestions or consultations in relation
to harassment situations.
Investigate alleged cases of sexual harassment, sex-related harassment and/or
psychological harassment; perform any tests of a documentary nature or
interviews required, guarantee a strict level of confidentiality in relation to the
issue and the people involved and provide equal treatment to all parties.
Prepare a detailed report that will include relevant proposals concerning
measures to be adopted.
Submit the said report within a maximum period of 10 work days from the
moment the original claim is made to The Committee
AIESEC so that the measures considered relevant may be implemented with a
view to solving the problem and establishing any possible disciplinary actions. A
copy of the said report will also be sent to the parties involved.
~ 93 ~
Follow-up each report made, attaching any actions implemented as an annex to
each report.
3.3.19.4.4.4. INVESTIGATION
3.3.19.4.4.4.1. The Committee will deal with each case individually and will
guarantee that the people affected are heard and supported at all times,
as they may be going through a delicate situation, even isolation.
3.3.19.4.4.4.2. With this in mind, the Committee may conduct interviews or use
other investigation techniques in relation to any of the parties involved,
witnesses or third parties who may provide useful information.
3.3.19.4.4.4.3. The main objective of an interview is to discover the situation of the
affected parties and, among other issues:
Whether there is or has been a case of workplace harassment, its features,
reasons, the phase it is in.
Who is considered to be embarking on the said harassment behaviour and the
hierarchic relationship that exists.
The situations in which the harassment takes place. Whether it takes place in
the presence of other colleagues and, if so, how they reacted.
If the case has been reported to a superior; how (verbally or in writing) and what
response was given.
To what extent the situation has affected the health of the person, including
whether any specialist assistance has been required or whether the person has
been on sick leave in recent months and for what reasons.
Whether other colleagues have or have had similar problems with a view to
obtaining additional information from them
3.3.19.4.4.4.4. The interviews will be conducted in accordance with the following
rules:
If the Committee should decide to interview the harassed person and the person
reported together; the said interview may only take place if both parties provide
their express consent.
Either of the parties will be granted an interview on request.
All parties involved have the right to obtain assistance from representatives or
advisors.
3.3.19.4.4.5. PREPARING REPORTS
3.3.19.4.4.5.1. With a view to preparing the most comprehensive report possible
on the investigation process, the Committee will collect all the evidence
they consider appropriate, including:
Statements by the parties affected, those involved, witnesses
~ 94 ~
Written statements (corporate e-mail can be used.).
Reports from specialists treating the affected party (in this case, the express and
written authorisation of the person must be obtained).
Any other evidence that provides useful information for the procedure.
3.3.19.4.4.5.2. The report will include the following information, at least:
Background to the case (summary of statements presented by the parties
involved).
Summary of actions performed by the Committee and evidence obtained.
Summary of main facts. Conclusions and measures proposed.
3.3.19.4.4.5.3. All reports connected to the sexual harassment and mobbing have
to be afterwards submitted to ICB Chair and PAI, once the case has
been concluded. These reports will be used to help our organization
improve our safety protocols in future and may be used as a reference.
3.3.19.4.4.5.4. If the Harassment Prevention Committee is unable to conclude the
case, they may seek assistance from the ICB Chair directly.
3.3.19.4.4.6. HEALTH PROTECTION FOR AIESEC EMPLOYEES & VOLUNTEERS
3.3.19.4.4.6.1. AIESEC will adopt all the corrective measures that seem relevant in
relation to situations of harassment to protect the health of company
members. Some of the said measures may include:
Psychological and legal assistance for the alleged victim(s)
Within the organisation, the submission of a report of harassment, in itself, will
not result in consequences. Disciplinary measures will be taken based on the
conclusion of the investigation.
3.3.19.4.5. MISCELLANEOUS STIPULATIONS
3.3.19.4.5.1. PROTECTION OF VICTIMS
If the existence of a case of harassment, in any of its manifestations, is
established and the penalty imposed to the aggressor does not imply
dismissal from AIESEC, all necessary measures will be taken so that the
aggressor and the victim do not co-exist in the same work environment,
whenever possible. Concerning these measures - which may not imply any
improvement or reduction of their contractual conditions the victim will be
entitled to preferential treatment.
3.3.19.4.5.2. FALSE REPORTS
~ 95 ~
If it should be discovered that no case of harassment, in any of its
manifestations, has existed in relation to a claim and if it is considered that
the claim has been presented in bad faith; the relevant disciplinary measures
will be taken.
3.3.19.4.5.3. REPRISALS
If reprisals should take place against or discriminate the person who has
presented the claim, the victim or other people involved in the procedure,
whether any case of harassment (in any of its manifestations) has been
established or not, the relevant disciplinary measures will be adopted.
3.3.19.4.6. DATA PROTECTION
The unauthorised dissemination of data of any nature in
relation to the procedures will be considered a breach of contract and will be
subject to disciplinary penalties.
3.3.19.5. CONCLUSIONS
3.3.19.5.1. In conclusion, and with a view to stressing the main
points included in the Protocol, we have summarised the principles that should
govern these issues at all times:
3.3.19.5.1.1. AIESEC will not tolerate any type of workplace harassment.
3.3.19.5.1.2. All AIESEC employees & volunteers are required to co-operate in
guaranteeing a workplace environment that is respectful with the dignity of
individuals. All employees & volunteers in charge of other people are
specifically required to ensure that no type of workplace harassment takes
place in their sphere within the company.
3.3.19.5.1.3. In the event of any claim, due diligence will be used to preserve the
dignity and privacy of the parties involved.
3.3.19.5.1.4. All reports and claims will be presented in writing; they may not be
anonymous and they will be speedily and reliably investigated and studied
without delay.
3.3.19.5.1.5. All the people affected will be heard and supported at all times.
3.3.19.5.1.6. All the parties involved will be treated impartially and the reported
party will not be presumed guilty.
3.3.19.5.1.7. Claims will be supported reliably and in detail.
3.3.19.5.1.8. False accusations and reprisals will not be tolerated and may lead to
disciplinary actions.
3.3.19.5.1.9. The health and safety of the people will be protected at all times,
adopting any measures considered appropriate in each case.
~ 96 ~
3.3.19.5.2. In case of any questions please feel free to contact
icb@ai.aiesec.org
3.3.19.5.3. Disciplinary measures can consist of warnings,
penalties and/or dismissal from the organisation.
3.5.1.1.1.1.
3.6. Annex Submission of Report of Harassment

3.6.1. Purpose
3.6.1.1. Any case detected must be reported in writing by the person affected or by a third party
who is aware of any case of sexual harassment, sex- and/or gender-related harassment and/or
psychological harassment. The said person must identify him/herself; anonymous notices will not
be taken into consideration.
3.6.1.2. The information provided in this submission of report of harassment will be used to
determine the case and follow-up steps to address the issue. The Harassment Prevention
Committee may request further information and/or interviews with the parties involved.
3.6.2. Confidentiality
3.6.2.1. Confidentiality will be kept strictly to between the Harassment Prevention Committee and
the parties involved. All parties will be treated equally.
~ 97 ~
Submitters Information:
First Name:__________________ Last Name:_____________________

Email:______________________ Phone Number:__________________
Entity:______________________ Country/Territory:_________________
Parties Involved:
Person A: Person B:
Name:______________________ Name:_________________________
Email:______________________ Email:__________________________
Entity:______________________ Entity:__________________________
Country/Territory:_____________ Country/Territory:_________________
Please select the type(s) of misconduct:

Sexual Harassment
Verbal
Non-Verbal
Physical
3.7. Internal Control Board (ICB)
3.7.1. Review the XPP twice a year, before IC and IPM respectively and keep the network
accountable to respecting them.
3.7.2. Solve cases or provide recommendations to the Global Plenary regarding ER,
Partnership and ethical cases related to AIESEC International and the global network.
3.7.3. Offer consultancy upon request on the interpretation of XPP and ER Principles to all
AIESEC entities, AIESEC International and Exchange Participants.
3.7.4. Conduct physical or virtual audit to AIESEC entities in order to ensure all operation
are run in accordance with the XPP.
3.7.5. Provide recommendations on special cases which are not outlined in the XPP, ER
Principles or the Code of Ethics and ensure AIESEC entities take appropriate steps in
resolving them.
3.7.6. Support the establishment of entity control boards (ECBs) across all AIESEC entities
and allow them to run operations on entity level as follows:
~ 98 ~
3.7.7. Taking decisions on cases pertaining to the XPP.
3.7.8. Offering consultancy upon request on the interpretation of XPP and ER Principles
3.7.9. Conduct physical or virtual audit to AIESEC entities in order to ensure all operation
are run in accordance with the XPP
3.7.10. Serve as a final appealing body for Entity Control Board decisions and solve cases
regarding quality of exchange products
3.7.11. Serve as a final responsible body for reimbursement and/or follow up procedure of
Entity Control Board Case Solutions.
3.7.12. Provide quarterly reports to the Global Plenary which include but are not limited to:
consultancies offered, cases solved, audits conducted, Entity Control Boards
established and financial state of the ICB Fund.
3.7.13. Structure of Internal Control Board
3.7.13.1. The ICB shall consist of a chair and at minimum 3 Team Leaders.
3.7.13.2. All team leaders positions and chair should be held as full time positions.
3.7.13.3. The profile shall include current MCPs, AIESEC Alumni as well as AIESEC members.
3.7.13.4. Number of team members and structure inside the ICB team are defined by the Chair, taking
in consideration the recommendations of the Legal Subcommittee for the each upcoming term.
3.8. Entity Control Board (ECB)
3.8.1. Structure of Entity Control Board
3.8.1.1.1. ECB shall have at minimum a chair.
3.8.1.1.2. The profile shall include current or outgoing Member Committee Vice
Presidents, AIESEC Alumni as well as AIESEC members.
3.8.1.1.3. Number of team members and structure inside ECB team are defined by ECB
Chair for the each upcoming term.
3.8.1.2. Selection
3.8.1.2.1. For the Chair
3.8.1.2.1.1. Applications for the chair of ECB shall be opened with at least 5 months
before the beginning of the term.
3.8.1.2.1.2. It is recommended that the entity plenary selects and ratifies ECB Chair.
3.8.1.2.2. Members
3.8.1.2.2.1. As soon as the chair is ratified, ECB Chair shall open applications for ECB
members.
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3.8.1.2.2.2. The selection shall be conducted by ECB Chair and at least one MC member
and one LCP, where MC member and LCP are giving recommendations
regarding candidates and ECB Chair takes final decision.
3.8.1.2.3. Resignation
3.8.1.2.3.1. If members of ECB resign, the board still remains effective and is able to
arbitrate cases, as long as there is at least one active member remaining.
3.8.1.2.3.2. If the chair resigns, the MC shall select an interim chair from within ECB
membership and/or an application shall be reopened.
3.8.1.3. Responsibilities of the members
3.8.1.3.1. The Chair is responsible for fulfilling responsibilities mentioned in Articles
3.3.2. and 3.3.4., coordinating the members of ECB towards the same (distributing
the cases and ensuring documentation and reporting to the entity plenary and MC).
3.8.1.3.2. If the ECB Chair was not selected and ratified until MC term starts, the
previous ECB Chair/team is eligible to continue with ECB operations.
3.9. Annexes
3.9.1. Annex - EP Acceptance Note
Annex - EP Acceptance Note.doc
3.9.2. Annex - Exchange Product Job Questionnaire

Annex - Exchange Product Job Questionnaire.doc
3.9.3. Annex - Official Case Application

Annex - Official Case Application.docx
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3.10. Ethics Subcommittee
3.10.1. The role of the Ethics Subcommittee is to:
3.10.1.1. Review and provide recommendations to the Global Plenary on Ethical issues related to
AIESEC International and the global network
3.10.1.2. Uphold the Code of Ethics
3.10.1.3. Offer guidance, mediation and consultation, as well as investigate ethical cases within
AIESEC
3.10.2. AIESEC International shall select an ethics subcommittee each year with the
following representation:
3.10.2.1. An AIESEC International Member
3.10.2.2. Two (2) Member Committee Presidents
3.10.2.3. A chair, selected from ICB
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4. FINANCIAL MANAGEMENT
4.5. Financial Models
4.5.1. Membership Fee model
4.5.1.1. Affiliation Fee:
4.5.1.1.1. This fee is paid by all Members for access to the basic requirements for
Members to be part of the global network (including fulfilling Membership criteria
and governance costs).
4.5.1.1.2. This fee is payable by all Members in the first invoice of Member fees.
4.5.1.2. Global Service Fees:
4.5.1.2.1. For each Global Service (Global Information Systems, Exchange
Management, Talent Management, Brand Management, Strategic Development,
Country Development, Financial Management and Conference Management),
Members will contribute the same percentage of the total costs.
4.5.1.2.2. The Affiliation and the Global Service Fees are distributed to the Members
as the following. The total to be distributed amount is to be divided in two parts
with variable percentages:
X1 % to be distributed according to the adjusted AIESEC exchange performance
X2 % to be distributed according to the economic reality
4.5.1.2.3. The model is based on the calendar year January until December. The
realized exchange numbers are taken from EXPA for GV, GE and GT for each country
and territory from 01.01. 31.12. Economic data is taken from the most reliable
source available in the respective year. Reliability is measured by academic
standards.
4.5.1.2.4. Adjusted AIESEC Performance Base
The number of realized exchanges per entity multiplied by its pricing relation to
approximate its revenue: In formula: iGE * P1 + iGT * P2 + oGE * P3 + oGT * P4 * +
oGV * P5 * + iGV * PiGV = approximated relative exchange revenue per entity
Px = Global price relation average per exchange product adjusted by PPP

Conversion Factor.
The Global Finance Board is responsible to analyse the global pricing of all entities
by the end of quarter 4 before IPM, adjust their prices by the Purchasing Power
Parity Conversion Factor of the respective year and determine the current price
relations among all products except iGV.
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PiGV is a number between 0<PiGV<=1 and must be adjusted each calendar year
to reflect the profit situation of iGV globally.
The approximated relative exchange revenue of last calendar year is to be
multiplied by the Human Development Indicator of the respective year for
adjustment purpose. In addition, the PPP Conversion factor is used to adjust the
result.
4.5.1.2.5. Economic Reality of the country
The relative GDP-PPP of last calendar year is taken from the country where the
entity is located and used as relation to determine the distribution among all
entities.
If the entity is in a state/territory which is legally affiliated to another state and
internationally disputed in its nationhood, the GDP-PPP is taken from the territory
the entity is located. Exceptions apply, if a state does not issue official economic
data for this territory. For this case, the data from the motherland is taken.
4.5.1.2.6. Calculation in X1 and X2
4.5.1.2.6.1. The following assumption is made: X1 + X2 = 1
4.5.1.2.6.2. The two parts of the distribution model are to be divided by a variable
relation. The relation must be decided in a one-year motion by the Global
Plenary on recommendation of AIVPF, FSC and GFB. The recommendation is
based on 4.1.1.2.6.3.
4.5.1.2.6.3. The total difference to last calendar years distribution model is to be
determined closest to zero via iterative mathematical solving. The variable in
this calculation is X1. Overall goal is to reduce high changes in allocated
amounts.
4.5.1.2.7. Normalization of the model
4.5.1.2.7.1. After made optimizations in 4.1.1.2.6.3 the model is to be adjusted by a
normal probability mass function (in Excel, this formula must be used:
NORM.DIST). The mean of this function and its standard deviation is to be
legislated each year. Its calculation is based on iteratively minimizing the rate
of error produced by the normalization. The error is to be distributed among
all entities according to the distribution model relation. The variable to
minimize the error is the standard deviation.
4.5.1.2.8. Currency devaluation and revaluation cases
4.5.1.2.8.1. Purpose of this calculation is to offset the distributed amounts between
the date of model calculation and invoicing.
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4.5.1.2.8.2. To eliminate an uneven distribution in the model, entities with currency
revaluation on the day of each invoicing are supposed to compensate entities
with currency devaluation.
4.5.1.2.8.3. The compensation happens equally by depletion of currency profits of all
revaluation cases.
4.5.1.2.8.4. In case the profit of revaluation cases do not suffice, the rest is attributed
among all non-devaluation cases according to the underlying financial model
relation of the respective calendar year.
4.5.1.2.8.5. This calculation is undergone on each official invoicing date.
4.5.1.2.9. At IPM annually, the following one-year motion should be updated and
legislated by Global Plenary:
For the year <year year> the following figures will be used:
The Total Fees payable globally is <amount> EUR.
The price relations to be used in the calculations (P1, P2, P3, P4, P5, PiGV) are <numbers>
The division factors X1, X2 to be used in the calculations are <numbers>
Normal distribution functions variables are the mean of <number> and a standard
deviation of <number>
4.5.1.2.10. The predictions of Member fees for the following 3 years should also be
communicated annually, but only legislated one year at a time.
4.5.1.3. The TCS fee model
4.5.1.3.1. Timeline for TCS calculations
4.5.1.3.1.1. 2 years before: CC researches the flights for that year
4.5.1.3.1.2. 1 year before: CC researches flight/travel costs for that year
4.5.1.3.1.3. 6 months before IC each year: AI launches the travel cost survey for
members for both IC and IPM. The CC numbers are used as the standard.
4.5.1.3.1.4. 4 months before IC: AI launches the firs TCS fees
4.5.1.3.1.5. Members review the first TCS fees and send comments to AIVPF
4.5.1.3.1.6. 3,5 months before IC: Final TCS caps for the whole year (IC and IPM) is
released
4.5.1.3.2. Only members requesting TCS support by the deadline set by AIESEC
International (6 months before and ILM) will be considered to receive TCS.
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4.5.1.3.3. The TCS paying formula:
4.5.1.3.3.1. The Member Fee model is used, meaning all members contribute to the
fund.
4.5.1.3.3.2. The TCS receiving formula: Eligibility for TCS:
The 40% of member countries with the lowest relative GDP/PPP are eligible for TCS
support
Independent of relative GDP/PPP, any member countries which have internal factors
in the top
25% of member countries are only eligible to receive TCS if they have applied for
and been granted an exemption.
To receive and exemption and be eligible for TCS, the country has to submit an
application for eligibility before IPM to the AIVPF. The application must include
copies of the unqualified external audit, including a profit and loss and a balance
sheet. It must also contain an explanation of why the country is not able to send one
representative to the ILMs despite their high internal factor. The application shall be
reviewed by the Finance Subcommittee during IPM. The Finance Subcommittee may
grant an exemption for up to 2 years (4 ILMs), At that point the member would have
to resubmit an application for exemption.
Relative GDP multiplying factor x Travel Cost of Member x Fund Size Multiplayer
(R(a)/R)*(100/L*100)= Relative GDP multiplying factor
T = Travel Cost of Member
(F/T(a)) = Fund size multiplier
P = Percentage of receiving members
F = Fund Size
L = Relative GDP of member with lowest relative GDP/PP I = Internal Factor of member
T = Travel Cost of member
T(a)=GDP adjust Travel cost of all members
R = Relative GDP of eligible member
R(a) = Sum of all relative GDPs of eligible members
[(R(a)/R)*100/L*100]*T*[F/T(a)] Internal factor:
N = Xm/X + Lm/L + Im/I
4.5.2. Regulations for Entities operating under currency restrictions:
4.5.2.1. An entity that aims to be considered as entity with external currency restrictions, should give
an official prove that its country or territory presents one or more of the following restrictions:
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4.5.2.1.1. Currency control
4.5.2.1.2. Currency hyperinflation
4.5.2.1.3. Fixed exchange rates
4.5.2.2. When an entity is approved by the Finance Sub Committee, the entity is allowed to access
one of the following solutions to settle their global fees payments. The final solutions will be
agreed upon with AI:
4.5.2.2.1. Flexibility on the payments timelines: Extend the final deadline of payment
or pay an estimate temporary.
4.5.2.2.2. Change of invoice timeline: Allow to invoice the entity for its entire AI fee
only once, either before IC or IPM in order to make only one payment per year.
4.6. Global Funds
4.6.1. Travel Cost Sharing Fund
4.6.1.1. The TCS is a fund that aims to assist entities (FM, MiA, EiD and CU) to send as minimum one
representative to IC and IPM, regardless of location and financial reality of the entity in question.
4.6.1.2. Fund contribution can come from:
4.6.1.2.1. Global Plenary: Authorized in motion under distribution model.
4.6.1.2.2. AIESEC International: AIESEC International and its Management team.
4.6.1.3. Member entities that are eligible may apply to receive money to cover travel costs according
to the receiving formula up to a cap determined by the formula in the supporting document.
4.6.1.4. If a Members travel expenses are less than calculated with the model, the adjustment will be
made and the receiving Member will receive less than the original model released shows. The
member will only get reimbursed actual costs against the show of receipts.
4.6.1.5. The total amount reimbursed shall not exceed the part of the fund allocated per ILM. The
model stipulates that if the amount to be reimbursed is more than the amount collected, each
member will receive X% of the amount they were originally supposed to receive:
(1) Where X = B/A
(2) A = Total amount to be reimbursed
(3) B = Total amount of fund allocated for ILM
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4.6.1.6. Fund contributions are to be paid twice every year. 50% of the fund contribution shall be paid
before IC and the remaining 50% shall be paid before IPM together with Member invoice.
4.6.1.7. The receiving member is required to indicate 1 month prior to the ILM how it wishes to
receive the TCS. If no indication is made in time, the sum will be automatically put on the Entity
fee of the member. The options are, in the following order of precedence:
4.6.1.7.1. For the amount or parts of it to cover the member fees with AI (AI will make
the transfer)
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4.6.1.7.2. For the amount or parts of it to cover the delegate fee(s) of the member at
the ILM (AI will provide a guarantee for the CC and transfer the money. This option
is only available if member fees have been covered their AI fees.
4.6.1.8. For any remaining amounts the member may choose to:
4.6.1.8.1. Put it on the Entity fee for future AI fees.
4.6.1.8.2. For the remaining amount to be transferred by bank transfer to the
receiving Member; Banking costs are carried by the receiving members who have to
provide their bank details to AI.
4.6.1.9. Non-MCP candidates for AI attending IPM and fulfilling the criteria below are eligible to
apply for a subsidy of up to 50% of the travel and delegate fee costs:
4.6.1.9.1. Candidates must request the subsidy when submitting their application for
AIESEC International to the AI VPF before the AI application deadline.
4.6.1.10. Travel Cost Sharing fees are calculated in EURO
4.6.1.11. Contracted Units (CU) are only eligible to receive TCS for two ILMs in total, to support them
to become full member. Afterwards they are only eligible if they moved to another member
status.
4.6.2. Global Meetings Travel Fund
4.6.2.1. The GMTF is a fund that aims to subsidize the travel costs of participants to international
meetings (not ILMs or GNMs) with needed representation.
4.6.2.2. The total amount of the fund, the number of meetings it shall subsidise, the maximum total
subsidy that shall be paid at each meeting and the maximum subsidy per individual participant for
the next AI financial year shall be approved at an ILM.
4.6.2.2.1. Fund contribution can come from:
4.6.2.2.1.1. Global Plenary: Authorized in motion under distribution model.
4.6.2.2.1.2. AIESEC International: AIESEC International and its Management team.
4.6.3. Global Roadmap Fund
4.6.3.1. The Global Roadmap Fund is a fund that aims to support global initiatives that connect to the
Global Roadmap and contributes to the long-term goal of the organization.
4.6.3.1.1. Member entities and AI can apply for the fund.
4.6.3.1.2. AI Management Team confirms fund applications on recommendations from
the Finance Subcommittee.
4.6.3.1.3. Fund contribution can come from:
4.6.3.1.3.1. Global Plenary: Authorized in motion under distribution model.
4.6.3.1.3.2. Alumni Donations: Direct alumni donations to Fund.
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4.6.3.1.3.3. Individual Entities: AIESEC members and entities can contribute directly to
fund.
4.6.3.1.3.4. AIESEC International: AIESEC International and its Management team.
4.6.3.1.3.5. Sponsors: who want to contribute directly any other source of revenue
4.6.3.2. The total amount of the fund is decided by the Global Plenary every IPM.
4.6.4. Legal Management Fund
4.6.4.1. A global legal management fund is set up with the following objectives in order to support
Entity, GN and network related activities:
4.6.4.1.1. Support and enforce legal management and trademark registration in the
entities that AIESEC is currently operating in and will be expanding next years;
4.6.4.1.2. Provide financial support for improvement of the legal management and
generally legality of the entities that do not have the financial capacity.
4.6.4.1.3. Support costs associated with trademark protection cases, e.g. legal fees.
4.6.4.2. The Global Legal Management fund will be managed by AIESEC International and the Legal
Subcommittee.
4.6.4.3.1. Alumni Donations: Direct alumni donations to Fund.
4.6.4.3.2. Individual Entities: AIESEC members and entities can contribute directly to
fund.
4.6.4.3.4. Sponsors: who want to contribute directly any other source of revenue
4.6.4.3.5. Any other source of revenue
4.6.4.4. The allocation of the funds is decided by the Legal Management Fund Panel, which consists
of the AI VPF and two more AI members, with the recommendation from Legal Subcommittee
members and recommendation from the Finance Subcommittee.
4.6.4.5. The deadlines for applying to the global legal management fund each year will be maximum
15 days after every quarter ends.
4.6.4.6. The granted amount should not exceed 80 % of the total request.
4.6.4.7. In case an applicant cannot cover the remaining 20%, they can present a request to receive
the entire fee covered. The request should be presented to AI and needs to include documents
that support their case. The Legal & Governance Subcommittee evaluates the requests and makes
a recommendation to AI. The Legal Management Fund Panel (described in 4.3.6.4) takes the final
decision.
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4.6.4.8. A report including receipts on the usage of the Global Legal Management Fund must be
submitted by recipient entities before each IPM/IC for as long as funds remain unspent. It is up to
the discretion of the Legal & Governance Subcommittee to decide if money should be returned to
the fund via the entity balance in cases where 100% of the money is not spent within the first 3
months.
4.6.4.9. In case AI applies for the Legal management fund, they should follow the same process than
entities, however who takes the final decision are the Directors of Stichting AIESEC IP Licensing (at
least 50% of the members should approve)
4.6.5. Information Systems Fund
4.6.5.1. A Global Information System fund is set up with the following objectives:
Carry out needed investments in the Global Information Systems
Cover eventual emergencies in the Global Information Systems
Support a long term strategy for the Global Information Systems.
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4.6.5.2. The Global Information Systems fund will be managed by AIESEC International, Legal Sub-
Committee and Information Management Sub-Committee.
Individual Entities: AIESEC members and entities can contribute directly to fund.
4.6.5.3.3. Sponsors: who want to contribute directly any other source of revenue
4.6.5.3.4. Product development and sales within the Global Information Systems
4.6.5.4. An Investment Plan must be presented by AIESEC International and approved by the Global
Plenary at every IC and reviewed at IPM, with an estimate for the 12 upcoming months of what is
going to be used, why, how much and when. The Investment Plan should refer and be in
accordance with the Long-term Information Management Plan, or at least contextualize and
justify the investments proposed with a long-term perspective in case an official Long-term
Information Management Plan does not exist.
4.6.5.5. The allocation of the funds can be decided by AI Management Team, as long as it is in
accordance with the projects and no greater than the amounts presented and approved at the
previous ILM. In case an additional investment needs to be made and/or exceed the amount pre-
approved by the Global Plenary, the IM Subcommittee can be consulted for official approval,
represented by its chair, as long as an additional deposit is not required from the Global Plenary
to the fund.
4.6.5.6. Approval process
4.6.5.6.1. The AI VP IM may apply at any time to use money from this fund.
4.6.5.6.2. The application must include:
4.6.5.6.2.1. Detailed plan of use;
4.6.5.6.2.2. Budget requested;
4.6.5.6.2.3. Proposed breakdown between AI funds and funds from the GIS fund
4.6.5.6.2.4. Numeric analysis of ROI for the investment.
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4.6.5.6.3. The application must be approved by the Supervisory Group, which includes
a minimum of one specialized information systems professional with extensive
experience in the field.
4.6.5.7. Reporting
4.6.5.7.1. The AI VP IM reports on the following aspects every IPM to the Global
Plenary:
4.6.5.7.1.1. Usage: Budget vs actual and activities planned vs actual
4.6.5.7.1.2. Outcome of funding: Planned vs achieved results
4.6.5.7.2. The reports must contain activities and expenditures planned vs. realized, as
well as a qualitative assessment of the return over the investments made on the
past twelve months, prepared by the AI VP IM on behalf of AIESEC International.
4.6.5.7.3. The AI VP IM to release 4 reports per year on IM Plan implementation
before each ILM. For the reports released before International Presidents Meeting
and International Congress, the reports need to have approval and comments by a
member of the Supervisory Group with Information Systems expertise.
4.6.6. ILM Reserve Fund
4.6.6.1. The Reserve Fund shall be used:
4.6.6.1.1. Extreme necessity caused by unexpected ILM expenses for which the OC is
not responsible. Such cases are to be approved at an ILM by a 2/3 majority.
4.6.6.1.2. Extreme necessity caused by unexpected ILM expenses which endanger the
ILMs minimum functional execution. Such cases are to be approved by AI and
legislated by the Global Plenary.
4.6.6.1.3. Extraordinary external debt that threatens the bankruptcy of the hosting
body. Such cases are to be approved by AI and legislated by the Global Plenary.
4.6.6.2. For the second and third case stated above, these funds will be loaned to the hosting body
and added to their Entity fee as an outstanding debt to the Global Plenary. All normal debt
procedures apply.
4.6.6.2.1. In the case that the exchange rate fluctuates by more than 10% in the one-
month period before the ILM, resulting in a negative financial effect for the hosting
body, then the host body can apply to the ILM Reserve fund for financial aid to
cover any loss incurred that goes beyond 10%.
4.6.6.3.1. ILM Surplus: 20% of surplus made from each ILM.
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4.6.6.3.2. ILM Host Fines: 0.2% of total budgeted expenditure of the meeting
according to report presented at ILM immediately prior to the one hosted. Amount
is charged every 3 months from the last day of the meeting when report was due
until report is received by AI.
4.6.7. ICB Fund
4.6.7.1. The Global ICB Fund is set up with the following objectives in order to support ICB activities:
Support the costs of the ICB Chair and her/his participation at International Conferences,
i.e. travels and delegate fee;
Support the physical meetings of ICB members during International Conferences or in any
other moment;
Support the auditing of cases caused by XPP violation (i.e. a minimum of travel and visa
costs are covered) and other activities that the ICB is responsible for (i.e. disbandment
and internal auditing of entities). Doesnt make a lot of send that ICB has to apply for
a fund to do their required operations (e.g. disbandment visit).
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4.6.7.2. The ICB is authorised to use the fund by AIESEC International Management Team. The
updated budget needs to be presented to Finance Subcommittee at every ILM.
4.6.8. Global Plenary Reserve Fund
4.6.8.1. The Global Plenary Reserve Fund management is set up for risks assessed that may harm the
organization as a whole.
4.6.8.1.1. Application process. The following entities can apply for this fund:
4.6.8.1.1.1. All member entities & expansions
4.6.8.1.1.2. A group of entities together
4.6.8.1.1.3. Local Committees
4.6.8.1.2. Application content and timeline
Application content is different considering the reasons of application.
4.6.8.2. If Entities are applying for any other reasons, applications must include:
4.6.8.2.1. Risks assessment
4.6.8.2.2. Impact on the Global Plenary.
4.6.8.3. Application must be submitted to AIESEC International who will ask for recommendations
from Finance Subcommittee and Membership Subcommittee.
4.6.8.4. The final decision is taken by the Global Plenary during ILMs or Extraordinary ILMs.
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4.6.9. Customer Experience Fund
4.6.9.1. The Global Customer Experience Fund is set up with the objectives to support Customer
Experience Management activities.
4.6.10. GFB Fund
4.6.10.1. The GFB Fund is set up with the objectives to support activities of the Global Finance Board.
4.6.11. GEB Fund
4.6.11.1. The GEB Fund is set up with the objectives to support activities of the Global Expansion
Board.
4.6.12. Learning and Development Fund
4.6.13. Reporting of Funds
4.6.13.1. Report will follow the following framework:
Key Findings & Fund Fund Other Points

Outcomes Admission Allocation (Additional
Columns)
Travel Cost
Sharing
Global Meetings
Travel Fun
Roadmap Fund
Legal
Management
Fund
Information
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Systems Fund
ILM Reserve
Fund
ICB Fund
Global Plenary
Reserve Fund
Customer
Experience Fund
GFB Fund
GEB Fund
5. GLOBAL DECISION MAKING

5.5. International Conferences
5.5.1. International Congress (IC)
5.5.1.1. The purpose of IC shall be to ensure the relevance, growth and development of the
Association and the members, by creating a forum on a global scale to share ideas and
experiences.
5.5.1.2. Furthermore IC should provide a forum for:
5.5.1.2.1. Running the global planning process bearing in mind the global roadmap;
5.5.1.2.2. Co-ordination and co-operation between AI and the members;
5.5.1.2.3. External involvement to provide an outside perspective;
5.5.1.2.4. Gaining motivation.
5.5.1.3. IC shall be held between the dates of 1st of June and the 10 th of July each year. The exact
dates of the congress shall be set together by AIESEC International and Congress Committee, and
announced not later than the 31st of Dec the previous year. The working period of IC from the
opening to the closing General Plenary shall be no longer than seven days.
5.5.1.4. The delegates at IC shall be elect MC. Four delegates per Member can attend paying the
standard delegate fee.
5.5.1.5. From the seventh delegate onwards, a special fee will be agreed between AI and the CC. This
fee should not exceed the cost of accommodation and food.
5.5.1.6. All IC delegates need to be approved by AIESEC International.
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5.5.2. International Presidents Meeting (IPM)
5.5.2.1. The purpose of IPM shall be to work towards the long-term development of AIESEC
internationally. This shall be done by:
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5.5.2.1.1. Analyzing the current state of the global roadmap;
5.5.2.1.2. Reviewing the role of the AI and MC with the global roadmap;
5.5.2.1.3. Establishing clear goals related with the global roadmap;
5.5.2.1.4. For MCPs to create a clear vision for themselves of the association, the
relevant issues and their term;
5.5.2.1.5. For delegates to receive LEAD;
5.5.2.1.6. Electing the next president of AIESEC International
5.5.2.2. IPM shall be held within the month of February. The exact dates of the congress shall be set
together by AIESEC International and Congress Committee, and announced not later than the
previous IC. The working period of IPM from the opening to the closing of the general plenary
shall be no longer than seven days.
5.5.2.3. The delegates at IPM shall be two delegates per entity (MCP, MCPe)
5.5.2.4. All IPM delegates need to be approved by AIESEC International.
5.5.3. EXPROs
5.5.3.1. The purpose of EXPRO shall be to develop the strategic direction in each Growth Network
through the elaboration of IPM strategies and the development of action plans. Furthermore,
EXPROs shall provide a forum for:
5.5.3.1.1. Ensuring continuity and implementation of global strategy through the
presence of MC elects;
5.5.3.1.2. Providing skills, attitudes, knowledge and networks to drive the global
strategy in the region and in the member territory;
5.5.3.1.3. Discussing and leveraging on trends of regional or global relevance.
5.5.3.2. EXPRO shall be held in each Growth Network (with one combined conference for WENA and
CEE). It should happen between 20th of March and 20th of April. The working period of each
conference is at the discretion of each region, but should not last more than 7 days.
5.5.3.3. The delegates of EXPRO shall be the current MC members, elected MC members, and LC EB
members with a high level of exchange experience. The number of delegates per member and
their approval is at the discretion of AI.
5.5.3.4. The OC shall be responsible for covering the facilitators delegates fees up to a maximum of
10 facilitators for European EXPROs and 4 facilitators for all other EXPROs.
5.5.4. Leadership Development Seminar (LDS)
5.5.4.1. The purpose of LDS shall be to foster Leadership skills and create a Multicultural setting for
the delegates. Furthermore, LDS should provide the forum for but not limited to:
5.5.4.1.1. Gaining international experience;
5.5.4.1.2. Providing motivation for the members;
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5.5.4.1.3. Enhancing self-discovery processes fo leadership potential and leadership
development.
5.5.4.2. LDS shall be held at least once a year in each Growth Network. The working period of each
conference is at the discretion of each region, but should not last more than 7 days.
5.5.4.3. Delegate profile should be defined according to the GN needs.
5.5.4.4. The OC shall be responsible for covering the facilitators' delegate fee up to the maximum of
10 facilitators.
5.5.5. General information regarding international conferences
5.5.5.1. The Country/Territory flags cannot be displayed during any International AIESEC event.
5.5.5.2. The proposed budget for IC shall include a variable analysis of paying delegate numbers: 500,
600, 800, 1000 people.
5.5.5.3. The proposed budget for IPM shall include a variable analysis of paying delegate numbers:
150, 175, 200, 225, people.
5.5.5.4. The IC hosting body shall not restrict the number of delegates for less than 600.
5.5.5.5. Mandates to host IC and IPM shall be given two years prior to the event. Mandates to host
EXPRO and LDS shall be given one year prior to the event.
5.5.5.6. If a mandate is not given at the time stated in (6.8.5), AI and the ILM subcommittee will
collect bids in the following three months and the Global Plenary will decide on which member to
mandate in the next Global Legislation.
5.5.5.7. If there is no member bidding for IC or IPM after three months, AI will appoint a member in
the next ILM to organise the legislative meeting for AI and one delegate per member based on a
suggestion of the ILM subcommittees entity analysis.
5.5.5.8. The final bid for IC and IPM must be given to AI and the ILM subcommittee by the announced
deadline. The deadline shall be latest 2 weeks before the next IC or IPM where the mandate will
be awarded
5.5.5.9. The deadline for the withdrawal of a mandate is
5.5.5.9.1. For IC = 12 months prior to the IC in question;
5.5.5.9.2. For IPM = 12 months prior to the IPM in question;
5.5.5.9.3. For EXPRO and LDS = 6 months prior to the congress in question.
5.5.5.10. After these deadlines the mandated member is financially liable to run the congress.
5.5.5.11. In case of withdrawal of mandate before the deadline, the hosting body will be charged an
amount equal to 2% of the total budgeted expenditure of the meeting. This amount will be given
to the new organising entity.
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5.5.5.12. If the CC of an ILM has not been discharged after 3 years from the last day of the meeting
where the report was due, it will be automatically discharged, as soon as the CC pays the total
amount of money due to AI until the moment of discharge.
5.5.5.13. After the evaluation of the bids, the ILM subcommittee will reject applications that do not
fulfil the legislated minimums. If only one bid fulfils the minimums, the bidding entity will be
automatically mandated to host. If more entities fulfil the minimums the plenary will vote
between them with preferential voting.
5.5.5.14. The delegate fees must be quoted in the domestic currency of the hosting member or Euro
and shall not exceed EUR 50 per day per delegate, excluding VAT, if applicable..
5.5.5.15. The cost of an ILM pre-meeting should also be quoted in the domestic currency of the
hosting member or Euro and shall not exceed EUR 50 (excluding VAT) per day per delegate at the
time of bidding.
5.5.5.16. The damage deposit cannot exceed 10% of the delegate fee in any ILM or GNM.
5.5.5.17. The hosting member must hand over the collected damage deposit to AI. At the end of the
meeting the hosting member will provide a list of all damages and their costs to AI. On this basis,
AI will calculate the amount of the damage deposit, which will be returned to the delegates. The
reimbursement will be credited on the member account with AI.
5.5.5.18. There should always be the option to pay the delegate fees via bank transfer, in a period
starting 30 days before the IM, and closing 5 days before the pre-meeting
5.5.6. Bidding process
5.1.6.1 Pre-bidding
5.1.6.1.1 Bodies (MCs, AI) that are considering hosting an ILM need to submit the
required documents to the ILM subcommittee in order to become eligible
to bid for an ILM. The ILM subcommittee will review the submitted
documents and announce a result to the entity within 1 month. The ILM
subcommittee is responsible to maintain a list of eligible entities and
update it if needed.
5.1.6.2 Bidding Requirements for entities and AI
5.1.6.2.1 All bids need to follow the templates published by the ILM subcommittee.
For bids that do not follow the template it is up to the ILM subcommittee to
decide to consider them or not.
5.1.6.2.2 Only criteria that cant be tracked on the official information system need
to be submitted.
5.1.6.2.3 Find the bidding criteria in the tables below:
Criteria SPECIFIC CRITERIA IC Minimum IPM Information Needed
~ 120 ~
for MC Minimum
1. FULL MEMBER Yes Yes MSC report
Members
hip Status
2. 2.1 Political Situation/ Yellow qualification Yellow -
External Economical Situation/ in the an external qualification in
Analysis Infrastructure assessment from an the an
external AIs partner external
assessment
from an
external AIs
partner
3.Risk 3.1 Health Risks ( Medical Fit exceptions Fit exceptions
managem Infrastructure, Endemic
ent Disease, health incidents)
3.2 Security Risk ( Legal, Fit exceptions Fit exceptions
Political)
4. Venues 4.1 Main Venue Location International/Interco International/I Images with the distance
ntinental Airport with ntercontinenta between the places
max 2h of distance l Airport with
max 2h of
distance
Hospital with 30 min Hospital with Images with the distance
max of distance 30 min max of between the places
distance
At least one the At least one Description of the way to get to
followings media the followings the places
transportation from media
airport: Bus, Train, transportation
Taxi from airport:
Bus, Train,
Taxi
4.2 Main Venue Capacity 5 break out rooms 5 break out Letter in english, signed by the
accommodating the rooms hotel where is shown that the
total number of accommodati requirements can be provided,
attendees ng the total photos of the venue and its
number of spaces, web page of the venue
attendees
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Main plenary for Main Plenary
minimum 650 for minimum
people 400 people
3 rooms of 200 2 room of 150
delegates delegates
max 4 people per max 4 people
room per room
Venue with capacity Venue with
for seating 1/2 of the capacity for
delegates at one seating 1/2 of
time the delegates
at one time
4.3 Internet 3 networks available Minimum 1
Connection/Accessibility for the event (AI, network
CC, delegates) available for
the event (AI,
CC)
4.4 Pre meeting Venue 100 Rooms, max 100 Rooms, Letter in english, signed by the
4/per room max 4/per hotel where is shown that the
room requirements can be provided,
photos of the venue and its
Plenary Room for Plenary Room
spaces, web page of the venue
200 people for 200
people
6 break out room for 6 break out
minimum 40 people room for
each minimum 40
people each
5.5 External Event Venue Within 2 hours from Within 2 Letter in english, signed by the
Main ILM Venue hours from hotel where is shown that the
Main ILM requirements can be provided,
Venue photos of the venue and its
spaces, web page of the venue
Within 1 hour from Within 1 hour
Intercontinental/Inter from
national Airport Intercontinent
al/Internationa
l Airport
Main plenary for 800 Main plenary
people for 300people
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10 break out room 10 break out
for minimum 60 room for
people each minimum 60
people each
2 extra rooms: 2 extra
Partners Room, rooms:
Conference Team Partners
Rooms Room,
Conference
Team Rooms
Transportation Transportatio
Options from Main n Options
Venue to External from Main
Event Venue: Road Venue to
Safety, Traffic External
Event Venue:
Road Safety,
Traffic
5. VISA Accessibility to get the visa All countries can All countries A list of the countries that need
have the visa with a can have the visa, list of countries that don't
lot or short process, visa with a lot require visa, and list of banned
for those cases that or short countries. On the case where
have an special process, for is complicated for some
case, the entity has those cases countries get the visa, give an
to present a clear that have an complete explanation of how
plan to solve the special case, this will be solve ( You can
situation that will be the entity has include possible partners and
tracked by the ILM to present a contacts that the entity has to
Subcommittee clear plan to solve the situation). In this
solve the explanation include the
situation that timeline
will be tracked
by the ILM
Subcommitte
e
6. Presence of 1 Global Presence of 1 List of the MNC with presence
Corporate AIESEC Partner Global in the country or territory,
Market AIESEC name the AIESEC Global
Analysis Partner Partners that are there
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Bidding
Criteria|
Internal
Factors
SPECIFIC Information
Criteria CRITERIA IC Minimum IPM Minimum Need
1. HR Health 1 CC: 10 delegates; if 1 CC: 10 delegates; if
& Capacity 75% fulfillment - green, 75% fulfillment - green,
if between 50 and 57% if between 50 and 57% number of
fulfillment - yellow; if fulfillment - yellow; if
members in the
CC capacity : below 50% fulfillment - below 50% fulfillment -entity each year
Delegates number red red for past 3 years
CC members
CC capacity : <11% - green, between <11% - green, number: Number
Membership 11 - 19% yellow, >19 - between 11 - 19% of members in
capacity red yellow, >19 - red the entity x 100
Number of
Executive TL
50% of TLs > Double positions (/LCVP,
50% of TLs > Double the TL positions in CC LCP, MCVP)
the TL positions in CC _ _ Green ; between 50 - each year for
Leadership pipeline Green ; between 50 - 65% of TLs > Double past 3 years +
65% of TLs > Double the TL positions in CC Number of
the TL positions in CC - - Yellow; more than individual
Yellow; more than 65% 65% of TLs > Double applicants per TL
of TLs > Double the TL the TL positions in CC position of past 1
positions in CC - Red - Red year
2. Entity Green Calification: >6 Reserve
Financial Green Calification: >6 months of operational coverage in all
Health & Reserve coverage months of operational budget leftover after scenarios,Proof
Capacity in all scenarios budget leftover after loss loss from ILM has of reserves
from ILM has been been deducted off during the last
deducted off reserves reserves year
Green Calification: Green Calification:
Diversified income and Diversified income and
expenses, No one item expenses, No one item
represents more than represents more than FLB
. Financial
60% of the entitys 60% of the entitys Consolidated
organizational
income or income or reporting tool for
health model
expenses,Financial expenses,Financial the last year
status is transparent and status is transparent
consistent and consistent
~ 124 ~
Revenues (both
Local Currency &
EUR) & National
Partners per
non-exchange
Product for each
of last 3 years
4.2 Revenues
(both Local
Currency & EUR)
per National
Exchange
Partner for each
3. Entity
Entity Sales Incomes Growth during Incomes Growth of Last 3 years
Sales
Performance the last 3 years during the last 3 years 4.3 List National
Performance
non-Exchange
Partners under
following
Categories for
each of Past 3
Years:
Partnership
Revenue <1.000,
1.000-5.000,
5.000-10.000,
10.000-15.000,
15.000-20.000,
>20.000
5. ILM Sales 2 Letters of
Planning 2 Letters of intent from 2 Letters of intent from intent from of
of national financial of national financial national financial
partners to support the partners to support the partners to
Partners Suport ILM ILM support the ILM
A sales plan
outlining
products, pricing
per Product,
Document with all the Document with all the
timeline of Sales,
information required information required
person(s)
responsible, and
a list of high
Sales Plan potential partners
6. 6.1 Last 3 Biggest Conference
Conference National At least 2 conferences At least 2 conferences Budget (Planned
experience Conference with positive revenues with positive revenues & Actual
~ 125 ~
figures),OC HR
Structure,Total #
of Delegates
Conference
Budget (Planned
& Actual
figures),OC HR
Structure,Total #
of Delegates,
At least the 70% At least the 70% revenues per
6.2 Last 2 Regional of conferences that they of conferences that product of
Conferences (if hosted with positive they hosted with regional
Any) revenues positive revenues conference
Exchange
performance
Per ELD Product (including
7. Previous Performance & absolute and
Exchange Growth Rate for Growth of 15% the least Growth of 15% the relative growth)
Performance each of Last 3 years each year least each year per product.
8.1 A letter from
the Supervisory
8.1 A letter from the Group or Board
8.1 A letter from the Supervisory Group or of Advisors of the
Supervisory Group or Board of Advisors of bidding entity,
Board of Advisors of the the bidding entity, stating that they
bidding entity, stating stating that they support and
that they support and support and approve approve the
8. Entity Plenary Support approve the entitys bid. the entitys bid. entitys bid.
support 8.1 A letter from
8.2 A letter signed by the Supervisory
8.2 A letter signed by at at least 50%+1 of the Group or Board
least 50%+1 of the LCPs of the entity, of Advisors of the
LCPs of the entity, stating they are aware bidding entity,
stating they are aware of of the bidding process, stating that they
the bidding process, and and that they support support and
BoA of advisors that they support the the realization of the approve the
support realization of the event event entitys bid.
Criteria for SPECIFIC CRITERIA IC Minimum IPM Minimum Information Needed

AI
1. External 2.1 Political Situation/ Yellow qualification in the Yellow qualification -
Analysis Economical Situation/ an external assessment in the an external
Infrastructure from an external AIs assessment from
an external AIs
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partner partner
2.Risk 2.1 Health Risks ( Fit exceptions Fit exceptions

managemen Medical Infrastructure,
t Endemic Disease,
health incidents)
2.2 Security Risk ( Fit exceptions Fit exceptions
Legal, Political)
3. Venues 3.1 Main Venue International/Intercontinen International/Interc Images with the
Location tal Airport with max 2h of ontinental Airport distance between the
distance with max 2h of places
distance
Hospital with 30 min max Hospital with 30 Images with the
of distance min max of distance between the
distance places
At least one the At least one the Description of the way
followings media followings media to get to the places
transportation from transportation from
airport: Bus, Train, Taxi airport: Bus, Train,
Taxi
3.2 Main Venue 5 break out rooms 5 break out rooms Letter in english,
Capacity accommodating the total accommodating the signed by the hotel
number of attendees total number of where is shown that
attendees the requirements can
be provided, photos of
Main plenary for minimum Main Plenary for
the venue and its
650 people minimum 400
spaces, web page of
people
the venue
3 rooms of 200 delegates 2 room of 150
delegates
max 4 people per room max 4 people per
room
Venue with capacity for Venue with
seating 1/2 of the capacity for seating
delegates at one time 1/2 of the
delegates at one
time
~ 127 ~
3.3 Internet 3 networks available for Minimum 1 network
Connection/Accessib the event (AI, CC, available for the
ility delegates) event (AI, CC)
3.4 Pre meeting 100 Rooms, max 4/per 100 Rooms, max Letter in english,
Venue room 4/per room signed by the hotel
where is shown that
Plenary Room for 200 Plenary Room for
the requirements can
people 200 people
6 break out room for 6 break out room the venue and its
minimum 40 people each for minimum 40 spaces, web page of
people each the venue
3.5 External Event Within 2 hours from Main Within 2 hours from Letter in english,
Venue ILM Venue Main ILM Venue signed by the hotel
where is shown that
Within 1 hour from Within 1 hour from
the requirements can
Intercontinental/Internatio Intercontinental/Int
nal Airport ernational Airport
the venue and its
Main plenary for 800 Main plenary for spaces, web page of
people 300people the venue
10 break out room for 10 break out room
minimum 60 people each for minimum 60
people each
2 extra rooms: Partners 2 extra rooms:
Room, Conference Team Partners Room,
Rooms Conference Team
Rooms
Transportation Options Transportation
from Main Venue to Options from Main
External Event Venue: Venue to External
Road Safety, Traffic Event Venue: Road
Safety, Traffic
4. VISA Accessibility to get the All countries can have the All countries can A list of the countries
visa visa with a lot or short have the visa with that need visa, list of
process, for those cases a lot or short countries that don't
that have an special case, process, for those require visa, and list of
the entity has to present a cases that have an banned countries. On
clear plan to solve the special case, the the case where is
situation that will be entity has to complicated for some
tracked by the ILM present a clear countries get the visa,
Subcommittee plan to solve the give an complete
situation that will be explanation of how this
~ 128 ~
tracked by the ILM will be solve ( You can
Subcommittee include possible
partners and contacts
that the entity has to
solve the situation). In
this explanation
include the timeline
5. Corporate Presence of 1 Global Presence of 1 List of the MNC with
Market AIESEC Partner Global AIESEC presence in the
Analysis Partner country or territory,
name the AIESEC
Global Partners that
are there
Bidding
Criteria|
Internal
Factors
Criteria for SPECIFIC
AI CRITERIA IC Minimum IPM Minimum Information Need
1. HR Health 1 CC: 10 1 CC: 10
& Capacity delegates; if 75% delegates; if 75%
fulfillment - green, fulfillment - green, if
if between 50 and between 50 and
57% fulfillment - 57% fulfillment -
CC capacity : yellow; if below yellow; if below
Delegates 50% fulfillment 50% fulfillment - number of members in the entity
number red red each year for past 3 years
CC capacity : <11% - green, <11% - green,
Membership between 11 - 19% between 11 - 19% CC members number: Number
capacity yellow, >19 - red yellow, >19 - red of members in the entity x 100
50% of TLs > 50% of TLs >
Double the TL Double the TL
positions in CC _ positions in CC _
Green ; between Green ; between 50
50 - 65% of TLs > - 65% of TLs >
Leadership Double the TL Double the TL
pipeline positions in CC - positions in CC -
Yellow; more than Yellow; more than Number of Executive TL
65% of TLs > 65% of TLs > positions (/LCVP, LCP, MCVP)
Double the TL Double the TL each year for past 3 years +
positions in CC positions in CC - Number of individual applicants
Red Red per TL position of past 1 year
~ 129 ~
2. Financial Green Green
Health & Qualification: >6 Qualification: >6
Capacity months of months of
Reserve
operational budget operational budget
coverage in
leftover after loss leftover after loss
all scenarios
from ILM has been from ILM has been Reserve coverage in all
deducted off deducted off scenarios,Proof of reserves
reserves reserves during the last year
Green Green
Qualification: Qualification:
Diversified income Diversified income
and expenses, No and expenses, No
one item one item
. Financial represents more represents more
FLB Consolidated reporting tool
organizational than 60% of the than 60% of the
for the last year
health model income or income or
expenses,Financial expenses,Financial
status is status is
transparent and transparent and
consistent consistent
Incomes Growth Incomes Growth

3. Sales Sales
during the last 3 during the last 3 Revenues & Partners for each of
Performance Performance
years years last 3 years
4. ILM Sales
2 Letters of intent 2 Letters of intent
Planning 2 Letters of intent financial
from financial from financial
Partners partners to support partners to support partners to support the ILM
Suport the ILM the ILM
A sales plan outlining products,
Document with all Document with all pricing per Product, timeline of
the information the information Sales, person(s) responsible,
required required and a list of high potential
Sales Plan partners
5. 5.1 Last At least 1 At least 1 Conference Budget (Planned &
Conference Biggest conference with conference with Actual figures),OC HR
experience Conference positive revenues positive revenues Structure,Total # of Delegates
6. The Enity A letter from the A letter from the

in the AIESEC Enity in AIESEC Enity in
hosting the hosting the hosting
country country, stating country, stating A letter from the AIESEC Enity
support Plenary the co-hosting the co-hosting in the hosting country, stating
Support responsibilities responsibilities the co-hosting responsibilities
~ 130 ~
5.1.7 ILM Tracking
7.1.7.1. In order to successfully organize an ILM, all hosting entities must accomplish the
following milestones
7.1.7.1.1. 18 months before the ILM is happening:
7.1.7.1.1.1. CCP is selected;
7.1.7.1.1.2. Negotiations with potential venues (that fulfil the necessary
conditions) have started;
7.1.7.1.1.3. The government has been approached;
7.1.7.1.1.4. There is a defined accountability structure between the CC and
the MC.
7.1.7.1.2. One year before the ILM is happening:
7.1.7.1.2.1. The contract (in English) with the venue has been signed
(before signing it, the hosting body must receive the approval of the
ILM Subcommittee for evaluation);
7.1.7.1.2.2. CC VPs are selected;
7.1.7.1.2.3. The contract with AI has been signed.
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7.1.7.2. Six months before the ILM is happening:
7.1.7.2.1. 50% of the budgeted revenues, excluding delegates fee, are secured with
the contracts signed;
7.1.7.2.2. A cash flow plan has been created;
7.1.7.2.3. There is a clear solution for the possible visa/migration challenges that
ensures that every delegate from all the territories where AIESEC is present has the
right to enter the geographical area where the meeting is taking place.
7.1.7.3. Two months before the meeting: The organising entity must submit an updated official
government letter confirming the right of all required members to attend the ILM. This should be
submitted to AI two months before the meeting. This letter shall not be dated more than 2
months prior to the date of submission.
7.1.7.4. According to the aforementioned milestones, the Global Plenary can reassess the possibility
of the hosting body to organize the ILM. Based on possible risk assessments and the
recommendations of the ILM Subcommittee, the Global Plenary can decide if its necessary to re-
legislate this mandate. Exceptions of this case are:
7.1.7.4.1. Hosting entities that have been appointed by AIESEC International;
7.1.7.4.2. Cases when an ILM has been reassigned to a new hosting body.
7.1.7.5. In case of reassignment of an ILM, the new hosting body needs to be mandated by the Global
Plenary within 15 days, under special circumstances, recommended by the ILM Subcommittee.
7.1.7.6. If an ILM is reassigned because the mandated entity did not accomplish the milestones
stated in the section 5.3.3, that mandated entity will be charged an amount equal to 2% of the
total budgeted expenditure of the meeting. This amount will be given to the new organising
member.
7.1.8. ILM Discharge
7.1.8.1. The MC hosting an ILM shall present the original of its publicly audited financial
report and a variance report between final budget and actual income and expenditure no later
than the ILM after the ILM it hosted.
~ 132 ~
7.1.8.2. The outgoing MC shall prepare a detailed report on the work undertaken and the problems
involved, together with recommendations for improvements in efficiency and methods of
overcoming such problems. This report will be given to the ILM Subcommittee within 3 month
after the end of the ILM. The report shall follow the structure given by the ILM Subcommittee.
7.1.8.3. Failure to comply with the presentation of the original external audit for the financial
statements of the conference within a year of the ILM hosted, will result in the hosting MC being
charged an amount equal to 0.2% of the total budgeted expenditure of the meeting according to
the report presented at the ILM immediately prior to the one it hosted.
7.1.8.4. This amount will be charged for every 3 months after the last day of the meeting where the
report was due, until the report is received by AI. This amount must be deposited into the IM
Reserve Fund
7.1.8.5. The CC of an ILM shall present the original of its publicly audited financial report and a
variance report between final budget and actual income and expenditure no later than the ILM
after the ILM it hosted.
7.1.8.6. The outgoing CC shall prepare a detailed report on the work undertaken and the problems
involved, together with recommendations for improvements in efficiency and methods of
overcoming such problems. This report will be given to the ILM subcommittee within 3 month
after the end of the ILM. The report shall follow the structure given by the ILM subcommittee.
7.1.8.7. Failure to comply with the presentation of the original external audit for the financial
statements of the conference within a year of the ILM hosted, will result in the hosting MC being
charged an amount equal to 0.2% of the total budgeted expenditure of the meeting according to
the report presented at the ILM immediately prior to the one it hosted.
7.1.8.8. This amount will be charged for every 3 months after the last day of the meeting where the
report was due, until the report is received by AI. This amount must be deposited into the IM
Reserve Fund.
7.2. Global Reporting
7.2.7. Refer to the table below to see the overview of the reporting happening in AIESEC.
Report from Report to Reason DDL Comments
Mandated GLSC Report on ongoing 15th of July, 31st
bodies mandates of December
SCs GLSC SC progress reports + 15th of July, 31st Legal SC also has to submit the
list of findings of December reports of External Bodies. MSC
includes findings from the reports of
MiAs, EiDs and CUs.
External Bodies Legal SC, External Bodies Quarterly Refer to Global Compendium for the
Global Plenary progress report + list of Reports explanation of what needs to be
findings reported on:
~ 133 ~
ICB: Art. 3.6.
FB: Art. 4.1.3
GEB: Art 2.7
GLSC Global Plenary Reports of SCs + lists of 31st of July, 15th
findings of January
Supervisory Global Plenary Report about AI At IPM and IC At IC, the report shall include a
Group performance written assessment
Internal Auditor Global Plenary Internal Audit report 10 days after
the visit; latest
10 days before
ILMs.
MiA MSC, GP Progress Report MiA status up Refer to Global Compendium Art.
to 2 years: 30 2.2.2.2. for the explanation of what
days before needs to be reported on.
each
membership
check. MiA
status more
than 2 years:
every 3 months
EiD MSC Progress Report 30 days before Refer to Global Compendium Art.
each 2.2.3 for the explanation of what
membership needs to be reported on. During
check. each ILM, the EiD must present a
report to the Global Plenary.
CU MSC Progress Report 30 days before Refer to Global Compendium Art.
each 2.2.4 for the explanation of what
membership needs to be reported on. If a CU
check. doesnt submit the report in time,
the partner entity loses Full
Membership status.
IM SC Global Plenary IM progress report Monthly The report shall include the points
stated in Art. 6.7. 2 of the Global
Compendium.
AIESEC Global Plenary SG meeting minutes 30 days after Refer to Global Compendium Art.
International every SG 6.2 Association Governance for the
meeting points that shall be reported on
AIESEC Global Plenary Progress of trademark IPM; latest 14
International registration and risk days before the
associated ILM starts.
AIESEC Global Plenary Report on Global Fund IPM, IC; latest
~ 134 ~
International usage 14 days before
the ILM starts.
AIESEC Global Plenary Financial External Audit IC; latest 14
International + summary days before the
ILM starts.
AIESEC Global Plenary IM Reporting Quarterly; latest AI VP IM has to report about the
International (AI 14 days before points stated in Art. 5.2.5 GIS Fund.
VP IM) the ILM starts. The reports before IPM and IC need
to have approval and comments by
the SG.
AIESEC Finance SC Sales Plan Report Quarterly; latest AI VP BD reports about the points
International (AI 14 days before stated in Art. 4.2.1.
VP BD) the ILM starts.
AIESEC Global Plenary Internal Audit report At least 10 days
International before ILMs and
latest 30 days
after the visit
AIESEC Global Plenary Report on legal risks to When needed
International the Plenary when
identified
AIESEC Internal Report on investments The report shall as well state
International Auditor made by AI contribution to the AI plan and
global strategy
AIESEC Global Plenary Quarterly Financial Quarterly; Oct. The report shall contain:
International Report 30th, Jan. 31st, Budget report
April 30th, July Cash Flow
31st
Member debts
Receivables overview (this shall also
be sent to the SG)
AIESEC Global Plenary ILM satisfaction survey [Not defined] The report shall be a compilation of
International report the answers received by the Global
Plenary
AIESEC Finance SC Report on AI
International investments exceeding
8000
AIESEC Global Quarterly Report Quarterly; Oct. The report shall include:
International Plenary, 30th, Jan. 31st, Progress on organizational goals
Supervisory April 30th, July Assessment on global strategy
Group, 31st
AI financial sustainability
Internal
Global systems
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Auditor Furthermore:
IT system development
PR relations with the external world
PR: Events attended by AI on behalf
of AIESEC
BD: Sales pipeline, XPs delivered,
revenue generated compared to
plan
AIESEC Global Annual Report IC; latest 14 The report has to be presented at IC.
International Plenary, days before the
Supervisory ILM starts.
Group,
Internal
Auditor
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7.3. Motions and Mandates
7.3.7. One year Motions
7.3.7.1. That the AIESEC International budget for the term 16/17 is approved as follows: (IC 2016,
Poland)
Expenses and revenues:
Global Secretariat:
243.748,33 Global Plenary Contribution
60.000,00 Global Partnership Revenue
Long-term Organizational Growth and Development:
Global Operations:
Global Brand:
Global Sales and Partnership Management:
Information Management:
Total expenses: 1.467.690,00
Revenues:
1.038.180,42 shall be covered by the Global Plenary Contribution, out of which, 267.187,43 shall be
Subsidized by BD Revenue. And 429.509,58 shall be covered by Global Partnership Revenue. The total
Global Partnership Revenue to be raised is 696.697,01.
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7.3.7.2. That the AIESEC International budget for the term 2017-2018 is approved as follows(IPM
2017, The Netherlands):
Expenses:
Global Secretariat:
315,343.67 Global Plenary Contribution
Long-term Organizational Growth and Development:
Global Operations:
Global Brand:
Global Sales and Partnership Management:
243,485.50 Global Partnership Revenue
Information Management:
Total expenses: 1,480,312
Revenues:
Total subsidized from BD Revenue 204,574.00
1,099,187.50 shall be covered by Global Plenary, 204,574 shall be subsidized by BD Revenue,

387.550.5 shall be covered by Global Partnership Revenue.
1.1.1.1. Be it resolved that the 2015-16 AIESEC International Team be discharged and the 2015-16
audited financial statements be accepted as read. (IC 2016, Poland)
1.1.1.2. That Sebastian Stauber be ratified as Global Finance Board chair for the term 2016-17. (IC
2016, Poland)
1.1.1.3. That Juan Carlos Fayad be ratified as GEB chair for the term 2016-17. (IC 2016, Poland)
1.1.1.4. That Eduardo Kist be ratified as Internal Control Board chair for the term 2016-17. (IC 2016,
Poland)
1.1.1.5. That all AIESEC entities adjust the Anti-Harassment and Violence. To the law of their
country/territory by IC 2016 and legislate the corresponding protocol in their entities.
1.1.1.6. To contribute for the term 2016-2017 the amount of 55.000,00 EUR to the Global Travel
Cost Sharing Fund The amount shall be charged to Members. (IPM 2016, Morocco)
1.1.1.7. To contribute for the term 2016-2017 the amount of 10.000,00 EUR to the Global Meetings
Travel Fund. The amount shall be charged to Members. (IPM 2016, Morocco)
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1.1.1.8. To contribute for the term 2016-2017 the amount of 30.000,00 EUR to the Global
Roadmap Fund The amount shall be charged to Members. (IPM 2016, Morocco)
1.1.1.9. To relocate for the term 2016-2017 the amount of 10.000 EUR from the Global Roadmap
Fund to the AI budget. This motion does not imply an additional contribution from the plenary.
(IC 2016, Poland)
1.1.1.10. To contribute for the term 2016-2017 the amount of 10.000,00 EUR to the Global Legal
Management Fund The amount shall be charged to Members. (IPM 2016, Morocco)
1.1.1.11. To contribute an additional sum of 5.000 EUR for the term 2016-2017 to the Global Legal
Management Fund. The amount shall be charged to Members. (IC 2016, Poland)
Information Management Fund The amount shall be charged to Members. (IPM 2016, Morocco)
1.1.1.13. To contribute for the term 2016-2017 an additional amount of 35.000,00 EUR to the Global
Information Management Fund. The amount shall be charged to Members. (IC 2016, Poland)
1.1.1.14. To confirm the budget for the term 2016-2017 of the Internal Control Board Fund for the
amount 29.138 EUR. (IC 2016, Poland)
1.1.1.15. To confirm the budget for the term 2016-2017 of the Global Finance Board Fund the
amount of 21.000 EUR. (IC 2016, Poland)
1.1.1.16. To contribute for the term 2016-2017 the amount of 20,000.00 EUR to the LEAD Product for
MCPs. The amount shall be charged to Members. (IPM 2016, Morocco)
1.1.1.17. To contribute for the term 2016-2017 the amount of 5,000.00 EUR to the Global GEC
Fund. The amount shall be charged to Members. (IPM 2016, Morocco)
1.1.1.18. To contribute for the term 2016-2017 the additional amount of 4800 euros to the Global
GEC Fund. The amount shall be charged to Members. (IPM 2016, Morocco)
1.1.1.19. To confirm the budget for the term 2016-2017 of the Global GEC Fund, now to be called
Global GEB Fund for the amount of 14.750 EUR. The amount shall be charged to Members. (IC
2016, Poland)
1.1.1.20. To raise the delegate fee for International Congress 2016 organized by AIESEC in Poland to
440 EUR. (IPM 2016, Morocco)
1.1.1.21. To raise the delegate fee for International Congress 2017 organized by AIESEC in Colombia to
450 EUR. (IC 2016, Poland)
1.1.1.22. That IC in Colombia 2017 shall be held from 9th July to 18th July. (IC 2016, Poland)
1.1.1.23. That the AI Invoice to AIESEC in Ireland in 2008-2009 of the amount 5527.67 euros be
allocated between Members according to the Global Distribution Model. The payment plan to be
created by the 30th of March 2017 for the rest of the debt of AIESEC in Ireland. (IPM 2017,
Netherlands)
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1.1.1.24. To assign 50 EUR for using mobile voting system at the ILM in Colombia in 2017. The amount
shall be charged to members. (IPM 2017, Netherlands)
1.1.1.25. To contribute for the term 2017-2018 the amount of 41.000,00 EUR to the Global Travel
Cost Sharing Fund The amount shall be charged to Members. (IPM 2017, Netherlands)
1.1.1.26. To contribute for the term 2017-2018 the amount of 10.000,00 EUR to the Global Meetings
Travel Fund. The amount shall be charged to Members. (IPM 2017, Netherlands)
Roadmap Fund The amount shall be charged to Members. (IPM 2017, Netherlands)
1.1.1.28. To contribute for the term 2017-2018 the amount of 10.000,00 EUR to the Global Legal
Management Fund The amount shall be charged to Members. (IPM 2017, Netherlands)
1.1.1.29. To contribute for the term 2017-2018 the amount of 20,000 EUR to the Internal Control
Board Fund The amount shall be charged to Members. (IPM 2017, Netherlands)
1.1.1.30. To contribute for the term 2017-2018 the amount of 10,000.00 EUR to the Learning and
Development Fund. The amount shall be charged to Members. (IPM 2017, Netherlands)
1.1.1.31. To contribute for the term 2017-2018 the amount of 19,030.00 EUR to the Global GEB
Fund. The amount shall be charged to Members. (IPM 2017, Netherlands)
1.1.1.32. To contribute for the term 2017-2018 the amount of 23,000.00 EUR to the Global GFB
Fund. 18,680 EUR shall be charged to Members, and 4,320.00 EUR to Global Roadmap
Implementation Fund. (IPM 2017, Netherlands)
1.1.2. Long-term Motions
1.1.2.1. That the Global Plenary pay for 41.586,60 of 207.933,10 to AIESEC International on behalf
of AIESEC in Vietnam for the loss incurred from IPM 2015. The amount shall be charged to
Members according to the contribution model in 12 semi-annual payment instalments until the
end of 2021.
1.1.2.2. Furthermore to approve a 166.346,50 loan from AIESEC International to AIESEC in Vietnam.
Terms of the loan will be approved by VLM of November 2015. The payback of the loan from
AIESEC in Vietnam to AIESEC International has to be completed by the end of 2021. (IC 2015,
India)
1.1.3. Mandates
The numbering of the mandates is as follows: Name of ILM, year when ILM happened, number of the
mandate. (For example: IPM2001-1).
1.1.3.1. Contracted Units related
IPM2011-1: That AIESEC in Cote DIvoire to become a partner entity for OE in Liberia.
IC2011-1: For Mexico to be the partner entity of the Contracted Unit of Nicaragua
IC2012-1: That AIESEC in Tunisia becomes the partner entity of the Contracted Unit of AIESEC to Algeria.
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1.1.3.2. International Legislative Meeting (ILM)
VLM2014-1: That AIESEC in Poland is mandated to host International Congress 2016 (November VLM 2014).
VLM2014-2: That AIESEC in Colombia is mandated to host International Congress 2017 (November VLM
2014)
IPM2016-5: To mandate AIESEC International to host IPM 2017. AI will have a project manager responsible
for the follow up on ILMs.
IPM2017-65: To mandate AIESEC in Egypt to host International Congress 2018.
1.1.3.3. AIESEC International

IC2016-23: To mandate AIESEC International to establish research methodology for assessing the leadership
development experience including key measures in S&S and LDA. This shall be reported to the Global Plenary
during IPM 2017.
IC2016-24: To mandate AIESEC International to research on alternative vendors for the Global Information
System. This research shall contain, but is not limited to pricing of at least 3 vendors of various expertise as
well as the costs that would go along with transition of vendors. A first progress report shall be sent to the
Global Plenary by December 31st 2016. A final decision on whether to change the vendor and the timeline for
it shall be confirmed by IC 2017.
IPM2017-66: To mandate FSC, AI VP Finance, AI VP Network Management and the GFB to analyse the costs
for network support in AIESEC International, GEB, GFB, ICB, OSTs and RSTs and present the report including
optimization solutions.
1.1.3.4. Subcommittee Mandates

1.1.3.4.1. Finance Subcommittee
IC2016-38: To mandate Roman Shcherbatyy as Chair of the Finance Subcommittee for the term 16.17.
IPM2017-67: To mandate the Finance Sub Committee and regional chairs to design a new global budget
decision making process that allows the global plenary to vote on individual elements of the budget
independently. This new process is to be presented for IC 2017.
1.1.3.4.2. Membership Subcommittee
IC2016-3: To mandate Klara Peic as Chair of the Membership Subcommittee for term 16.17.
IC2016-5: To mandate the Membership Subcommittee to align the membership criteria with the new AIESEC
OD Model. The outcome of the alignment shall be sent to the Global Plenary by January 31 st 2017 and
presented during IPM 2017.
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1.1.3.4.3. Governance and Legislation Subcommittee
IC2016-52: To mandate Evelin Ktt as the Chair of the Governance and Legislation Subcommittee for the
term 16.17.
1.1.3.4.4. IM Subcommittee
IC2016-61: To mandate Yaneisha Perez Padilla as the Chair of the IM Subcommittee for the term 16.17.
1.1.3.4.5. Legal Subcommittee and Including Internal Auditor
IPM2016-16: To mandate the Internal Auditor along with AIESEC International to define a new Risk Report
for the plenary.
IPM2016-17: To appoint Siddharth Bali as the Internal Auditor of AIESEC International.
IC2016-58: To mandate the Legal Subcommittee to present an audit and reporting process tool for external
bodies to provide the plenary clear accountability. The tool needs to be present to the external bodies by
31st of December 2016.
IC2016-59: To mandate the Legal Subcommittee and ICB to conduct a research into how the XPP can be
evolved in the context of virtual expansions. The findings shall be sent to the Global Plenary by the 31 st of
January 2017 and presented during IPM 2017.
IC2016-60: To mandate Bianca Weinberg as Chair of the Legal Subcommittee for the term 16.17
1.1.1.1.1. ILM Subcommittee (International Legislative Meeting Subcommittee)
IPM2017-56: To mandate Olena Shershun as Chair of the ILM Subcommittee for the term 16.17
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1.1.1.2. Others
NovemberVLM2015-1: Authorizing AIESEC in Austria to operate in the market of Liechtenstein.
MayVLM2015-1: Authorizing AIESEC in Belgium to operate in the market of Luxembourg.
IPM2017-30: To mandate the following entities to implement project Invent EwA piloting and framework
and present final report by 30th June 2017: AIESEC in Armenia, AIESEC in Azerbaijan, AIESEC in Bosnia and
Herzegovina, AIESEC in Brazil, AIESEC in Finland, AIESEC in Ghana, AIESEC in Laos, AIESEC in Malta, AIESEC in
Russia, AIESEC in South Africa, AIESEC in Tunisia
IPM2017-31: To mandate the following entities to implement project Support our current expansions (local
expansions) and present final report by 30 June 2017: AIESEC in Afghanistan, AIESEC in Albania, AIESEC in
Belarus, AIESEC in Ecuador, AIESEC in Kyrgyzstan, AIESEC in Latvia, AIESEC in Republic of Macedonia, AIESEC
in Puerto Rico, AIESEC in United Arab Emirates
IPM2017-32: To mandate the following entities to implement project Expanding through open platform
piloting and business model creation (Virtual Allocated Markets) and present final report by 30 June 2017:
AIESEC in Austria, AIESEC in Bahrain, AIESEC in Colombia, AIESEC in Egypt, AIESEC in France, AIESEC in
Germany, AIESEC in Greece, AIESEC in India, AIESEC in Spain, AIESEC in United Arab Emirates
IPM2017-33: To mandate the following entities to implement project Structure research and piloting and
present final report by 30 of June 2017: AIESEC in Brazil, AIESEC in Bolivia, AIESEC in Chile, AIESEC in
Germany, AIESEC in France, AIESEC in Indonesia, AIESEC in Ireland, AIESEC in Norway, AIESEC in Mongolia,
AIESEC in Mozambique, AIESEC in Serbia, AIESEC in Sweden
IPM2017-34: To mandate the following entities to implement project Focusing on attraction of enablers
through COP and present final report by 30 of June 2017: AIESEC in Belgium, AIESEC in Canada, AIESEC in
Greece, AIESEC in Ireland, AIESEC in India, AIESEC in Norway, AIESEC in France, AIESEC in Russia, AIESEC in
Sweden, AIESEC in Switzerland, AIESEC in United Arab Emirates
IPM2017-35: To mandate the following entities to implement project AIESEC 4 Youth Business model
implementation and present final report by 30 of June 2017: AIESEC in Brazil, AIESEC in Croatia, AIESEC in
Denmark, AIESEC in Jordan
IPM2017-36: To mandate the following entities to implement project IT tool for financial info management
and present final report by 30 June 2017: AIESEC in Egypt, AIESEC in Slovakia
IPM2017-67: To mandate the Finance Sub Committee and regional chairs to design a new global budget
decision making process that allows the global plenary to vote on individual elements of the budget
independently. This new process is to be presented for IC 2017.
1.1.1.3. External Bodies Mandates:

1.1.1.3.1. ICB (Internal Control Board)
IC2016-59: To mandate the Legal Subcommittee and ICB to conduct a research into how the XPP can be
evolved in the context of virtual expansions. The findings shall be sent to the Global Plenary by the 31 st of
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January 2017 and presented during IPM 2017.
1.1.1.3.2. Finance Board (GFB)
IPM2017-36: To mandate the following entities to implement project IT tool for financial info management
and present final report by 30 June 2017: GFB
1.1.1.3.3. GEB
1.2. Minute Taking

The following are the procedures for minuting referred to in Section 5.11 of the Global Compendium. These
procedures are to be used for the taking of minutes at all ILMs.
1.2.1. General
1.2.1.1. At the top right-hand corner on the first page for each set of minutes, the following
information is to be stated:
1.2.1.1.1. Minutes of ILM
1.2.1.1.2. Date of Session
1.2.1.2. At the top left-hand corner on the first page, the following information shall be given
1.2.1.2.1. Title of the meeting (i.e. International Congress or International Presidents
Meeting)
1.2.1.2.2. Place of meeting
1.2.1.2.3. Dates of meeting.
1.2.1.2.4. Above the beginning of the minutes should be stated: The name of the
Chairperson and Secretary for the ILM.
1.2.1.3. Time of commencement
1.2.1.3.1. The time at which the Chairperson declares the ILM open shall be recorded
in the first sentence of the minutes.
1.2.2. Roll Call
1.2.2.1. A list of Members present at the commencement of the ILM, together with AI members, shall
appear at the beginning of the minutes. Members subsequently joining/leaving the session shall
be recorded in the minutes.
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1.2.3. Procedural Motions
1.2.3.1. These motions only refer to the conduct of the debate and consist of:
1.2.3.1.1. Opening of the ILM
1.2.3.1.2. Approving the Chairperson
1.2.3.1.3. Approving the Secretary
1.2.3.1.4. Granting speaking rights
1.2.3.1.5. Motions listed in paragraph 5.7.1
1.2.3.2. Heading: Each Procedural Motion shall be headed as in the following sample:
MOTION (PROCEDURAL)
Proposed by: A
Seconded by: B
Motion reads: That the motion now be put.
1.2.4. Motions
1.2.4.1. Numbering: All Motions shall be numbered, taken out Procedural Motions.
1.2.4.2. Heading: Each Motion shall be clearly headed as in the following sample:
MOTION XY
Proposed by: A
Seconded by: B
Motion reads: That section 1.2.3 of the International Compendium shall be changed as follows: ().
1.2.5. Amendments
1.2.5.1. Amendments proposed to motions shall be included in the minutes. Once an amendment has
been completed, it shall be included in the final version of motion noted and voted upon.
1.2.6. Recording of voting
1.2.6.1. Normal voting:
1.2.6.1.1. In case the Motion carried: VOTING: CARRIED with X for, Y against and Z
abstentions
1.2.6.1.2. In case of motions defeated: VOTING: DEFEATED with X for, Y against and Z
abstentions
1.2.6.2. Roll Call Vote:
1.2.6.2.1. It is written how each Member voted, followed by the result of the vote
written as for normal voting.
1.2.6.3. Procedural Motions
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1.2.6.3.1. When procedural Motions are introduced between a regular motion and the
voting thereupon, the two votes should be recorded as follows:
MOTION XY
Proposed by: A
Seconded by: B
Motion reads: That section 1.2.3 of the International Compendium shall be changed as follows: ()
MOTION (PROCEDURAL)
Proposed by: A
Seconded by: B
Motion reads: That the motion now be put.
VOTING: CARRIED unanimously
VOTING on Motion1: CARRIED, etc.
1.2.7. Closure of the ILM
1.2.7.1. The time at which the Chairperson declares the Session closed will be recorded in the final
sentence of the minutes.
1.3. Extraordinary Global Legislations
1.3.1. Apart from the Global Legislations (GL) during ILMs (IPM, IC), there is the option that
for extraordinary matters, an Extraordinary GL can be set up virtually. An
Extraordinary GL shall be held in the case of a subject that needs to be decided on
urgently and that cant be postponed for an ordinary GL at IC and IPM.
1.3.2. Decision to hold an Extraordinary ILM
1.3.2.1. The Chair of the Governance & Legislation Subcommittee, the AI VP F and the PAI shall
decide together about whether to accept or reject the proposal of calling for an Extraordinary
ILM. In case the three parties cannot come to a common decision, the PAI has the final decision
power.
1.3.3. Process to call for an Extraordinary GLs
1.3.3.1. Any entity in AIESEC can send a proposal to call for an Extraordinary GL. The proposal must
be sent to the PAI, AI VP F and the Governance & Legislation Subcommittee Chair.
1.3.3.2. The proposal must state the reason/s of calling for an extraordinary GL, the motion/s and/or
mandate/s that shall be voted on, a proposed date of the extraordinary GL and supporting
documents. In case there are plenty of supporting documents, a one-page summary shall also be
provided.
1.3.3.3. The earliest date of holding an Extraordinary GL is two weeks after the proposal got
accepted.
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1.3.3.4. The Global Plenary shall be notified immediately after the proposal got accepted, alongside
with sending preparation documents and a timeline of legislation fair, the date of the GL and the
legislation booklet.
1.3.4. Chair
1.3.4.1. The Chair of an Extraordinary GL is appointed by AIESEC International.
1.3.5. Legislation Fair
1.3.5.1. During the legislation fair, the proposed motion/s and/or mandate/s shall be discussed.
1.3.5.2. The system to be used and the link to the virtual legislation room shall be communicated to
the MCPs alongside the announcement of the GL.
1.3.5.3. After the legislation fair, the Governance and Legislation Subcommittee Chair sends an
output of the legislation fair to the Global Plenary and together with the final legislation booklet
and the process of voting during an extraordinary GL.
1.3.6. Conduct of meeting
1.3.6.1. There will be two virtual meeting rooms for the legislation meeting. One for general
discussion and presentation that is consisting of all representatives, the other one is purely for Full
Members to vote.
1.3.6.2. Each Motion will be put in words in the chat box. Speakers shall raise their hand and the
Chair will make a speakers list.
1.3.6.3. Typing and speaking are all counted as speaking in a virtual ILM.
1.3.6.4. Not responding in longer than one minute will be counted as absence.
1.3.6.5. Motions and mandates that have no speaker against will be proceeded to pass by
acclamation.
1.3.7. Amendments
1.3.7.1. Amendments will be made in chatting.
1.3.8. Voting
1.3.8.1. Proxy Voting shall be allowed at Extraordinary GLs. The Chair of the Governance &
Legislation Subcommittee, the AI VP F and the PAI have to be informed about the assigned Proxy
10 days before the GL takes place in written format. During Extraordinary Global Legislations, the
Proxy has to be from the same entity as the MCP who cant be present.
1.3.8.2. Motions can be voted in block only if that a respective Motion to vote in block is already in
the legislation booklet.
1.3.8.3. Pass by acclamation: to be defined according to the software used.
1.3.8.4. When a motion is not passing by acclamation, the voting takes place in the voting room.
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1.3.8.5. Whenever a motion is being put to vote, the voting members shall be counted in the voting
window, and this number shall be the number of Full Member voted.
1.3.9. Point of order and Point of Information
1.3.9.1. Point of Order and Point of Information shall be given to the Chair in private chatting, and
the Chair will then update the plenary with it.
1.3.10. Minuting
1.3.10.1. There will be one secretary to take minutes in the chatting of each motion as well as when
people are speaking with microphone.
1.4. Governance & Legislation Subcommittee (GLSC)
1.4.1. The role of the GLSC is to manage the global legislation process regarding ILMs,
therefore the responsibilities shall be:
1.4.1.1. Manage the legislation education of MCPs.
1.4.1.2. Organizing and managing legislation fairs (creating the agenda with the support of AI VP F
and hosting the space).
1.4.1.3. Ensuring that proposals of motions and mandates are consistent.
1.4.1.4. Informing all Subcommittees, External Bodies and AIESEC International about the timeline for
ILM preparation until May 31st. This includes:
1.4.1.4.1. Deadline to submit reports about ongoing mandates to the GLSC: 15 th of
July, 31st of December.
1.4.1.4.2. Deadline to submit reports about Subcommittees to the GLSC: 15 th of July,
31 of December. (Legal & Governance Subcommittee is required to submit reports
st
of ICB, FLB and GEB as well as a list of findings from the reports).
1.4.1.5. Informing the plenary about the following deadlines:
1.4.1.5.1. Deadline to submit topics for legislation fair 1 st of August and 15th of January.
1.4.1.6. The deadlines for the tasks to be fulfilled by the GLSC are the following:
1.4.1.6.1. Send out reports of Subcommittees and External Bodies and a list of findings
to the Global Plenary: 15th of January and 31st of July.
1.4.1.6.2. Releasing 1st legislation booklet: 10 days before Day 0 of an ILM.
1.4.1.6.3. Releasing final legislation booklet: 48 hours before the Global Legislation
takes place.
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2. AI MANAGEMENT
2.1. Data Privacy & Terms Of Use Policies On Global Information Systems
1. Privacy Statement
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technology that gives you the most powerful and safe online experience. This Privacy Statement
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Users Personal Information:

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Personal Data when you use the Global Information System. The Personal Data that we collect may
include information such as: name, contact information (including telephone number and email
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information is held by AIESEC on servers based in the United Kingdom and elsewhere from time to
time. In addition, when you use the Global Information System our servers keep an activity log
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If you choose to participate in the Exchange Product, AIESEC will collect additional, more detailed
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Detailed Personal Data). With your consent, AIESEC may share your Detailed Personal Data with
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AIESEC also collects anonymous demographic information, which is not unique to you, such as
your city, country, age, gender, preferences, interests and favourites.
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AIESEC does not collect any data about you from other sources, such as public records or bodies,
or private organizations.
You are responsible for ensuring that any information you provide relates to you and is accurate,
complete and remains up to date.
Use of your Personal Data

AIESEC collects the Personal Data that you submit for the purpose of providing you with information
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Personal Data collected on experience.aiesec.org may be stored and processed in any country in
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AIESEC does not sell, rent or lease its members lists to third parties. AIESEC may, from time to
time, contact you on behalf of external business partners about a particular offering that may be of
interest to you. In those cases, your unique personally identifiable information (e-mail, name,
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data with trusted partners to help us perform statistical analysis, send you email or postal mail,
provide user support, or arrange for deliveries. All such third parties are prohibited from using your
Personal Data except to provide these services to AIESEC, and they are required to maintain the
confidentiality of your information.
AIESEC does not use or disclose sensitive Personal Data, such as race, religion, or political
affiliations, without your explicit consent. If you choose to participate in the Exchange Product, you
consent to AIESEC sharing sensitive Personal Data with selected organizations participating in the
Exchange Product where it is relevant to your participation in the Exchange Product.
If you choose to use the donation module of Experience.aiesec.org, AIESEC may process your
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payment using an external third party electronic payment processors and/or financial institutions
(Electronic Service Provider). By accepting this Privacy Statement, you consent to Personal Data
necessary for the processing of transactions being shared with Electronic Service Providers,
including where necessary the transfer of information outside of your country. We take steps to
ensure that our arrangements with Electronic Service Providers protect your privacy.
This data is used to deliver customized content and advertising within AIESEC to customers whose
behavior indicates that they are interested in a particular subject area.
AIESEC will disclose your Personal Data, without notice, only if required to do so by law or in the
good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with
legal process served on AIESEC or the Global Information System; (b) protect and defend the rights
or property of AIESEC; and, (c) act under exigent circumstances to protect the personal safety of
users of AIESEC, or the public.
You can change or complete the Personal Data that AIESEC holds about you by following the
update procedure included in the systems. You may request the deletion of your Personal Data
from the Global Information System, by contacting the system administrators at AIESEC. Deletion of
your Personal Data from the Global Information System will result in the deletion of your account
from Experience.aiesec.org. We may, however, still retain your Personal Data in our files to resolve
disputes, to enforce our user agreement, and to comply with any and all technical and legal
requirements and constraints related to the security, integrity and operation of the Global
Information System.
After the expiry of your membership in AIESEC your data will be processed by our alumni system.
You may request the deletion of your Personal Data from our alumni system by contacting the
system administrators at AIESEC. Deletion of your Personal Data from our alumni system will result
in the deletion of your account from Experience.aiesec.org.
Internet Awareness
Whenever you voluntarily post Personal Data in public areas of the Experience.aiesec.org, you
should be aware that this information can be accessed by other users of Experience.aiesec.org and
can in turn be used by others to send you unsolicited communications, advertisements or for other
purposes. Users should exercise caution in deciding what information you disclose on
Experience.aiesec.org. We do not control the actions of third parties in public areas of
Experience.aiesec.org, so if you disclose information in a public area, you do so at your own risk.
Please keep in mind that if you directly disclose Personal Data through Experience.aiesec.org
public message boards, this information may be collected and used by others. We have provided
functionalities within the system where any individual can mark information as private which is not
disclosed to others.
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AIESEC encourages you to review the privacy statements of third party web sites you choose to link
to from Experience.aiesec.org so that you can understand how those web sites collect, use and
share your information. We cannot ensure the protection of any information or images that you
provide to a third-party online site that links to or from Experience.aiesec.org since these third-party
online sites are owned and operated independently of us. AIESEC is not responsible for the privacy
statements or other content on web sites outside of the Experience.aiesec.org.
Security
We understand the importance of information security and the techniques needed to secure
information. AIESEC will take reasonable steps to protect your Personal Data safe. We employ a
variety of security technologies and procedures to help protect your Personal Data from
unauthorised access, use or disclosure. We employ firewalls and store all of our files and
information on secure terminals.
The security of your Personal Data depends on your protection of your account password. Please
do not disclose your account password to unauthorized people.
Although we will use reasonable efforts to safeguard the privacy of your information, transmissions
on the internet cannot be made absolutely secure. Accordingly, we assume no responsibility or
liability for disclosure of any of your information due to errors in transmission, unauthorized third-
party access or other causes beyond our reasonable control.
Use of Cookies
The Global Information System uses "cookies" to help you personalize your online experience. A
cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used
to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can
only be read by a web server in the domain that issued the cookie to you.
One of the primary purposes of cookies is to provide a convenience feature to save you time. The
purpose of a cookie is to tell the Web server that you have returned to a specific page. For example,
if you personalize Experience.aiesec.org pages, or register with AIESEC site or services, a cookie
helps AIESEC to recall your specific information on subsequent visits. This simplifies the process of
recording your Personal Data, such as billing addresses, shipping addresses, and so on. When you
return to the same AIESEC Web site, the information you previously provided can be retrieved, so
you can easily use the AIESEC features that you customized.
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You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies,
but you can usually modify your browser setting to decline cookies if you prefer. If you choose to
decline cookies, you may not be able to fully experience the interactive features of the AIESEC
services or Web sites you visit.
Update to this Statement

We may periodically make changes to this Privacy Statement. We will notify you of changes by
posting the modified terms on the website and we advise you to revisit this Privacy Policy regularly.
Your continued use of Experience.aiesec.org will be subject to the terms of the then-current policy.
Contact Information
AIESEC welcomes your comments regarding this Statement of Privacy. If you believe that AIESEC
has not adhered to this Statement, please contact AIESEC at vpis@ai.aiesec.org. We will use
commercially reasonable efforts to promptly determine and remedy the problem.
Last updated August 2008
2. Terms of use
AGREEMENT BETWEEN USER AND AIESEC International (AIESEC or we). The AIESEC
Global Information System is comprised of various Web pages and modules operated by AIESEC.
The Premier online platform of the Global Information System is Experience.aiesec.org
(www.experience.aiesec.org)
Please read these Terms of Use carefully. By accessing the Global Information System and any
pages hereof, you are indicating that you have read, acknowledge and assent to be bound by these
terms and conditions. If you do not agree to these terms and conditions, do not access the Global
Information System. AIESEC reserves the right to change these Terms of Use and you are
responsible for regularly reviewing them. Your continued use of the Global Information System
constitutes your agreement to all such Terms of Use.
Your attention is drawn to our Privacy Policy which describes how we deal with and protect your
personal information. By accepting this Agreement, you are also acknowledging and agreeing to
the use of your data in accordance with that policy.
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These Terms of Use, together with the Privacy Policy constitute a legally binding agreement (the
Agreement). This Agreement is written and is only available in English. If this Agreement is
translated into another language the English version will prevail.
MODIFICATION OF THESE TERMS OF USE
AIESEC reserves the right to change the terms, conditions, and notices under which the Global
Information System is offered. We will notify you about significant changes in the way we treat
personal information by sending a notice to the primary email address specified in your AIESEC.net
email account or by posting the modified terms on the Global Information System and we advise
you to revisit these Terms of Use regularly.
NO UNLAWFUL OR PROHIBITED USE
As a condition of your use of Experience.aiesec.org, you warrant to AIESEC International that you
will not use Experience.aiesec.org for any purpose that is unlawful or prohibited by these terms,
conditions, and notices. You may not use the Experience.aiesec.org in any manner which could
damage, disable, overburden, or impair the Global Information System or interfere with any other
party's use and enjoyment of the Experience.aiesec.org. You may not obtain or attempt to obtain
any materials or information through any means not intentionally made available or provided for
through the Global Information System.
USE OF COMMUNICATION SERVICES

Experience.aiesec.org contains open content spaces (wiki), news, groups, teams, classifieds,
forums, networking, personal web pages, AIESEC.net email service, Exchange forms, mass mail,
and/or other message or communication facilities designed to enable you to communicate with the
public at large or with a group or team (collectively, "Internal Communication Services"). You agree
to use the Internal Communication Services only for purposes that are permitted by these Terms of
Use and any applicable laws or regulations in the relevant jurisdictions. In particular, you agree that
you will not post any messages or other material using the internal Communication Services which
are offensive, indecent or objectionable or which are unrelated to the particular Internal
Communication Service. By way of example, which is not exhaustive, you agree that when using an
Internal Communication Service, you will not:
Defame abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of
privacy and publicity) of others.
Publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory,
infringing, obscene, indecent or unlawful topic, name, material or information.
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Upload files that contain software or other material protected by intellectual property laws (or
by rights of privacy of publicity) unless you own or control the rights thereto or have received
all necessary consents.
Upload files that contain viruses, corrupted files, or any other similar software or programs
that may damage the operation of another's computer.
Advertise or offer to sell or buy any goods or services for any business purpose, unless such
Internal Communication Service specifically allows such messages.
Conduct or forward surveys, contests, and pyramid schemes, promotional schemes against
the AIESEC way or chain letters.
Falsify or delete any author attributions, legal or other proper notices or proprietary
designations or labels of the origin or source of software or other material contained in a file
that is uploaded.
Restrict or inhibit any other user from using and enjoying the Internal Communication
Services and overall user experience of Experience.aiesec.org.
Violate any code of ethics or other guidelines which may be applicable for any particular
section of Experience.aiesec.org.
Harvest or otherwise collect information about others, including e-mail addresses, without
their consent.
Violate any applicable laws or regulations.
You agree that you are solely responsible for (and that AIESEC has no responsibility to you or any
other third party for) any material that you create, transmit or display on the Internal Communication
Services and for the consequences of your actions (including any loss or damage which AIESEC
may suffer) by doing so.
AIESEC reserves the right (but shall have no obligation) to pre-screen, review, modify, refuse, or
remove materials posted to a/all Internal Communication Service in its sole discretion.
Materials uploaded to an Internal Communication Service may be subject to posted limitations on
usage, reproduction and/or dissemination. You are responsible for adhering to such limitations if
you download the materials.
AIESEC reserves the right at all times to disclose any information as necessary to satisfy any
applicable law, regulation, legal process or governmental request.
LIMITATION OF LIABILITY
Always use caution when giving out any personally identifying information about yourself. Although
we will use reasonable efforts to safeguard the privacy of your information, transmissions on the
internet cannot be made absolutely secure. Accordingly, we assume no responsibility or liability for
disclosure of any of your information due to errors in transmission, unauthorized third-party access
or other causes beyond our reasonable control. Nothing in these Terms of Use shall exclude or limit
AIESECs liability for losses which may not be lawfully excluded or limited by applicable law.
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MATERIALS PROVIDED TO AIESEC OR POSTED AT Experience.aiesec.org
You retain copyright and any other rights you already hold in material, including feedback and
suggestions, which you submit, upload, post or display on or through the Internal Communication
Service (collectively, your Submissions).
By submitting, posting or displaying Submissions on or through the Internal Communication

Services, you grant to AIESEC a worldwide, non-exclusive, royalty-free, irrevocable and perpetual
license to utilize the Submissions for the purposes of AIESECs business, including, without
limitation, the right to reproduce, edit, reformat, distribute, transmit, and the Submissions. You agree
that AIESEC may publish your name in connection with your Submissions. You confirm and warrant
to AIESEC that you have the rights, power and authority necessary to grant the above license.
To avoid doubt, AIESEC will not make any payment to you in respect of the use of any of your
Submissions. AIESEC International is under no obligation to post or use any Submission you may
provide and may remove any Submission at any time in AIESEC International's sole discretion.
EXCLUSION OF WARRANTIES
AIESEC and its affiliates are constantly innovating in order to improve the services provided through
Experience.aiesec.org. You acknowledge and agree that the format of the services offered by
AIESEC through Experience.aiesec.org may change at any time. These services are, however,
provided as is and as-available and AIESEC and its affiliates give you no warranty with respect
to them.
You agree and understand the following:
THE INFORMATION, SOFTWARE, PRODUCTS, AND SERVICES INCLUDED IN OR AVAILABLE

THROUGH EXPERIENCE.AIESEC.ORG MAY INCLUDE INACCURACIES OR TYPOGRAPHICAL
ERRORS. CHANGES ARE PERIODICALLY ADDED TO THE INFORMATION HEREIN. ANY
INFORMATION OBTAINED BY YOU AS A RESULT OF YOUR USE OF THE SERVICES MAY
NOT BE ACCURATE OR RELIABLE.
ADVICE RECEIVED VIA EXPERIENCE.AIESEC.ORG SHOULD NOT BE RELIED UPON FOR

PERSONAL, MEDICAL, LEGAL OR FINANCIAL DECISIONS AND YOU SHOULD CONSULT AN
APPROPRIATE PROFESSIONAL FOR SPECIFIC ADVICE TAILORED TO YOUR SITUATION.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL AIESEC
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AND/OR ITS SUPPLIERS BE LIABLE FOR ANY DIRECT, INDIRECT, PUNITIVE, INCIDENTAL,
SPECIAL, CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER INCLUDING,
WITHOUT LIMITATION, DAMAGES FOR LOSS OF USE, DATA OR PROFITS, ARISING OUT OF
OR IN ANY WAY CONNECTED WITH THE USE OR PERFORMANCE OF
EXPERIENCE.AIESEC.ORG, WITH THE DELAY OR INABILITY TO USE
EXPERIENCE.AIESEC.ORG OR RELATED SERVICES, THE PROVISION OF OR FAILURE TO
PROVIDE SERVICES, OR FOR ANY INFORMATION, SOFTWARE, PRODUCTS, SERVICES AND
RELATED GRAPHICS OBTAINED THROUGH EXPERIENCE.AIESEC.ORG, OR OTHERWISE
ARISING OUT OF THE USE OF EXPERIENCE.AIESEC.ORG, WHETHER BASED ON
CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE, EVEN IF AIESEC
INTERNATIONAL OR ANY OF ITS SUPPLIERS HAS BEEN ADVISED OF THE POSSIBILITY OF
DAMAGES.
TERMINATION/ACCESS RESTRICTION
AIESEC reserves the right to terminate your access to Experience.aiesec.org and/or related
services and/or terminate your membership of AIESEC at any time without notice for any violation of
these Terms of Use.
ELECTRONIC SERVICE PROVIDER
AIESEC may use third party electronic payment processors and/or financial institutions ("ESPs") to
process financial transactions if you use the donation module of Experience.aiesec.org. AIESEC will
keep your financial information confidential. You irrevocably authorize us, as necessary, to instruct
such ESPs to handle such financial transactions and you irrevocably agree that AIESEC may give
such instructions on your behalf. You agree to be bound by the terms and conditions of use of each
applicable ESP, and in the event or conflict between this Agreement and the ESP's terms and
conditions, and then this Agreement shall prevail.
ACCOUNT SECURITY
You agree and understand that you are responsible for maintaining the confidentiality of passwords
associated with any account you use to access Experience.aiesec.org.
Accordingly, you agree that you will be solely responsible to AIESEC for all activities that occur
under your account.
If you become aware of any unauthorized use of your password or of your account, you agree to
notify AIESEC immediately at [vpis@ai.aiesec.org ].
COPYRIGHT AND TRADE MARK NOTICES

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All materials used by Experience.aiesec.org, including but not limited to software, images, pictures,
graphics, photographs, animations, videos, music, audio, text (and any intellectual property rights in
and to any of the same) belong to AIESEC or its licensors and is protected by copyright and/or other
intellectual property rights. You obtain no rights in such protected material and must not use any
material used by Experience.aiesec.org without AIESECs written permission.
The names of actual companies and products mentioned herein may be the trade marks of their
respective owners. The example companies, organizations, products, people and events depicted
herein are fictitious. No association with any real company, organization, product, person, or event
is intended or should be inferred.
Any rights not expressly granted herein are reserved.
GENERAL
To the maximum extent permitted by law, this Agreement is governed by the laws of the
Netherlands and you hereby consent to the exclusive jurisdiction and venue of courts in the
Netherlands in all disputes arising out of or relating to the use of Experience.aiesec.org. Use of
Experience.aiesec.org is unauthorized in any jurisdiction that does not give effect to all provisions of
these terms and conditions, including without limitation this paragraph.
You agree that no joint venture, partnership, employment, or agency relationship exists between
you and AIESEC as a result of this agreement or use of Experience.aiesec.org. AIESECS
performance of this Agreement is subject to existing laws and legal process, and nothing contained
in this Agreement is in derogation of AIESEC International's right to comply with governmental,
court and law enforcement requests or requirements relating to your use of Experience.aiesec.org
or information provided to or gathered by AIESEC with respect to such use. If any part of this
Agreement is determined to be invalid or unenforceable pursuant to applicable law including, but not
limited to, the warranty disclaimers and liability limitations set forth above, the invalid or
unenforceable provision will be deemed superseded by a valid, enforceable provision that most
closely matches the intent of the original provision and the remainder of the Agreement shall
continue in full force and effect.
All disclaimers, indemnities and exclusions in this Agreement shall survive termination of this
Agreement. Unless otherwise specified herein, this Agreement constitutes the entire agreement
between the user and AIESEC International with respect to the Experience.aiesec.org and it
supersedes all prior or contemporaneous communications and proposals, whether electronic, oral
or written, between the user and AIESEC International with respect to use of Experience.aiesec.org.
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A printed version of this agreement and of any notice given in electronic form shall be admissible in
judicial or administrative proceedings based upon or relating to this agreement to the same extent
an d subject to the same conditions as other business documents and records originally generated
and maintained in printed form.
SERVICE CONTACT: vpis@ai.aiesec.org DATE OF PUBLICATION: August 2008
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2.2. Global Information Management Principles
2.2.1. The Information Management principles for AIESEC determine and make explicit the
way in which AIESEC International and Member Committees operate together for the
implementation of Global Information Systems and the successful development of
the Information Management subsystem in all the levels of the organisation.
2.2.2. All Member Committees and official extensions have the right to access and use the
Global Information Systems under the present principles.
2.2.3. Implementation of Global Information Systems
2.2.3.1. AIESEC International is the ultimate responsible for the development, maintenance, support
and education of the Global Information Systems.
2.2.3.2. Every Member Committee shall ensure the proper implementation of the Global Information
Systems in its territory as well as encourage its members on the responsible and sustainable
usage of them. AIESEC International must support Member Committees in the implementation
process. Every user (all stakeholders) of our Global Information Systems will accept the Terms of
Use and follow Privacy Statement.
2.2.4. Data Security
2.2.4.1. Global Information Systems should be kept as secure as possible with the ultimate objective
of protecting the data and keeping services available. Any action or process that puts in risk the
security will be considered as a threat. AI, in consultation with ICB and Supervisory Group (if
needed), is responsible for dealing with matters related to security breaches to the Global
Information Systems.
2.2.5. Data Ownership
2.2.5.1. All personal data generated on the Global Information Systems remains the property of
AIESEC International. As such, AIESEC International will be responsible for the maintenance,
processing and protection of this data. AIESEC International shall not sell this data
2.2.6. Application Development and User Experience
2.2.6.1. The Global Information Systems shall always be designed according to the following
principles:
2.2.6.1.1. Comprehensive and user friendly
2.2.6.1.2. Seamless user experience (login, visuals and interfaces)
2.2.6.1.3. Enables stability and mitigates the risk of application failures
2.2.6.1.4. Scalable for the future
2.2.6.1.5. Alignment to the brand and to the organisational The AIESEC Way and
strategy
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2.2.6.1.6. Support the main organisational needs
2.2.7. System performance and availability
2.2.7.1. AIESEC International is responsible for keeping the Global Information Systems available,
stable and reasonably well performing and with reasonably low occurrence of failures (bugs).
2.2.8. Support and Education
2.2.8.1. AIESEC International shall provide the education framework for the users of the Global
Information systems as well as enable efficient support and feedback channels for them.
2.2.9. Communication
2.2.9.1. AIESEC International shall update the organisation on a quarterly and ad-hoc basis about the
development, stability, performance and issues regarding the Global Information Systems.
2.2.10. Global IS Management
2.2.10.1. The costs of development and maintenance of Global Information Systems shall be always
shared between AIESEC International and Member Committees. The revenue model for this will be
agreed between AIESEC International and Member committees according to the financial
situation.
2.2.10.2. AIESEC International shall always implement the optimal financial and technological
approach for the development of the Global Information Systems like using open technologies and
outsourced development.
2.2.10.3. AIESEC International will define the permission system of the Global Information Systems and
will bear the highest access level to revoke and grant these permissions under the present
principles.
2.2.11. Member Committee information systems interoperability with the Global
System
2.2.11.1. With a more stable architecture our Global Information Systems provide us possibilities to
connect country IT system to Global Information System through use of a defined approach of
Application Programming Interface (APIs).
2.2.11.2. Any country interested in designing and developing interoperability with GIS and country
system should follow the process and principles mentioned below.
2.2.12. Principles
2.2.12.1. All Member Committees shall use the Global Information Systems as the primary tool that
supports their organisational processes and communication.
2.2.12.2. Member Committee information systems shall not be developed as an alternative tool to the
Global Information Systems but as a complementary tool for their specific business needs
(functionalities that are not in Global Information Systems).
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2.2.12.3. Member Committee information systems shall be completely aligned with the AIESEC Way,
Our Brand and AIESEC Experience and not violate XPP and Code of Ethics.
2.2.12.4. Member Committee will bear all the costs related to vendor efforts and extra hardware
acquisition (if needed) in order to ensure that API is built. Additionally, if costs related to
professional expertise or extra HR capacity at AI occur; all those costs will be paid by Member
Committee.
2.2.12.5. If an API proposed by Member Committee upon agreement with Global Plenary becomes a
global enhancement of Global Information Systems, then cost of an API mentioned above will be
met by Global Plenary.
2.2.12.6. If an API proposed by any entity upon agreement with Global Plenary becomes a global
enhancement of Global Information Systems, the country can submit cost of their system & put
forward the proposal to Global Plenary to give back the cost of development of the system.
2.2.12.7. If an API proposed by any entity upon agreement with Global Plenary becomes a global
enhancement of Global Information Systems, the country loses rights to own it.
2.2.12.8. Member Committees are responsible for the costs, development, maintenance, support and
education related to their own systems.
2.2.12.9. AIESEC International will follow the process mentioned below (API Integration
Methodology) to be in position to recommend which Member Committee information system can
be connected to or disconnected from the Global Information Systems and to provide the access
upon the request from the Member Committee. In order to enable their connection to the Global
Information Systems, AIESEC International will support Member Committees to align their system
with the AIESEC Way, Our Brand and AIESEC Experience and not violate XPP and Code of Ethics.
2.2.12.10. Member Committee applications can connect to the Global Information Systems through
standard connection modules (APIs/web services) that are designed and implemented by AIESEC
International. The structure of these standard modules shall ensure the security, performance and
sustainability of the connectivity of Member Committee systems to the global system. AIESEC
International will provide the best possible necessary support to Member Committees for their
connection through the standard modules and the maintenance of this connection.
2.2.12.11. The login to Member Committee systems connected to the Global Information Systems must
be done through the global system. It is as well up to the Member Committees to open the access
for other Member Committees (as long as the present principles are respected). Under no
condition the country can expect financial benefits through the plug-in application and can violate
privacy policies applicable on Global Information Systems.
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2.2.12.12. AIESEC International will define the permission system of the Global Information Systems and
will bear the highest access level to revoke and grant these permissions under the present
principles. This will be required in order to make sure that Global Information Systems application
and database is secured and performance of GIS is not compromised.
2.2.12.13. AIESEC International will always make sure the security and stability of GIS is secured all
time. In case of malfunctioning of any API, AIESEC International have right to take necessary steps
to secure GIS services and shall afterwards present a detailed report on cause and future
preventions.
2.2.13. The Process to evaluate the request of interoperability between Country
System and Global Information Systems:
2.2.13.1. The Country will agree to follow the above mentioned principles before starting the process.
2.2.13.2. API Integration Methodology
2.2.13.2.1. The country interested in having API with GIS will put forward to AI IM Team
the requirements and needs to have the plug-in. This will be done after agreeing to
the above mentioned principles. This needs to happen only between three to two
months before every ILM.
2.2.13.2.2. The AI IM Team with IM Subcommittee will review the requirements /
business needs and understand the functioning of country IT system. After any
needed clarifications are done regarding the proposal and after cross-checking it
with The Information Management principles, the AI IM Team will take the
processed requirements to a professional expert to get opinion on the suggested
connection among two / multiple systems. This will help us identify the best and
convenient solution.
2.2.13.2.3. With the inputs from the professional expert highlighting the potential risks
related to the Global Information System, the proposal will be discussed with the
vendor in order to get the effort estimation and technical feasibility and its related
dependencies on GIS in terms of increased load, consumed bandwidth, hardware
utilization and any other potential risk.
2.2.13.2.4. The output of the process will be compiled and released with
recommendation to Global Plenary by IM Subcommittee, where Global Plenary at
ILM will take the needed decision upon the report submitted.
3. PIPELINE MANAGEMENT
3.1. AI Election and Selection Procedure
3.1.1. PAI Election Process
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3.1.1.1. Each candidate will participate in the election process outlined below at IPM. None of the PAI
candidates may participate in the final discussions about the process details.
3.1.1.1.1. Each candidate will give a 10-minute opening speech to the plenary.
3.1.1.1.2. Each candidate will participate in one or several Questions & Answers
sessions. The Q&As must be designed so that every MCP has the opportunity to
participate in at least one Q&A session with each candidate.
3.1.1.1.3. Each candidate will participate in one or several panels/discussions. The
panels/discussions must be designed so that every MCP has the opportunity to
participate in at least one panel/discussion with each candidate. At least one part of
the panels/discussions should be dedicated to issues external to AIESEC which are
relevant to AIESEC.
3.1.1.1.4. Each candidate will give a three-minute closing speech to the plenary.
Immediately after all speeches are completed, ballot papers are being distributed to
Full Members and voting shall be conducted.
3.1.1.1.5. Voting for PAI shall be conducted by secret ballot.
3.1.1.2. Voting Procedure
3.1.1.2.1. Each voter has 4 options for voting:
3.1.1.2.1.1. Number all candidates in order of preference
3.1.1.2.1.2. Number some candidates in order of preference; place an "A" beside those
candidates that the voter wants to abstain on; and/or, place an "N" beside
those candidates that the voter definitely does not want for the position
3.1.1.2.1.3. Place an "A" beside all candidates
3.1.1.2.1.4. Place an "N" beside all candidates
3.1.1.3. Explanation of each option:
3.1.1.3.1. If voter feels all candidates are capable of fulfilling the job, they must rank
the candidates (starting from "1" for most preferred candidate) in order of
preference (ending with the last number of candidates' running).
3.1.1.3.1.1. All boxes must be numbered.
3.1.1.3.2. If the voter does not have an opinion on some candidates, or does not care
if those candidates are elected or not, the voter may abstain by placing an "A"
beside those candidates' boxes.
3.1.1.3.3. If the voter feels that some candidates are not capable of fulfilling the job,
they should place N beside those candidates boxes. This is counted as a vote of
no-confidence in those candidates.
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3.1.1.3.4. All other candidates that the voter feels can fulfil the job are the ranked in
order of preference starting from "1" and ending at that number of candidates who
do not have an "A" or an "N" beside their name.
3.1.1.3.5. If the voter feels they are unable to decide on any of the candidates, or if
the voter does not care who is elected or if the voter does not want to take part in
the election, they may abstain by placing an "A" in all candidates' boxes.
3.1.1.3.6. Abstentions reduce the total pool of votes, and thus reduce the figure for
the simple majority needed to reach a result.
3.1.1.3.7. If the voter has no confidence in any candidate, then an "N" should be
placed in all candidates boxes.
3.1.1.4. Collecting the ballot papers:
3.1.1.4.1. AI's ballot papers shall be collected and kept separately from the member
ballot papers.
3.1.1.5. INCORRECTLY FILLED OUT BALLOT PAPERS
3.1.1.5.1. Any ballot paper that is left totally blank shall be counted as an abstention.
3.1.1.5.2. Any box that is marked with a number that is greater than the number of
candidates on the ballot paper shall have those boxes counted as abstentions.
3.1.1.5.3. Any ballot paper that numbers some candidates boxes and leaves other
candidates boxes blank shall have those unmarked boxes counted as abstention
votes for those candidates
3.1.1.5.4. Any ballot paper that does not contain the initials of the Chair shall be
treated as an abstention vote.
3.1.1.5.5. Any ballot paper that does not number all or some of the candidates' boxes
in consecutive number order shall have the blank boxes treated as abstention votes
against those candidates and all other boxes shall be treated as the prioritised
ranking of the candidates.
3.1.1.5.6. Any ballot paper that has numbered 2 boxes with the same number shall be
considered valid for all the numbered votes above the "mistake". If the
redistribution process means that either of the two candidates where the "mistake"
occurred are now the preferred choice, the vote for that candidate shall be
considered an abstention.
3.1.1.6. COUNTING THE VOTES
3.1.1.6.1. Before votes are counted, cards bearing the name of each candidate,
"abstention", and "no-confidence" shall be laid out on a table.
~ 165 ~
3.1.1.6.2. The vote counters look at each ballot's number 1 preference and place the
ballot paper in the according pile, or in the "abstention" or "no-confidence" pile.
3.1.1.6.3. If a candidate receives a simple majority of the total number of non-
abstention votes that candidate is the winner.
3.1.1.6.4. If there is no result, the candidate with the least amount of number 1 votes
is eliminated, and the number 2 preferences are distributed to the other
candidates.
3.1.1.6.5. Continue this process until a candidate receives a majority of the votes.
3.1.1.6.6. If there are 2 candidates remaining, and a ballot paper votes:
3.1.1.6.7. "N" for one candidate, and "A" for the other, then the ballot paper is
counted as a negative vote against the first candidate.
3.1.1.6.8. "A" for one candidate and a number for the other candidate, then the vote
shall count as a vote in favour of the second candidate.
3.1.1.6.9. If the "no-confidence" result receives more votes than the final remaining
candidate, then there is no result.
3.1.1.6.10. The AI casting vote shall be kept separately from the other ballot papers,
and may be used only when the voting is at the stage where there is a dead lock,
between the last candidate and the "no-confidence" vote, or to break a tie between
two candidates who must be eliminated.
3.1.1.6.11. Counting of the votes shall be conducted by the Chair and the Selection
Committee
3.1.1.7. ELIMINATING A CANDIDATE
3.1.1.7.1. If at any stage of the counting, two or more candidates have an equal
number of votes and one has to be eliminated, the vote counters shall arrange all
votes (excluding abstentions) in piles under each candidate by placing the ballot
papers in piles according to which candidate is the least preferred on each ballot
paper.
3.1.1.7.2. An "N" vote counts as the lowest vote on a ballot paper.
3.1.1.7.3. Only in the elimination process: if a ballot paper has an "A" for one
candidate, and a number for the other candidate, then the ballot paper is counted
as an abstention.
3.1.1.7.4. The candidate who receives the most number of least preferred votes is
eliminated.
3.1.1.8. ANNOUNCING THE RESULT
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3.1.1.8.1. If no-result is achieved, then the chair should declare this without calling the
candidates to the plenary room.
3.1.1.8.2. The Chair shall show the vote distribution for all candidates for each round
of the counting.
3.1.1.8.3. Therefore, the secretary must record on a ballot paper the result at the end
of each round of counting
3.1.1.8.4. The Chair shall not declare if the AI casting vote was used.
3.1.1.8.5. Instead, the Chair shall announce the winning candidate as having one vote
more than the tied number of votes, and the losing candidate as having one vote
less than the tied number of votes.
3.1.1.8.6. For example, if the result is a 25 to 25 tie, the AI vote will be used to break
the tie.
3.1.1.8.7. The Chair will announce the result as 26 to 24.
3.1.1.8.8. This way the total number of member votes remains at 50 and no one will
know that the AI casting vote was used.
3.1.2. Vice Presidents
3.1.2.1. The selection committee shall consist of the current PAI, the PAIe, one external, and one
nominated MCP from each Growth Network. The MCPs shall come from the members that have
no candidates for PAI or VP.
3.1.2.2. The new VPs shall be announced latest at the end of regional conferences.
3.1.2.3. Application Procedure
3.1.2.3.1. The PAI elect decides on the final structure and the positions of the AI team
within the legislated budget.
3.1.2.3.2. Applicants must submit an endorsement letter from home entity. In the case
that the host country does not want to endorse the candidate from their country
they will need to submit a report to AI stating the reasons for the same which shall
then be released to the global plenary.
3.1.2.3.3. Applicants must submit a recommendation letter from outside of AIESEC for
PAI elect to have references and contact the person if deemed necessary.
3.1.2.3.4. Vice-Presidents candidates have to submit a 7 minute video along with the
application to explain their candidature for AI.
3.1.2.4. Vice-Presidents Pre-Selection and Selection Process
3.1.2.4.1. AI will announce the applicants that have successfully submitted the
complete application.
~ 167 ~
3.1.2.4.2. PAI elect can shortlist the candidates based on application and videos and
then proceed to have interviews with the candidates (either before or after the
online Q&A session).
3.1.2.4.3. After the interviews, AI will announce all candidates that are still in the
selection process.
3.1.2.4.4. The announced candidates will participate in an online Questions and
Answer sessions. These will happen within the 5 days of the announcement of
candidates.
3.1.2.4.4.1. All candidates are required to be available for the period specified in the
process within the 5 days.
3.1.2.4.4.2. The candidates are expected to have basic Internet access during this
period.
3.1.2.4.4.3. The Q&As will be arranged in such way that all candidates have the chance
to answer the questions, independent of speed of Internet.
3.1.2.4.4.4. After completion of the Questions and Answers sessions, the online
confidence voting will commence based on the application, videos and
Question and Answers session. The deadline for voting should be announced
along with the nomination of all the candidates. The deadline can be no
sooner than 5 days after the nomination and announcement of all candidates.
3.1.2.4.4.5. The online confidence voting will be for the AI team, and not for a specific
position
3.1.2.4.4.6. Missing votes will be counted as abstentions and discounted from the
quorum.
3.1.2.4.4.7. PAI Elect will chose his/her team from the candidates that receive vote of
confidence from the Plenary.
3.1.2.4.4.8. Once a result is achieved for the Vice-President selection, the
announcement should be made to Global Plenary
3.1.2.4.4.9. No candidate can be selected if It fails to submit the legal documents
required to be legally hired by Stichting AIESEC International
3.1.2.4.4.10. Should not all positions be filled, AI is mandated to re-release
applications and follow the same process steps, as specified by the above
clauses.
3.1.3. Replacement
3.1.3.1. PAI
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3.1.3.1.1. If the PAI resigns, AI shall select a new PAI in the interim, until a ratifying
vote can take place. If the new PAI was a Vice President then AI can select a new
Vice President.
3.1.3.2. Vice President
3.1.3.2.1. If a Vice President resigns, AI shall replace the Vice President with a
candidate from the Selection Pool.
3.1.3.3. If the selection pool is empty, or if no candidate in the Selection Pool wants to apply
anymore, AI shall immediately inform all MCs about the matter setting a deadline for
applications. AI shall then select a new Vice President.
3.1.3.4. The Association can discharge or replace any member of AI with a two third (2/3) majority of
voting Member at any Global Legislation.
3.2. Global Subcommittee Structure
3.2.1. Legal Subcommittee
3.2.1.1. AI VP Finance (or another AIESEC International member)
3.2.1.2. Member Committee Presidents, with representation from each GN.
3.2.1.3. A chair, selected from the Member Committee Presidents
3.2.2. Membership Subcommittee
3.2.2.1. One AIESEC International member
3.2.2.2. Member Committee Presidents of Full Member entities, with representation from each GN;
3.2.2.3. A chair, selected from the Full Member Committee Presidents
3.2.3. Finance Subcommittee
3.2.3.1. AI VP Finance (or another AIESEC International member)
3.2.3.2. Member Committee Presidents, with representation from each GN
3.2.4. Governance & Legislation Subcommittee
3.2.4.1. The AIVPF and one other AIESEC International member
3.2.4.2. Member Committee Presidents
3.2.5. Information Management Subcommittee
3.2.5.1. The AIESEC International VP IM (or another AIESEC International member)
~ 169 ~
3.2.6. ILM Subcommittee
3.2.6.1. The AIESEC International VP Partnership Development (or another AIESEC International
member)
3.2.6.3. A Chair, selected from the Member Committee Presidents
3.2.7. Ethics Subcommittee
3.2.7.1. An AIESEC International Member
3.2.7.2. Two (2) Member Committee Presidents
3.2.7.3. A Chair selected from ICB
3.3. Global External Body Structure
3.3.1. Finance
3.3.1.1. The FLB shall consist of the FLB chair, FLB Division Leaders and team members.
3.3.1.2. The FLB Chair shall define the number of Division Leaders and structure of the FLB
management team.
3.3.2. Internal Control Board
3.3.2.1. The ICB shall consist of the ICB chair, ICB Division Leaders and team members.
3.3.2.2. The ICB Chair shall define the number of Division Leaders and structure of the ICB
management team.
3.3.3. Global Expansions Board
3.3.3.1. The GEB shall consist of the GEB Chair and at least 3 team members
3.3.3.2. The GEB Chair shall define the structure of the team
3.4. Internal Auditor
3.4.1. Profile of the Internal Auditor
3.4.1.1. Has minimum 1 year of relevant working experience after leaving AIESEC and is able to
demonstrate how this experience will help to perform the role
3.4.1.2. Has completed at least a full-time MCP or AI leadership role and is discharged from
duties/liability by the national plenary (where applicable) and has not taken an active leadership
role within the organization in the last two years.
3.4.1.3. Has demonstrated previous active involvement on the global level
3.4.1.4. Is able to demonstrate solid motivation, commitment and availability to perform the role of
Internal Audit
3.4.1.5. Is able to demonstrate the analytical & communication skills and understanding of financial
management
~ 170 ~
3.4.1.6. Previous academic background or experience in risk assessment and evaluation is preferred.
3.4.2. Duration of the Internal Auditor Term
3.4.2.1. 12 months term and 2 months of transition:
3.4.2.2. Period 1: 1 January 31 December (Selection procedure to finish at least one month before
transition)
3.4.2.3. Period 2: 1 July 30 June (Selection procedure to finish at least one month before transition)
3.4.2.4. The transition should happen in June and July for the one selected prior to IC and in
December January for the one selected prior to IPM.
3.4.3. Internal Auditor selection
3.4.3.1. Step 1. Application package AIESEC International, after receiving input from the Legal
Subcommittee and the current internal auditors, should open the application process by
releasing the application package that consist of application questionnaire and a case study
that need to be solved. In addition to completing the questionnaire and solving the case study,
each candidate should submit a video summary of their application as well as at least 2
recommendation letters out of which one should be from an individual that the candidate
worked with who is external to AIESEC. Application deadline is latest by 1st of May or 1st of
November each year. In case, there are no candidates a second round application process should
be opened.
3.4.3.2. Step 2 Review Panel Legal Subcommittee should review the candidates in the course of
two weeks after the application deadline has passed and provide a recommendation to the
Global Plenary that outlines strengths and weaknesses of each candidate for the position.
3.4.3.3. Virtual selection of the Internal Auditor will be conducted by the Legal Subcommittee with
recommendation of the FB
3.4.4. Confidentiality of Data
3.4.4.1. Each internal auditor is required to sign at the beginning of his/her term a confidentiality
agreement in correspondence to the code of conduct stated in the Global Compendium
Supporting Document, the template of which shall be provided by AIESEC International.
3.4.5. Internal Auditor Code of Conduct
3.4.5.1. Internal auditors are expected to apply and uphold the following principles:
Integrity
The integrity of internal auditors establishes trust and thus provides the basis for reliance on their
judgement.
Internal auditors:
1.1. Shall perform their work with honesty, diligence, and responsibility.
~ 171 ~
1.2. Shall observe the law and make disclosures expected by the law and the profession.
1.3. Shall not knowingly be a party to any illegal activity, or engage in acts that are discreditable to the
profession of internal auditing or to the organization.
1.4. Shall respect and contribute to the legitimate and ethical objectives of the organization.
Objectivity
Internal auditors exhibit the highest level of professional objectivity in gathering, evaluating, and
communicating information about the activity or process being examined. Internal auditors make a balanced
assessment of all the relevant circumstances and are not unduly influenced by their own interests or by
others in forming judgments.
Internal auditors:
2.1. Shall not participate in any activity or relationship that may impair or be presumed to impair their
unbiased assessment. This participation includes those activities or relationships that may be in conflict with
the interests of the organization.
2.2. Shall not accept anything that may impair or be presumed to impair their professional judgment.
2.3. Shall disclose all material facts known to them that, if not disclosed, may distort the reporting of
activities under review.
Confidentiality
Internal auditors respect the value and ownership of information they receive and do not disclose
information without appropriate authority unless there is a legal or professional obligation to do so.
Internal auditors:
3.1. Shall be prudent in the use and protection of information acquired in the course of their duties.
3.2. Shall not use information for any personal gain or in any manner that would be contrary to the law or
detrimental to the legitimate and ethical objectives of the organization.
Competency
Internal auditors apply the knowledge, skills, and experience needed in the performance of internal audit
services.
Internal auditors:
4.1. Shall engage only in those services for which they have the necessary knowledge, skills, and experience.
4.2. Shall continually improve their proficiency and the effectiveness and quality of their services.
3.5. Supervisory Group Structure
1.1.1. Composition
1.1.1.1. The AI SG will consist of up to twelve people (excluding: ex-officio PAI, President AAI, PPC
Chair).
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1.1.1.2. The SG aims to be a balanced group with diverse representation of gender, geographic
background, experience and previous interaction with AIESEC to ensure it can advise the
organization to respond to the challenges and opportunities it faces.
1.1.1.3. SG members should have the following profiles:
1.1.1.3.1. Current/retired executives or managers with a strong understanding of, and
commitment to AIESEC and AI;
1.1.1.3.2. Former AI members and other alumni;
1.1.1.3.3. The former president of AI, for a one-year term (Jan Dec)
1.1.1.4. The SG as a collective should have representation/expertise in the following areas of
expertise:
1.1.1.4.1. Strategic Leadership;
1.1.1.4.2. Business Management;
1.1.1.4.3. Marketing and sales;
1.1.1.4.4. Finance;
1.1.1.4.5. Legal;
1.1.1.4.6. Human resources and diversity;
1.1.1.4.7. Higher Education;
1.1.1.4.8. Non-Governmental sector or social business sector
1.1.1.5. Before the April SG meeting (or more frequently if required), the Chair of the SG, PAI and VPF
will revisit the current SG membership and determine what (if any) profiles and knowledge areas
are missing from the SG.
1.1.1.6. Communication will then be released to the Global Plenary informing them of areas of SG
membership to be improved. Members of the Global Plenary will then be invited to propose new
individuals. The process of selecting new SG members (as described below) will begin.
~ 173 ~

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AIESEC

Updated by Governance and Legislation SubCommittee and approved

MC - Open the opportunity Shortlisting - Track VISA / Work - NPS reminder

1. Visa and work permit (HOST) 9. Insurance (HOME)

15. Leadership development spaces (HOST)

16. Leadership development spaces (HOME)

1 B 3,900 400 1,000 2,500 United Kingdom, Iceland

1 C 3,100 400 1,000 1,700 Australia, Finland, Switzerland

From 01.03.2017 to 31.03.2018

1 B 3,900 400 1,000 2,500 United Kingdom, Iceland

1 C 3,100 400 1,000 1,700 Australia, Finland, Switzerland

From 01.04.2018 to 31.10.2018

1 B 3,900 400 1,000 2,500 United Kingdom, Iceland

From 31.10.2018 onwards

1 B 3,900 400 1,000 2,500 United Kingdom, Iceland

1 C 3,100 400 1,000 1,700 Australia, Finland, Switzerland

1.1.10.2.1.1. Global Promotion & Key Account Management Fee definition:

Model C AI AI & MC* MC

1 B 1,560 160 400 1,000 United Kingdom

1 C 1,240 160 400 680 Australia, Finland, Switzerland,

1 D Austria, Belgium, Canada, Colombia, France, Hong Kong,

2 D Greece, Italy, Korea, Malta, New Zealand, Russia, Taiwan,

3 E Azerbaijan, Bahrain, Brazil, Costa Rica, Croatia, Czech

3 F Algeria, Argentina, Armenia, Bosnia & Herzegovina,

4 G Afghanistan, Benin, Bolivia, Burkina Faso, Cambodia,

1.1.10.3.1.2. Talent Shortlisting, Selection & Approved Fee definition: This

Model C AI AI & MC* MC

1.1.10.5. GEAPs: Plenary Spaces

Tier Total Cost per AIESEC Countries & Territories

1 A 4,400 Denmark, Norway, Qatar, United Kingdom, Sweden, USA.

1 B 3,100 Australia, Finland, Germany, Switzerland

Sales done by Region AI Host Entity CC Other Entities

OST 40% 0% 20% 40% -

HE/CC 0% 0% 60% / 20% 40% / 80% -

Other Entities 0% 0% 20% 40% 40%

AI 20% if it is 60% 0% 20% 20% (when it is co-sales, if it is not,

1.1.11. Global ER Principles Sales Models

Entity finding the lead and Entity delivering on the

% of Total Revenue Share 10% 90%

Entity up-scaling the Key Account Management

% of Total Revenue Share 10% 35% 55%

% of Total Revenue Share 5% 35% 60%

Entity expanding and Entity Delivering the GEP

% of Total Revenue Share 30% 70%

1.1.14.2.3. Revenue Sharing Model

% of Total Revenue Share 30% 70%

1.1.15. Cross-Selling Sales Model

Year of MIA Sanction

II. Profit and loss statement

Global Exchange Product Product or Exchange

Opportunity Provider A corporate, non-governmental or governmental entity hosting the EP

3.2. AIESEC Experience

3.3.7.2.11. The EP reviews and understands the conditions

No LEAD for EP EP fee reimbursement SE

EP has lived in destination 3 new EP to the HE entity SE

EP provided false information 1st. 3 new EPs for the HE entity SE

Not getting salary Payment of all salary OP (or HE if OP does not

Food was not provided as Reimbursement for each meal HE

First Name: Last Name:___